H9242124Q3004 Access Control Server Combined Synopsis Solicitation.pdf

H9242124Q3004

H92421-24-Q-3004 Combined Synopsis/ Solicitation

Access Control Server

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Vendors shall ensure that the service and supply items provided meet the minimum requirements stated in the Performance Work Statement.

(ii) This solicitation document, H92421-24-Q-3004, is issued as a Request for Quote (RFQ). This RFQ does not commit the Government to any obligation.

(iii) This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2023-06, effective 08 October 5, 2023.

(iv) Prices shall be listed for each Contract Line Item Number (CLIN) of this RFQ. The following is a list of the associated CLINs:

CLIN Item Name/ Description QTY Unit Price Total Price

0001 Replacement of one (1) Access Control Server $ $

0002 Replacement of one (1) Gate Motor

0003 Repair seven (7) badge card readers $ $

0004 Provide quarterly maintenance (Base year plus four (4) option years)

Total Price $

1. New Equipment ONLY. NO USED OR REMANUFACTURED PRODUCTS WILL BE ACCEPTED.

(v) This requirement is to replace damaged access control server (ACS) at 112th Signal BN (E-4268).

Replace one (1) gate motor at 112th Signal BN (Main Entrance). Repair seven (7) badge card readers located at 528SB, HQ (X-4047) and X-3347 (BDE Motorpool). Provide quarterly maintenance for the base year and for the four option years at 528SB, HQ, 112 th Signal BN, and 389th MI BN. Conduct two hours of training at 112th Signal BN, 528SB, HQ and 389th MI BN. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

(vi) Supplies shall be delivered to Fort Liberty, NC 28310.

All CLINs shall be FOB Destination.

Preferred delivery date is 12 Feb 2024 Inspection/Acceptance completed by the Government at Government location.

(vii) FAR 52.212-1, Instructions to Offerors – Commercial, does apply to this acquisition with an addendum to the provision.

ADDENDUM TO FAR CLAUSE 52.212-1, INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

1. Replace paragraph (b) entitled “Submission of offers” with the following instructions:

(b) Submission of Quote. Submit signed and dated quote to the email address identified below at or before the exact time specified in this solicitation. Paper/hard copy offers will not be accepted. It is encouraged to contact the Government for clarification if there are, or appears to be, errors, omissions, or inaccuracies in the request for quote. Only signed quotes submitted will be accepted. Quotes shall contain the following sequential order:

a. Quotes shall be submitted on the combined synopsis/solicitation and may include an attachment for its technical description submission (no more than 5 pages). As a minimum, quotes must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotes;

(3) The name, address, Cage Code, and telephone number of the vendor;

(4) A technical description and detailed understanding of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Items called for by this request for quotation have been identified in the schedule as a "brand name only" description.

To ensure that sufficient information is available for technical evaluation, the offeror shall furnish descriptive material (technical information, brochures, drawings, or other information) necessary for the purchasing activity to determine whether the product offered meets the salient characteristics of the requirement. Offerors not providing technical information may be excluded from competition.

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed/updated copy of the Vendor’s SAM Registration which includes the Vendor’s representations and certifications IAW FAR 52.212-3 and Alt 1 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

2. Replace paragraph (c) entitled “Period of acceptance of offers” with the following instructions:

(c) Period of acceptance for quotes. The vendor agrees to hold the prices in its offer firm for 30 days from the date specified for receipt of quotes.

3. Replace paragraph (e) entitled “Multiple offers” with the following instructions:

(e) Multiple quotes. Vendors should submit only one quote presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.

(viii) The provision at FAR 52.212-2, Evaluation- Commercial Items (NOV 2021) applies to this acquisition with an addendum to the provision.

ADDENDUM TO FAR 52.212-2, EVALUATION--COMMERCIAL ITEMS (NOV 2021)

(a) The Government will award a purchase order resulting from this solicitation to the responsible Vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government reserves the right to make an award on any item or group of items in a quote, if it is determined to be in the Government’s best interest. The procedures in Federal Acquisition Regulation (FAR) Part 12 and FAR 13.5 apply to this acquisition. The evaluation of this requirement will result in a purchase order(s), price and other factors considered. The following factors shall be used to evaluate quotes:

1. Technical Acceptability

2. Delivery

3. Price

- Technical Acceptability is defined as the Vendor’s ability to provide the Brand Name required supplies. This is a Brand Name Only acquisition. The required supplies are manufactured by OURA Ring, Inc. Technical acceptability will be evaluated on a Pass or No-Pass basis. Only those offers evaluated, as Pass will be further evaluated and considered for award.

