FBO_Solicitation_-_H98210-14-R-0035.pdf

SEE ADDENDUM

(No Collect Calls)

H98210-14-R-0035 04-Aug-2014

b. TELEPHONE NUMBER

571-372-2605

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 04 Sep 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

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Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

H982109. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ROBERT FREEMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HQ058341710001000

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE HUMAN RESOURCES ACTIVITY

4800 MARK CENTER DRIVE,

SUITE 07G12

ALEXANDRIA VA 22350-1300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0583 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PERSONNEL & READINESS INFO MGMT (P&R IM)

4800 MARK CENTER DRIVE, SUITE 05E22

ALEXANDRIA VA 22350

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$15.0M

NAICS:

541611

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF65

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

H98210-14-R-0035

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Months P&R Information Management Support

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: HQ058341710001000

NET AMT

Travel

FFP

DO NOT BID -- A not-to-exceed amount will be incorporated at time of contract award

PURCHASE REQUEST NUMBER: HQ058341710001000

1001 12 Months OPTION P&R Information Management Support

FFP

OPTION Travel

FFP

DO NOT BID -- A not-to-exceed amount will be incorporated at time of contract award

2001 12 Months OPTION P&R Information Management Support

FFP

OPTION Travel

FFP

DO NOT BID -- A not-to-exceed amount will be incorporated at time of contract award

ADMINISTRATIVE INFORMATION:

A. DHRA Points of Contact:

Contracting Officer: TBD at contract award

4800 Mark Center Drive, Suite 07G12

Alexandria, VA 22350-1300

Telephone: TBD

Email: TBD

Contract Specialist: Robert Freeman

Alexandria, VA 22350-1300

Telephone: (571) 372-2605

Email: Robert.C.Freeman42.civ@mail.mil

Contracting Officer's Representative: TBD at contract award

(COR)

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. Reference DFARS clause

252.201-7000 (Contracting Officer’s Representative).

B. ADMINISTRATION, ACCOUNTING, AND APPROPRIATION DATA

The Administration Office and Accounting & Appropriation Data will be specified at time of contract award. Payment will be made by DFAS-Columbus.

C. CONTRACT TYPE

Contract award type shall be a Firm-Fixed Price Contract. The Period of Performance will be date of contract award through 9-months, with two 12-month Option Periods.

mailto:Robert.C.Freeman42.civ@mail.mil

PERFORMANCE WORK STATEMENT

P&R Information Management Support

1.0 INTRODUCTION

Personnel and Readiness Information Management (P&R IM) requires technical and management support in order to provide oversight and direction of the HRM inventory and environment of the Department of Defense (DoD) Human Resources Management (HRM) business processes, HRM and P&R Information Technology (IT) resources, and infrastructure.

2.0 BACKGROUND

2.1 P&R IM is a cohesive, integrated operation focused on assisting, advising, and providing the DoD HRM community with federated business processes and standards that are compliant with Departmental policies, strategically aligned, and customer-focused. The wide range of P&R Chief Information Officer (CIO) activities and HRM Chief Management Officer (CMO) processes that P&R IM manages and/or participates in provides P&R leadership with the information to make decisions that ensure total force readiness, most efficient operations, and reduced business cost.

2.2 HRM CMO activities include HRM Portfolio Management (PfM), investment management, acquisition support, HRM enterprise architecture and standards, and analysis of Human Resource (HR) policies and emerging requirements. P&R CIO activities include functional, IT and cyber initiatives and guidance, DoD CIO governance, Information Assurance Vulnerability Management (IAVM), Risk Management Framework (RMF).

3.0 SCOPE

The contractor shall provide all personnel, management, equipment and materials necessary to provide Program Management, HRM CMO and P&R CIO technical and management support services to OUSD P&R and the HRM domain.

4.0 REQUIREMENTS: The Contractor shall:

4.1 Provide Program Management Support

Provide all resources necessary to complete program management support that fully integrates, manages, controls, and documents all phases of the requirements. Be the focal point for all issues and keep the government fully informed on this program both verbally and in writing.

4.2 Configuration Management (CM)

4.2.1 Apply CM techniques and standard disciplines to establish and maintain the integrity of the project artifacts throughout the project's life cycle.

