HAFB Contractor Environmental Guide.pdf

Hanscom Air Force Base Contractor Environmental Guide

Revised July 2026

66th Air Base Group/Civil Engineering Environmental Element

120 Grenier Street Hanscom AFB, 01731

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 66TH AIR BASE GROUP

HANSCOM AIR FORCE BASE MASSACHUSETTS

MEMORANDUM FOR CONTRACTOR PERSONNEL

FROM: 66 ABG/CEI

SUBJECT: Contractor Environmental Guide

1. On behalf of the 66th Air Base Group, Civil Engineering Division, Environmental Element, welcome to Hanscom Air Force Base (AFB). We would like to take this opportunity to explain some of the environmental requirements related to performing work on this installation and inform you of our Environmental Management System (EMS) requirements.

2. The role your company plays in keeping Hanscom AFB compliant is vital. Adherence to this guide will help increase your company’s awareness of the installation EMS and environmental regulatory requirements that impact Hanscom AFB. This guide covers the significant environmental aspects and impacts that contractors often influence at Hanscom AFB. You will find a list of these aspects in Appendix E. After contract award, please complete and sign Appendix E, and submit it to the contract administrator immediately after the pre-construction meeting.

3. The contract administrator will place a signed copy of Appendix E in the contract folder and forward a copy to the point of contact 0below.

4. If you have questions about this requirement or require further assistance, please contact the Environmental Element Chief, 66 ABG/CEIE at 781-225-6142.

CHARLES N. STRICKLAND III, P.E.

Installation Management Flight Chief

Hanscom AFB Contractor Environmental Guide

Part 1 – Obligations

1.1. All contractors are obligated to comply with federal, state, and local environmental regulations, and Hanscom AFB Environmental Management System (EMS) requirements. Some of the environmental issues to be considered while completing your job at Hanscom AFB include:

- Hazardous material (HAZMAT) usage & management

- Hazardous waste disposal

- Asbestos, Lead, and PCB abatement and disposal

- Recovered (i.e. recyclable) materials usage

- Protection of native plants and birds

- Stormwater discharges and erosion control measures

- Construction and Demolition (C&D) waste recycling/disposal

- Waste management

- Air Pollution Control

- Land Use Controls associated with existing environmental restoration sites

- Influence on the installation’s environmental focus areas (see Appendix E)

1.2. Prime contractors are obligated to ensure all subcontractors adhere to environmental regulations.

Part 2 – Responsibilities

2.1 Contractors, subcontractors and concessionaires are responsible for environmental protection while in the process of executing contracts on Hanscom AFB involving, but not limited to:

- New Construction

- Renovations and major repairs on existing structures or systems

- Demolition/removal of old structures or systems

- Excavation and trenching

- Performance of contracted maintenance or services

2.2 All contractors, subcontractors, and concessionaires will comply with environmental regulations.

2.3 Pre-work conference: The prime contractor will brief employees and/or subcontractors on environmental regulations and policies applicable to the project. Provide documentation of briefing to the Contracting Officer prior to any work and/or construction.

2.4 Project sites are subject to inspection at any time by the Hanscom AFB Environmental Element (CEIE) to ensure compliance with environmental regulations and practices.

2.5 Contractors must report spills to the Base Fire Department; dial 911

2.5.1. The Base Fire Department will follow the installation Spill Prevention and Response Plan protocols.

2.5.2. Contact CEIE (781-225-6209/6142) for all spills.

2.6 Contractors must coordinate all spills with CEIE for directions regarding disposal of spill residues (781-225-6152/6142).

2.7 Contractors shall take immediate corrective action to correct substandard environmental practices or conditions in order to comply with environmental regulations if informed of a violation.

2.8 Contractors shall not engage with federal, state, and/or local environmental regulatory agency unilaterally without prior approval from CEIE staff. CEIE staff must be present during any in-person meetings, virtual meetings, and/or phone conversations.

Part 3 – Summary of Common Environmental Requirements and Contractor Responsibilities:

3.1. The following, organized by the step/action that occurs in a typical construction project, is a list of common Contractor responsibilities. This table is not all inclusive of all environmental requirements that could be encountered during a construction project (for instance the removal of underground storage tanks).

If further guidance is needed on a specific construction project, please contact CEIE at 781-225-6142.

3.2 Land Use Controls exist for six sites at which remedial action (RA) activities are ongoing under the Comprehensive Environmental Response and Liability Act (CERCLA). In addition, one other site (Site 22) has ongoing RA activities under the Massachusetts Contingency Plan (MCP). An eighth former landfill site (Site 8) has achieved closure, but solid waste materials exist in the subsurface. Land Use Controls (LUCs) are defined by DoW as “any type of physical, legal, or administrative mechanism that restricts the use of, or limits access to, real property to prevent or reduce risks to human health and the environment.” A LUC may be required while conducting environmental restoration investigations, during implementation of RAs, or following RA completion. A LUC helps to ensure that future land use remains compatible with the land use that was the basis for the selection of the site remedy.

Two documents summarize LUCs at Hanscom AFB: Land Use Control Implementation Plan, Revision 01 (June 2025) and the Land Use Control Implementation Plan Addendum, IRP Sites 8 and 22 (March 2024).

