Hamilton_Road_Sidewalks_Special_Provisions.docx

1.0 INTRODUCTION

1. PROJECT OVERVIEW

The Hamilton Road sidewalk project is to provide the necessary engineering and surveying services for the design and permitting of approximately 4,760 LF +/- of 5 ft. wide concrete sidewalk. The proposed sidewalk shall begin at the existing sidewalk on the east side of Hamilton Road located at the northern boundary of the Hamilton Park townhouse neighborhood and terminate at the existing sidewalk on the east side of Hamilton Road at the intersection of Hamilton Road and Acton Lane. The location of the sidewalk is preferred to be located on the east side of Hamilton Road for its entire length, however the Consultant shall recommend the most efficient and safe location as part of the Concept Design services to be provided under this RFP.

1.2. COUNTY PROJECT MANAGEMENT AND PERMITTING DEPARTMENTS

1.2.1 The Charles County Department of Public Works – Capital Services (CS) is responsible for managing the contractual components of the executed contract with Charles County for this RFP.

1.2.2 The Charles County Department of Planning and Growth Management - Infrastructure Management (PGM) is responsible for the intake, processing, and issuance of all County plan and/or permit applications required under the executed contract with Charles County for this RFP.

2.0 SCOPE OF SERVICES

2.1 PROFESSIONAL SERVICES FOR SIDEWALKS

2.2.1 The Consultants Scope of Services shall include all professional services necessary to render a complete, approved, permitted, and construction ready design. The final deliverable work product shall include any and all plans, reports, specifications, and any other supporting documents supporting the design(s), including, but not limited to any and all regulatory permit(s) and/or approval(s). The Consultant shall perform the following professional services which may include, but may not be limited to, relevant research, field investigations including field verification of existing structures, utilities, environmental features (i.e. wetlands, streams, floodplains, forested areas, soil types, etc.), surveying, sidewalk design, grading design, sediment and erosion control design, stormwater management design, open/closed storm drainage design, traffic control design, Geotechnical/soils testing, title search/report, property mosaic preparation, easement and plat preparation, , construction cost estimates, plans/permits for environmental impacts, permit processing and coordination with regulatory agencies, and any miscellaneous and/or incidental work that may be required to complete the design/permitting/construction documents for the sidewalks. Designs and submissions shall be made in accordance with the following:

2.2.1.1 Ten percent (10%) Concept Design (Not to be submitted to Planning and Growth Management (PGM). Prepare a concept design to be submitted to Capital Services (CS). The professional services shall include the following:

A. Sidewalk layout - Establish preferred sidewalk locations and connections to existing sidewalks. Plans shall be at a scale no less than 1”=20’, or as specified by CS. The plan sheets will document the preferred sidewalk layout including intermediate and end connectivity. Potential impacts such as environmental, utility and right of-way impacts shall be noted on the plan sheets. The preferred location of the sidewalk is along the east side of Hamilton Road for its entire length; however, the Consultant shall recommend the most efficient and safe location as part of the Concept Design. The final location shall be approved by Capital Services prior to finalizing the concept stormwater management designs.

B. In coordination with the plan layout and typical sections for the proposed sidewalk, evaluate the drainage impacts of a new sidewalk and design appropriate stormwater conveyance and stormwater management system(s). Conceptual drainage and stormwater management needs shall be identified and shown on the concept plans with the design details developed throughout the design and permitting process.

C. Develop typical section/detail showing the proposed sidewalks and slope grading.

D. ROW/Property Acquisition coordination – Coordinate conceptual design to assess preliminary property impacts with CS and Chief of Property Acquisition.

