H92421-23-Q-0005 Amendment0001.pdf

H9242123Q0005

0011986803

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The Purpose of this Amendment 0001 to Solicitation H92421-23-Q-0005 is to expand the PWS driving distance of the hotel from Charleston, SC and extend the closing date and time.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Sep-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X H9242123Q0005

X 9B. DATED (SEE ITEM 11)

11-Sep-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Sep-2023

CODE

HQ USSOCOM

905TH CBN

X4047 NEW DAWN DR

FORT LIBERTY NC 28310

H92421 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

The Purpose of this Amendment 0001 to Solicitation H92421-23-Q-0005 is to update the PWS as of 13 Sept 2023 to expand the driving distance of the hotel from Charleston, SC, and extend the solicitation closing date and time.

The PWS location of the hotel has been changed FROM: Charleston, SC TO: Within 20 miles driving distance of Charleston, South Carolina.

The solicitation closing date and time has changed FROM: 13 Sept 2023 at 1100 am TO: 14 Sept 2023 at 0800 am

The PWS has been updated to reflect these changes as of 13 Sept 2023.

All other solcitation terms and conditions remain unchanged.

PERFORMANCE WORK STATEMENT (PWS)

Preservation of the Force and Family (POTFF)

Couples Reconnection Retreat 22-24 SEPT 2023 (as of 11 Sept 2023)

Part 1

General Information

1. General: This is a non-personnel services contract to provide event coordination. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, materials, supervision, and other items and non-personal services necessary to perform event coordination as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The 3rd Special Forces Group (Airborne) recognizes a strategy is needed to address the fourth Command Priority of 1st Special Forces Command (Airborne), which is to “Take care of our Soldiers, Civilians, and Families." Part of this strategy is accomplished through facilitating the TRIBE Family Resiliency Program. This program seeks to create an environment in which Spouses and Family members are informed, connected, and empowered TRIBE Resiliency Program is an extension of the Preservation of the Force and Family (POTFF) initiative of the United States Special Operations Command (USSOCOM) to aid in the readiness and resiliency of the uniformed Service Member (Force) and dependents (Family). TRIBE and POTFF events are not intended for contractors as participants, though contractors may attend events to provide instruction and coaching. TRIBE events are commander-requested, POTFF Team-led, and Army-resourced. Event planning, coordination, and logistical support services are needed to provide training events for authorized attendees.

1.3 Objectives: The basic service objectives are:

Hotel/Guest service (2 nights) for 18 rooms: 15 Couples with children and 3 POTFF team members with spouses and children)

Meal services with separate meal room from conference Non-alcoholic beverage services Main conference room with AV support (1) Childcare training rooms (2) Childcare service (up to 50 children of varying ages)

1.4 Scope: Event coordination services are required for coordination of hotel roomsthe period of performance of 22-24 September 2023 (Friday- Sunday) within 20 miles driving distance of Charleston, South Carolina.

Contractor shall be fully insured.

1.5. Quality Control Plan (QCP): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which they assure themselves that their work complies with the requirement of the contract.

1.5.1 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions, if applicable.

1.5.1 Hours of Operation: The Government shall be able to contact the vendor during regular business hours leading up to and throughout the period of performance of 22-24 September, 2023.

1.5.2 Place of Performance: This event will be conducted within 20 miles driving distance of Charleston, SC Charleston, SC was chosen by families of 3SFG(A) Group via survey sent out end of May 2023. Having received input from the families will help encourage max participation.

1.5.3 Special Qualifications: Childcare services: The event coordinator shall ensure all childcare employees are capable and certified/licensed in accordance with all state and local laws including all required background investigations during the entire period of performance. Additionally, childcare providers shall be screened in accordance with DoDI 1402.5, Background Checks on Individuals in DoD Child Care Services Program, 14 July 2016 and Army Directive 2014-23, Conduct of Screening and Background Checks for Individuals Who Have Regular Contact with Children in Army Programs, 10 September 2014. Childcare provider shall be able to accommodate children with special needs. The Childcare providers will sanitize and clean all equipment brought in before and after use.

Childcare providers shall also have a verification system in place to ensure children and parents are documented.

The event coordinator shall be able to produce clear verifiable documentation of certifications/licensure and background clearance with the submission of quote and any time a childcare provider is changed. Childcare providers will be verified by the COR/Unit Representative/Contracting Team day one of the event.