Because contractor activities have the potential to violate or compromise LUCs and put workers and the public at risk from unexpected exposure to hazards, the Land Use Controls detailed in these documents should be adhered to. These documents are included in Appendix N. Lists of the existing applicable LUCs are included in:

Table 3 of the Land Use Control Implementation Plan, Revision 01 (June 2025)

Text of the Land Use Control Implementation Pla, Compensation Addendum, IRP Sites 8 and 22 (March 2024)

Requirement When is it required?

Required Action? Required Submittal

Contract Award

Complete Appendix E

Always unless deemed not applicable by the installation EMS Cross- Functional Team

Complete the EMS Focus Area Awareness Form at Appendix E. Return signed form to contract administrator at or before the pre-construction meeting.

Submit a copy of the completed form to the contract administrator

HAZMAT

Review

Always No later than 15 calendar days from the contract award date, submit a list and quantities of all hazardous material for base approval prior to HAZMAT delivery to the base for project usage (e.g., paint, adhesives, sealants, oils, paint remover, refrigerants, pesticides, acids, compressed gases, etc.). Submit a Safety Data Sheet (SDS) not older than 5 years for each hazardous material to be used during the project.

Refer to Appendix A for guidance

Submit a list of materials with SDSs specifying intended usage to the Contracting Office.

Approval of HAZMAT must be received prior to HAZMAT delivery to Hanscom AFB project site

Design Stormwater Management – Design Criteria

On all designs to the maximum extent practicable

Required for all new and redevelopment projects and for projects in which conversion of open space to impervious space equals or exceeds 1,000 square feet

Both new construction and redevelopment projects shall be designed in accordance with Massachusetts MS4 General Permit Part 2.3.6(a) and Massachusetts Stormwater Management Guidelines. Refer to Appendix G for additional guidance. New development and redevelopment projects shall be designed to achieve a 10% reduction in stormwater runoff volume over existing conditions

Follow Massachusetts Stormwater Management Guidelines for Best Management Practice (BMP) design to include permeability (not percolation) testing to determine exfiltration rates or have a Massachusetts Licensed Soil Evaluator (MASE) complete MassDEP Form 11: Soil Suitability Assessment for On-Site Sewage Disposal in order to conduct a textural analysis of site and to determine the required Rawls rate as outlined in Massachusetts Stormwater Handbook Volume 3 MASE shall determine depth to estimated seasonal high groundwater and annotate it on the Form 11

Stormwater calculations should include reach routing and CB/pipe capacity evaluation.

Subsurface pipes shall be designed to convey the 25-year storm event. Design must ensure runoff from a 100-year storm event reaches its intended downstream location via designed stormwater

Stormwater design analysis for pre-and post-development conditions for 2, 10, and 100-year storm events

Required Action? Required Submittal features. i.e., pipe sized for 100-year flow, properly designed spillway and/or swale, etc.

Stormwater design should correct subsurface conveyance piping to replace shallow catch basins (CB) with deep sump (4-feet) CBs with hoods and introduce drainage manholes (DMHs) to eliminate CB to CB connections (CBs in Series) whenever possible

Stormwater EPA Construction General Permit

(Large projects)

All projects with land disturbance equal to or exceeding 1 acre in land area

(Land disturbance includes activities such as demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Develop complete draft Notice of Intent (NOI) and Stormwater Pollution Prevention Plan (SWPPP) for project-specific coverage under the EPA Construction General Permit. Submit with design packages beginning with 65% design (or equivalent) and all subsequent design stages

Draft NOI and

SWPPP

Stormwater MS4 Permit Compliance

(Medium sized projects)

All projects with land disturbance exceeding 5,000 SF in land area and less than 1 acre in land area

(Land disturbance includes demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Develop a draft project-specific Sediment and Erosion Control Plan (both drawings and narrative text) compliant with the Massachusetts Stormwater Handbook Standard 8 and the requirements in the Hanscom AFB Construction Site Stormwater Runoff Control Program Plan.

Submit with design packages beginning with 65% design (or equivalent) and all subsequent design stages

Draft project-specific Sediment and Erosion Control Plan

Stormwater MS4 Permit Compliance

(Small projects)

All projects with land disturbance or limits of work less than 5,000 SF in land area

(Land disturbance includes demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Design must include a draft “reduced” Sediment and Erosion Control Plan (narrative text) compliant with the requirements in the Hanscom AFB Construction Site Stormwater Runoff Control Program Plan. The reduced plan will be submitted to Hanscom AFB Environmental Office for approval 14 days prior to start of construction. At a minimum, it must include a narrative addressing:

o Description of the nature and purpose of the land-disturbing activity.

o Description of the existing site conditions (environmentally sensitive areas, soils, adjacent streams/lakes, roads) o Description of the temporary and permanent sediment and erosion control Best Management Practices (BMPs) to

Draft project-specific “reduced” Sediment and Erosion Control Plan

Required Action? Required Submittal be used and supporting calculations if applicable.

o Procedures and schedule for performing and submitting erosion control inspection reports to the Environmental Office.

Construction Site Dewatering and Discharge

Discharge of collected stormwater

Short-term and long-term dewatering via foundation sumps or similar

All projects where it is necessary to have excavation dewatering and/or pumping out of stormwater accumulation from sites in which the discharge will be sent to storm drains or surface waters.

Short-term and long-term dewatering of foundation sumps in which the discharge will be sent to storm drains or surface waters.

Prior to discharge, water shall be collected and sampled for pollutants; sampling results shall be provided to CEIE for review. If no pollutants are identified above the permissible level, CEIE will issue approval to discharge under the base MS4 permit or under the project’s EPA Construction General Permit, provided the discharge is routed through appropriate dewatering controls to remove suspended solids prior to discharge.