4.2.2 Utilize a disciplined CM that supports the establishment of configuration items and configuration baselines. CM support includes:

Implementation and maintenance of version control of artifacts

Maintenance of an electronic configuration management library

Support of configuration management processes

Documentation of changes to the artifacts baseline

Preparation of change requests for potential changes to the baseline

4.3 HRM Portfolio and Investment Management

Description: DoD employs an integrated, portfolio-based approach committing funds for defense business system investments. This approach is comprised of three legs; an organizational view to determine how the proposed investment aligns to the mission outcomes and priorities, a functional view to determine how a proposed investment fits within the broader portfolio for that functional area, and finally the continued mapping of investments to their appropriate “End-to-End” business process to ensure DoD collectively optimizes business operations. HRM Portfolio and Investment Management support includes:

4.3.1 Capital Planning and Investment Control (CPIC) Process

Description: The HRM Portfolio Management effort uses business analysis techniques, strategic planning, architectures, and outcome-based performance measures to achieve the OUSD (P&R) and HRM mission outcomes and objectives. The HRM portfolio consists of approximately 736 systems supporting efforts across 24 unique HRM capabilities and requires supporting analysis to ensure that P&R IM can provide the necessary oversight, guiding documentation, and evaluation for compliance by supporting IT systems.

4.3.1.1 Evaluate and analyze the OUSD (P&R) and HRM portfolio of Defense Business Systems (DBS) for compliance with the HRM business architecture. Employ the DoD CIO-approved Capital Planning and Investment Control (CPIC) process consistent with Government Accountability Office (GAO) Executive Guide GAO-04-394 to align the HRM portfolio of systems to the business capabilities defined in the business enterprise architecture in order to manage the current and future IT investments.

4.3.1.2 Support and maintain documentation of the HRM portfolio governance structure to include organizations and individuals (with contact information). Analyze and maintain the portfolio plan in alignment with the DoD CIO and Office of the Defense Chief Management Officer (ODCMO) PfM and IT investment governance. In accordance with DoDI 8115.02 and 8320.02, and the current DoD data strategy.

4.3.1.3 Review the OUSD (P&R) and HRM investment documentation provided by the HRM components for compliance and completeness, following the select, control, and evaluate phases of IT capital planning. Conduct on-going reviews of IT Investments.

Maintain the P&R IM database of DBS information, currently in Microsoft Access, with periodic updates including extracts from authoritative databases and additional information gathered from various sources.

4.3.1.3.1 Provide and execute an approach to aligning the DBS to HRM capabilities to support the formation of investment strategy for the HRM portfolio. This alignment shall lead to developing a transition plan to implement the investment strategy.

4.3.1.3.2 Develop and maintain criteria for assessing the DBS to address whether the DBS selected systems meet and support the Department’s target computing environment by identifying and recommending corrective actions and schedules to address the portfolio under review.

4.3.1.3.3 Develop the evaluation phase criteria for P&R IM approval and execute the phase to determine if the DBS delivered the intended outcomes and benefits. During the evaluation phase, fundamental questions must be answered, corrective actions taken, and schedules identified.

4.3.2 HRM Functional Strategy (FS) Annual Update

Description: The HRM FS is intended to drive Programming and Budget decisions supporting HRM priorities and initiatives. Aligning budgetary resources with strategic direction will enhance the ability to execute strategic initiatives identified in the Functional Strategies. Support includes:

4.3.2.1 Analyzing and providing input and recommendations to P&R IM on a draft structure for the HRM FS using leadership guidance and published documentation.

Develop, compile, coordinate, and refine FS updates.

4.3.2.2 Assist P&R IM Staff in the structuring, requirements, and final coordination of FS updates

4.3.2.3 Assist P&R leadership and HRM Community stakeholders to obtain and refine updates to the FS.

4.3.3 Organizational Execution Plans (OEP)

Description: P&R IM provides assistance to DHRA, DHA, DoDEA and DeCA in preparation of their annual OEPs that address criteria for the portfolio of systems among the four organizations by providing templates, written guidance, and support as needed.

Support P&R IM as it provides oversight and guidance in the component preparation of OEPs:

4.3.3.1 Assist organizations with mapping to the FS in their respective preparation of OEPs.

4.3.3.2 Assist P&R IM staff in the structuring and requirements of OEPs, which historically have changed with each OEP cycle.

4.3.3.4 Create coordination memoranda and support documentation and requirements for submission to the USD (P&R).

4.3.4 Problem Statements and Out of Cycle Certification Requests (OOC)

Description: P&R IM provides oversight and assistance to DHRA, DHA, DoDEA and DeCA in preparation of Out-of-Cycle Certification requests. P&R IM review and validation is required for all OOC requests which include HRM equities. P&R IM typically receives 100-150 OOCs and problem statements annually. In support of preparation for review and validation of all OOCs with HRM equities:

4.3.4.1 Review business requirements in the form of Problem Statements and Business Cases to assess their impact on the HRM Core Business Mission (CBM).

4.3.4.2 Review all pertinent component submissions for potential duplication/redundancies with the HRM business area as it applies to the investment.