The event coordinator shall provide verification each childcare provider are CPR and First Aid certified and background checks complete in accordance with DoDI 1402.05 and Army Directive 2014-23 with the submission of quote and any time a childcare provider is added or changed. (DELIVERABLE #1)

The contractor shall provide lodging and transportation for childcare workers if required.

1.5.4 Key Personnel: The Contractor shall provide a primary point of contact who will be responsible for the performance of work. The name of this person and one alternate who has full authority to act on behalf of the agency shall be designated in writing to the contracting officer upon contract award.

(DELIVERABLE #2) These individuals shall be available during business hours up to and throughout the period of performance.

The contractor shall provide a hotel POC for assistance for check in and orientation of the areas of use. (DELIVERABLE #3)

1.5.5 Employment Eligibility: Contractor shall ensure that all contractor employees and sub-contractor employees performing services under this contract have been pre-screened for employment eligibility using the E-verify Program on the Department of Homeland Security website http://www.uscis.gov/e-verify. Personnel that have not met the employment eligibility requirement on this website are not authorized to perform services under this contract. Verification of the eligibility check will be made available to the KO or COR upon request (DELIVERABLE #4). This requirement is not in lieu of and does not relieve the Contractor from the I-9 Employment Eligibility Verification Forms for employment of personnel.

1.5.6 Contractor Travel: The Government is not responsible for travel expenses incurred by the Contractor to provide for services associated with this contract.

1.5.7 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

These meetings shall be at no additional cost to the government. The KO will notify the contractor for the post award conference date. The Government will host a post-award conference with the KO, Contractor, CORs, and Hotel POC virtually via Microsoft Teams or Zoom to discuss final support plan.

1.5.8 Contracting Officer Representative: The (COR) or Unit Representative will be notified by separate letter or during the post-award conference. The COR or Unit Representative monitors all technical aspects of the contract and assists in contract administration. The COR or Unit Representative is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications;

monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR or Unit Representative is not authorized to change any of the terms and conditions of the resulting order.

1.5.9 Security and Safety: Access and general protection/security policy and procedures. When required, Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contract or Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.10 Identification of Contractor Employees: Identification of Contractor Employees. Provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employees name, contractors name, functional area of assignment, and recent color photograph of the employee. All Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1 CONTRACTOR (KTR). A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO) A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PERFORMANCE WORK STATEMENT A statement of work for

performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.8 PHYSICAL SECURITY. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE. The Government procedures to verify

that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE SURVEILLNACE PLAN (QASP). A plan

describing how the agency will survey, observe, test, sample, evaluate and document the contractor’s performance in meeting critical performance standards identified in the contract.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SHALL. Imperative.

2.1.13 SUBCONTRACTOR. One that enters into a contract with a prime

Contractor. The Government does not have private of contract with the sub-contractor.

2.1.14 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AR Army Regulation CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative DA Department of the Army DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QC Quality Control

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), GOVERNMENT

FURNISHED EQUIPMENT (GFE), AND GOVERNMENT FURNISHED

SERVICES (GFS)

3 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: Not Applicable

3.2 Facilities: Not Applicable

3.3 Utilities: Not Applicable

3.4 Equipment: The Government will provide all training, supplemental training materials, and instructors.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Facility: The Contractor shall ensure that the hotel/resort location is able to meet all the needs laid forth in Section 5 of this PWS. The guest rooms shall be neat and clean with fresh linens and free of any rodents, pests or mold.

4.3 Materials: Not Applicable

4.4 Equipment: All AV equipment shall be provided by the contractor, in good working condition with staff available to assist should any issues arise.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

The contractor shall provide a Coordinator to reserve Hotel/Resort amenities as described throughout this PWS. The Venue/Hotel: Venue shall be located within 20 miles driving distance of Charleston, South Carolina. The location SHALL be oceanfront. The hotel shall accommodate a 1300 hours (1:00 p.m.) checkout time. Hotel/resort shall offer the following at no additional cost to attendees: valet parking; fitness center; business center; in-room coffee maker, and refrigerator; in-room Wi-Fi access. Hotel shall have convenient beach access. Hotel/resort shall maintain dedicated security. The Hotel/resort shall not publicly display (digitally or by other means) a connection between this event and the United States Army. No additional security is required for this event. Hotel/resort room entrance will not be similar to a motel (that is, motel rooms open to the exterior of the building, usually surrounded by a common balcony or patio). All conference and childcare spaces shall be located in the same building or within a 5-minute walk of the lodging rooms.

