GSWSA LOBBY RENOVATION SPECS 080425.pdf

PROJECT MANUAL

Grand Strand Water and Sewer Authority Marion &/or Little River

Office Renovations

D3G Architects LLC September 2025

GSWSA OFFICE RENOVATIONS

Marion &/or Little River, South Carolina

TABLE OF CONTENTS

DIVISION 0 PROCUREMENT AND CONTRACTING

00 00 00 Project Title Page 00 01 07 Seals Page 00 01 15 List of Drawing Sheets 00 11 16 Bidding and Contracting Instructions 00 21 13 Additional Instructions to Bidders 00 21 13a AIA Document A701-1997 Instructions to Bidders 00 22 13b Supplementary Instructions to Bidders 00 26 00 Procurement Substitution Procedures 00 50 00 Agreement Form 00 50 00a AIA A101-2007 Standard Form of Agreement Between Owner and Contractor 00 70 00 General Conditions 00 70 00a AIA Document A201-2007 General Conditions of the Contract 00 70 00b Supplementary Conditions of the Contract

DIVISION 1 GENERAL REQUIREMENTS

01 10 00 Summary 01 25 00 Substitution Procedures 01 26 00 Contract Modification Procedures 01 29 00 Payment Procedures 01 31 00 Project Management and Coordination 01 32 33 Photographic Documentation 01 33 00 Submittal Procedures 01 40 00 Quality Requirements and Special Inspections 01 42 00 References 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 73 00 Execution 01 74 19 Construction Waste Management 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data 01 78 39 Project Record Documents 01 79 00 Demonstration and Training

DIVISION 2

02 41 19 Selective Demolition

DIVISION 5 METALS

05 50 00 Metal Fabrications

DIVISION 6 WOOD, PLASTICS & COMPOSITES

06 10 00 Rough Carpentry 06 20 23 Interior Finish Carpentry 06 41 16 Plastic-laminate Faced Architectural Cabinets

DIVISION 7 THERMAL AND MOISTURE PROTECTION

07 62 00 Sheet Metal Flashing and Trim 07 92 00 Joint Sealants

DIVISION 9 FINISHES

09 29 00 Gypsum Board 09 65 19 Resilient Tile Flooring 09 68 13 Tile Carpeting 09 84 33 Sound-absorbing Wall Units 09 91 23 Painting

DIVISION 12 FURNISHINGS

12 36 61 Solid-Surface-Material Countertops

SEALS PAGE 00 01 07 - 1

DOCUMENT 00 01 07 - SEALS PAGE

1.1 DESIGN PROFESSIONALS OF RECORD

ARCHITECT: D3G Architects LLC David C. Deitz, AIA

Divisions 01 – 49 Specification Sections

D3G Architects LLC except as indicated as by other Design

Professionals of Record

END OF DOCUMENT 00 01 07

LIST OF DRAWING SHEETS 000115 - 1

DOCUMENT 000115 - LIST OF DRAWING SHEETS

1.1 LIST OF DRAWINGS

A. Drawings: Drawings consist of the Contract Drawings and other drawings listed on the Table of Contents page of the separately bound drawing set titled GSWSA MARION &/OR LITTLE RIVER OFFICE RENOVATIONS, dated February 2025, and as modified by subsequent Addenda and Contract modifications.

B. List of Drawings: Drawings consist of the following Contract Drawings and other drawings of type indicated:

See Cover Sheet of Plan Set.

END OF DOCUMENT 00 01 15

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 1

SECTION 00 11 16 – BIDDING AND CONTRACTING INSTRUCTIONS

WHERE INSTRUCTIONS IN THIS SECTION CONFLICT WITH

INSTRUCTIONS FOUND IN OTHER DIVISION 1 AND DIVISION 2

SECTIONS, INSTRUCTIONS PROVIDED IN THIS SECTION

SHALL RULE.

INVITATION TO BID

GRAND STRAND WATER AND SEWER AUTHORITY

Sealed bids for the construction of the:

MARION & LITTLE RIVER LOBBY RENOVATIONS

as shown on plans prepared by D3G Architects, LLC will be received by Grand Strand Water and Sewer Authority at its Administrative Center at 166 Jackson Bluff Road, Conway, SC until 11:00 AM, Tuesday, September 9, 2025. The MARION & LITTLE RIVER LOBBY RENOVATIONS will include upgrades to both office locations’ service counters to maximize space, provide for security, accommodate customers, and provide improved sound proofing. These renovations will be constructed inside the existing customer service offices at the Marion and Little River locations.

The Contract Documents consist of: Advertisement of Bid, Information for Bidders, Non- Collusion Affidavit of Prime Bidder, Statement of License Certificate, Statement of Experience of the Bidder, Project Superintendence, List of Subcontractors, Special and General Contract Requirements, Bid, Official Bid Form, Bid Bond, Notice of Award, Agreement, Payment Bond, Performance Bond, Notice to Proceed, Change Order, General Conditions, Special Provisions, Specifications, Drawings, and Addenda.