E. ROW Mosaic – Prepare ROW Mosaic to include:

1) Affected property Tax ID Number

2) Affected property address

3) Affected property owner name

4) Mailing address, if different from affected property address

5) Proposed take type (also indicate if permanent or temporary)

6) Proposed take square footage

F. Identify any and all required permits that must be obtained for this project.

2.2.1.2 Thirty percent (30%) Plan Preparation and Submission - Step 1 Concept Stormwater Management (CSWM) Plan

A. Prepare, submit, and obtain County approval of a Concept Stormwater Management Plan (CSWM) and supporting report/narrative from PGM in accordance with Sections 2.5 and 2.6 of this RFP. The submitted documents shall be prepared as outlined in County’s Plan Preparation Plan Preparation Package (PPP), the County’s Stormwater Management Ordinance, and the Design Manual,

1) The Step 1 application must include the design plans, along with all relevant supporting calculations and reports as specified in the Charles County Stormwater Management Ordinance, the Charles County Plan Preparation Package (PPP), and the Design Manual.

2) At a minimum, the plan set shall depict existing conditions; proposed sidewalk locations, proposed stormwater management (SWM) measures, preliminary drainage improvements, limits of disturbance, preliminary grading, proposed sidewalk and ultimate roadway cross-section details, existing and proposed drainage area maps, and any other information as necessary to support the design.

3) A stormwater management report is required to be submitted with the Step 1 plan set and shall contain all information as required by the SWM Ordinance, PPP, and the Design Manual.

4) The Consultant shall show all existing environmental features including streams, wetlands, floodplains, forested areas, etc. as well as any federal, state, or locally mandated buffers on the Step 1 CSWM plan. Any and all impacts to environmental features requiring permits shall be noted on the plan.

5) The Consultant shall submit an engineer’s construction cost estimate to Capital Services at the time of the Step 1 plan approval. The cost estimate for construction purposes shall be based on the Charles County Unit Price list format (i.e. Item Number, Description, etc.), with current MDOT-SHA unit prices instead of County Unit prices.

6) Upon approval of the Right of Way and Property Acquisition Work Request Form (submitted by CS), the Consultant shall coordinate Step 1 CSWM design with CS and Chief of Property Acquisition to determine preliminary acquisitions and associated document requirements. The County’s Right-of-Way Plat Procedures can be found in Appendix XX.

Sixty Percent (60%) Plan Preparation and Submission – Step 2 Site Stormwater Management (SSWM) Plan

A. Prepare, submit, and obtain County approval of a Site Stormwater Management Plan (SSWM) and supporting report/narrative from PGM in accordance with Sections 2.5 and 2.6 of this RFP. The submitted documents shall be prepared as outlined in County’s Plan Preparation Plan Preparation Package (PPP), the County’s Stormwater Management Ordinance, and the Design Manual.

1) The Step 2 application must include the design plans, along with all relevant supporting calculations and reports as specified in the Charles County Stormwater Management Ordinance, the Charles County Plan Preparation Package (PPP), and the Design Manual.

2) At a minimum, the plan set shall depict field surveyed and/or verified existing conditions; final sidewalk locations, final proposed stormwater management measures, drainage improvements to the extent necessary to define final drainage patterns, limits of disturbance, final grading, final sidewalk and ultimate roadway cross-section details, existing and proposed drainage area maps, and any other information as necessary to support the design.

3) The Consultant shall show any and all existing environmental features including streams, wetlands, floodplains, forested areas, etc. as well as any federal, state, or locally mandated buffers on the Step 2 SSWM plan. The Consultant shall make application(s) for any approvals or permits for any all impacts to regulated environmental features during Step 2.

4) A stormwater management report is required to be submitted with the Step 2 plan set and shall contain all information as required by the SWM Ordinance, PPP, and the Design Manual.

5) The Consultant shall submit an engineer’s construction cost estimate to CS at the time of the Step 2 plan approval. The cost estimate for construction purposes shall be based on the Charles County Unit Price list format (i.e. Item Number, Description, etc.), with current MDOT-SHA unit prices instead of County Unit prices.

6) The Consultant is advised that soils testing is required at Step 2 for any ESD practice requiring a soils test.

7) The Consultant is advised that the Charles Soil Conservation District (SCD) will review and approve the applicable Step 2 SSWM Erosion and Sediment Control (ESC) design as part of the County’s Step 2 review process.