5.1 Hotel Rooms:

The Hotel/Resort shall be able to provide a total of 18 rooms for multiple occupancy (15 couples and 3 POTFF team members and family). Rooms will be non-smoking with no less than 2 queen or larger beds and private bathrooms.

All rooms, parking, dining and conference space shall be with the same hotel/resort and on the same property. The Contractor shall provide rollaway bed, basinet, and cribs upon request. Additional blankets and pillows shall be made available if requested by the occupant. All linen and blankets shall be freshly laundered and in good condition, free from tears, rips, holes, stains, and excessive wear. Rooms: Rooms shall include TV with cable service, functional desk/work area, telephone, free high-speed Wi-Fi, refrigerator and digital radio with alarm. NO LESS THAN 5 adjoining room or Family Suites shall be available for Families with multiple children (more than 4 Family members).

(If more than 5 adjoining rooms are required at the time of event, the Contractor can confirm by email or phone with the Contracting Officer if additional funding is available to add additional rooms to accommodate the request)

5.2 Main conference/training room with AV support:

The main training room shall be neat and clean and meet the required state and local laws for safety standards according to the number of occupants for three days (Friday – Sunday). The main conference training room shall be separate from the conference dining area. The conference room shall have banquet tables and chairs for no less than 40 participants. The estimated number of participants is 33-35 adults. The main conference room shall have AV equipment including a podium.

The main conference room shall have the following accommodations: Tables and chairs will be provided to accommodate no less than 40 adults (attendees and guest speakers) in a banquet style configuration (round tables). Two rectangle tables with chairs shall be provided in the front of the room. The placement may be arranged by the T.R.I.B.E. POC. A podium shall be provided at the front. The conference room shall have audiovisual capability to include, but not limited to, two microphones (one wireless and one hand-held) for guest speakers/trainers and projector screen to present a PowerPoint presentation. At least one large whiteboard shall be available. The conference room shall have videoconference capabilities. Training and childcare spaces shall have access to Wi-Fi.

*A staff member who is familiar with these systems and can provide onsite technical support shall be available for any issues related to AV support.

Main Conference/Training Room to be available during the following times.

Friday 22 September 2023 5:00pm – 10:00 pm Saturday 23 September 2023 6:00 am – 10:00 pm Sunday 24 September 6:00 am – 1300

5.3 Childcare training rooms:

The training rooms shall meet all safety requirements to accommodate children of various ages. Childcare providers shall maintain an appropriate adult to child ratio.

The Childcare providers will sanitize and clean all equipment brought in before and after use. Childcare rooms shall have a Television, DVD player with access to power/electrical outlets. The rooms should have space to serve meals; children will be eating with the childcare providers throughout the training times. Childcare rooms shall have activities for all children ages 0-12 such as crafts, games, and interactive activities.

Childcare training rooms (x2): One Large room or two smaller rooms shall be provided to accommodate a maximum of 50 kids plus childcare providers. Tables and chairs will be provided to use for activities and meals (as needed). This area shall be within a five (5) minute walk and able to be accessed by parents attending the conference. However, the childcare area should not be adjacent to the training room and should have at a minimum a full room between the spaces. The childcare room(s) will not have public access and will allow for the childcare providers to maintain positive access control. The childcare rooms shall have access to restrooms and have communication with the conference room where the parents are training. The Childcare rooms shall have a Television, DVD player with access to power/electrical outlets.

Meals, snacks and beverages will be provided to children by the vendor during open childcare hours.

5.4 Meal Service:

Group meals shall be provided by the Contractor in a room separate from non-conference guests and in a room separate from the training area. Meals will be provided for approximately 35 adults and 50 children: Highchairs will be available for use. The style of meals will be based on the conference schedule and will include both buffet style and boxed/to-go meals. Meals shall be able to accommodate individuals with specific dietary requirements.

Vegan, Vegetarian, Gluten Free, Kosher, children, and specified allergen-free meals shall be made available upon request. Special meal request will be reported by the COR/unit representative or Contracting Team after contract award. It is the contractor responsibility to request Special Meals with adequate time prior to event to accommodate request.

Breakfast buffets shall include at minimum: Eggs, meat, potatoes, sliced fruit, fruit juice, cereal, milk, caffeinated and decaffeinated coffee, and assorted bread/pastries. Children will eat with parents.