- Delivery is defined as the capacity, and offeror affirmation, to conform to the desired delivery date in the solicitation. If the desired delivery date is not practicable, the offeror will submit its preferred delivery date.

Offerors will be evaluated for price inclusive of transportation charges from the shipping point to both destinations listed in the solicitation.

- Price will be evaluated to determine that it is fair and reasonable under FAR 13.106-3. The offeror shall submit a price proposal utilizing the CLIN structure stated in the solicitation. A Vendor’s proposed price will be determined by multiplying the quantities identified in the schedule by the proposed unit price for the CLIN to confirm the extended amount. The extended CLIN amount will be totaled for evaluation purposes.

Individual pricing for each CLIN must be completed. Price will be evaluated for reasonableness. If the Government deems this information is not sufficient to determine reasonableness, the Government may use other techniques as appropriate to determine price reasonableness for the acquisition. The Government will evaluate the Vendor’s price proposal and an award(s) will be made provided the price can be determined fair and reasonable. The Government price team will evaluate Vendor’s price submission based on the following:

a. Reasonableness: The Government will compare the Vendor’s total price proposed to the total price proposed by competition, current market conditions, and comparison to the Government estimate, if applicable, to determine the reasonableness of price. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

b. Balance: The Government may determine that quote is unacceptable if, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the Vendor’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Clause)

(ix) The Provision at FAR 52.212-3 Offeror Representations and Certifications Commercial Items and Alt 1, applies to this acquisition. The Vendor’s representations and certifications must be entered within the System for Award Management website (www.sam.gov) for consideration for award.

(x) The Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition.

(xi) Clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. The additional clauses within section (b) of this clause also apply:

52.203-13, 52.203-15, 52.204-23, 52.204-25, 52.204-27, 52.219-6, 52.222-3, 52.222-19, 52.222-37, 52.222-50, 52.223-15, 52.223-18, 52.225-1, 52.225-2, and 52.232-33.

(xii) Standard commercial warranty on all pieces of equipment shall apply.

The following clauses and provisions also apply to this solicitation:

52.203-3 Gratuities. APR 1984 52.204-13 System for Award Management Maintenance. OCT 2018 52.204-16 Commercial and Government Entity Code Reporting. AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance. AUG 2020 52.204-7 System for Award Management. OCT 2018 252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEPT 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD Officials. SEPT 2022 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. JAN 2023 252.204-7017 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services-Representation. MAY 2021 252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services. JAN 2023 252.204-7024 Notice on the Use of the Supplier Performance Risk System. MAR 2023 252.215-7007 Notice of Intent to Resolicit. JUN 2012 252.223-7008 Prohibition of Hexavalent Chromium. JAN 2023 252.225-7001 Buy American and Balance of Payments Program. JAN 2023 252.225-7002 Qualifying Country Sources as Subcontractors. MAR 2022 252.225-7012 Preference for Certain Domestic Commodities. APR 2022 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. DEC 2018 252.232-7010 Levies on Contract Payments. DEC 2006 252.233-7001 Choice of Law (Overseas). JUN 1997 252.243-7002 Requests for Equitable Adjustment. DEC 2022 252.244-7000 Subcontracts for Commercial Products or Commercial Services. JAN 2023 252.246-7008 Sources of Electronic Parts. JAN 2023 252.247-7023 Transportation of Supplies by Sea. JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es): www.aacquisition.gov

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses: https://www.acquisition.gov/

(End of clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

SHIPPING AND RECEIVING INSTRUCTIONS (JUN 2009)

MARKING: Contractors shall ensure that the contract number is clearly marked on the exterior of all shipping cartons/containers. This will assist in timely receipt of and payment for the supplies accepted.

The purchase/delivery order number can be located in blocks 1 and 2 of the DD Form 1155 and block 2 of the SF 1449. It also appears at the top of each subsequent page.

If drop shipping procedures are used, please ensure that your shipper complies with these instructions.

Cartons without identification may be returned “freight collect”.

SHIPPING: The purchase/delivery order provides the only approved ship to/delivery address(es).

Do not redirect shipments to locations other than those specified in the order. To do so may delay acceptance of and payment for the items shipped.

Additional costs for shipment to addresses other than those specified on the order will not be paid unless the ship to/delivery address has been changed by a modification to the order signed by a contracting officer.

INVOICING PROCEDURES:

ELECTRONIC INVOICING: Except as provided in paragraph (c) of DFARS Clause 252.232-7003, Electronic Submission of Payment Requests (Mar 2007), the Contractor shall submit payment requests through Wide Area Work Flow (WAWF) utilizing the Invoice and Receiving Report (Combo) method. The COMBO method is designed to generate a notification to the receiver that an invoice has been submitted and requires a receiving report. Utilization of this feature is expected to minimize delays in the payment process.