4.3.4.3 Review the BPR assessment component submissions for compliance and identify whether sufficient BPR activities have been performed, or are planned, that clearly support the planned modernization or development effort as outlined in the FY2010 NDAA section 1072.

4.3.4.4 Analyze the cost, benefits, and risks of information system investments to maximize value.

4.3.4.5 Provide investment analysis to P&R IM addressing the entire life cycle including requirement definition, business case creation, design, selection, implementation, management, evaluation, modification, and termination of programs, projects, and systems.

4.3.4.6 When applicable for systems in sustainment or maintenance only; analyze the functional need and associated costs to continue operation of the business system and make recommendations.

4.3.4.7 Provide investment analysis to P&R IM based on the review of business needs and processes so that P&R IM can formulate a recommendation.

4.3.4.8 Assist P&R IM in providing guidance and responding to process questions for the DHRA, DHA, DeCA, and DoDEA components as they execute requirements for their OOC certification requests.

4.3.5 Investment Management

Assist with Investment Review Board (IRB) portal management, Pre-Certification Authority (PCA)-HRM liaison, and IRB reporting, including:

4.3.5.1 IRB Portal Management Support:

4.3.5.1.1 Create new IRB portal system folders to accommodate certification or annual review files for systems identified as requiring IRB certification or annual review.

4.3.5.1.2 Maintain IRB portal and provide IRB portal access to HRM and Component-level individuals authorized access by Component PCAs, or portfolio owners, for the purpose of facilitating the submission, review and analysis of certification requirements.

4.3.5.1.3 Respond to P&R IM requirements to review systems from other CBMs for cross-mission area impact. Track package review comments, review/determine guidance from DBC, and IRB minutes, and post HRM-approved coordination sheets resulting from the reviews to the document control system.

4.3.5.2 Provide PCA-HRM Liaison Support:

4.3.5.2.1 Coordinate certification and annual review package revisions with the Component PCA, designated PCA POCs, and HRM management.

4.3.5.2.2 Assist the PCA and P&R staff during their review of certification and annual review packages to ensure packages are complete, all requirements have been met, and packages are ready for IRB review. Analyze information contained in several DoD documents and databases such as DoD Architecture Framework (DoDAF) documentation, all applicable authoritative data sources, and other portfolio inventory and budgetary reports submitted by the DoD CIO. Analyze certification requests for duplication with other DBS.

4.3.5.2.3 Document analysis of certification or annual review packages and provide the results to the responsible Component, CBM, ODCMO, or Department person for resolution.

4.3.5.2.4 Document IRB criteria in DITPR consistent with Problem Statements/OOC/OEPs, etc.; identify certification package deficiencies and identify actions to correct deficiencies. Coordinate with the internal HRM support staff (i.e., HRM architecture, data and acquisition staff members), other HRM areas (i.e., (Military Health System (MHS) and Defense Civilian Personnel Advisory Service (DCPAS)), and agency staff to ensure correct interpretation, creation, and submission of required documents.

4.3.5.2.5 Forward the package to HRM management for IRB review after P&R staff have determined a certification package or annual review meets certification criteria,.

Prepare the required documents for government review/submission for Principal Staff Assistant (PSA) endorsement and Defense Business Council (DBC) review and approval.

4.4. Support HRM Enterprise Architecture

Description: The HRM architecture development effort provides overarching architecture data and content to drive capability thread development and BEA support.

The HRM architecture is developed as a tightly coupled operational extension of the overarching BEA. Detailed architecture development efforts provide content to support expansion of both the HRM EA and the BEA in specific business focus areas. The detailed architecture provides the information needed to support policy initiatives, investment management and portfolio analysis, and architecture federation with the Services and Components. The HRM architecture effort also supports development of architecture for enterprise and/or Component initiatives.

4.4.1. Provide DoD Architecture Framework (DoDAF) certified architects to review, maintain, update and analyze the HRM EA and HRM Segment of the BEA.

4.4.2 Assist in determining a migration strategy to DoDAF 2.02 and/or other architecture tools when a BEA migration is directed. The HRM EA is currently developed using IBM System Architect, in the DoDAF 1.5 notation. Propose, develop, and maintain frameworks and strategies (e.g. data architecture, EA federation) for consideration and execution by P&R IM.

4.4.3 HRM Architecture Development: Develop the overall HRM architecture using a cycle that allows synchronization and integration with the BEA releases. Publish an annual release of the HRM EA in electronic media, for stakeholders, and to the official P&R IM web site. Historically, electronic media has been a CD with the IBM System Architect encyclopedia and .PDF versions of the models.