If pollutants are identified above the permissible level, water shall not be discharged but shall be collected and managed/disposed of appropriately.

If discharge is proposed, project shall obtain coverage under the EPA Dewatering and Remediation General Permit. Design must include complete draft Notice of Intent (NOI) for project-specific coverage under the EPA Dewatering and Remediation General Permit. Submit with design packages beginning with 65% design (or equivalent) and all subsequent design stages.

For more information see:

https://www.epa.gov/npdes-permits/dewatering-and-remediation-general-permit-drgp

Sample results

Draft NOI

Construction Site Dewatering and Discharge

Discharge of collected stormwater

Short-term and long-term dewatering via foundation sumps or similar

All projects where it is necessary to have excavation dewatering and/or pumping out of stormwater accumulation from sites in which the discharge will be sent to storm drains or surface waters.

Short-term and long-term dewatering of foundation sumps in which the discharge will be sent to storm drains or surface waters.

Prior to discharge, water shall be collected and sampled for pollutants; sampling results shall be provided to CEIE for review. If no pollutants are identified above the permissible level, CEIE will issue approval to discharge under the base MS4 permit or under the project’s EPA Construction General Permit, provided the discharge is routed through appropriate dewatering controls to remove suspended solids prior to discharge.

If pollutants are identified above the permissible level, water shall not be discharged but shall be collected and managed/disposed of appropriately.

If discharge is proposed, project shall obtain coverage under the EPA Dewatering and Remediation General Permit. Design must include complete draft Notice of Intent (NOI) for project-specific coverage under the EPA Dewatering and Remediation General Permit. Submit with design packages beginning with 65% design (or equivalent) and all subsequent design stages.

Sample results

Draft NOI

Required Action? Required Submittal

For more information see:

https://www.epa.gov/npdes-permits/dewatering-and-remediation-general-permit-drgp

New fuel tank installation, or replacement of existing tank

When UST replacement or new tank installation necessary, use AST in lieu of new UST to maximum extent practicable.

Provide alternatives to include installation of AST in lieu of UST for heating and dispensing fuel units, as feasible.

On projects involving replacement of either existing boiler or UST, use an AST whenever possible

Refer to Appendix D for UST/AST tank design requirements

Design justification if/why UST is the only feasible alternative; New tank specifications, site design plans of new installation, including piping, valves and electrical connections.

Avoidance of Environmental Restoration Sites

During any projects where subsurface intrusive activities are included, such as excavation, utility access, addition/removal of pavement.

When constructing new structures (building, shed) that will be occupied by personnel

Consult the Land Use Controls Implementation Plan documents (Appendix N) for the location of current Environmental Restoration Sites and associated land use controls, including possible restrictions on intrusive activities.

Inform Environmental Restoration Program manager about intent to conduct either intrusive activities or construction of a new structure.

If informed of the existence of an environmental restoration site or related infrastructure (subsurface conveyance lines, electrical lines, monitoring wells, etc.), or informed of any existing land use controls, project team must revise design to incorporate measures to address concerns.

These may include, at a minimum, sample collection, specialized handling of soil and groundwater waste, production of soil management plans and dewatering plans, to include review of these plans by EPA and MassDEP

Revised design documents, showing how compliance with restoration program considerations will be adhered to.

Ozone Depleting Substance (ODS) Planning in Design

For projects that include installation, modification, and/or removal of ODS equipment and/or products.

The contractor shall provide designs for ODS equipment and/or products that meet or exceed federal and Massachusetts pollution control requirements, including the EPA Significant New Alternatives Policy (SNAP) Program. The contractor shall request approval from CEIE for new and/or modified ODS equipment and/or products prior to completing the project design. Project specifications shall include requirement to provide a work plan for CEIE to review and approval demonstrating how the following requirements will be met:

UFGS 01 57 19 Temporary Environmental Controls, Paragraphs 3.5.3, 3.5.4, 3.1.13, 3.1.14, 3.3.3.e, 3.3.4, 3.3.4.1, 3.3.4.2, and 3.3.5

At the beginning of the design phase, the design contractor shall coordinate with CEIE that the specifications provided have been added to the design and determine if other specifications or requirements need to be added to the design.

Required Action? Required Submittal

UFGS 23 30 00 HVAC Air Distribution, Paragraph 1.4.3

Include all necessary project requirements consistent with the following regulations and specifications:

310 CMR 7.00 Air Pollution Control 310 CMR 7.18 Volatile and Halogenated Organic

Compounds 310 CMR 7.76 Prohibitions on Use of Certain

Hydrofluorocarbons Spec 01 57 19 Temporary Environmental Controls UFGS 23 30 00 HVAC Air Distribution UFGS 01 33 29 Sustainability Requirements and

Reporting UFGS 23 09 13 Instrumentation and Control

Devices for HVAC UFGS 23 81 29 Variable Refrigerant Flow HVAC

Systems In UFGS documents ensure that when state requirements are described that the State of Massachusetts is always used.

Refer to Appendix J for list of possible ODS containing equipment and products that apply

Excess CFCs 11, 12, 114, 500, 502, Halons 1202, 1211, 1301, 2402 and HCFC-22 shall be turned into the Government.

Air Quality Pollution Emission Units Planning in Design

For projects that include installation, modification, and/or removal of regulated air quality pollution emission units.

