1411 Hanscom Conf Ctr- Q A 25 Sept 24.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Hanscom Conference Center A/V Upgrade
- Solicitation number
- F2B0BB4193AW03
About this file
This document is a set of questions and answers related to a federal contract opportunity for the Hanscom Conference Center A/V Upgrade. The key details are:
The government seeks to update the A/V capabilities in numerous rooms and common areas at the Hanscom Conference Center. The AV contractor must be a local company with a service/repair department that can respond within 24 hours by phone and be on-site within 48 hours. The contract includes a base year of installation/support and four one-year options for each room. Only the base CLIN (0001) is not an option. The contractor will be responsible for replacing displays, control systems, audio, and visual components. Specific requirements include replacing the projection system in the Concord Room with a video wall, providing a new height-adjustable podium on casters, and addressing electrical power needs. Site visits are not mandatory, and subcontractors within a 100-mile radius are acceptable. The solicitation deadline has been extended by 24 hours to September 26, 2024 at 1:00 PM EST. The contract will be awarded by the Department of the Air Force Materiel Command Lifecycle Management Center at Hanscom Air Force Base.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1411 Hanscom Conf Ctr- Q A 24 Sept 24.xlsx | XLSX spreadsheet | |
| 1411 Hanscom Conf Ctr- Q A 20 Sept 24.xlsx | XLSX spreadsheet | |
| Combo Solicitation and Synopsis- Hanscom Conference Center AV Upgrades 1411.pdf | ||
| Bid Schedule - Hanscom Conference Center 1.xlsx | XLSX spreadsheet | |
| Hanscom Conference Center AV Upgrades_SOW 12 Sept 2024.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Question | Answer |
| Posted 9/20/24 | |
| How would you like for the proposal to be submitted? | Refer to the Combo Solicitation and Synopsis document for instructions on how to submit the proposal. |
| We are a Vendor based out of State. We are slightly concerned about the distance restrictions. We frequently travel to Massachusetts for business and collaborate with a number of local vendors in the area. We fully understand your need for prompt and efficient service, especially in emergency situations. I would like to inquire if we would be eligible to bid on the project if we utilized our trusted local partners for post-installation services. | Please see SOW paragraph 1.4. Subcontractor support is acceptable as long as it meets the intent of SOW paragraph 1.4. |
| Will you be willing to change the NAICS Code to 334111, or compete this on NASA SEWP Group A? | No, there will be no change to the NAICS code or a change in the venue for soliciting. |
| Is site visit necessary to be considered for the opportunity? | Site visit is not mandatory for submitting a proposal. |
| Also please confirm if the prime contractor needs to be in 100 mile radius or a subcontractor in this range will suffice? | Please see SOW paragraph 1.4. Subcontractor support is acceptable as long as it meets the intent of SOW paragraph 1.4. |
| Concord Rm- Will there be a new podium as part of the install? | Yes a new podium was specified within SOW paragraph 5.1 |
| Concord Rm- Will the large videowall screen be replaced? | Yes, see SOW paragraph 5.1 |
| Concord Rm- Will the vendor be responsible for the construction of the wall? | Yes, see SOW paragraph 5.1. There is left over material on site for finishing and matching wall. |
| Concord Rm- What are the dimensions for the new wall screen? | Yes, see SOW paragraph 5.1 |
| Concord Rm- Where is the electrical/power/circuit box for the room? | Located in the rear of the Concord equipment room |
| Lexington Rm- Is there access to underneath the floors of the raised seating for access to wiring with in the built in tables? | Yes. There are access panels on the sides of the tables as well as access through a basement area that runs underneath of the Lexington Rm. |
| Are there spec requirements for VTC equipment to go from Secure to non- Secure? | See STIG Enterprise Voice, Video, and Messaging Policy Security Requirements Guide. (https://public.cyber.mil/) Regarding wire separation see Committee on National Security Systems RED/BLACK Installation Guidance |
| Bedford Rm- Are the movable work station tables staying in the room? | Yes, the work station tables will be staying. |
| How is the current equipment being disposed of? Will it be the contractors responsibility? | Please refer to the SOW. Refer to paragraph 5.2.17 Equipment Removal. Some specific items will be returned to the Government and others will be disposed of by the contractor. |