4.4.3.1 HRM Baseline Architecture: Integrate HRM Capability Thread and HRM sub-functional area architectures into the HRM Baseline architecture. Synchronize the HRM architecture with the BEA by incorporating BEA changes into the HRM EA. Utilize a configuration management process to manage changes to the HRM baseline architecture. Conduct government reviews and validation of HRM Baseline Architecture.

4.4.3.2 HRM Capability Thread Architectures: Expand the HRM Baseline Architecture through the development of Capability Thread Architectures. Use an integrated process with Integrated Product Teams (IPT) that includes HRM functional experts, technical, and architecture resources to develop all the necessary products to complete the capability thread.

4.4.4 BEA Integration

4.4.4.1 Provide architecture support for integration of HRM EA content to BEA to include updates to HRM architecture products and BEA and E2E architecture products.

Participate in BEA and E2E workshops with other functional areas or Components.

Draft, maintain and submit approved documentation in support of BEA integration activities. Historically, the ODCMO required documents have been the Business Mission Area Requirements Document (BMArd) and the BEA Requirements Document

(BRD).

4.4.4.2 Federation and Integration: Participate in coordination and collaboration efforts between the various sub-functional areas (i.e. Civilian HRM, Military, and other HRM, Military Health Services) of the HRM functional area as well as other functional areas of the Business Mission Area and other mission areas to ensure integration with department-wide architectures. Normalize stakeholder architecture and remodel or redraw products to comply with HRM EA and BEA notations, as required. Perform analysis to identify federation touch points and resolve gaps in the HRM EA/BEA by developing required content/products.

4.5 HRM Business Analysis

Description: The HRM Business Analysis is the research and analysis of laws, regulations, and policies affecting the DoD-wide HRM community. HRM Enterprise Standards (HRM ES) are an encapsulation of policies, documented terms and definitions, business rules, required business processes (if any), and business information needs relative to a specific HRM functional capability area. See http://www.prim.osd.mil/init/hrmes.html for a complete set of HRM ES. The Business Analysis reviews existing business for potential improvement and reengineering opportunities to determine impact to the Department from new policies, procedures, and business processes. This includes the analysis of enterprise architecture content in support of portfolio management and investment management capabilities. Historically, travel is to functional sites including Illinois, Indiana and other sites and involves 2-3 trips per year.

4.5.1 Identify, monitor, review and analyze new and/or changes to laws, regulations, and policies (LRP) and recommend to P&R IM if new HRM ES need to be created or if existing HRM ES need to be modified or deleted.

4.5.2 Create or modify the elements of the HRM ES for inclusion in the HRM ES automated tool after consultation with the government lead.

4.5.3 Assist the government lead with vetting new elements or changes to existing elements of the HRM ES with the DoD policy owners and other stakeholders.

4.5.4 Maintain the HRM ES automated tool for reference, and to add or make changes to the HRM ES as required ensuring they are current. The HRM ES are currently maintained using IBM Rational Requisite Pro.

4.5.5 Publish the HRM ES to the official P&R IM web site.

4.5.6 Integrate the HRM ES (e.g. business rules and data exchange standards) in the HRM and Business Enterprise Architecture (BEA) products.

4.5.7 Advise the P&R IM portfolio management and investment review teams to assess whether an HRM system is aligned to the HRM and Business Enterprise Architecture (BEA) products.

4.5.8 Review problem statements submitted by the business owners to provide recommendations to the government as to whether the problem statement clearly defines and articulates the business need to be solved, the value of solving it, and the approach to solving it.

4.5.9 Develop HRM Data Exchange Standards to ensure consistent and understandable communication of HRM enterprise business content. Data exchange standards must be National Information Exchange Model (NIEM) conformant.

4.5.10 Perform comprehensive analysis for OUSD P&R CMO/CIO functions to provide recommendations on the HR business and P&R IM developed products as a result of changes to laws, regulations, policy, and procedures in the areas related to the HRM business, information technology governance, cyber policy/oversight and guidance, and architecture.

4.6 USD (P&R) Chief Information Officer (CIO)

Description: P&R IM is the CIO for P&R. The OUSD (P&R) CIO represents OUSD (P&R) in DoD CIO-led forums for governing DoD Information Enterprise. The CIO promulgates written Agency-wide IT governance and cyber policy; provides oversight and guidance for an OUSD(P&R) Records Management program; provides oversight for information solutions that provide reliable, timely, accurate information that is protected, secure, and resilient against information warfare, terrorism, criminal activities, natural disasters, and accidents; and ensures that all DoD, Defense Information Systems Agency (DISA), and USCYBERCOM policies and technical advisories and requirements are accomplished as required.

