Hamilton_Rd-Formal_Procurement_Rqst__U_5-12-25_-_signed.pdf

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Attached to
Design Services for Hamilton Road Sidewalks
Solicitation number
25-039
Issued by
Santa Rosa County, Maryland

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Written by GovTribe AI ·

The document is a Formal Procurement Request from Charles County Government's Public Works Department, specifically the Utilities - Capital Services Division, for design services related to the Hamilton Road Sidewalk project. The project involves design services for constructing approximately 4,760 linear feet of concrete sidewalk along Hamilton Road in Waldorf, Maryland, with an estimated cost of $220,000. The procurement is for fiscal year 2025, with the budget status marked as approved, and the project is identified by fiscal project number 4403004119.

The funding for this project is entirely from county sources, with the general ledger account 4403004119.50443 designated for architectural and engineering (A&E) services. The project budget report reveals a total revised budget of $1,160,000, with significant allocations across various categories including inspection, administration, land acquisition, salary and benefits, and construction. As of the report date (May 12, 2025), only $85,365.22 has been spent, leaving $1,074,634.78 available, representing a 7.36% budget utilization. The budget includes provisions for staff salaries, benefits, construction costs, and miscellaneous expenses, indicating a comprehensive approach to the sidewalk improvement project.

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Other files

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Design_Services_for_Hamilton_Road_Sidewalks.pdf PDF
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Plat_Requirements.pdf PDF
Sample_Contract_-_Consecutive_Number_of_Days_Specified.pdf PDF
B_-_Hamilton_Road_Maps_-_250605.pdf PDF
Sample_Contract_-_Term_&_Renewals_Specified.pdf PDF
Project_Close_Out_Documents.pdf PDF
Performance_Labor_Bonds.pdf PDF
Hamilton_Road_Sidewalks_Special_Provisions.docx DOCX document
Evaluation_Criteria_Matrix.xlsx XLSX spreadsheet
Technial_Proposal_Section.docx DOCX document
Hamilton_Road_Sidewalk_Cost_Proposal_Form.xlsx XLSX spreadsheet
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Page 1 PURCH 240227

Charles County Government BUDGET - Formal Procurement Request

For procurement exceeding $50,000.00. This form is valid for twelve months from the approval date.

Scope of Work/Specifications must be submitted with this form.

Part A: Request Details

Department: Public Works

Division: Utilities - Capital Services

Project manager: Randy Crowder

Item/Project name: Hamilton Road Sidewalk

Estimated cost: $220,000

Description of work/service/commodity: Design services for sidewalk along Hamilton Road.

Part B: Funding Certification

Fiscal project # (if applicable): 4403004119

Funding: County % State % Federal %

Grant % Other %

Fiscal Year: 2025

Budget Status: Approved Pending Not Funded Other:

General Ledger (G/L) Account(s): 4403004119.50443

Comments:

Part C: F&AS Approvals

Budget Comments:

Budget Chief Approval: Date:

FAS Director Comments:

FAS Director Approval: Date:

Samantha Chiriaco (May 12, 2025 14:04 EDT) Samantha Chiriaco 05/12/2025

Jacob Dyer (May 12, 2025 19:18 EDT) Jacob Dyer 05/11/2025

Charles County County Commissioners

PROJECT BUDGET REPORT

Report generated: 05/12/2025 11:23 User: hertlingb Program ID: pareport

FOR 07/01/2021 - 05/31/2025

Original Net Budget Revised Available Percent Budget Amendments Budget Requisitions Encumbrances Actuals Budget Used

Project: 4403004119 - Hamilton Road Sidewalk Improve

E 4403004119.50437 . . Inspection 20,000.00 0.00 20,000.00 0.00 0.00 10,038.35 9,961.65 50.19% E 4403004119.50441 . . Admin 30,000.00 2,000.00 32,000.00 0.00 0.00 30,325.46 1,674.54 94.77% E 4403004119.50442 . . FAS Admin 3,000.00 11,000.00 14,000.00 0.00 0.00 13,764.41 235.59 98.32% E 4403004119.50443 . . A&E 40,000.00 188,000.00 228,000.00 0.00 0.00 0.00 228,000.00 0.00% E 4403004119.50444 . . Land&Row 37,000.00 33,000.00 70,000.00 0.00 0.00 29,640.00 40,360.00 42.34% E 4403004119.50445 .T10200 . FT Salary

0.00 103,970.00 103,970.00 0.00 0.00 0.00 103,970.00 0.00% E 4403004119.50446 .T10221 . Pension

0.00 18,910.00 18,910.00 0.00 0.00 0.00 18,910.00 0.00% E 4403004119.50446 .T10226 . Fica

0.00 9,490.00 9,490.00 0.00 0.00 0.00 9,490.00 0.00% E 4403004119.50446 .T10227 . FICA Medic