Provide designs for emission units that meet or exceed federal and Massachusetts pollution control requirements. The contractor shall request approval from the Air Quality Program Manager for new and/or modified emission units prior to completing the project design.

Coordinate with the Air Quality Program Manager to include the pertinent regulations and specifications in the project specifications listed in Appendix M. In UFGS documents, the state requirements described are for the State of Massachusetts. For projects that include installing a new emission unit or modifying an existing emission unit, and the new or modified emission unit qualifies for an approval of a MassDEP Major or Non-Major Comprehensive Plan Application (CPA), a qualified and experienced air quality permitting professionals must be used to work in coordination with the Air Quality Program Manager to obtain the CPA approvals. Please see https://www.mass.gov/how-to/cpa-process-comprehensive-plan-application-for-a-process-emissions-unit-aq-02-03 for further information on projects that require CPA approval.

For projects that include installing a new generator or emergency generator, prior to generator installation or modification, the contractor shall submit to the Air

At the beginning of the design phase, the contractor shall coordinate with the Air Quality Program Manager that the provided specifications have been added to the design, the design complies with the provided specifications, and to determine if other specifications or requirements need to be added to the design.

Required Action? Required Submittal

Quality Program Manager all documents required for MassDEP Environmental Results Program (ERP) certification. Please see https://www.mass.gov/how-to/submit-a-compliance-certification-stationary-engine-or-turbine for further information on projects that require ERP certification.

Refer to Appendix H for list of regulated air pollution emission units and processes that apply

Refer to Appendix M for list of regulations and specifications for projects including regulated air quality emission units

Asbestos Planning in Design

For projects that include modification and/or removal of asbestos materials.

The requirements of the following regulations must be included in the project specifications:

310 CMR 7.15 U Asbestos 454 CMR 28.00: The Removal, Containment, Maintenance, or Encapsulation of Asbestos UFGS 01 57 19 Temporary Environmental

Controls UFGS 01 35 26 Governmental Safety

Requirements UFGS 02 82 00 Asbestos Remediation UFGS 01 35 29 Safety and Occupational Health

Requirements In UFGS documents, ensure that when state requirements are described that the State of Massachusetts is always used.

Other requirements:

Facilities constructed or installed in or prior to

CY1980 are highly likely to contain asbestos materials. These facilities shall be assumed to contain asbestos unless otherwise stated by the Toxics Program Manager.

In facilities assumed to contain asbestos to be demolished, the contractor shall have asbestos sampling and testing performed in a destructive method so that facility layers that are hidden are tested accordingly.

In facilities assumed to contain asbestos to be renovated, the contractor shall have asbestos sampling and testing performed in a non-destructive method so that facility layers are preserved.

Use a Massachusetts accredited licensed asbestos inspector, and the Toxics Program Manager needs to approve the inspector accreditation and licensure prior to execution of sampling and reporting. The asbestos inspector shall utilize an accredited licensed asbestos testing laboratory, and the Toxics Program

At early stage of the design phase, coordinate with the Toxics Program Manager that these specifications have been added to the design, that the design complies with these specifications, and to determine if other specifications or requirements need to be added.

Required Action? Required Submittal

Manager needs to evaluate and approve the testing laboratory accreditation and licensure prior to execution of sampling.

Add to the project specifications that the contractor shall submit to the Toxics Program Manager, an Asbestos Hazard Abatement Plan, in accordance with “UFGS 02 82 00 Asbestos Remediation”. The Asbestos Hazard Abatement Plan shall be reviewed and approved by the Toxics Program Manager prior to submitting asbestos abatement notifications (see next bullet) to the Toxics Program Manager for review and approval.

Add to the project specifications that the contractor shall submit to the Toxics Program Manager, asbestos abatement notifications BWP AQ06 Notification Prior to Construction or Demolition and AQ 04 (ANF-001): Asbestos Removal Notification fully and accurately filled out, in accordance with MassDEP Bureau of Waste Prevention and Air Quality BWP AQ06 Notification Prior to Construction or Demolition Instructions and Supporting Materials. These forms must be reviewed and approved by the Toxics Program Manager prior to submitting them to MassDEP.

The contractor shall be responsible for paying any associated fees with the form submission.

MassDEP requires 10 working days after submitting these documents to MassDEP to review. Work shall not begin until the 10 working

Add to the project specifications that the contractor shall use the MassDEP approved Asbestos Waste Shipment record contained in Appendix I of this document. The Asbestos Waste Shipment record information including the Generator, Transporter 1, Transporter 2 (if necessary), and Disposal Site sections shall be completed by the contractor who shall request the approval from the Toxics Program Manager of the licenses of Transporter 1, Transporter 2 (if necessary), and Disposal Site prior to finalizing the waste shipment. The project design specifications shall include a statement requiring submission of a copy of the asbestos waste shipment record to the government, signed by the owner/operator of the designated disposal site, within 35 days of the date waste leaves the site of origin.

Refer to Appendix F for guidance regarding Asbestos Abatement Work Plans

Refer to Appendix I for a copy of the MassDEP Approved Asbestos Waste Shipment Record

Required Action? Required Submittal

Refer to Appendix L for a list of possible asbestos containing materials and products

Lead-Based Paint Planning in Design

For projects that include modification and/or removal of lead-based paint.

