H92257-22-Q-CV01 Vendor Questions and Answers.pdf

SOLICITATION H92257-22-Q-CV01 VENDOR QUESTIONS AND ANSWERS

Tent Rental Questions –

1. Requirement says that the dimensions should be 60’ x 60’ [18,2 x 18,2m], but there are vendors that can offer 65ft, 6inch x 65ft, 6inch structure tents, is this acceptable?

Answer: No. location for tent will not support a larger size tent.

2. Do you have a photo of the type of tent you are looking for?

Answer: No.

3. Do we have an exact address of where the tent is to be located? Can one be released to vendors? If so, please provide it.

Answer: Location is Fort AP Hill Virginia.

4: Will drawings and submittals be required for approval?

5. Please confirm the requirement is for one (1) Tent at two (2) different time events.

Answer: That is correct. 1 Tent with two separate periods of performance as outlined within the

SOW.

6. Depending on the setup of the final requirement, what is the anticipated setup duration?

Answer: The tent being set-up is outlined within the SOW. As for time required to set-up/erect the tent is dependent on the company. 48-hour time limit for set-up and take down.

7. Are there any time and/or duration limitations on the install and dismantle?

Answer: Yes, 48 hours to set-up and take down. Beginning date outlined in SOW; competition date outlined in SOW.

8. What are the requirements to have a crew badged and onsite?

Answer: Unable to answer, contacting FORT AP HILL Base Security for Visitor access protocols is recommended.

9. Are there any specific floor requirements?

Answer: Floor must be durable. Wood is not recommended.

10. Are these structures going in two different areas/locations?

Answer: No

11. If the structure is to be located at the same location for the two different time frames, can the structure be left up for the full duration of the project?

12. Are the location (s) flat and level?

Answer: Near flat and level.

13. Can an aerial image of the location be provided?

14. What surface will the tent be going on? (grass, concrete, asphalt)

Answer: Grass

15. Can we stake 42” into this surface?

Answer: Yes.

16. Will a slightly oversized tent be acceptable? (Such as 66’x66’)

Answer: no.

17. Are there any specific HVAC requirements?

Answer: Must be able to support hot/cold as needed.

18. Are there any specific Electrical requirements?

Answer: Generator capable of support HVAC/multiple TV’s and media related requirements.

19. What will the Electrical service available at the site (s)?

Answer: Vendor will provide electrical support to HVAC and tent.

20. Who will be responsible for the connection?

Answer: Vendor responsible for connection of tent and HVAC.

21. Are there any known permits to be obtained for the efforts?

Answer: Vendor not required to obtain permits.

22. Are there any Furnishing requirements? (Table, chairs, ect…)

Answer: Tables and chairs not required. Vendor required to provide any items needed to set-up tent and generator system to include HVAC.

23. There are notes about Minimum Government requirements, that indicate a “Brand Name” and

“or Equal”, but after review, there are no “Brand Names” listed in the documents, is this found to be accurate?

Answer: This is not a ‘Brand Name’ requirement.

24. It appears ADDENDUM 52.212-1 in the RFQ has some dates, contacts, and information that is not applicable, can this be confirmed?

Answer: The information (dates and contact) are not applicable.

25: ADDENDUM 52.212-1 also states that the quote must be valid for 45 days and the prior language in the RFQ stated 30 days. Which is accurate?

Answer: Submitted quotes shall be valid for 30 days after solicitation close date.

26. Further in ADDENDUM 52.212-1 and 52.212-2 the RFQ requires a Four (4) Volume Proposal to include technical requirements in addition to pricing. Is this the correct requirement for this RFQ?

Answer: a four (4) volume proposal is encouraged and preferred but not required.

27. Please allow Three (3) Business days from the responses to these RFI’s to provide Quotations.

Answer: The closing date and time will be honored for this requirement.