0.00 2,220.00 2,220.00 0.00 0.00 0.00 2,220.00 0.00% E 4403004119.50446 .T10228 . H&D

0.00 13,770.00 13,770.00 0.00 0.00 0.00 13,770.00 0.00%

E 4403004119.50446 .T10229 . PEHP

0.00 3,520.00 3,520.00 0.00 0.00 0.00 3,520.00 0.00% E 4403004119.50446 .T10230 . Life Insur

0.00 240.00 240.00 0.00 0.00 0.00 240.00 0.00% E 4403004119.50446 .T10231 . Work Comp

0.00 340.00 340.00 0.00 0.00 0.00 340.00 0.00%

E 4403004119.50446 .T10232 . LTD

0.00 540.00 540.00 0.00 0.00 0.00 540.00 0.00% E 4403004119.50450 . . Construct 400,000.00 200,000.00 600,000.00 0.00 0.00 0.00 600,000.00 0.00% E 4403004119.50468 . . Hamlt CG 40,000.00 -2,000.00 38,000.00 0.00 0.00 0.00 38,000.00 0.00% E 4403004119.50469 . . Misc 5,000.00 0.00 5,000.00 0.00 0.00 1,597.00 3,403.00 31.94%

EXPENSE TOTALS for Project: 4403004119 - Hamilton Road Sidewalk Improve 575,000.00 585,000.00 1,160,000.00 0.00 0.00 85,365.22 1,074,634.78 7.36% TOTALS for Project: 4403004119 - Hamilton Road Sidewalk Improve 575,000.00 585,000.00 1,160,000.00 0.00 0.00 85,365.22 1,074,634.78

TOTALS FOR EXPENSE STRINGS

575,000.00 585,000.00 1,160,000.00 0.00 0.00 85,365.22 1,074,634.78 0.00 https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=%2BhSEKt1Y3HkFcjsjFkDT6sistr%2FPrFaJBllnsNwXXAxbiWP4WY4vD8lhcKi3cqlF https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=qC5QnzXdxStPoLz2rBUfeu%2F3zWXsNSWhb%2BeuQBJ3AqwmSpcX8GyzImeh0cdzcFSl https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=q0Q6PpC3RJPXyd5PrqWj%2FrYSiRVMV6xpuq%2BGaTtqOtfUsQBV2ySmrkUm%2FfqMWdew https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=bw2%2BE%2BNoPoMeCx73veopdBzK%2FS9VnOI6FJ3QGhlIcwbLxVI8soFiqCiQZ5B8aTxj https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=9wI7jItENCkHmnYvLdXkxxlBKYqQl5vG%2BmygnfppD6E%2FxT%2B1G5%2B6zedO2cmery5T https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=Ah5jzadkwPP8SbmzpUZdQs%2Bfx3y3otPt8wY3JdaoYHJ81g42Sl2SrIruVnu%2FqS3wwtSbaH35CDZP%2Bp7HVpgwig%3D%3D https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=v%2BXW3sDSHujI9djsMj%2BM0a4Xzm%2BzkNHZ%2FptJdVLCJ0%2F0l3ptNlFbuShAR5crWO%2FllcziGns4ep1Av23kmmUERA%3D%3D https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=1jMKn1l35zqL%2F8ojzB4JUDcpP9stYtF8jhu2e5nK6GmHerUkmDuR6v0ifaDt7Q3t0O8sPaujZ%2BMOl1jZvl7duw%3D%3D https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=hpDPAlNizUQD%2FNYar43COc3wTjMBDNmfLf5zM2sRnFDJ4fvLnBi2vn403dc2Gr9m6V7Dnj35HVULRhp8tghtIQ%3D%3D https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=gx8CabTIsHnoAS2c6D9Nz9y9q9rDLL6sYNPK9%2BAjtC3CtTE68OC6W8wpiHpUnmZhkgZQg7rKonCxp1sON9cHXA%3D%3D https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=QqexjCEw10QBFjp9UCl6ypB7MmRiYIrNnhaLuKXDmiUmfns6ojp%2FU280%2BI04Bd%2BfMWcJBplH2hCgcdwCt3N9iw%3D%3D https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=ZEK7LGzGEJ7wTO5PdqxH0w3dCloC0nlQLGbohHv3jL4BtU4suaxsQFaLc4mcQZGqrMIs8So40dmHf8jB6e9FqA%3D%3D https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=y6X%2Br%2FjIjNmNwH5l9SfdeLaE9XkDsSGvSC8GqjthwLivf4Dn8pwMaDJyvHKBgpqUd9KZ1IuVdk%2Bk%2BnutCdyRJA%3D%3D https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=4PKiD1bqLfUTYOkHOgdTNn8%2B4HJYCljgDMyh9TTZ%2ByhkoGPjP4E4yvDcrDXhGcgqyrTHYBrBKXqHAK54rcHm6A%3D%3D https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=7%2FJBt2XJhfHYEm2qgdNtXza%2BN7iByWMkRMqnV9QHUe0XtpUcCds1t5RCmisq%2Bgir https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=i05csgb7PeeKFaHJcldhXw0xKvDcsp19X2kzXEjOT7CVd1EGNI0%2FZdwSo6OfTFq%2B https://charlescountymdmunisapp.tylerhost.net/9856prod/munis/gas/app/ua/r/mugwc/pastrmnt?Arg=--mutoken&Arg=ZBy5uz5rWmNzYpevmRLNAVPIPQuXkmqQtx2BJYS0fz0sZgSYKvxM6sDk71cJ1lo0