Include the following specifications as part of the design:

310 CMR 30.000 Hazardous Waste Regulations 310 CMR 40.0000 Massachusetts Contingency

Plan (MCP) UFGS 01 57 19 Temporary Environmental

Controls UFGS 01 35 26 Governmental Safety

Requirements UFGS 02 83 00 Lead Remediation UFGS 09 90 00 Paints and Coatings UFGS 09 01 90.50 Preparation of Historic Wood and Metal Surfaces for Painting In projects requiring lead-based paint abatement, add to the project specifications that the requirements outlined in Appendix C of this document shall be followed and that the Hazardous Waste Program Manager needs to evaluate the hazardous waste submittals prior to execution of waste shipment.

In UFGS documents, ensure that when state requirements are described that the State of Massachusetts is always used.

Other requirements:

Facilities constructed or installed in or prior to

CY1980 are highly likely to contain lead-based paint. These facilities shall be assumed to contain lead-based paint unless otherwise stated by the Toxics Program Manager.

At early stage of the design phase, coordinate with the Toxics Program Manager and Hazardous Waste Program Manager that the provided specifications have been added to the design, that the design complies with the provided specifications, and to determine if other specifications or requirements need to be added to the design.

Polychlorinated Biphenyls (PCBs) Planning in Design

For projects that include modification and/or removal of PCB contaminated building materials and products.

Include the following specifications as part of the design:

310 CMR 30.000 Hazardous Waste Regulations 310 CMR 40.0000 Massachusetts Contingency

Plan (MCP) UFGS 01 57 19 Temporary Environmental

Controls UFGS 01 35 26 Governmental Safety

Requirements UFGS 02 84 33 Removal and Disposal of

Polychlorinated Biphenyls (PCBs) UFGS 02 61 23 Removal and Disposal of PCB

Contaminated Soils UFGS 84 16 Handling of Lighting Ballasts and

Lamps Containing PCBs UFGS 02 81 00 Transportation and Disposal of

Hazardous Materials

At early stage of the design phase, coordinate with the Toxics Program Manager and Hazardous Waste Program Manager that the provided specifications have been added to the design, that the design complies with the provided specifications, and to determine if other specifications or requirements need

Required Action? Required Submittal

UFGS 01 74 19 Construction of Demolition Waste Management UFGS 33 01 50.55 Cleaning of Petroleum Storage Tanks

In projects requiring PCB abatement, add to “UFGS 02 84 33 Removal and Disposal of Polychlorinated Biphenyls (PCBs)” that the PCB building materials and/or products equal to or greater than 50 ppm PCBs shall be disposed of at a TSCA approved landfill. Add to “UFGS 02 84 33 Removal and Disposal of Polychlorinated Biphenyls (PCBs)” that the requirements outlined in Appendix C of this document shall be followed and that the Hazardous Waste Program Manager needs to evaluate the hazardous waste submittals prior to execution of waste shipment for PCBs building materials and/or products equal to or greater than 50 ppm.

In UFGS documents, ensure that when state requirements are described that the State of Massachusetts is always used.

Other requirements:

Facilities constructed or installed in or prior to

CY1980 are highly likely to contain PCBs. These facilities shall be assumed to contain PCBs unless otherwise stated by the Toxics Program Manager.

Refer to Appendix K for list of possible PCB to be added to the design.

Before Construction/Performance

Protection of the Federally Threatened Northern Long Eared Bat (NLEB) and Tricolored Bat

Prior to any tree removal and/or upon the discovery of any injured or dead bats within the project limits

As of April 1, 2015, the NLEB was listed as threatened under the Endangered Species Act (ESA). On September 14, 2022, the USFWS proposed the tricolored bat for listing as endangered. Hanscom AFB is located within a preferred habitat of the NLEB and tricolored bat, in a county confirmed for white-nose syndrome (WNS). The removal of trees requires coordination with CEIE

Tree removal on main base, FAMCAMP, Sagamore Hill, and Patriot Golf Course is prohibited between April 15th and Sep 30th. Tree removal at these locations, regardless of the time of year or quantity of trees, requires coordination and approval of CEIE.

Request must be submitted to CE customer service with a project description, number of trees, date of proposed removal, and site map

Required Action? Required Submittal

Obtaining CEIE approval requires that the USAF obtain concurrence on a “no effect” or “may affect, but not likely adversely affect” determination from the USFWS. CEIE will process these requests. To initiate the process, submit a request, at least 45 days prior to tree removal or land clearing. The request must include a project description, number of trees, date of proposed removal, and site map.

Do not proceed with removal until a copy of the determination is received back from CEIE.

Maintain a copy of determination on site during the work

All projects, at all locations, must immediately report injured or dead bats to CEIE. Preserve the carcass for collection

Preservation of wetlands, floodplains, and coastal zones

Prior to any action within any resource area (bordering vegetated wetland, riverfront area, coastal bank, etc.)

Contractor will perform consultation and secure all necessary permits, and approvals from outside agencies for any work within wetland resource areas, Riverfront area and/or coastal bank. Contractor is required to consult with CEIE regarding any potential project impacts to these resources prior to contacting external agencies and to notify CEIE of project filings with outside agencies including time, location, and attendance at any public hearings. If project only impacts a buffer zone but not a resource area itself, please contact CEIE to discuss permitting and potential exemptions applicable to Federal land (781- 225-6144).

Draft RDA/NOI or Permit application (RDA or NOI for filing with Conservation Commission) and/or other relevant permits required for the project

Mitigation for Tree Removal

Required when tree removal is required as part of a project

Contractor shall prepare a tree removal and replacement plan and submit it to CEIE for coordination with the Base Tree Warden at least 45 days prior to the start of work. Every effort shall be made to replace trees on a 1 to 1 basis. Base Tree Warden will review and seek approval from the Base Civil Engineer.