8) The Consultant shall coordinate easement requirements with CS and the Chief of Property Acquisition. Exhibits shall be submitted concurrently with the second Step 2 submission.

2.2.1.3 One hundred percent (100%) Plan Preparation and Submission – Step 3 -Development Services Permit (DSP)

A. Prepare, submit, and obtain County approval of a Development Services Permit (DSP) application from the County’s Department of Planning & Growth Management, Infrastructure Management Division. The submitted documents shall be prepared as outlined in County’s Plan Preparation Plan Preparation Package (PPP), the County’s Stormwater Management Ordinance, and the Design Manual.

1) The Step 3 application must include the design plans, along with all relevant supporting calculations and reports as specified in the Charles County Stormwater Management Ordinance, the Charles County Plan Preparation Package (PPP), the Design Manual, and the Standards and Specifications for Construction. The design must also comply with all other local, state, and federal codes, ordinances, and regulations as applicable.

2) At a minimum, the plan set shall depict field surveyed and/or verified existing conditions, final sidewalk locations, final stormwater management measures, final storm drainage improvements, final drainage patterns, final limits of disturbance, final grading, final sidewalk and ultimate roadway cross-section details, final existing and proposed drainage area maps, stormwater management landscaping plans, stormwater management and storm drainage details, final erosion and sediment control design, and any other design/detail information as necessary to support the project design.

3) The Consultant shall show any and all existing environmental features including streams, wetlands, floodplains, forested areas, soil types, etc. as well as any federal, state, or locally mandated buffers on the Step 3 DSP plan. The Consultant shall obtain any approvals or permits for any and all impacts to regulated environmental features prior to issuance of the Step 3 Development Services Permit.

4) A stormwater management report is required to be submitted with the Step 3 DSP application and shall contain all information as required by the SWM Ordinance, PPP, and the Design Manual.

5) The Consultant is advised that a separate storm drainage report is required to be submitted with the Step 3 DSP application (if applicable) and shall contain all information as required by the Charles County Storm Drainage Ordinance and the PPP.

6) The Consultant shall prepare a Maintenance of Traffic (MOT) for the control of traffic during project construction. This plan shall be approved by the applicable County (PGM) agency. The MOT plan shall be included in the DSP plan set, and shall include all plans, details, notes, and specifications necessary for all related permits and/or approvals.

7) The Consultant shall prepare a final Erosion and Sediment Control (ESC) plan which shall be submitted directly to the Charles Soil Conservation District (SCD) for their review and approval. The ESC plan must be included in the DSP plan set as outlined in the PPP. The ESC plan must be approved by the Charles SCD prior to issuance of the DSP.

8) The Consultant shall address any outstanding exhibits review comments and finalize documents prior to issuance of the DSP.

9) The Consultant shall prepare and submit an engineer’s construction cost estimate at the time of the initial Step 3 Development Services Permit (DSP) application. This cost estimate shall be submitted to Charles County Planning and Growth Management and shall be separated into 5 (five) separate engineering disciplines (Grading, Storm Drainage, Stormwater Management, Road, Water & Sewer) as applicable to the project. The cost estimate submitted to PGM shall be based on current County FY Unit Prices and shall be prepared using the Charles County Unit Price list format (i.e. Item Number, Description, etc.). Where no item is listed, the item shall be added within the appropriate category and priced using current MDOT-SHA unit prices.

10) The Consultant shall prepare and submit an engineer’s construction cost estimate to Capital Services (CS) at the time of the DSP plan approval. The cost estimate shall have been updated and adjusted since the previous Step 2 cost estimate was provided. The cost estimate for construction purposes shall be based on the Charles County Unit Price list format (i.e. Item Number, Description, etc.), with current MDOT-SHA unit prices instead of County Unit prices.

2.3 FINAL DELIVERABLES TO BE PROVIDED TO THE COUNTY

2.3.1 For permitting agency plan reviews and approvals, the Consultant shall make and provide as many copies, revisions, and submissions as necessary to obtain all permits. No additional charge to the COUNTY will be made for document quantities over and above those shown below.

