Haitian National Police Advisory RFI Notice v1.pdf

United States Department of State, Office of Acquisition Management (A/LM/AQM)

International Narcotics and Law Enforcement Branch

REQUEST FOR INFORMATION (RFI)- Sources Sought Notice

INL Haiti, Haitian National Police Advisory

RFI-GTMPR14943037

I. Purpose

The purpose of this Request for Information (RFI) is to accomplish market research pursuant to Federal Acquisition Regulation (FAR) Part 10, and to identify vendors capable of performing the functions described herein. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Government is not at this time seeking proposals and will not accept unsolicited proposals. The Government will not entertain telephone calls or questions for this RFI. Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, it will be communicated and released on the System for Award Management (SAM) website, www.SAM.gov. It is the responsibility of the potential respondents to monitor this site for additional information pertaining to this requirement.

The NAICS code for this effort is 541990, All Other Professional, Scientific, And Technical Services.

II. Background

INL is actively seeking contractor support to advance the professionalization of the Haitian National Police (HNP) and its various sub-divisions, including the Directorate of Prisons (DAP), Border/Port Security, Tactical Units, Intelligence, Community Policing, Anti-Gang Development, and Justice Reform. This contract aims to strengthen the capacity of Haiti’s law enforcement corrections, and justice agencies to operate effectively under legitimate civilian authority. The initiative will focus on enhancing their ability to combat criminal threats and establish a secure, stable environment for the Haitian populace. Additionally, this support will target justice reform, improve access to justice, increase prosecution rates nationwide, and reduce excessive pretrial detention cases across the country.

The contractor, on behalf of INL, will provide support in four areas. The tasks include: Subject Matter Expert Level Advisors-(SMEs), United Nations Police Advisors (UNPOL), Logistics support for the HNP School and Academy Facilities, and Special Projects that further the goals and objectives of this contract. The contract shall also provide the necessary support services to the in-country Program Management Office (PMO) specifically for program management purposes. This shall include security, life and mission support, as well as morale, welfare and recreational support for contract personnel. All activities must align with the INL/PAP mission goals and objectives under the direction of the INL Director.

http://www.sam.gov/

Subject matter experts will deliver advisory services to the (HNP) in critical areas such as law enforcement, training/development, community policing, gender issues, corrections, rule of law, budgeting, finance, fleet management, and logistics. INL will also provide various logistical support and resources to different HNP sub-organizations and units operating throughout the ten different departments in country. The primary goal of this program is to offer mentorship, expertise, and essential support to the HNP through an INL third party contractor (SME), UNPOL, and direct INL assistance through various procurements and infrastructure development projects. The acquisition plan is structured to ensure optimal value and adherence to federal contracting regulations, aligning with the strategic goals and objectives of the Department of State.

The contractor will assist the HNP school specifically with the logistical support needed for the initial onboarding and completion of each new HNP recruiting class/promotion. This support includes providing all necessary equipment, uniforms, supplies, gear, and medical screening required for onboarding a typical recruiting class. Currently, the HNP conducts a new promotion /class, once a year, with each class averaging 750 students.

This acquisition will be a small business single award contract.

III. Draft Statement of Work (SOW)

Please find attached to this RFI a draft copy of the Statement of Work (SOW) for you which to base your firm’s capabilities and responses.

IV. Responses

The U.S. Department of State, the Office of Acquisitions wishes to assess the availability and capabilities of firms, if applicable, particularly small business firms, to meet the requirements listed in the draft SOW. Interested sources shall have proven capabilities successfully executing work of similar work in scope and scale to the work described in the draft SOW.

V. Response Instructions

All responses should be from capable firms. Interested firms shall respond to the questions in Section VI, annotating the section format below for each set of questions. All inputs shall be limited to 12 pages and be submitted as a Microsoft Word Document 2010 or Portable Document Format (PDF) in 12 point times new roman font.

Please do not provide generic capability statements as these documents shall add no value to this sources sought request as the Government is looking for specific responses.

Questions regarding this announcement shall be submitted in writing by e-mail to Ms. LaWanna Bradley (BradleyLR@state.gov) by Noon, EST on Monday, November 18, 2024, answered. To access the SAM website, go to https://www.SAM.gov to view important information related to this RFI using the RFI-GTMPR14943037.

mailto:BradleyLR@state.gov https://www.sam.gov/

All final responses shall be submitted via email to Ms. LaWanna Bradley (BradleyLR@state.gov) by 10:30, EST on Monday, December 2, 2024.

VI. Questions to Respond

Section 1: Company Profile Questions

Company Name:

Company Point-of-Contact:

Email:

Phone:

UEI Number:

CAGE Code, if applicable:

Socioeconomic Status under NAICs Code 541990, All Other Professional, Scientific, And Technical Services:

(Example: HUBZone, Veteran-Owned, Woman- Owned, 8(a), Service Disabled Veteran-Owned) Current Schedules/GWACs, if applicable Registered in the System for Award Management (Yes/No) On the Excluded Party List (Yes/No)

Technical Capabilities:

Section 2: Technical Capabilities Questions

1- Could you provide an example of your company’s technical capabilities on utilizing data analysis to measure services of Subject Matter Experts (SMEs)? Specifically, examples similar in scope, size, and complexity to this current award:

A. Provide examples of the Data analytics system or methods used to measure technical performance of the SMEs.

B. Provide examples of how your company’s procedures and/or policies of action regarding negative and positive key performance for key staff such as the SMEs..

C. Provide specific examples of how the company manages to organize and replenish new qualified staff members. Please include systems or data bases currently in use if any.

Business Capabilities:

Section 3: Business Capabilities Questions mailto:BradleyLR@state.gov

1- Could you provide detailed examples of how your company has streamlined communication and established internal procedures to create an effective management support structure, particularly for contracts operating outside of the United States?

Additionally, please describe how your organization has built the internal capacity necessary to successfully manage and execute a contract of this scope, size, and complexity.

2- Provide an example of your business capabilities regarding the information management systems as it pertains to the transfer of data during a contract transition.

a) Examples of company capabilities in tracking Government Furnished equipment

(GFP) during the life of the Period of performance.

Business Past Experiences:

Section 4: Business Past Experience Questions

1. Based on your company's experience, what best practices do you recommend for ensuring that your company has the necessary management capabilities to successfully execute a project of this size, scope, and complexity? ,

a) Please provide examples of your company’s experience and relevant capabilities in performing on a services contract that includes Subject Matter experts that match the requirements for this contract.

b) Please provide examples of company strategies/systems for staff onboarding

c) Please provide examples for your companies experience in mitigating staffing gaps and turnover

d) give examples of your company strategy for promoting professional development to sustain high level of performance throughout the project.

e) Please provide examples of techniques used by your company in boosting the moral of staff members working at a hardship post.