Tree Removal and Replacement Plan

Quarantine Compliance

Required when tree removal is required as part of a project

Contractor shall comply with all current Massachusetts state regulations, as well as those of the destination state, concerning invasive insects and regulated plant materials.

Contractors must be vigilant for signs of, but not limited to, the following invasive species:

Hemlock Woolly Adelgid (Adelges tsugae): A quarantine is in effect throughout MA due to the presence of Hemlock Woolly Adelgid on hemlock trees.

Required Action? Required Submittal

Spotted Lanternfly (Lycorma delicatula): While not yet established with a breeding population in all of Massachusetts, individual spotted lanternflies have been found in the surrounding area, and quarantines are in effect in parts of the state.

Beech Leaf Disease (BLD): This disease, associated with the nematode Litylenchus crenatae mccannii, affects American and European beech trees. BLD has been confirmed in all Massachusetts counties and exists on base.

Emerald Ash Borer (Agrilus planipennis): This beetle infests and kills ash trees. It has been detected in all 14 Massachusetts counties.

Asian Longhorned Beetle (Anoplophora glabripennis): A quarantine zone is in effect for the Greater Worcester area. Sanitize equipment if travelling from the quarantine zone to the base.

Tree removal considered forestry

When removal of tress is significant per the determination of the HAFB natural resources manager

Trees are considered government property.

Installations must collect payment for all forest products with economic value that are removed from DAF lands. Forest products may not be used to offset contract costs associated with construction, land clearing, or other contracted activity. The willful and unauthorized destruction or removal of marketable forest products, to include firewood, is subject to violation of 18 USC § 1361, Destruction of Government Property. Forest products with an appraised value at $25,000 or less may be sold by means of installation small-lot sales permit while forest products with an appraised value at greater than $25,000 must be sold by contract sale through formal competitive bidding procedures. Detailed procedures can be found in DAFMAN 32-7003, Environmental Conservation, para 3.45.

Submit proposed tree removal requirements with 35% design packages for appropriate review and determination.

Preservation of Cultural Resources

Required when a building or structure is over 50 years of age, approaching 50 years of age, or was built or used during the Cold War

Also required when archaeological sites or historic trails are encountered.

The Massachusetts’s Historic Commission (MHC) (State Historic Preservation Officer) is required to review federal projects that may affect historic or archaeological properties (National Historic Preservation Act).

Contact CEIE (781-225-6144) to determine if the building/structure/archaeological site has been evaluated and classified as an eligible historic site.

Where cultural surveys have not yet been completed, the project proponent will need to fund appropriate surveys by Secretary of the Interior Qualified

If no cultural survey exists, then one must be completed before construction begins. Approval must be granted prior to work commencing

Required Action? Required Submittal personnel in consultation with CEIE and MHC, prior to CEIE consulting with MHC.

CEIE will initiate consultation with the MHC if necessary. Assuming all necessary surveys are complete, the consultation process is typically 35 to 120 days or more.

Ozone Depleting Substance

(ODS)

Management Before Construction / Performance

Prior to installation, modification, and/or removal of ODS equipment and products.

In accordance with the design section of this guide, prior to installation, modification, and/or removal of Ozone Depleting Substance (ODS) equipment and products, the contractor shall provide a concise work plan for CEIE to review and approve that includes how the contractor will fulfill the requirements of the following specifications:

UFGS 01 57 19 Temporary Environmental Controls, Paragraphs 3.5.3, 3.5.4, 3.1.13, 3.1.14, 3.3.3.e, 3.3.4, 3.3.4.1, 3.3.4.2, and 3.3.5

UFGS 23 30 00 HVAC Air Distribution, Paragraph 1.4.3

Early engagement with CEIE is required. CFCs 11, 12, 114, 500, 502; Halons 1202, 1211, 1301, 2402 and HCFC-22 (R-22) must be furnished by the Government and products removed must be turned into the Government for disposal.

Submit Ozone Depleting Substance (ODS) work plan to CEIE for review and approval prior to installation, modification, and/or removal of ODS equipment and products.

Contact CEIE (781- 225-6152) to coordinate the schedule of ODS removal and/or replacement.

The removal of an UST/AST must comply with storage tank and hazardous waste regulations

Early during pre-construction, coordination with CEIE and local Fire Departments is required for the UST or AST removal.

The removal of USTs must comply with 310 CMR

80.43. Coordination with CEIE and the local Fire

Department (e.g., Bedford, Lexington, Lincoln) is required prior to commencement of AST/UST removal activities. A permit for removal of UST is required.

Following initial coordination with CEIE, contact local fire department for permit and contamination assessment requirements.

Refer to Appendix D for guidance.

Submit the tank UST removal permit to the Contracting Office and coordinate with CEIE prior to removing any

UST/AST.

Base Civil Engineering Work Clearance Request

(Dig Permit)

Prior to any excavation work, trenching, digging, boring, cutting, etc.

Complete Engineering Work Clearance Request – AF Form 103 (Dig Permit) and obtain a dig safe permit

Submit AF Form 103 and required drawings to Civil Engineering Customer Service for processing/approval.