4.6.1 Provide analytical and technical support to the government lead for Federal Information Security Management Act (FISMA) Program, Information Assurance Vulnerability Management (IAVM) Reporting, Cyber Space Workforce, DISA CYBERCOM Initiatives and policy, DoD cyber Initiatives, and DoD Risk Management Framework (RMF) for DoD IT so that the programs and initiatives are executed in accordance with applicable laws, regulations, and policy. Provide technical and analytical support in response to DoD CIO data calls related to status reporting or mitigation of cyber related risk. Historically, effort can range from weekly monthly report consolidation (for various reporting offices) to annual report consolidation and reporting to higher authorities. Analysis is also required to determine policy/guidance effects on P&R offices and to determine any anomalies or issues identified in the requirement.

4.6.2 Provide CIO information assurance (IA) support. Personnel providing this support shall have IA certifications based on DoD 8570.01-M, for the Information Assurance Manager (IAM) II level.

4.6.3 Support DoD CIO Governance and Forums: Provide SME support to P&R IM in its role as the OUSD (P&R) representative for/on the various DoD CIO Governance boards, including the DoD CIO Executive Board, the Joint Information Environment (JIE) EXCOM, and the various subordinate boards and working groups.

4.7 IAVM:

Description: P&R IM provides policy oversight and reporting for OUSD (P&R) as required. Notices are issued by Defense Information Systems Agency Field Security Operations (DISA FSO) and US CYBERCOM in the form of IAVM Alerts/Bulletins and CYBERCOM tasking orders. An average of 250 notices are received by P&R IM annually, some of which may require initiation and monitoring of subordinate organization actions that can span several weeks to months for implementation.

Identify relevant notices and inform P&R IM of required actions, and monitor/track compliance actions to completion.

4.7.1 Acknowledge the receipt of issued vulnerability alerts and orders within a specified timeframe, and prepare data regarding mitigation efforts/closure via Plan of Action and Milestones (POA&Ms). Make recommendations and support the government lead in acknowledging and reporting compliance with IAVM notices, and for tracking their implementation/compliance progress.

4.7.2 Record the implementation details within the Vulnerability Management System (VMS) in compliance with DISA and CYBERCOM requirements.

4.7.3 Support the government lead for policy related issues from either DISA or CYBERCOM to ensure acknowledgement as required, support the dissemination of notice as needed in OUSD (P&R), track compliance, and report compliance and/or mitigation statistics.

4.8 Support DISA IT Initiatives:

4.8.1 Provide coordination and information technology expertise to P&R IM to analyze implementation plans for DISA initiatives relating to OUSD (P&R) networks and systems. DISA IT initiatives include, but are not limited to, Computer Network Defense

(CND), the Demilitarized Zone (DMZ), DoD/DISA Standards and DISA Enterprise Services. Many of the DISA IT initiatives are phased initiatives and require sustained support, effort, and reporting such as: notify the OUSD (P&R) offices of the requirements and suspenses, evaluate and report on the status of requirements, evaluate and analyze responses, and provide general coordination, preparation and administrative support for response to DISA. Historically, level of effort ranges from monthly reporting to DISA, to entering data into DISA reporting databases, within prescribed timeframes.

4.9 Support DoD CIO/Cyber Initiatives:

Description: DoD cyber initiatives include support for DoD Data Center Consolidation, quarterly and annual FISMA reporting, required employee awareness training Personally Identifiable Information/Privacy Impact Assessments (PII/PIA) guidance, and cyber policy. Historically, level of effort ranges from weekly/monthly reporting to entering data into DISA reporting databases within prescribed timeframes (daily to monthly).

4.9.1 Provide coordination and technical expertise to P&R IM for analyzing implementation plans for DoD initiatives for OUSD (P&R) networks and systems.

4.9.2 Support reporting on the status of requirements, evaluating and analyzing responses, and providing general coordination, preparation and support for response to the applicable initiative.

4.10 Provide Risk Management Framework (RMF) coordination and expertise for

OUSD (P&R) systems.

Evaluate and report on the status of requirements, and software code analysis results;

provide general coordination, prepare and administer support for certification and recertification efforts, and review RMF efforts to advise the government lead if work is on/off track. Reviewing RMF documents/efforts can usually be done in one day.

Support and review may necessitate use of one of the DoD systems developed to support the RMF process.