Contractors shall register to use WAWF and ensure an electronic business point of contact (POC) is designated in the System for Award Management (SAM) site at https://www.sam.gov within ten

(10) calendar days after award of this contract/order.

Information regarding WAWF is available on the Internet at the following addresses:

WAWF General Information and Registration - https://wawf.eb.mil WAWF Training Database (great place to practice using WAWF) -https://wawftraining.eb.mil WAWF On-line Training Course (great place to begin learning WAWF) - www.wawftraining.com DFAS Electronic Commerce End Users Tool Box (register for classroom training and obtain user guides) http://www.dfas.mil/contractorpay/electroniccommerce/ECToolBox.html

ALTERNATE METHOD: In the event WAWF is not available, invoices may also be submitted via fax to: DFAS – Rome, FAX# 877-575-3332. This method is to be used by exception only.

TO ACCESS PAYMENT STATUS ELECTRONICALLY: https://myinvoice.csd.disa.mil//index.html

FOR ADDITIONAL INFORMATION REGARDING THE VENDOR PAY INQUIRY SYSTEM:

http://www.dod.mil/dfas/contractorpay/vedorpayinquiresystemvpis.html

CUSTOMER SERVICE inquiries may be made to: 1-800-553-0527

DFAS: Questions concerning payments should be directed to the Defense Finance and Accounting Service (DFAS) Office as designated in this contract. Please have your purchase order/contract number ready when calling about payments. You can also access payment and receipt information using the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice number will be required to inquire about the status of your payment.

CODES: The following codes and information will be required to assure successful flow of

WAWF documents. TYPE OF DOCUMENT:

_X_ COMBO: Invoice and Receiving Report __ Invoice as 2-in-1 (Services only) Invoice Only Construction Invoice (Contractor Only) Progress Payment (Government Only) Cost Voucher (Government Only) Receiving Report (Government Only)

Receiving Report with Unique Identification (UID) Data (Government Only) (UID is a new globally unique “part identifier” containing data elements used to track DOD parts through their life cycle.)

ISSUE BY DODAAC: H92421

SHIP TO DODAAC: W5809Q

ACCEPT BY DODAAC: W5809Q

PAYMENT OFFICE FISCAL STATION CODE: HQ0490

EMAIL POINTS OF CONTACT LISTING: Upon submission of your electronic invoice, use the Email feature in WAWF to notify the following personnel:

ACCEPTOR: patrina.a.lowrie.mil@socom.mil CONTRACT SPECIALIST: summer.l.mcmahon.mil@socom.mil CONTRACTING OFFICER: william.a.phipps.mil@socom.mil

RECEIVING REPORT PROCEDURES:

ELECTRONIC RECEIVING VIA WAWF: The Warehouse/Receiving Activity/Contracting Officer’s Representative (COR) is responsible to ensure a receiving report is correctly processed and forwarded to the appropriate finance office via Wide Area Work Flow (WAWF). In the event of a WAWF problem, contact the WAWF Help Desk at Telephone #: 1-866-6185988 Email Address: CCO-EC-ARMY-WAWF-HELPDESK@dfas.mil

PAPER RECEIVING REPORTS BY EXCEPTION ONLY:

DD FORM 1155 - If the DD Form 1155 is used as the receiving report for either a final or partial receipt/payment:

SF FORM 1449: If the SF Form 1449 is used as the receiving report as either a final or partial receipt/payment:

DD FORM 250: If the DD form 250 is used for the receiving report, the only version acceptable by DFAS is the form dated August 2000.

AUTHORIZED CHANGES

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by a warranted Contracting Officer or is pursuant to specific authority otherwise included as part of a purchase order. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this purchase order shall constitute a change under the Changes clause. In the event the Contractor effects any change at the direction of any person other than a warranted Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in cost incurred as a result thereof.

The address and telephone number of the Primary Contracting Officer is:

MSG William Phipps Contracting NCO/BN CSPO 905th Contracting Battalion Building X-4707, New Dawn Drive Fort Liberty, NC 28310 Work: (910) 908-9297 William.a.phipps.mil@socom.mil William.a.phipps.mil@army.mil

(xiii) Submission of Quotes: Quotes shall be emailed to MSG William Phipps, Contracting Officer, at William.a.phipps.mil@socom.mil, and Contract Specialist, SSG Summer McMahon at summer.l.mcmahon.mil@socom.mil no later than 18 January 2024 5:00 PM EST with subject line “H9242124Q3004 Access Control Server ”. All questions must be submitted no later than 04 January 2024 1:00 PM EST. A Site Visit will be conducted on 5 January 2024. All questions will be answered no later than 08 January 2024.