Copies of the Contract Documents may be obtained online by visiting www.bidnetdirect.com/south-carolina/gswsa. Please contact the Engineering Department at (843) 443-8258 with questions.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 2

INFORMATION FOR BIDDERS

Bids will be received by Grand Strand Water and Sewer Authority (hereinafter called the “OWNER”) at its Administrative Center, located at 166 Jackson Bluff Road, Conway, SC 29526, until 11:00 AM, Tuesday, September 9, 2025 and then at said office publicly opened and read aloud.

Each Bid must be submitted in a sealed envelope, addressed to Grand Strand Water and Sewer Authority at PO Box 2368, Conway, SC 29528 or hand-delivered to its Administrative Center, located at 166 Jackson Bluff Road, Conway, SC 29526.

Each sealed envelope containing a Bid must be plainly marked on the outside as BID for:

MARION & LITTLE RIVER LOBBY RENOVATIONS

and the envelope should bear on the outside, the name of the Bidder, his address and his license number, if applicable. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed to the Owner at P. O. Box 2368, Conway, South Carolina 29528. All Bids must be made on the required Bid forms. All blank spaces for Bid prices must be filled in, in ink or typewritten, and the Bid forms must be fully completed and executed when submitted. Only one copy of the Bid forms is required.

The Owner may waive any informalities or minor defects or reject any and all Bids. Any Bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof. Any Bid received after the time and date specified shall not be considered. No Bidder may withdraw a Bid within 90 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between Owner and the Bidder.

For those choosing to bid on these projects, a recommended on-site Pre-bid Meeting will be held on Monday, August 18, 2025, at 10:00 AM at the GSWSA Marion Administration Building located at 510 Supply Road, Marion, SC 29571.

After the Marion meeting concludes, all participants will drive to the GSWSA Little River Administration Building located at 2375 Hwy 111, Little River, SC 29566.

Questions should be submitted through GSWSA’s online bidding software at www.bidnetdirect.com/south-carolina/gswsa no later than 5:00 pm, Tuesday, August 26, 2025. All interpretations, clarifications, or changes will be made in the form of written addenda published through the online bidding software.

A responsive and responsible GSWSA service area vendor who is within five percent (5%) of the lowest non-local Bidder, may be given the opportunity to match the bid

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 3

submitted by the non-local Bidder and thereby be awarded the contract. This preference shall apply only when purchases are $10,000 or more in value.

A vendor shall be deemed a GSWSA service area vendor if such a vendor is an individual, partnership, association or corporation that is authorized to transact business within the State of South Carolina, has a physical business address located and operating within the GSWSA service area and has been doing business in the GSWSA service area for a period of twelve (12) months or more prior to the bid opening date and the vendor provides proof of payment of all applicable taxes within their specific GSWSA service area.

If purchase is to be made pursuant to state or federal guidelines that prohibit or restrict local vendor preferences, there shall be no local vendor preference, unless a more restricted variation is allowed under the guidelines.

Bidders must satisfy themselves of the accuracy of the extent of work in the Bid Schedule by examination of the sites and a review of the drawings and specifications including Addenda. After Bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

The Provider shall submit a bid which is true, genuine, and not collusive. The bid shall not be made in the interest of or on behalf of any undisclosed person, partnership, company, associate, organization, or corporation. The Provider nor any of its officers, partners, owners, agents, representatives, employees, or parties of interest, shall collude, conspire connive or agree, directly or indirectly, with another Provider, firm, or person to submit a collusive bid in connection with the contract for which the bid has been submitted. The Provider shall not directly or indirectly, seek by agreement, collusion, communication, or conference with any other Provider, firm, or person to fix the price(s) submitted on the bid. The Provider shall not fix any overhead, profit, or cost element of the bid price of any other Provider or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the Authority or any other person interested in the requested bid.

The Contract Documents contain the provisions required for the construction of the Project. Information obtained from an officer, agent, or employee of the Owner or any other person shall not affect the risks or obligations assumed by the Contractor or relieve him from fulfilling any of the conditions of the contract.

Each Bid must be accompanied by an original raised seal Bid Bond payable to the Owner for five percent of the total amount of the bid unless otherwise noted on the Bid forms.

As soon as the Bid prices have been compared, the Owner will return the bonds of all except the three lower responsible Bidders. When the Agreement is executed, the bonds of the two remaining unsuccessful Bidders will be returned. The Bid Bond of the successful Bidder will be retained until the Payment Bond and Performance Bond have

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 4

been executed and approved, after which it will be returned. A certified check may be used in lieu of a Bid Bond.