2.3.2 The final deliverable work product shall include any and all plans, reports, specifications, and any other supporting documents supporting the FINAL design(s), as well as any and all regulatory permit(s) and/or approval(s). The final deliverable work product shall be considered the Construction Bid Documents.

2.3.3 Upon receipt of signature approval, the Engineer shall, at a minimum, provide the following documents per approval:

A. At Step 1 approval 2 CD’s

B. At Step 2 approval 2 CD’s

C. At Final approval

2.4 DESIGN COMPLIANCE

2.4.1 The designs shall adhere to all applicable local, state, and federal guidelines. The Consultant shall make every effort to optimize the project design in order to minimize costs.

2.4.2 Stormwater management is anticipated for this project based on the expected area of land disturbance and added impervious surface areas.

A. The stormwater management design shall be in accordance with the Charles County Stormwater Management Ordinance and the 2000 Maryland Stormwater Design Manual and revisions thereto, including the 2009 Chapter 5 ESD Supplement. The consultant shall follow the County’s 3-Step SWM design review process which includes separate submissions, reviews, and approvals of: 1) Concept Stormwater Management Plan (CSWM), 2) Site Stormwater Management Plan (SSWM), and 3) Final stormwater management plan (Development Services Permit (DSP)).

B. The consultant shall analyze the proposed disturbed areas, impervious areas, and affected drainage areas and address stormwater management to meet the requirements of the County’s Stormwater Management Ordinance. Stormwater management water quality control shall be addressed utilizing Environmental Site Design (ESD) to the Maximum Extent Practical (MEP). Stormwater management water quantity control shall be addressed according to the Charles County Stormwater Management Ordinance as applicable.

2.5 PROJECT DESIGN PARAMETERS AND GUIDANCE

The Consultant shall adhere to the following project design parameters and guidance to the maximum extent possible:

2.5.1 When designing the sidewalks, the Consultant shall consider existing site constraints to minimize environmental impacts and comply with all applicable land use and environmental regulations. Site clearing activities shall include necessary vegetation removal, grading, and stabilization to prepare the site for construction, with measures taken to protect surrounding natural features and habitats.

2.5.2 The Consultant shall survey and design the most cost-effective sidewalk with respect to construction and consider existing and required easements/right-of-way and future roadways. Every effort should be made to design the sidewalk within County Right-of-Ways and existing easements to accommodate future road improvements and underground utilities. In addition, the sidewalk shall be designed to minimize the need for land acquisitions and to avoid, as much as practicable, any wetlands, creek crossings, or other environmentally sensitive areas as applicable.

2.5.3 Prior to entering any private property for surveying or other design-related services the Consultant shall coordinate with the County to notify the property owner via certified Property Access Notification letter. Draft notification letters shall be approved by the County in advance, and copies of the certified mailings will be provided to the County three weeks prior to field or survey work.

2.5.4 The new sidewalk facilities shall be designed in accordance with Charles County standards and the Americans with Disabilities Act Accessibility Guidelines (ADAAG).

2.5.5 The horizontal sidewalk placement along Hamilton Road shall comply with the Charles County Standard Detail for an Urban Major Collector (Standard Detail R2.14.1) to the maximum extent possible and shall be 5’ (five feet) wide unless site constraints require a reduction in width to the minimum prescribed by ADAAG.

2.5.7 Where existing sidewalks exist, the new sidewalks will tie into the existing sidewalks.

2.5.8 Existing pedestrian ramps shall be evaluated and new or replacement concrete pedestrian ramps shall be designed and provided where necessary to meet ADA requirements.

2.5.9 The conceptual layout plan shall consider the right-of-way and easement needs, other constraints (such as existing private landscaping, visible above-ground utilities, and record-mapped utilities), ADA compliance, drainage, SWM, and observed/documented environmental areas/constraints. Existing constraints shall be considered during the Ten Percent (10%) Concept Design phase to determine if 1) the sidewalk can be located entirely on the east (preferred) or west side of Hamilton Rd., or if the sidewalk should be located on either side (with crosswalk(s) at existing intersection(s)) depending on site and safety considerations.