4.11 Provide Technical Support for P&R IM Website: Provide technical support to maintain the content on/for the P&R IM website:

Monitor website email inboxes

Develop necessary HTML files

Load/update website files

Monthly: conduct website scrub to ensure links to documents/other sites are correct and working; test the web site to ensure that it is working as required;

and remove outdated/obsolete files

Submit a Quarterly P&R IM Website Metrics report that addresses average monthly hits, repaired links, documents added/removed, and inbox volume

4.12 Provide Administrative Support

Assist with material production and logistical support as needed for various P&R IM-hosted high-visibility events, to include:

4.12.1 Assisting in room set-up, recording meeting minutes, and assisting in preparation of pre and post-meeting materials that will be in the proper context of the subject(s) being addressed. There are approximately three meetings at the OUSD (P&R) level occurring quarterly that include attendees from the OUSD (P&R) and other OSD offices, and involve up to 30 attendees. Support can include requirements tracking, and/or preparation of supporting documentation.

4.12.2 Reviewing incoming tasks for relevancy and make recommendations regarding relevancy and the proper function. Incoming tasks can range up to 10-15 tasks daily.

4.12.3 Loading completed tasks on the task system; maintain an action tracker on each task that provides a status and due date. Close out tasks that have been completed.

4.13 PROVIDE TRANSITION SERVICES

Provide a plan for transition in and out services to ensure minimum disruption to vital Government business. This plan shall address how the contractor will work with the incumbent, successor contractor, and Government personnel to ensure that there will be no service degradation during and after the transition-in period. The transition in period is 14 business days and the transition out period is 30 business days.

4.14 PROVIDE REPORTS

4.14.1 Monthly Status Report. This report shall include:

A summary of work performed by area for the reporting period

Milestones an updates against activities

Progress toward open efforts

Planned actions toward new efforts

4.14.2 Semi-Annual In-Progress Reviews (IPR). Conduct monthly IPRs at the P&R IM office suite. Prepare presentation slides that address:

Agenda/activity review and schedule/action items past and future

Previous six month’s activities by P&R IM function

Planned activities for next six months by P&R IM function

Issues

Summary

4 14.3 Implement and Maintain a Project Management Plan (PMP)

Submit a PMP based upon discussion with the government at the Post Award Conference. Be prepared to brief any PMP content to the government on short notice (within 24 hours). The PMP shall include:

Status of current and planned activities

Base schedule overlaid with actual schedules, for each requirement

Project Organization

Project Transition Processes and Schedule

Process Management and Control

Overall Organizational Structure

Project Responsibilities to include process flowcharts for all major activities

Activity dependencies and interrelationships

Contractor personnel assignments and duration (Staffing Plan)

Deliverables (draft, interim, final, etc.)

Contingency Plans (where appropriate)

Contractor travel information

Quality Control Plan

Risk Management Plan

Resource Management (organization of personnel, software and hardware)

Monitoring mechanisms including Program Metrics

4.14.4 Be used as a foundation for information and resource management planning and the Monthly Status Report (MSR).

4.14.5 Be kept up to date and electronically accessible to the government.4.15

4.15 PARTICIPATE IN POST-AWARD CONFERENCE

This meeting shall provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The meeting shall provide the opportunity to discuss technical, management and security issues. The Post Award Conference will aid both the Government and Contractor in achieving a clear and mutual understanding of all requirements, and identify and resolve any potential issues.

The Contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable. The Contractor shall provide a written summary of the Post-Award Conference.

5.0 DELIVERABLES

P&R IM Deliverables Media Deliver all versions electronically as well as placing in the P&R IM’s designated repository. Identified below are the required electronic formats, whose versions must be compatible with the latest, commonly available version within the organization.

Text Microsoft Word

Spreadsheets Microsoft Excel

Briefings Microsoft PowerPoint

Drawings Microsoft Visio

Schedules Microsoft Project

Deliverable PWS

Ref.

Delivery Date

Post-Award Conference 4.15 Within 5 business days of award

Post-Award Conference Minutes 4.15 Within 5 business days of Post- Award Conferece

Monthly Status Reports 4.14.1 On the 10 th business day of each month

Semi-Annual In-Progress Reviews (IPR) 4.14.2 10th business day of the sixth and th month of the Option Year.

Quarterly P&R IM Website Metrics report 4.11 On the 10 th business day of the start of the quarter

IRB Reporting 4.3.4 In accordance with the

PMP

Updated Quality Control Plan 10.0 Final 90 days after contract award and when further revised

Updated HRM Baseline architecture with Version Description Document (VDD)

4.4.3.1 Annually, by September 30th

Certification and Annual Review Dashboard

4.3.4 In accordance with the

PMP

Updated HRM Functional Strategy 4.3.2 Annually and when further revised

Project Management Plan (PMP) 4.14.3 Within 30 business days of Post- Award Conferece and when further revised

6.0 CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Personnel and Readiness Information Management via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil

7.0 CONTRACTOR TRAVEL

Contractor travel may be required in order to assist with the comprehensive analysis efforts, the HRM EA development, and integration of the architecture into the BEA. The contractor may be required to perform long distance travel to states such as Illinois, Indiana and other sites at least one time per year (1 contractor per trip).