Required Action? Required Submittal

Work shall not begin without an approved AF Form

Construction and Demolition (C&D) Debris Diversion Plan

Always At least 3 weeks prior to the start of construction, submit the C&D Debris Diversion Plan – this plan describes how the contractor will recycle (or dispose) of scrap metal, concrete, wood, green waste, garbage, etc. and comply with Massachusetts Waste Ban regulations

Note: DoD Instructions, CFR, Executive Orders, and the Air Force require recycling.

Refer to Appendix B for guidance

Submit the C&D Debris Diversion Plan to the Contracting Office & CEIE for review and comment

Asbestos Management Before Construction / Performance

Prior to modification and/or removal of asbestos material.

In accordance with the design section of this guide, prior to modification and/or removal of asbestos material, the contractor shall provide:

Submit to the Toxics Program Manager, an Asbestos Hazard Abatement Plan, in accordance with “UFGS 02 82 00 Asbestos Remediation”. The Asbestos Hazard Abatement Plan shall be reviewed and approved by the Toxics Program Manager prior to submitting asbestos abatement notifications (see next bullet) to the Toxics Program Manager for review and approval.

Submit to the Toxics Program Manager, asbestos abatement notifications BWP AQ06 Notification Prior to Construction or Demolition and AQ 04 (ANF-001): Asbestos Removal Notification fully and accurately filled out, in accordance with MassDEP Bureau of Waste Prevention and Air Quality BWP AQ06 Notification Prior to Construction or Demolition Instructions and Supporting Materials. These forms must be reviewed and approved by the Toxics Program Manager prior to submitting them to MassDEP.

The contractor shall be responsible for paying any associated fees with the form submission.

MassDEP requires 10 working days after submitting these documents to MassDEP to review. Work shall not begin until the 10 working days waiting period has elapsed. Starting construction/demolition project before the end of the 10-working day waiting period is a violation of the Dust, Odor, Construction, and Demolition regulation (310 CMR 7.09) and may result in

Submit Asbestos Hazard Abatement Plan to the Toxics Program Manager for review and approval prior to submitting asbestos abatement notifications to the Toxics Program Manager for review and approval.

Submit BWP AQ06 Notification Prior to Construction or Demolition and AQ

04 (ANF-001):

Asbestos Removal Notification to the Toxics Program Manager for review and approval prior to submitting to MassDEP.

Required Action? Required Submittal enforcement action, including a civil administrative penalty.

Instructions and Forms are provided at the following link:

http://www.mass.gov/eea/agencies/massdep/service/a pprovals/bwp-aq-06.html

Refer to Appendix C-2 and F for guidance in the case of the existence of asbestos

Refer to Appendix L for a list of possible asbestos

Air Quality Pollution Emission Units Management Before Construction / Performance

Prior to placing purchase orders for installing and/or modifying regulated air quality pollution emission units

In accordance with the design section of this guide, the contractor, in coordination with the Air Quality Program Manager, shall obtain the necessary permits and approvals for regulated air pollution emission units before purchase orders are placed for the emission unit equipment. It is illegal for HAFB to utilize any regulated air pollution emission unit without an approved permit by the Massachusetts Department of Environmental Protection (MassDEP) and, if applicable, the Environmental Protection Agency

(EPA).

For MassDEP Major or Non-Major Comprehensive Plan Application (CPA) required emission units, the contractor shall utilize, within their organization or through subcontractor, Massachusetts and Federal Air Quality Permitting Professionals to accomplish all tasks required in permitting while reporting each step of the process to the Air Quality Program Manager for concurrence. Each unique emission unit will be subject to the pertinent regulations contained within Massachusetts 310 CMR 7.00: Air Pollution Control and Title 40 of the Code of Federal Regulations. Along with obtaining new permits for new or replacement emission units, the contractor shall provide associated air permitting services that are required for each emission unit’s unique permit. The air permitting services that the contractor shall be required to perform include, but are not limited to:

Pre-application Coordination and Public Outreach Air Dispersion Modeling Analysis (using the most up-to-date software that MassDEP allows) Cumulative Impact Analysis and Environmental

Justice Acoustic (Noise) Analysis CPA Application Preparation in the MassDEP EEA ePLACE Portal

Coordinate permitting efforts with the Air Quality Program Manager prior to placing purchase orders for installing and/or modifying regulated air quality pollution emission units.

Required Action? Required Submittal

Application Review Support for MassDEP Environmental Results Program (ERP) generators and emergency generators, the contractor shall submit to the Air Quality Program Manager prior to installation or modification:

MassDEP ERP Installation Compliance Certification for New Emergency Engines and Emergency Turbines form fully and accurately filled out. The generator to be installed shall not have any conditions in this form answered “No –

RTC”.

USEPA Certificate of Conformity with the Clean Air Act for the specific generator being installed.

Emission Data Sheet from the manufacturer for the specific emergency generator being installed that lists:

o Non-methane hydrocarbons (NMHC) o Carbon Dioxide (CO2) o Oxides of Nitrogen as NO2 (NOx) o Carbon Monoxide (CO) o Particulate Matter (PM)

Refer to Appendix H for list of regulated air pollution emission units and processes that apply

Stormwater MS4 Permit Compliance

(Small Projects)

All projects with land disturbance or limits of work less than 5,000 SF in land area

(Land disturbance activities include demolition, construction, clearing, excavation, grading, filling, and reconstruction)

Submit final “reduced” Sediment and Erosion Control Plan (narrative text) meeting the requirements in the Hanscom AFB Construction Site Stormwater Runoff Control Program Plan (reference section 4) to CEIE for approval.