Lunch and Dinner buffets shall include at minimum: An entrée of beef, chicken, or fish, starch, vegetables, fruit, bread, dessert, caffeinated and decaffeinated coffee, iced and hot tea, and water.

If boxed meals are requested, they shall include at minimum: a sandwich/wrap, side (vegetable, salad, or pasta/grain), fruit, dessert, and a bottled water.

Children may eat with childcare providers, depending on the Conference schedule to be provided after contract award. Coffee, iced tea, hot tea, and water shall be provided by the contractor in the conference during the duration of the event. Light snacks (cookies/fruit) shall be available for the adults attending training throughout all sessions. The childcare areas shall be provided light snacks consisting of, but not limited to fresh fruit, crackers/chips, juice, milk, and water. Any food allergens specified will be considered for snacks as well as meals.

Meals shall be served according to the following schedule for approximately 35 adults and 50 Children:

Friday 22 September 2023

1- Dinner Meal and Beverage Service; Family Meal

1- Snacks and Beverages available to children during childcare hours 1- At a minimum coffee, iced and hot tea, water will be available during training Saturday 23 September 2023 1- Hot breakfast meal and beverage service; Family meal

1- Lunch meal and beverage service; Children eat separately while in childcare

1- Dinner meal and beverage service; Family meal

1- Snacks and beverages available to children during childcare hours 1- At a minimum coffee, iced and hot tea, water will be available Sunday 24 September 2023 1-Hot Breakfast meal and beverage service; Family meal

1-Snacks and beverages available to children during childcare hours 1- At a minimum coffee, iced and hot tea, water will be available

5.5 Childcare services:

Childcare services for up to 50 children of various ages shall be provided in accordance with all requirements in section 1.5.3 - Childcare training rooms during the following dates and times:

The specific schedule for the Conference will be provided to the contractor after contract award. (This is separate than the available times for set up listed above) Projected daily times are as follows:

Day 1, 22 September 2023: 1800-2130 Day 2, 23 September 2023: 0800-1300 and 1700-2200 Day 3, 24 September 2023: 0800-1200

5.6 Service Contract Reporting:

System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.SAM.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart

4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year.

The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 Army FM 21-10 Field Hygiene and Sanitation

6.1.5 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.6 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.7 Joint Travel Regulation (JTR)

6.1.8 DoDI 1402.05, Background Checks on Individuals in DoD Child Care Services Program, 14 July 2016 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/140205p.pdf

6.1.9 Army Directive 2014-23, Conduct of Screening and Background Checks for Individuals Who Have Regular Contact with Children in Army Programs, 10 September 2014 https://api.army.mil/e2/c/downloads/572415.pdf

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary

7.2 Attachment 2 – Deliverables Schedule

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

% Deduction from monthly invoice for not meeting Performance

Standards

5.1 Hotel Rooms See 5.1. for a detailed

breakdown of performance objectives.

100% Compliance

100% Inspection

COR/KO

Validation

5% of CLINS total price shall be deducted

5.2 Main

conference/training room with AV support

See 5.2 for a detailed breakdown of performance objectives.

Inspection

COR

Validation

5% of CLINS total price shall be deducted

5.3 Childcare training

rooms

See 5.3 for a detailed breakdown of performance objectives

COR

Validation

5% of CLINS total price shall be

5.4 Meal Services

See 5.4 for a detailed breakdown of performance objectives

COR

Validation

5% of CLINS total price shall be deducted

5.5 Childcare Services See 5.5 for a detailed

breakdown of performance objectives

COR

Validation

5% of CLINS total price shall be

ATTACHMENT 2

Deliverables Schedule

(This technical exhibit lists any reports or documentation that is required as a deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit.)

Deliverable Frequency # of Copies Medium/Format Submit To Childcare Certifications PWS para. 1.5.3 Deliverable #1

With with the submission of quote and any time a childcare provider is added or changed.

1 Email/PDF KO, KS and COR

Key Personnel – Contractor Primary and Alternate para 1.5.4 Deliverable #2

At time of award 1 Email/PDF KO and the COR

Key Personnel - Hotel Check-In

POC

para 1.5.4 Deliverable #3

At time of award 1 Email/PDF KO and the COR

Employment Eligibility PWS para 1.5.5 Deliverable #4

Upon request of KO 1 Email/PDF KO and the COR