Contractor costs for Government authorized travel are included in this contract. All travel shall be in accordance with FAR 31.205-46 and applicable travel regulations (Joint, Federal or Standardized). Contractor payment claims shall include applicable documentation to support actual costs incurred (e.g. airfare and hotel/lodging receipts) as well as any receipts valued at or above $75.00. Failure to provide appropriate documentation will result in non-payment of expenses.

8.0 SECURITY

8.1 Contractors must have a SECRET Facility Clearance for CIO support. One contractor for HRM EA tasks, and one contractor for Investment Management tasks are required to have a Secret security clearance .

8.2 P&R IM work products are considered Official Government Business and are subject to DoD guidance on their protection. If it is operationally necessary for the contractor to work offsite to support P&R IM requirements, all work can only be accomplished on systems that have and maintain an Authority to Operate (ATO) or if acceptable to the government, an Interim Authority to Operate (IATO). Any offsite work with Personally Identifiable Information (PII) can only be on systems that meet Department of Defense requirements for the handling and appropriate protection of PII.

Any offsite work can only be accomplished after approval from the COR. These requirements also apply to moving work/files to personal computers and/or laptops.

Any request for moving files/work to personal computers and/or laptops will need to be prior approved and will be handled on a case-by-case basis dependent on the work, the rationale, and the sensitivity of the work. Contractor is responsible for any costs incurred for bringing their systems/networks into compliance.

8.3 Contractor and all Contractor personnel with access to or responsibility for nonpublic government data under this contract shall comply with DoD Directive 8500.1 Information Assurance (IA), DoD Instruction 8500.2 Information Assurance (IA) Implementation, DoD Directive 5400.11 DoD Privacy Program, DoD 6025.18-R DoD Health Information Privacy Regulation, DoD 5200.2-R Personnel Security Program, and Homeland Security Presidential Directive (HSPD) 12.

http://www.ecmra.mil/ http://www.ecmra.mil/

8.4 Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all nonpublic government data to ensure the confidentiality, integrity, and availability of government data.

8.5 Contractor personnel with access to or responsibility for nonpublic government data under this contract must comply with HSPD-12 Personal Identity Verification (PIV) issuance requirements, known as the Common Access Card (CAC) for P&R IM and must:

8.5.1 Be CAC eligible prior to reporting for work. At minimum all Contractor personnel must obtain/maintain a favorable FBI National Criminal History Check (fingerprint check), two forms of identity proofed identification (I-9 document), and submit a National Agency Check and Law Credit (NACLAC) vetting package for processing. No contractor employee will be given accounts or access to the official P&R IM and/or official government systems and/or infrastructure until AFTER they have been issued a

CAC.

8.5.2 Maintain favorable FBI National Criminal History checks and ensure completion and successful adjudication of a NACLAC as required for Federal employment.

8.6 If at any time, any Contractor person requiring a CAC is unable to obtain/maintain an adjudicated NACLAC, the Contractor shall immediately notify the P&R IM Security Officer and remove such person from work under this contract.

8.7 The Contractor shall report immediately to the P&R IM Security Officer and secondly to the COR discovery of any Privacy breach.

9.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/INFORMATION

(GFP/GFE/GFI).

9.1 The government will provide office space/workstations on a space available basis for contractor personnel, as well as access to government system documentation libraries, shared files, and shared sites.

9.2 The contractor may be required to work in allocated space with other government agencies throughout the duration of this contract. The government and the contractor shall mutually develop a space utilization plan to ensure that the contractor’s personnel have appropriate access to equipment and facilities.

10.0 QUALITY CONTROL

The contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum, provide a method for performing inspections;

identifying, correcting, and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

11.0 QUALITY ASSURANCE

11.1. The government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The government will make every effort to ensure that the surveillance methods described below are conducted in an objective, fair, and consistent manner.

11.1.1. Periodic Surveillance. This action occurs when the COR or other government official observes a deficiency. Examples include evidence from accidents, incidents, or delays. Regardless of where in the line-of-duty the COR observes contractual procedures not being followed, he/she has an obligation to document and report the deficiency to the Contracting Officer.

11.1.2. Customer Complaint Surveillance. This action is instituted when the COR receives a complaint from a stakeholder regarding contractor service. The COR will obtain the complaint in writing and then conduct an investigation to determine its validity. If the complaint is deemed valid, the COR will immediately notify the Contracting Officer for action. The COR will notify both the Contract Manager and the complainant of the government’s response to their complaint.