2.5.10 The design shall include signage, striping, and ADA compliant access for roadway crossings.

2.5.11 Charles County standard details will be utilized where appropriate for new concrete pedestrian ramps.

2.5.12 The design shall be done to minimize stormwater management “constructed” facilities.

2.6 PERMIT APPLICATIONS AND APPROVALS

2.6.1 The Consultant is responsible for preparing and submitting all applicable Charles County Permit and Plan applications in PDF format through the Citizen’s Self Service (CSS) Portal at: https://land.charlescountymd.gov/EnerGov_Prod/SelfService#/home. The Consultant shall be responsible for contacting PGM to verify that all submitted documents are successfully uploaded and are placed in the review queue.

2.6.2 All submitted design documents including, but not limited to drawings, specifications, and reports shall have the signature, seal, and Professional Certification of the submitting design professional as duly authorized in the State of Maryland.

2.6.3 The Consultant shall apply for and obtain all permits and approvals, as required, by coordinating with all permitting and/or approval agencies, authorities, etc. that are necessary to permit and/or approve the project for construction in Areas 2 and 3. Permitting and/or approval agencies/authorities may include but may not be limited to Charles County Department of Planning and Growth Management (PGM), Charles Soil Conservation District (SCD), Maryland Department of the Environment (MDE), U.S. Army Corps of Engineers (ACOE), Southern Maryland Electric Cooperative (SMECO), Verizon, and Washington Gas.

2.6.4 All submitted design documents shall be in accordance with the current County’s Plan Preparation Package (PPP) guidelines

2.7 CHARLES COUNTY 3-STEP PLAN/PERMIT REVIEW PROCESS

2.7.1 General

A. All initial 3-Step permit applications and plan sets, regardless of Step, will be placed into review upon verification of meeting the minimum submission requirements.

B. Upon the initial submission, an invoice for payment of the application fees will be generated via the CSS Portal. The initial application fees must be paid before the submission is placed in the review queue.

2.7.2 All initial permit applications will undergo a twenty-one (21) calendar day review period, while all subsequent submissions will undergo a fourteen (14) calendar day review period.

2.7.3 At the end of the review period, a review comment letter will be issued. The letter will state if the review is complete, complete with conditions to be addressed prior to submission of the next step, or requires a resubmission. The submission/review process will continue until a review complete with conditions letter, or a review complete letter is issued.

2.7.4 The Charles Soil Conservation District will review and approve the applicable Step 1 CSWM, and Step 2 SSWM Erosion and Sediment Control (ESC) Plan designs as part of the County’s Step 1 and Step 2 plan review process. The final ESC plan (included in the Step 3 DSP plan set) must be submitted directly to the Charles Soil Conservation District for review and approval.

2.7.5 Charles County 3-Step plan review process

A. Prior to submitting a Step 1, 2, or 3 plan application for PGM review, the submittal package shall be transmitted to the Capital Services project manager for review and comment. The Capital Services review period is fourteen (14) calendar days. Within the review period, the Capital Services project manager will set up a virtual meeting with the consultant to provide review comments if applicable. The Consultant shall take notes during the meeting and distribute them to Capital Services within five (5) calendar days for record purposes.

B. Within ten (10) calendar days after the virtual meeting, the Consultant shall address Capital Services’ review comments and apply for Step 1 Concept Stormwater Management (CSWM) Plan, or the Step 2 Site Stormwater Management (SSWM) Plan, or the Step 3 Development Services Permit (DSP) via Charles County’s Customer Self Service Portal (CSS).

C. If there are outstanding items to be addressed at the completion of a review, PGM will upload a review comment letter to the CSS Portal for the applicant and other permit contacts to access. The applicant/consultant shall address all outstanding items and resubmit for review within fourteen (14) calendar days of the issuance of the comment letter from PGM. This iterative process shall continue until a review complete letter is issued by PGM.