Original raised seal Performance and Payment Bonds in the amount of 100 percent of the Contract Price, with a corporate surety approved by the Owner, will be required for the faithful performance of the Contract.

Attorneys-in-fact who sign Bid Bonds, Performance Bonds, and Payment Bonds must file with each bond a certified and effective dated copy of their power of attorney.

The party to whom the Contract is awarded will be required to execute and return the Agreement along with the original raised seal Performance and Payment Bonds within ten calendar days from the date when the Notice of Award is delivered to the Bidder.

The Notice of Award shall be accompanied by the necessary Agreement and bond forms.

In case of failure of the Bidder to execute the Agreement, the Owner may at his option consider the Bidder in default, in which case the Bid Bond accompanying the proposal shall become the property of the Owner.

The Owner, within 10 days of receipt of acceptable Performance and Payment Bonds and Agreement signed by the party to whom the Agreement was awarded, shall sign the Agreement and return to such party an executed duplicate of the Agreement. Should the Owner not execute the Agreement within such period, the Bidder, by written notice, may withdraw his signed Agreement. Such Notice of Withdrawal shall be effective upon receipt of the Notice by the Owner.

The Notice to Proceed shall be issued within 10 days of the execution of the Agreement by the Owner. Should there be reasons why the Notice to Proceed cannot be issued within such period; the time may be extended by mutual agreement between the Owner and Contractor. If the Notice to Proceed has not been issued within the 10-day period or within the period mutually agreed upon, the Contractor may terminate the Agreement without further liability on the part of either party.

The Owner may make such investigations as he deems necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.

A conditional or qualified Bid will not be accepted.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the Project shall apply to the Contract throughout.

Each Bidder is responsible for inspecting the sites and for reading and being thoroughly familiar with the Contract Documents. The failure or omission of any Bidder to do any

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 5

of the foregoing shall in no way relieve any Bidder from any obligation in respect to his Bid.

The low Bidder must supply the names and addresses of major material subcontractors when requested to do so by the Owner.

Inspection trips for prospective Bidders will be conducted from the office of the owner when requested. Contact Mr. Jason Poston, Engineering Design Manager, at (843) 443- 8287 or via email at jposton@gswsa.com.

Bidder must be in conformance with all pertinent local, state and federal laws, and industry regulations, including the FACTA (Fair and Accurate Credit Transactions Act) Section 114 Red Flag Plan and the South Carolina Financial Identity Fraud and Identity Theft Protection Act.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 6

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

State of South Carolina ) County of Horry ) being first duly sworn, deposes and says that:

(1) He is _________________________of _________________________________, the Bidder that has submitted the attached Bid:

(2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid:

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Owners or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit

(Signed) ___________________________________________

(Title)

Subscribed and sworn to before me this _____ day of ______________________, 20___.

Notary Signature Printed Name of Notary

My commission expires on:_______________

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 7

*STATEMENT OF LICENSE CERTIFICATE

EACH CONTRACTOR BIDDING SHALL FILL IN AND SIGN THE FOLLOWING:

This is to certify that ________________________________________________ have fully complied with all the requirements of the South Carolina Licensing Board for Contractors. The Contractor’s license number and date of registration shall appear on the envelope containing the bid otherwise the bid will not be considered.

_________________________________was issued Certificate No. _________________ on _________________________, 20____ by the State Board for licensing General Contractors.

Signed: __________________________________

Title: __________________________________

*Must have prior to signing of contract.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 8

STATEMENT OF EXPERIENCE OF THE BIDDER

The bidder is requested to state below what work of similar scope and complexity he has completed, and to give references that will enable the Owner to judge his experience, skill and business standing and his ability to conduct the work as completely and as rapidly as required under the terms of the contract.

Project and Location Reference 1)

2)

3)

4)

5)

6)

7)

Dated: _________________ Bidder: __________________________________________

Signed: __________________________________________

Title: ____________________________________________

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 9

PROJECT SUPERINTENDENCE

The Undersigned states that the following employee will assume the role of project superintendent representing the Contractor on this Project. The undersigned further states that this individual, whose qualifications are presented below (attach additional sheets, if necessary), will have authority to speak for the Contractor and will not be removed from this Project or temporarily substituted for on this Project without the written consent of the Owner and Project Engineer.

Project Superintendent’s Name: _____________________________________________

Years of Experience: ______________________________________________________

Brief but Complete Description of Experience Relevant to this Project: _____________

References from Owners where work of similar scope, and complexity has been accomplished under Proposed Superintendent’s direct supervision.

1. 2. 3. 4. 5.

(Phone) (Phone) (Phone) (Phone) (Phone)

“I consent to the disclosure of my qualifications and other applicable personal data for the purpose of evaluating proposals under this solicitation.”

