H9821017R0016_Amd_01.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

a. Provide answ ers to offeror questions.

b.Make an admininstrative correction to the description in the Travel CLINs (0004,1004, 2004, 3004 and 4004).

c.Make an administrative correction to a description in Attachment C - Price Template. (Change Description titled "Housing Cost Data for 8

Profiles" to "Collect Rental Data").

d. Correct the Title of Attachment C from Bid Template to Price Template.

e. Fill in FAR Clause 52.216-19.

f. The Proposal due date has not been extended. See Summary of Changes

1. CONTRACT ID CODE PAGE OF PAGES

S 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Sep-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X H9821017R0016

X 9B. DATED (SEE ITEM 11)

24-Aug-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Sep-2017

CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 06J25-01

ALEXANDRIA VA 22350-4000

H98210 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

H9821017R0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0004

The CLIN extended description has changed from:

PWS 6.0 Do not bid. The Government will assign travel amount at contract award.

To:

PWS 7.0 Do not bid. The Government will assign travel amount at contract award.

CLIN 1004

CLIN 2004

CLIN 3004

CLIN 4004

The following have been added by full text:

BAH SOLICITATION QANDAS

DEFENSE TRAVEL MANAGEMENT OFFICE (DTMO)

Basic Allowance for Housing Data Collection and Analysis Services

Solicitation H9821017R0016

Questions and Answers

Q1. Is there an incumbent contractor performing these services or is this a new requirement?

A1: The incumbent contractor is Robert D. Niehaus. Inc.

Q2. It is our understanding that the expected award date for this contract is March 2018.

The incumbent contract with Robert D. Niehause, Inc. is anticipated to expire in November

2018 with all options exercised. The Solicitation indicates a response is due on September

25. This is not a reasonable expectation given requirements in the Solicitation. Please change the due date to October 25th, so that bidders, other than the incumbent, also have a reasonable chance of submitting an acceptable proposal.

A2: See SF 30 Amendment 0001, section 11, the due date for proposals is not extended.

Q3. Please indicate what materials developed by the incumbent contractor will be provided to the contractor awarded solicitation H9821017R0016.

A3: The Government is not planning on providing any previous contractor developed materials to the awarded contractor except for access to the web-based tool, if requested. The

Government’s requirement is for the awarded contractor to provide materials, as described in the solicitation, to the Government.

Q4. Will the work product from the prior years under the prior contract be provided to the company awarded solicitation H9821017R0016 in order to prevent the incumbent from a significant unfair advantage?

A4: No, the successful offeror should be prepared to perform the requirement IAW their selected proposal. An exception would be access to the web-based tool, if requested.

Q5. Please clarify the reasons for the changes in the historical ordering quantities shown in

Appendix 1.

A5: The Government closed/consolidated many MHAs from 2011 – 2013. The number of MHAs was reduced from 364 to 307. The current number of MHAs is 301. Appendix 1 is provided to show traditional ordering quantities and fluctuations experienced for the past several years.

Q6. Please describe what commercial sources are currently used to collect rental data.

A6: It is up to the interested offeror to determine their own approach to satisfying the

Government’s requirement.

Q7. Can the government provide its current data collection plan or describe its current data collection methods and processes for reference?

A7: See PWS 4.4.3.1. Development of a data collection plan is part of this requirement. Each interested offeror should develop their own approach to satisfying the Government’s requirement. This approach will be evaluated as part of the Technical factor.

Q8. What are the government’s desired changes to the 2017 data collection?

A8: The Government is looking for the best value. No specific changes are encouraged nor are they discouraged. It is up to the interested offeror to determine their own approach to satisfying the Government’s requirement.

Q9. Please describe what existing database, software, and hosting service are in place for data collection.

A9: The existing database is a Microsoft SQL database, written in .NET, and is hosted on the

Government’s servers.

Q10. Is the existing database currently hosted at the contractor site or by the government?

A10: The existing database is currently hosted by the Government.

Q11. Can you describe who is the incumbent and total contract value?

A11: The incumbent contractor is Robert D. Niehaus Inc. The ceiling amount for the current contract is $9.8 million and the amount obligated to date is $5,596,817.36.

Q12. Please confirm that Item 0004, 1004, 2004, 3004, and 4004 are for reimbursable travel cost and they do not include labor hours spent on conducting site visits.

A12: CLINs 0004, 1004, 2004, 3004, and 4004 are for travel costs.