D. An invoice for all applicable plan review fees, inspection fees, technology fees, or any other associated fees will be provided upon issuance of a review complete letter. The Consultant shall notify CS upon receipt of the invoice for processing and payment. The Consultant is advised that the next step plan cannot be submitted until successful payment of the approved plans invoice.

E. Review Fees – Capital Services shall be responsible for all County review/permitting fees incurred up to three (3) reviews in any Step. The Consultant shall be responsible for all additional review fees incurred after the third review in any Step.

2.8 TIME FOR COMPLETION

2.8.1 Proposed Schedule

A. Notice to Proceed: The Consultant shall proceed with furnishing the services as described upon receiving the Notice to Proceed. The Consultant shall be given five hundred and sixty-two (562) calendar days from the Notice-to-Proceed date, as established by the County and Consultant, plus any contract time extensions approved by the County to complete the work. As much as practical, services shall be performed simultaneously. Time is of the essence.

B. Completion Date: The date by which all permits are obtained, and the Consultant submits completed and approved biddable construction contract documents to the County shall constitute the completion date.

2.8.2 Proposed Design Submission Schedule

Schedule Notes:

1) If applicable ESC Plan, FSD/FFCP, Environmental Permits, and Right-of-Way shall run concurrently with Activities 2 through 4.

2) The numbers in the parenthesis above indicate the number of calendar days allotted for County review (CS and PGM).

2.8.3 Schedule Updates

A. The schedule included in the RFP is intended to be a general guideline. Upon contract execution, the Consultant shall submit the project schedule at the pre-design meeting which would incorporate completion dates for various tasks, while reflecting the contract time. The Consultant shall make any and all necessary schedule submissions, until complete approval has been obtained. It shall be the Consultant’s responsibility to submit an updated project schedule at each progress meeting, with justifications if the schedule has fallen behind and a plan of action of how the Consultant plans to get back on schedule to comply with the contract time.

B. Capital Services staff will review the design documents prior to each submission by the Consultant. The design/review/approval periods shown above represent the total anticipated time for each submission. If the County or an outside agency review takes longer than specified, the Consultant’s contract will be extended to accommodate the extra review time with no additional compensation.

2.9 COUNTY FURNISHED DATA

2.9.1 After contract execution and Notice to Proceed, at the request of the Consultant, the County can make available the following information for the express purpose of completing the services to be provided under the contract:

A. County topography in two-foot contour intervals in an ArcGIS compatible shape file or AutoCAD dwg file.

B. Planimetric data in an ArcGIS compatible shape file or AutoCAD dwg file.

C. Record drawings for any County-approved project (as available).

2.9.2 All information provided by the County is provided as-is and for informational purposes only and shall be verified by the consultant.

2.10 MEETINGS AND COORDINATION

To keep the project progressing at an efficient pace, the Consultant shall be prepared to meet with the County on a bi-weekly basis as required during the design/review/approval process. Meetings shall be required until final design approval has been obtained. At a minimum, the Consultant shall expect the following meetings:

2.10.1 Pre-Design Meeting: Prior to start of work on the design and within 14 days after the Notice to-Proceed date, the Consultant shall coordinate with the County to schedule an in-person “Pre-Design” meeting to be held at CS office. The Consultant shall provide the County with a draft agenda along with a preliminary design schedule for review at least 48 hours in advance of the meeting. The Consultant shall be responsible to record the attendance, take meeting notes, and distribute the notes to all attendees within seven (7) consecutive calendar days following the meeting.

2.10.2 Design Progress Meetings: The Consultant shall coordinate and chair bi-weekly progress meetings. The progress meetings shall occur virtually via Microsoft Teams. Twenty-Four (24) hours prior to progress meetings the Consultant shall provide the County with a draft agenda and updated design schedule, if necessary, for review. The Consultant shall be responsible to record the attendance, take meeting notes, and distribute the notes to all attendees within seven (7) consecutive calendar days following the meeting.