Employee’s Signature Date

“I certify to this employee’s role in this Project and that the qualifications presented herein are accurate, complete and current.”

Bidder: Date:

Signed:

Title:

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 10

LIST OF SUBCONTRACTORS

The undersigned states that the following is a full and complete list of the proposed subcontractors on this Project and the class of work to be performed by each, and that such list will not be added to nor altered without written consent of the Owner.

Subcontractor and Address Class of Work to be Performed

1)

2)

3)

4)

5)

6)

7)

Dated: Bidder:

Signed:

Title:

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 11

MARION & LITTLE RIVER LOBBY RENOVATIONS

SPECIAL AND GENERAL CONTRACT REQUIREMENTS

The contractor’s attention is directed to the following special and general contract requirements that are considered to be a part of this contract and may be in addition to all other general and special requirements as may be contained within the bidding and contract documents.

The following listed requirements describe the minimum acceptable components necessary to assure reliable, safe, and productive construction of the MARION & LITTLE RIVER LOBBY RENOVATIONS. The MARION & LITTLE RIVER LOBBY RENOVATIONS will include upgrades to both office locations’ service counters to maximize space, provide for security, accommodate customers, and provide improved sound proofing. These renovations will be constructed inside the existing customer service offices at the Marion and Little River locations.

The Bidders are requested to bid the materials and construction as specified; however, substitutions (equals) can be bid and will be considered. Bidders should ensure that substitutions are equal in quality and performance, and as accurately as possible meets the specifications for the materials and construction methods listed. Any deviations noted will not automatically exclude the substitution from being considered; however, higher preference will be given in the evaluation process to materials and construction that most closely matches the specifications of those identified in the bid documents.

1) All materials and construction methods and installation shall comply with plans and specifications as prepared by D3G Architects, LLC, dated February 14, 2025.

2) Contractor is responsible for obtaining and complying with all federal, state, and local permits, where required, as well as maintaining liability insurance, and workman’s compensation requirements.

3) Once selected, the Contractor shall provide submittals for all plumbing fixtures, appliances, lighting fixtures, cabinetry, countertops, floor covering, and paint for approval. GSWSA shall determine final selection including colors.

4) All interior walls are to be covered with gypsum board (drywall) and painted with a primer and 2 coats of approved paint. GSWSA shall approve the paint manufacturer and color selection. Also included is 1” thick sound board to be provided as shown on plans.

5) Ceilings throughout the areas are to be a suspended acoustical ceiling system or as noted on the reflected ceiling plan.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 12

6) The contractor’s attention is directed to the standard Safety specifications. All included Safety specifications and applicable OSHA Regulations must be followed.

7) The contractor shall include a standard warranty statement with the official bid form.

8) For those choosing to bid on these projects, a recommended on-site Pre-bid Meeting will be held on Monday, August 18, 2025, at 10:00 AM at the GSWSA Marion Administration Building located at 510 Supply Road, Marion, SC 29571. After the Marion meeting concludes, all participants will drive to the GSWSA Little River Administration Building located at 2375 Hwy 111, Little River, SC 29566.

9) Three (3) bid forms shall be completed for these projects as follows:

1. OFFICIAL BID FORM 1: MARION LOCATION ONLY

2. OFFICIAL BID FORM 2: LITTLE RIVER LOCATION ONLY

3. OFFICIAL BID FORM 3: MARION & LITTLE RIVER LOCATIONS

COMBINED

10) The projects can be awarded individually to separate Contractors or both projects to a single Contractor.

11) All work shall be coordinated and scheduled through GSWSA Engineering Design Manager, Jason Poston. A pre-construction meeting will also be required prior to start of construction. Notifications to all required agencies are required by the selected Contractor prior to start of construction.

12) Adjacent building(s) will be occupied during the entire construction period. Work must be performed so as to not interfere with day-to-day operations.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 13

BID

CONTRACT INSTALLATION OF

Proposal of ___________________________________________________ hereinafter called the “Bidder”, organized and existing under the laws of the State of _____________________ doing business as (a corporation) (a partnership) (an individual).

To GRAND STRAND WATER AND SEWER AUTHORITY hereinafter called “Owner”.

In compliance with your Request for Bids, the Bidder hereby proposes to perform all work for the construction of the

MARION & LITTLE RIVER LOBBY RENOVATIONS

in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below.

By submission of this Bid, each Bidder certifies, and in the case of a joint Bid each party thereto certifies as to his own organization, that this Bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this Bid with any other Bidder or with any competitor.

Bidder hereby agrees to commence work under this Contract on or before a date to be specified in the Notice to Proceed and to fully complete the Project within _90_ consecutive calendar days thereafter. Bidder further agrees to pay, as liquidated damages, in the sum of $500.00 for each consecutive working day thereafter as provided in Section 15 of the General Conditions.