The government approval of the final plan will be provided by CEIE through the design review process, if applicable (see above design section). If no evidence of government approval is received 30 days prior to construction, contact CEIE at 781-225-6144 for guidance. Construction may not begin until approval is obtained.

Submit the approved “reduced” Sediment and Erosion Control Plan to CEIE at least 30 days prior to the beginning of construction

Construction and Discharge

Discharge of collected stormwater that contains pollutants

All projects that propose to discharge ground water collected from dewatering activities or stormwater collected for which sampling results have confirmed the presence of pollutants

Submit final NOI for coverage under the EPA NPDES Dewatering and Remediation General Permit through the online system at least 30 days prior to commencement of construction (or no later than 30 days after construction commencement for emergency related projects).

The government approval of the final NOI will normally be provided by CEIE through the design review process (see above design section). If no evidence of government approval is received 30 days prior to

Submit to EPA using EPA’s CDX Tool at https://cdx.epa.gov and provide final copies to CEIE at least 30 days prior to construction.

Submit proof of permit coverage received from EPA

Required Action? Required Submittal

Short-term and long-term dewatering via foundation sumps or similar construction, contact CEIE at 781-225-6144 for guidance. Construction may not begin until permit coverage is obtained.

Electronic submittal of NOI:

https://cdx.epa.gov/cdx to CEIE before the start of construction

Stormwater EPA Construction General Permit (Large projects)

For all projects resulting in a total land disturbance equal to or greater than one (1) acre.

Contractor must finalize the site-specific SWPPP and submit the final NOI to the EPA via the electronic NeT- CGP system.

Note: The EPA mandates a 14-day public review period upon NOI submission. No earth-disturbing activities may commence until active permit coverage is officially granted by the EPA.

Submit a copy of the final SWPPP, the submitted NOI, and the official EPA authorization (proof of active permit coverage) to CEIE at least 14 days prior to the start of construction activities.

Lead-Based Paint Management Before Construction / Performance

Prior to modification and/or removal of lead-based paint.

In accordance with the design section of this guide, prior to modification and/or removal of lead-based paint, the construction contractor or prime contractor shall:

Submit to the Toxics Program Manager and

Hazardous Waste Program Manager, a Lead, Cadmium, Chromium011969

Compliance Plan, Lead, Cadmium, Chromium Waste Management Plan, and Occupant Protection Plan in accordance with “UFGS 02 83 00 Lead Remediation”. These plans shall be reviewed and approved by the Toxics Program Manager and Hazardous Waste Program Manager prior to lead abatement.

Submit Lead, Cadmium, Chromium Compliance Plan, Lead, Cadmium, Chromium Waste Management Plan, and Occupant Protection Plan to the Toxics Program Manager and Hazardous Waste Manager for review and approval prior to lead abatement.

Polychlorinated Biphenyl (PCB) Management Before Construction / Performance

Prior to modification and/or removal of PCB material or products.

In accordance with the design section of this guide, prior to modification and/or removal of PCBs contaminated materials, the construction contractor or prime contractor shall:

Submit to the Toxics Program Manager and

Hazardous Waste Program Manager, a PCB Removal Work Plan and PCB Disposal Plan in accordance with “UFGS 02 84 33 Removal and Disposal of Polychlorinated Biphenyls (PCBs)”.

These plans shall be reviewed and approved by the Toxics Program Manager and Hazardous Waste Program Manager prior to PCB abatement.

Submit documentation to the Hazardous Waste Program Manager as to where the PCB waste will be transported prior to abatement. This is subject to the Hazardous Waste Program Manager’s review and approval prior to PCB abatement. PCB waste equal to or greater than 50 mg/kg is to be

Submit PCB Removal Work Plan and PCB Disposal Plan to the Toxics Program Manager and Hazardous Waste Program Manager for review and approval prior to lead abatement.

Submit documentation to the Hazardous Waste Program Manager as to where the PCB waste will be

Required Action? Required Submittal considered hazardous waste and shall be disposed of at a TSCA approved landfill.

transported to prior to abatement. This is subject to the Hazardous Waste Program Manager’s review and approval prior to PCB abatement.

During Construction/Performance Reporting of HAZMAT usage

Always (Monthly for contracts greater than 60 days)

Refer to Appendix A for guidance Submit usage information to the Contracting Office

Unforeseen Hazardous Material:

Asbestos, Lead Paint, PCBs, and/or other

OSHA

Regulated Chemicals

If previously unknown asbestos, lead paint, PCBs, and/or other OSHA regulated chemicals are discovered during renovation or demolition activities

In accordance with UFGS 01 35 26 Governmental Safety Requirements (Para 3.1.3 Unforeseen Hazardous Material), the construction contractor or prime contractor shall follow these guidelines:

“Contract documents identify materials such as PCB, lead paint, and friable and non-friable asbestos and other OSHA regulated chemicals (i.e. 29 CFR Part 1910.1000). If material(s) that may be hazardous to human health upon disturbance are encountered during construction operations, stop that portion of work and notify the Contracting Officer immediately.

Within 14 calendar days the Government will determine if the material is hazardous. If material is not hazardous or poses no danger, the Government will direct the Contractor to proceed without change. If material is hazardous and handling of the material is necessary to accomplish the work, the Government will issue a modification pursuant to FAR 52.243-4 Changes and FAR 52.236-2 Differing Site Conditions.”

Follow the guidelines…