Report generated: 05/12/2025 11:23 User: hertlingb Program ID: pareport

FOR 07/01/2021 - 05/31/2025

Original Net Budget Revised Available Percent Budget Amendments Budget Requisitions Encumbrances Actuals Budget Used

REPORT TOTAL

Original Net Budget Revised Available Budget Amendments Budget Requisitions Encumbrances Actuals Budget 575,000.00 585,000.00 1,160,000.00 0.00 0.00 85,365.22 1,074,634.78

Report generated: 05/12/2025 11:23 User: hertlingb Program ID: pareport

REPORT OPTIONS

Template Information Report template code: PROJBUDRPT Template description: Project Budget Report Master template: Y

Report Options Format: 8 columns Segment description: Short Print report definitions? Y Showing funding source strings as credits? Y Double space the report? N Exclude project strings with zero balances? Y Include cents in dollar amounts? Y Amounts exceed 999 million? N Only include project strings that exceed 0% of available budget

Column Definitions Column 1 code:001 Original Budget Column 2 code:002 Amendments Column 3 code:005 Revised Budget Column 4 code:007 Requisitions Column 5 code:006 Encumbrances Column 6 code:008 Actuals Column 7 code:011 Available Column 8 code:015 PCTUsd(enc/act)

Project String Selection Expense Funding Source Project: *4119 Phase:

Task:

Sub-Task:

Report Options Beginning year/month: 2021/7 Ending year/month: 2025/5 Group by Major Project? N Group by Budget Level N

Sorting Options 1: Project 2: Sub Project/Sub Project 3: Task/Type 4: Sub Task/Detail Total Y Total N Total N Total N Page break N Page break N Page break N Page break N

Detail Options Include string description: Short Include Project String Detail: Y Include Employee Detail: N

Report generated: 05/12/2025 11:23 User: hertlingb Program ID: pareport

REPORT OPTIONS

Include Closed Projects: Y Include Journal Detail: N Include Actual Detail: N Include Encumbrance Detail: N Include Budget Detail: N Include vendor info: N Include unposted transactions: N Journal source code(s):

** END OF REPORT - Generated by Britta Hertling **

Hamilton Rd-Formal Procurement Rqst_ U_5-12-25 Final Audit Report 2025-05-12

Created: 2025-05-12 (Eastern Daylight Time)

By: Doremus Jenkins (jenkinsd@charlescountymd.gov)

Status: Signed

Transaction ID: CBJCHBCAABAAEOw3dzs2o4T-PV_6EjGkX7tOOk01-c-C

"Hamilton Rd-Formal Procurement Rqst_ U_5-12-25" History Document created by Doremus Jenkins (jenkinsd@charlescountymd.gov)

2025-05-12 - 12:10:06 PM EDT

Document emailed to Estid Reedy (ReedyE@charlescountymd.gov) for signature

2025-05-12 - 12:10:11 PM EDT

Email viewed by Estid Reedy (ReedyE@charlescountymd.gov)

2025-05-12 - 12:34:46 PM EDT

Document e-signed by Estid Reedy (ReedyE@charlescountymd.gov) Signature Date: 2025-05-12 - 12:35:54 PM EDT - Time Source: server

Document emailed to Samantha Chiriaco (ChiriacoS@charlescountymd.gov) for signature

2025-05-12 - 12:35:56 PM EDT

Email viewed by Samantha Chiriaco (ChiriacoS@charlescountymd.gov)

2025-05-12 - 2:03:27 PM EDT

Document e-signed by Samantha Chiriaco (ChiriacoS@charlescountymd.gov) Signature Date: 2025-05-12 - 2:04:50 PM EDT - Time Source: server

Document emailed to Jacob Dyer (dyerj@charlescountymd.gov) for signature

2025-05-12 - 2:04:52 PM EDT

Email viewed by Jacob Dyer (dyerj@charlescountymd.gov)

2025-05-12 - 7:17:50 PM EDT

Document e-signed by Jacob Dyer (dyerj@charlescountymd.gov) Signature Date: 2025-05-12 - 7:18:45 PM EDT - Time Source: server

Agreement completed.

2025-05-12 - 7:18:45 PM EDT

2025-05-12T23:18:51+0000
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