Bidder acknowledges the receipt of the following addendum:

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 14

OFFICIAL BID FORM 1:

MARION LOCATION ONLY

The Contractor shall furnish all labor, equipment, materials, and transportation and perform all work necessary to complete the installation of the new MARION LOBBY RENOVATIONS and appurtenances as shown on the drawings prepared by D3G Architects, LLC and per all specifications herein:

Lump Sum Price:

(Write out Lump Sum Price in Words)

Number of days for project completion:

**Contractor shall also provide a schedule of values using the American Institute of Architects (AIA) standards with the bid form.

Respectfully submitted, Contractor Name Address

Signature

Title

License Number Date

Seal if bid is from a corporation

Attest:_________________________________

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 15

OFFICIAL BID FORM 2:

LITTLE RIVER LOCATION ONLY

perform all work necessary to complete the installation of the new LITTLE RIVER LOBBY RENOVATIONS and appurtenances as shown on the drawings prepared by D3G Architects, LLC and per all specifications herein:

(Write out Lump Sum Price in Words)

Number of days for project completion:

Contractor Name Address

Signature

Title

License Number Date

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 16

OFFICIAL BID FORM 3:

MARION & LITTLE RIVER LOCATIONS COMBINED

perform all work necessary to complete the installation of the new MARION & LITTLER RIVER LOBBY RENOVATIONS and appurtenances as shown on the drawings prepared by D3G Architects, LLC and per all specifications herein:

(Write out Lump Sum Price in Words)

Number of days for project completion:

Contractor Name Address

Signature

Title

License Number Date

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 17

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned _______________ _________________________________________, as principal, and ________________

________________________________________ as Surety, are hereby held and firmly bound unto GRAND STRAND WATER AND SEWER AUTHORITY as Owner in the penal sum of ______________________________ for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves; successor and assigns.

Signed, this ________ day of ____________________, 20___. The condition of the above obligation is such that whereas the Principal has submitted to ___________________________________________________ a certain Bid, attached hereto and hereby made a part thereof to enter into a contract in writing, for the

MARION & LITTLE RIVER LOBBY RENOVATIONS COMBINED

NOW THEREFORE,

a) If said Bid shall be rejected, or in the alternate.

b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the Agreement created by the acceptance of said Bid.

Then this obligation shall be void, otherwise, the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees: that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 18

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

(L.S.)

PRINCIPAL

SURETY

BY:

IMPORTANT: Surety companies executing bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the state where the Project is located.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 19

NOTICE OF AWARD

TO: DATE:

PROJECT DESCRIPTION:

MARION & LITTLE RIVER LOBBY RENOVATIONS

The OWNER has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated __________________, and Information for BIDDERS.

You are hereby notified that your BID has been accepted for items in the amount of

You are required by the Information of BIDDERS to execute the Agreement and furnish the required Contractor’s Performance Bond and Payment Bond within ten calendar days from the date of this Notice to you.

If you fail to execute said Agreement and to furnish said bonds within ten days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER’S acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law.

You are required to return an acknowledged copy of this NOTICE OF AWARD to the

OWNER.

Dated this __________ day of ________________________, 20___

Grand Strand Water and Sewer Authority

OWNER

BY ______________________________

Joshua D. Roberts Title: Purchasing Manager

ACCEPTANCE OF NOTICE:

Receipt of the NOTICE OF AWARD is hereby acknowledged by:

_____________________________________, this the ______ day of _______________, 20 ___.

By: ____________________________

TITLE:_____________________________

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 20

AGREEMENT

THIS AGREEMENT, made this ________ day of ___________________, 20 ____, by and between GRAND STRAND WATER AND SEWER AUTHORITY, hereinafter called “Owner” and doing business as (an individual), or (a partnership), or (a corporation), hereinafter called “Contractor”.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The Contractor will commence and complete the construction of:

2. The Contractor will furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the Project described herein.

3. The Contractor will commence the Work required by the Contract Documents within 10 calendar days after the date of the NOTICE TO PROCEED and will complete the same 60 calendar days unless the period for completion is extended otherwise by the Contract Documents.

4. The Contractor agrees to perform all of the Work described in the Contract Documents for the sum of $___________.

5. The term “Contract Documents” means and includes the following:

A. Advertisement of Bids B. Information for Bidders C. Non-Collusion Affidavit of Prime Bidder D. Statement of License Certificate E. Statement of Experience of the Bidder F. Project Superintendence G. List of Subcontractors

H. Special and General Contract Requirements I. Bid J. Official Bid Form K. Bid Bond L. Notice of Award M. Agreement N. Payment Bond

O. Performance Bond P. Notice to Proceed Q. Change Order R. General Conditions S. Special provisions T. Specifications prepared by D3G Architects, LLC, 350 Hilton Road, Suite

101, Myrtle Beach, SC 29572.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 21

U. Drawings prepared by D3G Architects, LLC, 350 Hilton Road, Suite 101, Myrtle Beach, SC 29572.

V. Addenda:

No. , dated No. , dated No. , dated

6. The Owner will pay to the Contractor, in the manner and at such time as set forth in the General Conditions, such amounts as required by the Contract Documents.