11.2. Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the COR or CO will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

11.3: Performance Element 1: The contractor shall ensure review of problem statements and out of cycle certification requests.

Performance Standard: The contractor shall comply with a government approved problem statement and Out-of-Cycle review process.

11.3.1 Performance Element 2: Ensure accuracy of HRM PfM and Investment Management.

Performance Standard: the contractor shall ensure certification criteria content is accurately compiled and submitted in accordance with the prescribed laws and regulations and is accurately depicted in the appropriate authoritative sources.

12.0 ORGANIZATIONAL CONFLICTS OF INTEREST

The Contractor acknowledges that it is familiar with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, and agrees to avoid, neutralize or mitigate such conflicts of interest in accordance with the principles set forth in the FAR. If the performance requires the Contractor (to include subcontractors) to supply technical support related to systems or projects with which the Contractor is already directly concerned, either by prime or subcontract, the Contractor shall immediately inform the Contracting Officer. The PWS may be withdrawn if a conflict is found. The Contractor shall not undertake performance of any PWS requirements which requires it to supply technical support regarding such systems until the notice is given, and written consent to proceed is issued by the Contracting Officer.

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.204-2 Security Requirements AUG 1996

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

JUL 2013

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

AUG 2013

52.209-7 Information Regarding Responsibility Matters JUL 2013

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

MAY 2012

52.212-1 Instructions to Offerors--Commercial Items APR 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2014

52.214-34 Submission Of Offers In The English Language APR 1991

52.214-35 Submission Of Offers In U.S. Currency APR 1991

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-8 Utilization of Small Business Concerns MAY 2014

52.219-14 Limitations On Subcontracting NOV 2011

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-26 Equal Opportunity MAR 2007

52.222-35 Equal Opportunity for Veterans SEP 2010

52.222-36 Affirmative Action For Workers With Disabilities OCT 2010

52.222-37 Employment Reports on Veterans SEP 2010

52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-50 Combating Trafficking in Persons FEB 2009

52.222-54 Employment Eligibility Verification AUG 2013

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.224-1 Privacy Act Notification APR 1984

52.224-2 Privacy Act APR 1984

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

DEC 2012

52.232-11 Extras APR 1984

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.242-13 Bankruptcy JUL 1995

52.245-1 Government Property APR 2012

52.245-9 Use And Charges APR 2012

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.204-7000 Disclosure Of Information AUG 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A MAR 2014

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Terrorist Country

MAR 2014

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.219-7003 (Dev) Small Business Subcontracting Plan (DOD Contracts)

(Deviation 2013-O0014)

SEP 2013

252.223-7004 Drug Free Work Force SEP 1988

252.225-7012 Preference For Certain Domestic Commodities FEB 2013

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

SEP 2004

252.227-7015 Technical Data--Commercial Items FEB 2014

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.247-7023 Transportation of Supplies by Sea APR 2014

ADDENDUM TO 52.212-1:

INSTRUCTIONS TO OFFERORS

OFFERORS SHOULD NOTE THE FOLLOWING IMPORTANT INFORMATION

REGARDING PROPOSAL SUBMISSION:

1. SAM: Any Offeror that submits a proposal in response to this solicitation must be registered in the System for Award Management (SAM), in accordance with FAR Clause 52.232-33 and

DFARS Clauses 252.201-7000 and 252.204-7004 Alt A, prior to contract award. Registration information can be found at: https://www.sam.gov/portal/public/SAM/.

2. Communication: Solicitation information and amendments will be posted to the Federal

Business Opportunities website at www.fbo.gov. Offerors may email written questions requesting clarification of the Request for Proposal (RFP) to the Contract Specialist, Robert

Freeman, at:Robert.C.Freeman42.civ@mail.mil. No information concerning this solicitation or requests for clarification will be provided in response to telephone calls. Questions will be received up to 10:00 AM Eastern on Monday, August 11, 2014. Questions received after this time and date may not be answered.

3. Proposal Submissions: All proposal submissions in response to this solicitation must be received no later than 2:00 PM Eastern on Thursday, September 4, 2014. No electronic submissions will be accepted. Submit proposals to the address below*:

DHRA PSO

Attn: Robert Freeman

Solicitation No. H98210-14-R-0035

Alexandria, VA 22350

*If hand delivering proposal, please contact the Contract Specialist via email at least five business days prior to the due date for delivery instructions.

Proposal: Proposals shall be separated into the following three volumes. Each volume shall be submitted in individual folders/binders:

A. VOLUME I – Business Proposal: Offerors shall submit one hard copy of Volume I.

This volume…