Q13. Page 50, PWS 4.3. Can the government elaborate the rationale for that Phase 1 and

Phase 2 have an overlapping period?

A13: With very few exceptions, data should be collected between 1 April and 1 September. IAW

PWS 4.1, an availability window as early as 1 February may be used for certain locations.

Q14. Page 50, PWS 4.4.4.2. Does the government have a mandated web-based training tool for the contractor to use?

A14: The Government does not have a mandated web-based training tool for the contractor to use.

Q15. Page 51-52, PWS 4.4.6. It states that that web-based tool shall be hosted by the government. Will government consider external hosting services? If not, will the contractor or the government be responsible for installing the database under the government’s hosting environment?

A15: Yes, external hosting services are acceptable so long as they align with Government regulations (Ref. PWS 8.0). Hosting costs should be included in the offeror’s proposal and not as a separate item.

The Government will work with the contractor to install the data base under the Government’s hosting environment, but it will ultimately be the responsibility of the contractor.

Q16. Page 52, PWS 4.5.1.1.6. Can the government elaborate on how this requirement applies to external hosting or cloud service if such an option is allowed?

A16: External cloud hosting must be compliant with DoD FedRamp Plus standards and all related DISA cloud computing guidelines.

Q17. Page 63. As part of the price evaluation, the Government will evaluate its option to extend services (See FAR clause 52.217-8) utilizing the Optional 6 month period of performance, which should reflect a price of ½ the 4th option period. Is escalation allowed?

A17: No, escalation is not applicable for the Government’s evaluation of the option to extend services clause.

Q18. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

Paragraph (c) states the total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months. Does paragraph (c) above conflict with the optional 6 month POP after the 4th option period?

A18: No, the paragraph does not conflict.

Q19. Page 63. Is there a page limit for Attachment B Past Performance Questionnaire

(PPQ)?

A19: No.

Q20. Page 63-64. VOLUME II – Technical Proposal: Offerors shall submit one original and three hard copies of this volume, which shall include, and separately address items i-ii below. The total page count for this volume shall not exceed 40 single-sided pages, inclusive of any table of contents, appendices, attachments, etc. The Government will only review up to the 40th page of this volume, therefore, any pages beyond will not be evaluated. Is item

iii. Staffing Plan and item iv. Quality Control Plan included in the 40 page limit?

A20: Yes, it is included in the page limit.

Q21. Page 64. Will the proposal cover page be counted towards the 40-page limit?

A21: Yes, it is included in the past limit.

Q22. Page 93. Section 3.1. Are Element A, B, C, D, and E having equal weights? If not, can the government specify the weights of these elements with respect to their importance to

Technical Evaluation?

A22: All elements are part of the Technical factor but are not individually weighted or individually rated. It is important that the offeror address each element but will only receive one rating for the technical factor as a whole.

Q23. Regarding solicitation H9821017R0016, please extend due date for questions to

September 15th.

A23: The due date for questions is not extended.

Q24. Will anticipated levels of efforts be provided by CLIN?

A24: No. The BAH procurement is a firm fixed price requirement for data collection and analysis.

Q25. Will the previous analysis be made available before or after the award?

A25: The Government is not planning on providing any previously contractor developed materials to the awarded contractor. The selected offeror should be prepared to make their own analysis in order to satisfy the Government’s requirement.

Q26. Should the proposals include pricing information for travel?

A26: No. As stated in the associated travel Contract Line Item Numbers (CLINs), The

Government will assign travel amount at contract award.

The following have been modified:

Attachment C

Price Template

CLIN # Description Qty Unit Unit Price Amount

0001 Base Period Phase 1

0001AA Base Period Kickoff Meeting 1 Each

0001AB Military Housing Areas Mapping 1 Each

0001AC Data Collection Plan 1 Each

0001AD Data Collection Onsite Training 4 Each

0001AE Data Collection Remote Training 4 Each

0001AF Military Housing Office Data Collection 1 Each

0001AG Modify Data Collection Database 1 Each

Total

0002 Phase 2 Execute Data Collection

0002AA Collect Rental Data 350 Each

0002AB Utility Data 1 Each

0002AC Total Housing Costs 1 Each

0002AD Annual Summary Report 1 Each

0003 All Phases

0003AA Technical Support 12 Months

0003AB Site Reviews 25 Each

0003AC MHO Site Visits 10 Each

0003AD Ad Hoc Studies 4 Each

0003AE Review quality of MHO Data Submission 4 Each

0004 Travel - Do not Bid The Government will assign travel amount at contract award.

Base Period Total

1001 Option 1 Phase 1

1001AA Option 1 - Yearly Kickoff Meeting 1 Each

1001AB Military Housing Areas Mapping 1 Each

1001AC Data Collection Plan 1 Each

1001AD Data Collection Onsite Training 4 Each

1001AE Data Collection Remote Training 4 Each

1001AF Military Housing Office Data Collection 1 Each

1001AG Modify Data Collection Database 1 Each

1002 Phase 2 Execute Data Collection Plan

1002AA Collect Rental Data 350 Each

1002AB Utility Data 1 Each

1002AC Total Housing Costs 1 Each

1002AD Annual Summary Report 1 Each

1003 All Phases

1003AA Technical Support 12 Months

1003AB Site Reviews 25 Each

1003AC MHO Site Visits 10 Each

1003AD Ad Hoc Studies 4 Each

1003AE Review quality of MHO Data Submission 4 Each

1004 Travel - Do not Bid The Government will assign travel amount at contract award.

Option 1 Total

2001 Option 2 Phase 1

2001AA Option 2 - Yearly Kickoff Meetin 1 Each

2001AB Military Housing Areas Mapping 1 Each

2001AC Data Collection Plan 1 Each

2001AD Data Collection Onsite Training 4 Each

2001AE Data Collection Remote Training 4 Each

2001AF Military Housing Office Data Collection 1 Each

2001AG Modify Data Collection Database 1 Each

2002 Phase 2 Execute Data Collection Plan

2002AA Collect Rental Data 350 Each

2002AB Utility Data 1 Each

2002AC Total Housing Costs 1 Each

2002AD Annual Summary Report 1 Each

2003 All Phases

2003AA Technical Support 12 Months

2003AB Site Reviews 25 Each

2003AC MHO Site Visits 10 Each

2003AD Ad Hoc Studies 4 Each

2003AE Review quality of MHO Data Submission 4 Each

2004 Travel - Do not Bid The Government will assign travel amount at contract award.

Option 2 Total

3001 Option 3 Phase 1

3001AA Option 3 - Yearly Kickoff Meetin 1 Each

3001AB Military Housing Areas Mapping 1 Each

3001AC Data Collection Plan 1 Each

3001AD Data Collection Onsite Training 4 Each

3001AE Data Collection Remote Training 4 Each

3001AF Military Housing Office Data Collection 1 Each

3001AG Modify Data Collection Database 1 Each

3002 Phase 2 Execute Data Collection Plan

3002AA Collect Rental Data 350 Each

3002AB Utility Data 1 Each

3002AC Total Housing Costs 1 Each

3002AD Annual Summary Report 1 Each

3003 All Phases

3003AA Technical Support 12 Months

3003AB Site Reviews 25 Each

3003AC MHO Site Visits 10 Each

3003AD Ad Hoc Studies 4 Each

3003AE Review Quality of MHO Data Submission 4 Each

3004 Travel - Do not Bid The Government will assign travel amount at contract award.

Option 3 Total

4001 Option 4 Phase 1

4001AA Option 4 - Yearly Kickoff Meeting 1 Each

4001AB Military Housing Areas Mapping 1 Each

4001AC Data Collection Plan 1 Each

4001AD Data Collection Onsite Training 4 Each

4001AE Data Collection Remote Training 4 Each

4001AF Military Housing Office Data Collection 1 Each

4001AG Modify Data Collection Database 1 Each

4002 Phase 2 Execute Data Collection Plan

4002AA Collect Rental Data 350 Each

4002AB Utility Data 1 Each

4002AC Total Housing Costs 1 Each

52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $1,000,000;

(2) Any order for a combination of items in excess of $3,000,000; or

(3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal

Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the

Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons.

Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

The following have been deleted:

(End of Summary of Changes)

4002AD Annual Summary Report 1 Each

4003 All Phases

4003AA Technical Support 12 Months

4003AB Site Reviews 25 Each

4003AC MHO Site Visits 10 Each

4003AD Ad Hoc Studies 4 Each

4003AE Review Quality of MHO Data Submission 4 Each

4004 Travel - Do not Bid The Government will assign travel amount at contract award.

Option 4 Total