Sol_Att_I_-_PWS_PSCW.pdf

PERFORMANCE WORK STATEMENT

Naval Special Warfare Command

Public Speaking & Effective and Concise Military Writing Workshops

1. INTRODUCTION

1.1. The Center for SEAL and SWCC (CENSEALSWCC) is Naval Special Warfare’s (NSW) proponent to “execute innovative solutions that optimize NSW’s human capital in the areas of Professional Military Education (PME), advanced civilian education and career management.”

CENSEALSWCC’s Professional Military Development & Education (PMD&E) Department coordinates PME courses for various audiences in the community to include Navy Sea, Air, Land (SEAL) and Special Warfare Combatant-craft Crewman (SWCC) operators and their support staff. These professional development courses hosted by CENSEALSWCC equip the operators with the knowledge, skills and tools necessary to lead their respective teams.

1.2. The NSW community identified a requirement for a communication workshop focusing on two topics: Public Speaking & Effective and Concise Military Writing. This interpersonal skill development training will enable our leaders to better operate in a global SOF network as they coordinate missions with battle staffs, commanders, embassy country teams and other partner entities. CENSEALSWCC is not sufficiently staffed to teach the Public Speaking & Effective and Concise Military Writing workshop and utilizes a contract vehicle to fulfill this requirement.

1.3. The Public Speaking & Effective and Concise Military Writing workshop is incorporated as a two-day skill development workshop in the NSW Platoon Leaders Course (PLC). The NSW PLC is a four-week Professional Military Education (PME) leadership course for E7 and O3 leadership pairs in the Naval Special Warfare (NSW), EOD and US SOF communities. The NSW PLC consists of over 30 topics taught in workshop-format by subject matter experts (SME) lecturers. The course is designed to provide educational experience that ensures Senior Enlisted and Junior Officer personnel are best prepared to plan, execute, and lead special operations at the company level in ambiguous environments. The course focuses on relevant and important information to the role of a leader, covering a range of topics from professional skill development (e.g. public speaking and writing) to advanced warfare and theory.

1.4. A second, “stand alone” workshop is offered to all SEAL and SWCC operators, Combat Support (CS) and Combat Service Support (CSS) staff. This course is four days, with three (3) days dedicated to Public Speaking and one (1) day of Effective and Concise Military Writing.

1.5. Optional (FLEX) workshops, mirroring the workshop described in paragraph 1.4, may be requested by other commands. Requests for these “flex” workshops will be exercised in accordance with the option terms and conditions outlined in the Contract Line Item Number descriptions.

2. PURPOSE AND OVERALL OBJECTIVE

2.1. The purpose and overall objective is to provide NSW personnel with the professional development training they need on Public Speaking & Effective and Concise Military Writing.

There are three tasks associated with this contract requirement.

2.1.1. Task 1: 2-day workshop in support of the NSW PLC. Students shall be divided into two breakout groups. Each group shall receive a one-day Public Speaking workshop and a one-day Effective and Concise Military Writing workshop.

2.1.2. Task 2: 4-day standalone workshop for NSW members. A 4-day standalone workshop shall be provided to SEAL and SWCC operators, Combat Support (CS) and Combat Service Support (CSS) staff. This workshop shall consist of three (3) days of Public Speaking and one

(1) day of Effective and Concise Military Writing.

2.1.3. Task 3: 4-day optional (FLEX) workshop is available and may be requested by other commands. This workshop is the same as described in Task 2, and may be required for, but not limited to, the following locations: Coronado, California; Little Creek, Virginia; Stennis, Mississippi; Pearl Harbor, Hawaii; Manama, Bahrain; Stuttgart, Germany; US Naval Base Guam.

3. SCOPE

3.1. The contractor shall provide all personnel, management, equipment, and supplies (not otherwise provided by the Government) necessary to perform the development, delivery, and maintenance of the curriculum support and teaching services outlined in this PWS.

4. REQUIREMENTS

4.1. Task 1: 2-day workshop for the NSW PLC. This workshop requires two instructors to teach two separate topics: Public Speaking & Effective and Concise Military Writing. The instructors shall provide the workshops simultaneously. Students shall be in two breakout groups, not to exceed 25 students per breakout group. Each breakout group shall receive a 6-hour workshop on each topic. For example, Breakout Group A shall receive Public Speaking on Day 1 and Effective and Concise Military Writing on Day 2; Breakout Group B shall receive Effective and Concise Military Writing on Day 1 and Public Speaking on Day 2.

4.1.1. Audience: Primary Audience is anticipated to be E7 and O3 leadership pairs in NSW.

Secondary Audience is anticipated to be EOD and US SOF community members’ leadership pairs.