7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 22

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in four copies each of which shall be deemed an original on the date first above written.

OWNER: GRAND STRAND WATER AND SEWER AUTHORITY

BY: ____________________________________________________

(SEAL) NAME: CHRISTINA S. HOLDER

TITLE: CHIEF EXECUTIVE OFFICER

ATTEST:

NAME: Matt Minor

TITLE: CHIEF OF ENGINEERING & CONSTRUCTION

CONTRACTOR: _________________________________________

BY: ____________________________________________________

(SEAL) NAME: _________________________________________________

ADDRESS: ______________________________________________

ATTEST:

NAME: _______________________

TITLE: ________________________

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 23

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor) a _________________________________________, hereinafter called Principal, (Corporation, Partnership or Individual) and ____________________________________________________________________ (Name of Surety) (Address of Surety) herein after called Surety, are held and firmly bound unto _________________________

GRAND STRAND WATER AND SEWER AUTHORITY (Name of Owner) P. O.

Box 2368, Conway, SC 29528 (Address of Owner) hereinafter called OWNER, in the penal sum of ______________________________ Dollars, $(______________) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the _________ day of ____________ 20__, a copy of which is hereto attached and made a part hereof for the construction of:

MARION & LITTLE RIVER LOBBY RENOVATIONS

NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, SUBCONTRACTORS, and corporations furnishing materials for or performing labor in the prosecution of the WORK provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK, and all insurance premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed there under or the SPECIFICATIONS accompanying the same shall in any wise affect its obligation on this BOND, and it does hereby waive

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 24

notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the SPECIFICATIONS.

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in ____________(Number) counterparts, each one of which shall be deemed an original, this the __________day of _________________, 20___.

ATTEST:

Principal

(Principal) Secretary

(SEAL) by __________________________ (s)

(Address) Witness as to Principal

Address Surety

ATTEST: By_____________________________ Attorney-in-Fact

Witness as to Surety (Address)

(Address)

NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND.

IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the PROJECT is located.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 25

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: That

(Name of Contractor)

(Address of Contractor) a _________________________________________, hereinafter called Principal, (Corporation, Partnership or Individual) and ____________________________________________________________________ (Name of Surety) (Address of Surety) hereinafter called Surety, are held and firmly bound unto __________________________

GRAND STRAND WATER AND SEWER AUTHORITY (Name of Owner) P. O.

Box 2368, Conway, SC 29528-2368 (Address of Owner) hereinafter called OWNER, in the penal sum of ________________ Dollars, $(________) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the _________ day of ____________ 20__, a copy of which is hereto attached and made a part hereof for the construction of:

MARION & LITTLE RIVER LOBBY RENOVATIONS

NOW, THEREFORE, if the Principal shall well, truly, and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the OWNER, with or without notice to the Surety and during the one year guaranty period, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the OWNER from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and expense which the OWNER may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition of the terms of the contract or to the WORK to be performed there under or the specifications accompanying the same shall in any wise affect its obligations on this bond, and it does hereby waive

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 26

notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or the specifications.

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in ____________ counterparts, each one of which shall be deemed an original, this__________day of _________________, 20___.

ATTEST:

Principal

(Principal) Secretary

(SEAL) by __________________________ (s)

(Address)

(Witness as to Principal)

(Address) Surety

ATTEST: By_____________________________ Attorney-in-Fact

(Surety) Secretary (Address)

(SEAL)

(Witness as to Surety)

(Address) NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is Partnership, all partners should execute BOND.

IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the State where the PROJECT is located.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 27

NOTICE TO PROCEED

TO: DATE:

PROJECT:

You are hereby notified to commence WORK in accordance with the Agreement dated on or before and you are to complete the

WORK within 60 consecutive calendar days thereafter. The date of completion of all

WORK is therefore .

GRAND STRAND WATER AND SEWER AUTHORITY

OWNER

BY:

Matt Minor

TITLE: CHIEF OF ENGINEERING & CONSTRUCTION

ACCEPTANCE OF NOTICE:

Receipt of the above NOTICE TO PROCEED is hereby acknowledged by:

_____________________________, this _______day of ________________, 20___.

BY:

TITLE:

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 28

CHANGE ORDER

Order No.______________________ Date: _________________________ Agreement Date:

NAME OF PROJECT: MARION & LITTLE RIVER LOBBY RENOVATIONS

OWNER: GRAND STRAND WATER & SEWER AUTHORITY

CONTRACTOR:

The following changes are hereby made to the CONTRACT DOCUMENTS:

Justification:

Change to CONTRACT PRICE: $_______________

Original CONTRACT PRICE: $_______________

Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ __________

The CONTRACT PRICE due to this CHANGE ORDER will be $ __________________

Change to CONTRACT TIME:

The CONTRACT TIME will be (increased)(decreased) by _____ calendar days.