2.10.3 Design Review Meetings: The Consultant shall attend any meetings required by an agency; including, but not limited to: Charles County, Charles SCD, MDE, ACOE, and the utility companies. The Consultant shall take notes and provide a written account of the meeting to the County within seven (7) consecutive calendar days following the meeting and/or hearing. The Consultant shall include three (3) meetings in the base bid.

2.10.4 Public Information Meetings (PIM’s): The Consultant shall coordinate with Capital Services and Property Acquisition staff to notify all adjoining property owners of Public Information Meeting(s) in writing (via certified letter) to inform the community about the proposed project. The Notification Letters shall be mailed out to property owners two weeks prior to meeting. The Consultant shall attend all PIM’s and be prepared to answer technical questions regarding the design and impacts to adjoining property(s). The Consultant shall include two (2) PIM’s in the base bid.

2.11 PROPERTY ACCESS NOTIFICATION

The Consultant shall coordinate with the County to notify all property owners in writing via certified letter of the need to enter their property for the necessary surveying work associated with the project design and the development of Easements and/or Right-of-Way Plats. The County will provide and distribute the Property Access Notification Letters to the property owners. This notification letter is for the purpose as described above and is not intended for use of any machinery associated with borings and/or drilling. The Notification Letters shall be mailed out to property owners two weeks prior to field or survey work.

3.0 COST PROPOSAL BASE BID ITEMS

3.1 BASE BID ITEMS - DESIGN FOR SIDEWALKS

Base Bid Item A-1 to A-5 includes all work necessary to render complete, approved, permitted, and construction ready designs for all sidewalks in Area 2. The services to be provided by the Consultant shall be according to the specifics outlined in Section II, 2.0 SCOPE OF SERVICES:

BID ITEM A-1: Concept Development Plan BID ITEM A-2: Step 1 Concept SWM Plan design/review/approval BID ITEM A-3: Step 2 Site SWM Plan design/review/approval BID ITEM A-4: Step 3 DSP Plan/ESC Plan design/review/approval BID ITEM A-5: Right-of-Way/Property Acquisition Easements/Plats

Payment: All associated costs for services in the Scope of Services as required to obtain all permits and/or approvals for the construction of the sidewalks shall be included in A. Base Bid Items of the Cost Proposal Form. The Contractor shall provide percentage complete invoices to the County for services rendered for the bid items detailed in Section 5.0.

4.0 CONTINGENCY

4.1. C - CONTINGENCY ITEMS - DESIGN SERVICES NOT PROVIDED UNDER BASE BID ITEMS

When authorized by the County, the consultant shall provide hourly services for tasks that are not covered under the base bid. Hourly rates shall be established for the following categories.

BID ITEM B-1: Principal BID ITEM B-2: Sr. Project Manager BID ITEM B-3: Project Manager BID ITEM B-4: Sr. Engineer BID ITEM B-5: Engineer BID ITEM B-6: CAD Technician BID ITEM B-7: Administration BID ITEM B-8: Survey Crew BID ITEM B-9: Surveyor

Payment: Bid Items B-1 through B-9 establish the unit price for which payment will be based for the number of hours authorized by the County. When requested by the County, the Consultant shall provide timesheet documenting the type of work performed and the number of hours spent on each task.

5.0 INVOICING

The Contractor shall provide percentage complete invoices to the County for services rendered for each bid item. The County will approve invoices according to the following project milestones:

1. Concept Development Plan: 100% complete upon CS approval of Concept Development Plan

2. Step 1 Concept SWM Plan Design/Review/Approval: 100% complete upon PGM approval of Step 1 Concept SWM Plan

3. Step 2 Site SWM Plan Design/Review/Approval: 100% complete upon PGM approval of Step 2 Site SWM Plan

4. Step 3 DSP Plan/ESC Plan Design/Review/Approval: 90% complete upon initial submission of DSP Plan/ECS Plans to PGM/SCD; 100 % complete upon issuance of all applicable permits.

5. Right-of-Way/Property Acquisition Easements/Plats: 10% complete upon submission of Mosaic; 50% complete upon submission of Exhibits/Plats; 100% complete upon Exhibits/Plats approval.

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