4.1.2. Class Size: For each Breakout Group, the Government anticipates 15-25 students.

4.1.3. Frequency: The contractor shall conduct four (4) iterations of the 2-day workshop (total of 8 days per year).

4.1.4. Dates and Location: The COR will provide tentative dates at the start of the contract period, will confirm dates approximately 8 weeks prior to the course, and finalize no later than 4 weeks prior to the scheduled workshop dates. Two iterations shall be taught in Norfolk, VA and two iterations in Coronado, CA. Approximate dates and corresponding location for each course iteration are below:

Course Iteration

Approximate Dates

Workshop Location

1 February – March timeframe Coronado, CA 2 March – April timeframe Norfolk, VA 3 July – August timeframe Norfolk, VA 4 August – September timeframe Coronado, CA

4.1.5. Course Topics and Information. The contractor shall ensure the following topics are covered:

4.1.5.1. Evaluating an audience

4.1.5.2. Techniques on convincing and persuading

4.1.5.3. Personal demeanor and body language

4.1.5.4. Dress and grooming

4.1.5.5. Preparing and framing presentations for various audiences

4.1.5.6. Proper ways to use notes

4.1.5.7. Proper use of audio and visual aids

4.1.5.8. NSW evaluation writing overview

4.1.5.9. Operational Deficiency Report format and justification

4.1.5.10. Point Paper format

4.1.5.11. NSW message formatting

4.1.5.12. Incorporate two (2) public speaking practical exercises per student

4.2. Task 2: 4-day standalone workshop. This workshop shall consist of three (3) days of Public Speaking and one (1) day of Effective and Concise Writing.

4.2.1. Audience: This workshop is anticipated to be offered to SEAL and SWCC operators and CS/CSS staff assigned to NSW.

4.2.2. Class Size: The Government anticipates a maximum of 16 students per workshop.

4.2.3. Frequency: The contractor shall conduct six (6) iterations of the workshop.

4.2.4. Dates and Location: The COR will provide tentative dates at the start of the contract period, will confirm dates approximately 8 weeks prior to the course, and finalize no later than 4 weeks prior to the scheduled workshop dates. Three iterations of the course are required in Coronado, CA and three in Norfolk, VA. Approximate dates and corresponding location for each course iteration are below:

Course Iteration

Approximate Dates

Workshop Location

1 8-11 December 2014 Coronado, CA 2 6-9 April 2015 Norfolk, VA 3 4-7 May 2015 Coronado, CA 4 15-18 June 2015 Norfolk, VA 5 27-30 July 2015 Coronado, CA 6 17-20 August 2015 Norfolk, VA

4.2.5. Course Topics and Information. The contractor shall ensure the following topics are covered:

4.2.5.1. Evaluating an audience

4.2.5.2. Techniques on convincing and persuading

4.2.5.3. Personal demeanor and body language

4.2.5.4. Dress and grooming

4.2.5.5. Preparing and framing presentations for various audiences

4.2.5.6. Proper ways to use notes

4.2.5.7. Proper use of audio and visual aids

4.2.5.8. NSW evaluation writing overview

4.2.5.9. Operational Deficiency Report format and justification

4.2.5.10. Point Paper format

4.2.5.11. NSW message formatting

4.2.5.12. Incorporate six (6) public speaking practical exercises per student

4.3. Task 3: 4-day optional (FLEX) workshop. This workshop shall consist of three (3) days of Public Speaking and one (1) day of Effective and Concise Writing.

4.3.1. Audience: Specified by requesting command.

4.3.2. Class Size: The Government anticipates a maximum of 16 students per workshop.

4.3.3. Frequency: The contractor shall conduct flex workshops as requested by commands.

Historically NSW has conducted no more than two (2) iterations of the FLEX workshop per contract year.

4.3.4. Dates and Location: The 4-day optional (FLEX) workshops may be requested on an as-needed basis to be taught in, but not limited to, the following locations: Coronado, California;

Little Creek, Virginia; Stennis, Mississippi; Pearl Harbor, Hawaii; Manama, Bahrain; Stuttgart, Germany; US Naval Base.

4.3.5. Course Topics and Information. The contractor shall ensure the following topics are covered:

4.3.5.1. Evaluating an audience

4.3.5.2. Techniques on convincing and persuading

4.3.5.3. Personal demeanor and body language

4.3.5.4. Dress and grooming

4.3.5.5. Preparing and framing presentations for various audiences

4.3.5.6. Proper ways to use notes

4.3.5.7. Proper use of audio and visual aids

4.3.5.8. NSW evaluation writing overview

4.3.5.9. Operational Deficiency Report format and justification

4.3.5.10. Point Paper format

4.3.5.11. NSW message formatting

4.3.5.12. Incorporate six (6) public speaking practical exercises per student

4.4. Student Workbook Content. The Student Workbook content items shall include a copy of the rubric that the instructor uses to provide written feedback for the Public Speaking practical exercises. The Student Workbook shall address the following topics pertaining to Effective and Concise Military Writing:

4.4.1. What clear and concise writing means and why it is important for NSW.

4.4.2. How to prepare an outline and organizational techniques:

4.4.2.1. Chronological,

4.4.2.2. Comparison and contrast,

4.4.2.3. Prioritized,

4.4.2.4. Issue, Background, Discussion, Conclusion, Recommendations.

4.4.3. Audience analysis:

4.4.3.1. Analysis – Who is the audience?

4.4.3.2. Understanding – What is the audience's knowledge of the subject?

4.4.3.3. Demographics – What is your audiences’ age, gender, education background, etc.?

4.4.3.4. Interests – Why are they reading your document?

4.4.3.5. Environment – Where will this document be sent/viewed?

4.4.3.6. Needs – What are the audience's needs associated with your document topic?

4.4.3.7. Customization – What specific needs/interests should you the writer address relating to the specific audience?

4.4.3.8. Expectations – What does the audience expect to learn from your document?

4.4.4. Design. Use of white space; proper formatting; formatting tools (i.e. MS Word features), Navy Correspondence Manual.

4.4.5. Practical Application Exercises:

4.4.5.1. Sentence revision exercises with NSW-specific examples;

4.4.5.2. Simplify unnecessary wording and changing complex language into simpler sentences;

4.4.5.3. Revising vague language;

4.4.5.4. Revising a poorly written point paper;

4.4.5.5. Revising a poorly written operational deficiency report;

4.4.5.6. Revising poorly written evaluation input;

4.4.5.7. Military E-mail essentials (Format, Reply versus a phone call or personal meeting, Cc line/Reply All, accurate and useful subject lines, use of To, Cc, Bcc, and read receipt, inclusion of contact info/signature line, etc.).

5. METHOD OF INSTRUCTION

5.1. The contractor shall utilize a workshop-style method with these basic methods:

5.1.1. Short curriculum-based lessons. Instructor shall utilize a variety of teaching aids, to include but not limited to PowerPoint presentation, handouts, student guide/workbook.

5.1.2. Practical application exercises. Instructor shall incorporate practical application exercises, self-assessments, small and large group activities, and guided discussions.

5.1.3. Feedback from instructor. Instructor shall provide immediate verbal feedback and rubric-style written feedback.

5.2. For Task 1: 2-day workshop for the NSW PLC, the contractor shall use the above methods of instruction, and incorporate:

5.2.1. For the 6-hour Public Speaking block of instruction, two (2) public speaking practical exercises per student. Instructor shall facilitate verbal feedback session, with both instructor feedback and peer-to-peer feedback. Instructor shall also provide written rubric-style feedback to each student.

5.2.2. For the 6-hour Effective and Concise Military Writing block of instruction, self-paced practical exercises contained in the Student Workbook, with a group review of exercise answers.

5.3. For Task 2: 4-day standalone workshop, the contractor shall utilize the above methods, and incorporate:

5.3.1. For the 24-hour Public Speaking block of instruction, six (6) public speaking practical exercises per student, one of which shall be video-recorded and verbal and written feedback provided to each student.

5.3.2. For the 8-hour Effective and Concise Military Writing block of instruction, self-paced practical exercises contained in the Student Workbook, with a group review of exercise answers.

5.4. For Task 3: 4-day optional (FLEX) workshop, the contractor shall utilize the above methods, and incorporate:

5.4.1. For the 24-hour Public Speaking block of instruction, six (6) public speaking practical exercises per student, one of which shall be video-recorded and verbal and written feedback provided to each student.

5.4.2. For the 8-hour Effective and Concise Military Writing block of instruction, self-paced practical exercises contained in the Student Workbook, with a group review of exercise answers.

6. DELIVERABLES

6.1. The contractor shall supply all consumable materials to include: paper, pens, highlighters, 3x5 cards, and any other necessary instructor supplies (i.e. scissors, laser pointer, etc.).

6.2. The contractor shall develop within the first seven (7) days of the contract start date a Student Workbook and present the material at the Post-Award Kick-off Meeting as described in paragraph 14.1.

6.3. The contractor shall either hand-carry or mail in advance a Student Workbook for each participant. The same Student Workbook may be utilized for all workshop offerings, i.e. Task 1, Task 2 and Task 3.

6.4. For Task 2: 4-day standalone workshop, the contractor shall:

6.4.1. Videotape each student performing at least one (1) public speaking event.

6.4.2. Provide each student with a debrief of their public speaking.

6.4.3. Provide each student with verbal and written feedback using the grading rubric noted in para. 4.4.

6.5. For Task 3: 4-day optional (FLEX) workshop, the above deliverables are required. In addition, the instructor shall:

6.5.1. Videotape each student performing at least one (1) public speaking event.

6.5.2. Provide each student with a debrief of their public speaking.

6.5.3. Provide each student with verbal and written feedback using the grading rubric noted in para. 4.4.

6.6. Curriculum Improvement. The contractor shall oversee, assist and advise in development of training materials, instructional methodology, and evaluation of course effectiveness. This will ensure the training is tailored to meet the dynamic and specialized needs of the NSW community.