The date for completion of all WORK will be _________________ (Date).

Approvals Required To be effective this Order must be approved by the Federal agency if it changes the scope or objective of the PROJECT, or if it will increase the budgeted amounts of Federal funds needed to complete the PROJECT, or as may otherwise be required by the

SUPPLEMENTAL GENERAL CONDITIONS.

Acceptance & Approvals

Contractor Engineer Owner State/Federal Agency (where applicable)

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 29

GENERAL CONDITIONS

1. Definitions

2. Additional Instructions and Detail Drawings

3. Schedules, Report and Records

4. Drawings and Specifications

5. Shop Drawings

6. Materials, Services and Facilities

7. Inspection and Testing

8. Substitutions

9. Patents

10. Surveys, Permits, Regulations

11. Protection of Work, Property, Persons

12. Supervision by Contractor

13. Changes in the Work

14. Changes in Contract Price

15. Time for Completion and Liquidated Damages

16. Correction of Work

17. Subsurface Conditions

18. Suspension of Work, Termination and Delay

19. Payments to Contractor

20. Acceptance of Final Payment as Release

21. Insurance

22. Contract Security

23. Assignments

24. Indemnification

25. Separate Contracts

26. Subcontracting

27. Engineer’s Authority

28. Land and Rights-of-Way

29. Guarantee

30. Taxes

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 30

1. DEFINITIONS:

Wherever used in the CONTRACT DOCUMENTS, the following terms shall have the meanings indicated which shall be applicable to both the singular and plural:

1.1 ADDENDA:

Written or graphic instruments issued prior to the execution of the Agreement which modify or interpret the CONTRACT DOCUMENTS, DRAWINGS AND SPECIFICATIONS, by additions, deletions, clarifications or corrections.

1.2 BID:

The offer or proposal of the BIDDER submitted on the prescribed form setting forth the prices for the WORK to be performed.

1.3 BIDDER:

Any person, firm or corporation submitting a BID for the WORK.

1.4 BONDS:

Bid, Performance, and Payment Bonds and other instruments of security, furnished by the CONTRACTOR and his surety in accordance with the

CONTRACT DOCUMENTS.

1.5 CHANGE ORDER:

A written order to the CONTRACTOR authorizing an addition, deletion, or revision in the WORK within the general scope of the CONTACT DOCUMENTS, or authorizing an adjustment in the CONTRACT PRICE or

CONTRACT ITEM.

1.6 CONTRACT DOCUMENTS:

The contract, including Advertisement for Bids, Information for Bidders, Bid, Bid Bond, Agreement, Payment Bond, Performance Bond, Notice of Award, Notice to Proceed, Change Order, General Conditions, Special Provisions, Drawings, Specifications, and Addenda.

1.7 CONTRACT PRICE:

The total monies payable to the CONTRACTOR under the terms and conditions of the CONTRACT DOCUMENTS.

1.8 CONTRACT TIME:

The number of calendar days stated in the CONTRACT DOCUMENTS for the completion of the WORK.

1.9 CONTRACTOR:

The person, firm, or corporation with whom the OWNER has executed the Agreement.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 31

1.10 DRAWINGS:

The part of the CONTRACT DOCUMENTS which show the characteristics and scope of the WORK to be performed and which have been prepared or approved by the ENGINEER.

1.11 ENGINEER:

The person, firm or corporation named as such in the CONTRACT

DOCUMENTS.

1.12 FIELD ORDER:

A written order affecting a change in the WORK not involving an adjustment in the CONTRACT PRICE or an extension of the CONTRACT TIME, issued by the ENGINEER to the CONTRACTOR during construction.

1.13 NOTICE OF AWARD:

The WRITTEN NOTICE of the acceptance of the BID from the OWNER to the successful BIDDER.

1.14 NOTICE TO PROCEED:

Written communication issued by the OWNER to the CONTRACTOR authorizing him to proceed with the WORK and establishing the date of commencement of the WORK.

1.15 OWNER:

A public or quasi-public body or authority, corporation, association, partnership, or individual for whom the WORK is to be performed.

1.16 POLLUTION PREVENTION PLAN:

The standardized document outlining Best Management practices to utilize in minimizing the effects of erosion of disturbed site and their effect on sensitive wetlands and waterways.

1.17 PROJECT:

The undertaking to be performed as provided in the CONTRACT

1.18 RESIDENT PROJECT REPRESENTATIVE:

The authorized representative of the OWNER who is assigned to the PROJECT site or any part thereof.