| Is there wifi network available for use during the construction if needed? | Yes, there is a guest Wi-Fi network that contractors will be given access to. |
| Will the Government exercise options when funds become available or will they rebid options after CLIN 00001 is awarded? | The Government will exercise Option CLINs as requirements are funded, and Option CLINS in the base year that are not exercised at contract award will likely be put out for solicitation in the future. This statement does not bind the Government to exercising or deciding to not exercise any option CLINs on this contract. |
| Posted 9/23/24 | ||
| Will a sign in list of site survey attendees be available? | A sign in list of attendees will not be released. | |
| Who is responsible for any electrical relocations or new electrical outlet requirements? | If there are additional power requirements identified by the contractor, the work would need to be coordinated with the Government so that CE can install/move/modify to meet the elctrical requirenments identified by the contractor, prior to AV installation work. | |
| Each Video Wall typically requires at least 6.5 Kilowatts of power (36 AMPs at 120 Volts). Is there sufficient space/service available in the existing Electrical Panel for the Concord Room and the Lexington Room? | There are (2) 200 amp panels in the area that have 7 open spots between the both of them so tentatively they should have what they are looking for. Updated 25 Sep 24 | |
| What type of new podium will be used? (dimensions, built ins etc) | The SOW is requesting that a new height adjustable podium on castors for the Concord room be part of this installation. The podium should be comparable to what is currently in the room and able to house all the required equipment- receivers, microphone, touchpanel and 2 displays. | |
| Reconstruction of Wall, What is required? | For this project we have requested the existing projection system be replaced with a videowall and all necessary mounting hardware and structural support. The reconstruction of the wall should be up to code standards and able to support the installed videowall displays. Any visible finish materials shall require a finish which can match the front wall area. There is existing panels and fabric stored in the Concord room available for the contractor to use in order to match walls. | |
| Removal of large screen, Will unbolting and resting in place be acceptable until the government makes final decision on storing or destroying? | For the Concord room, IAW the SOW, page 4 states the current screen shall be removed and disposed of by the Contractor. For the Lexington room, IAW the SOW, states the current screen shall be removed and disposed of by the Contractor. | |
| Can the solicitation be extended for 10 days? Our vendors need to more time? to give us a more competitive pricing. | Unfortunately this cannot be extended for 10 days, however the Government will extend the deadline to submit for 24 hours - this makes proposals due on 26 September 2024 at 1:00 PM EST. | |
| Concord Room- Are the podium monitors intended for local video display from the attached laptop only or should they be | ||
| considered routable destinations? | The Podium monitors are intended for local video display from an attached laptop, not routable. | |
| The podium locations currently have HDMI wall plates. Are HDMI wall plates still desired, or since it's AV over IP, are color-coded network jacks on the wall acceptable with AVoIP devices in the podium? | The Podiums in both the Lexington and Concord rooms all currently have Crestron receivers in them in the existing AV setup. They have CAT6 cable going from the reciever to the wall plates in the Concord room. Color coded network jacks on the wall are acceptable for the AVoIP devices which will be located in the Podiums. The left wall in the Concord room will require 2 additional HDMI inputs for future use by Public Affairs as noted on page 5 of the SOW. | |
| Lexington Room- is the left podium getting replaced? Only the right podium seems to be indicated in the SOW | No podiums are being replaced in the Lexington room. The only podium requested to be replaced as part of this SOW is the one in the Concord room. A height adjustible podium with castors is requested. | |
| Secure VTC- What are the requirements when system is in secure mode? | Secure signs would require to be on/illuminated. Audio conferencing line should be disconnected. No alternate means of communications should be active/allowed while secure VTC is engaged. No inbound our outbount audio/video connections from the Lexington room to the Concord or any other rooms. Sound masking should be activated. |
File details come from the government source that posted it. Updated .