7. CONTRACTOR PROVIDED EQUIPMENT. The contractor shall provide A/V recording equipment, administrative supplies, and other deliverables described above.

8. GOVERNMENT-FURNISHED SUPPORT. The U.S. Government will provide the following:

8.1. Suitable classrooms. Temperature controlled with access to electrical power outlets, with sufficient floor space for a presentation area and seating/desks for all students as applicable;

projection screen, flip charts and white board with markers and erasers.

9. SPECIFIC REQUIREMENTS

9.1. Instructor Qualifications. The contractor shall provide instructors that meet the below minimum qualifications:

9.1.1. A Bachelor’s Degree or higher; and

9.1.2. A minimum of four (4) years Naval experience as Active, Reserve, or Navy Civilian employee; and

9.1.3. A minimum of one (1) year experience within the last four (4) years teaching military writing and speaking skills to NSW, SOF or Joint Military personnel1; and

9.1.4. A minimum of one (1) occasion experience briefing an Embassy Country Team or Foreign Ministry audience on NSW or SOF operations2; and

9.1.5. A minimum of one (1) year experience with military writing, to include evaluations, point papers, memorandum, operational deficiency reports; and

9.1.6. A minimum of one (1) year experience briefing NSW or SOF operations to operational commanders, up to Flag Officers.

9.2. Security. Instructors require access to base without escort. Instructors shall be registered in RAPIDGate or have base access privileges.

9.3. Information Security (INFOSEC). This contract shall be conducted at the unclassified level.

The contractor shall not release to anyone outside the contractor’s organization any information, regardless of medium (e.g., film, tape, document), pertaining to any part of this contract. All medium produced is property of the U.S. Government in accordance with SOCOM Clause 5652.204-9003 Disclosure of Unclassified Information (Nov 2007).

9.4. Contractor Performance Metrics. Survey critiques will be used as a basis of contractor performance measuring the student assessment of instructor, as well as review from the COR.

Surveys will be collected using an online survey collector administered by the COR. Students will receive a link to submit course feedback and copies of the compiled the COR will share the compiled results with the contractor. If the performance of the instructors or course material is not satisfactory, the contractor will be made aware by the COR and shall work to resolve the

1 Proposal must document specifics of the related experience answering when and where this experience occurred.

2 Proposal must document specifics of the related experience answering when and where this experience occurred.

problems. If problems persist, the Contracting Officer will be made aware and the contract may be terminated.

9.5. Appearance. The contractor shall present a neat, well-groomed, professional appearance at all times. Wearing of denim jeans is not permitted, unless otherwise authorized by the Contracting Officer.

9.6. Data Rights. The Government owns all curriculum and data rights and associated intellectual property.

10. PERIOD OF PERFORMANCE. The period of performance shall be for one (1) Base Year of twelve (12) months with four (4) 12-month option years.

11. TRAVEL REQUIREMENTS. Travel shall be in accordance with the Joint Travel Regulations (JTR). Reimbursement for travel expenses will be for the actual costs involved in the travel and must be supported with original receipts. Receipts are to be submitted with the contractor's invoices for payment. Airfare rates shall be limited to "Coach" fares. The Government will not pay for Business Class or First Class travel. All travel expenses, including lodging and meals, must be reasonable and in accordance with FAR 31.205-46.

12. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Naval Special Warfare Command via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at http://www.ecmra.mil.

13. REPORTING. The contractor shall submit quarterly written progress reports to the COR.

Report contents shall include: Fund expenditure, Billing Summary, and any outstanding issues that the government need to address.

14. CONFERENCES AND MEETINGS.

14.1. Post Award Kick-off Meeting. The contractor shall participate in a post award kick-off meeting no later than 7 days from the contract award date. This meeting shall provide an introduction between contractor personnel and Government personnel who will be involved with the contract. Additionally it will aid both the Government and contractor in achieving a clear and mutual understanding of all requirements, as well as identify and resolve any potential issues. The contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support each deliverable. The meeting shall provide the opportunity to discuss technical matters: review and modify practical exercises, review the initial development of the Student Workbook deliverable. The contractor shall provide a written http://www.ecmra.mil/ http://www.ecmra.mil/ summary of the post award kick-off meeting. Another meeting may occur before or directly after the first workshop to refine practical exercises and deliverable materials.

14.2. Annual Curriculum Improvement Meeting. The contractor shall participate in an annual curriculum improvement meeting as requested by the Government personnel.