1.19 SHOP DRAWINGS:

ALL DRAWINGS, diagrams, illustration, brochures, schedules and other data which are prepared by the CONTRACTOR, a SUBCONTRACTOR, manufacturer, supplier, or distributor, which illustrate how specific portions of the WORK shall be fabricated or installed.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 32

1.20 SPECIFICATIONS:

A part of the CONTRACT DOCUMENTS consisting of written descriptions of a technical nature of materials, equipment, construction systems, standards and workmanship.

1.21 SUBCONTRACTOR:

An individual, firm or corporation having a direct contact with the CONTRACTOR or with any other SUBCONTRACTOR for the performance of a part of the WORK at the site.

1.22 SUBSTANTIAL COMPLETION:

That date as certified by the ENGINEER when the construction of the project or a specified part thereof is sufficiently completed in accordance with the CONTRACT DOCUMENTS, so that the PROJECT or specified part can be utilized for the purposes for which it is intended.

1.23 SUPPLEMENTAL GENERAL CONDITIONS:

Modifications to General Conditions required by a Federal Agency for participation in the PROJECT and approved by the agency in writing prior to inclusion in the CONTRACT DOCUMENTS.

1.24 SUPPLIERS:

Any person, supplier or organization who supplies materials or equipment for the WORK, including that fabricated to a special design, but who does not perform labor at the site.

1.25 WORK:

All labor necessary to produce the construction required by the CONTRACT DOCUMENTS, and all materials and equipment incorporated or to be incorporated in the PROJECT.

1.26 WRITTEN NOTICE:

Any notice to any party of the Agreement relative to any part of this Agreement, in writing and considered delivered and the service thereof completed, when posted by certified or registered mail to the said party at his last given address, or delivered in person to said party or his authorized representative on the WORK.

2. ADDITIONAL INSTRUCTIONS AND DETAIL DRAWINGS:

2.1 The CONTRACTOR may be furnished additional instructions and detail

DRAWINGS, by the ENGINEER as necessary to carry out the WORK required by the CONTRACT DOCUMENTS.

2.2 The additional DRAWINGS and instructions thus supplied will become a part of the CONTRACT DOCUMENTS. The CONTRACTOR shall carry out the

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 33

WORK in accordance with the additional detail DRAWINGS and instructions.

3. SCHEDULES, REPORTS AND RECORDS:

3.1 The CONTRACTOR shall submit to the OWNER such schedule of quantities and costs, progress schedules, payrolls, reports, estimates, records and other data as the OWNER may request concerning WORK performed or to be performed.

3.2 Prior to the first partial payment estimate the CONTRACTOR shall submit schedules showing the order in which he proposed to carry on the WORK, including dates at which he will start the various parts of the WORK, estimated date of completion of each part, and as applicable:

3.2.1 The dates at which special detail DRAWINGS will be required; and

3..2.2 Respective dates for submission of SHOP DRAWINGS, the beginning of manufacture, the testing and the installation of materials, supplies and equipment.

3.3 The CONTRACTOR shall submit monthly progress reports at the end of each month.

3.4 The CONTRACTOR shall also submit a schedule of payments that he anticipates he will earn during the course of the WORK.

4. DRAWINGS AND SPECIFICATIONS:

4.1 The intent of the DRAWINGS and SPECIFICATIONS is that the

CONTRACTOR shall furnish all labor, miscellaneous material as discussed in the Bid Schedule and General Conditions, tools, equipment, and transportation necessary for the proper execution of the WORK in accordance with the CONTRACT DOCUMENTS and all incidental WORK necessary to complete the PROJECT in an acceptable manner, ready for use, occupancy or operation by the

OWNER.

4.2 In case of conflict between the DRAWINGS and SPECIFICATIONS, the

SPECIFICATIONS shall govern. Figure dimensions on DRAWINGS shall govern over scale dimensions, and detailed DRAWINGS shall govern over general DRAWINGS.

4.3 Any discrepancies found between the DRAWINGS and SPECIFICATIONS, and site conditions or any inconsistencies or ambiguities in the DRAWINGS or SPECIFICATIONS shall be immediately reported to the ENGINEER, in writing, who shall promptly correct such inconsistencies or ambiguities in writing.

WORK done by the CONTRACTOR after his discovery of such discrepancies, inconsistencies, or ambiguities shall be done at the CONTRACTOR’S risk.

SECTION 00 11 16 - BIDDING AND CONTRACTING INSTRUCTIONS 34

5. SHOP DRAWINGS:

5.1 The CONTRACTOR shall provide SHOP DRAWINGS as may be necessary for the prosecution of the work as required by the CONTRACT DOCUMENTS. The ENGINEER shall promptly review all SHOP DRAWINGS.