About this file
This document contains Online Bid Submission Portal Instructions for a State of Delaware solicitation (GSS25662-PRODUCE) for produce procurement, issued by the Office of Management and Budget's Government Support Services division. The solicitation requires vendors to submit proposals electronically through the Bonfire online portal by 3:00 p.m. on May 8, 2025, with all questions about the solicitation due by April 10, 2025, and answers to be posted by April 24, 2025. Vendors must submit multiple components through the portal, including a technical proposal, redacted version (if applicable), vendor information forms, a bid table (cost proposal), and a questionnaire.
The bid submission requires detailed documentation, including a cover letter, table of contents, non-collusion statement, business references, confidentiality form, exceptions form, and subcontractor information. The bid table must include specific details for each product, such as supplier part number, description, UNSPSC code, list price, contract price, unit of measure, manufacturer information, bulk discount details, environmental purchasing policy compliance, seasonal availability, and country of origin. The contract will be integrated into the State's eMarketplace shopping platform, with vendors required to provide comprehensive product information following strict formatting and submission guidelines.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| GSS25662-PRODUCE-rfp.pdf | ||
| GSS25662-PRODUCE-appB2.xlsx | XLSX spreadsheet | |
| GSS25662-PRODUCE-appB1.xlsx | XLSX spreadsheet | |
| GSS25662-PRODUCE-appD.pdf |
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
STATE OF DELAWARE
Office of Management and Budget
Government Support Services
Online Bid Submission Portal Instructions
Responses to solicitation GSS25662-PRODUCE, Produce must be submitted through the Online Bid Submission Portal (portal). Submissions by other methods will not be accepted for this solicitation.
A. Questions
The State of Delaware will allow written requests for clarification of this solicitation. All questions with regard to the interpretation of this solicitation, drawings, or specifications, or any other aspect of this solicitation must be received through the online bid submission portal by April 10, 2025, referencing the section, page number, text of passage being questioned, and the question. All questions will be answered in writing by April 24, 2025, with responses posted on https://bids.delaware.gov and https://gss.bonfirehub.com/.
B. Proposal Contents
Each vendor’s proposal should contain at a minimum the following information:
1. Cover Letter on the letterhead of the company or organization submitting the proposal.
The cover letter must briefly summarize the Vendor's ability to provide the services specified in the RFP. The cover letter shall be signed by a representative who has the legal capacity to enter the organization into a formal contract with Government Support Services.
2. Table of Contents which clearly identifies the structure of the proposal and showing page numbers for each of the required sections and attachments.
3. The remaining vendor proposal package shall identify how the vendor proposes meeting the contract requirements and shall include pricing. This part of the proposal may also include descriptions of any enhancements or additional services or qualifications the Vendor will provide that are not mentioned in this RFP. (Refer to Section C for instructions on how to submit the components of the proposal response.)
The purpose of the proposal is to provide Vendors with an opportunity to demonstrate their qualifications, competence, and capacity to undertake the services described herein, in a manner which complies with the requirements of this RFP.
C. Bid Submission
Solicitation responses must be submitted through the portal at:
https://gss.bonfirehub.com/. The portal will have you break your submission as follows:
• Proposal Original – This upload will include your technical response to the solicitation, excluding any Questionnaire, BidTables, and Vendor Information Forms.
• Proposal Redacted – o If Confidentiality Form is checked NO, upload the Confidentiality Form, with the box checked.
o If Confidentiality Form is filled out identifying portions of the proposal as confidential, upload the Confidentiality Form, along with all documents that have information you are looking to redact, with those sections redacted.
• Vendor Information Forms – Complete the packet and upload, preferably as one pdf file.
https://gss.bonfirehub.com/ https://gss.bonfirehub.com/ https://bids.delaware.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgss.bonfirehub.com%2F&data=05%7C02%7Ccourtney.mccarty%40delaware.gov%7Cea543faf365b4560f24f08dc0d3c7921%7C8c09e56951c54deeabb28b99c32a4396%7C0%7C0%7C638399800584034755%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=4AsGs6A7DS7wCUcK2FsE5XGyqkNq9Pw7Byoqli87904%3D&reserved=0 https://gss.bonfirehub.com/
The Vendor Information Forms include:
o Non-Collusion Statement – Both signatures and notary stamp/seal must be visible o Vendor Information Sheet o Business References – Required for responding vendor, as well as any identified sub-contractors.
o Confidentiality Form – Check the box to indicate No redactions, otherwise complete the form to summarize what you have redacted. (See Proposal Redacted section above.)
o Exceptions Form – Check the box to indicate No Exceptions, otherwise complete the form to notate all exceptions for consideration.
o Subcontractor Information – Check the box to indicate No Subcontracts, otherwise complete one form for each sub-contractor.
• BidTable – This submission will be your cost proposal which must be uploaded using the template provided. Refer to Section F below for additional guidance.
• Questionnaire – This submission will supplement your technical proposal response and must be uploaded using the template provided. Refer to associated Instructions for additional guidance.
Please note: Minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled.
Submission materials must be submitted in the File Type identified in the portal. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.
Excel files provided through the portal manipulated in any way will result in a failed upload.
Do not use special formatting, special characters or formulas.
D. Submission Deadline –
Per Delaware Code, the online bid submission portal will not permit incomplete nor late submissions. Uploads must be complete by 3:00 p.m. May 8, 2025. Respondents are encouraged not to wait until the last hour to upload documents.
E. Technical Issues –
Allow time for any technology challenges you may experience. Be advised that Bonfire Support Service Level Agreement has a maximum response time of 2 hours. Support tickets submitted should be specific, in order to minimize the “research” time before responding. Technical questions related to your submission should be directed to the portal provider at Support@GoBonfire.com or visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us. Common issues are due to modifications to the BidTable and/or Questionnaire.
F. BidTable Fields – Below you will find a table of the various columns you are required to complete with instructions on how. For any given row, all columns must be populated. This contract award will be enabled into the State’s eMarketplace shopping platform and this BidTable closely mirrors the template for catalog enablements.
mailto:Support@GoBonfire.com https://vendorsupport.gobonfire.com/hc/en-us
Column Name Input Instructions Supplier Part # Part number (or Product Code) used by the supplier to identify the item. May be different than the Manufacturer Part Number.
Must be a unique number for each item.
Name Short product description (be descriptive, but short). May be same as Item in Column F
Description Long Description to appear on product details page. May use Short Description if supplier only has one product description.
UNSPSC Standard classification code that best describes the item. If a commodity-level code is not available for each item, assign a higher level code that most applies to the item.
List Price Price of the item available to the public. Used to display savings at the contract price.
Price Contract price of the item for your customer, reflecting any available discount off list price.
UOM A Unit of Measure code of 2-4 characters UOM Quantity The number of units included in the UOM. (eg. a UOM of BX and a UOM Quantity of 100 indicates 100 units per box). If UOM = 1, enter “1”.
Manufacturer Name of the item manufacturer, which may be different than the name of the supplier.
Manufacturer Part # Part number used by the manufacturer to uniquely identify the item.
Bulk Discount, Minimum Qty
If a bulk discount applies, the minimum units that must be ordered to qualify for the discount
Bulk Discount, Price Contract price once the discount has been applied EPP Compliant? Y/N Does the item conform to the Environmental Purchasing Policy as described in the RFP?
Seasonal Availability During which season(s) is the item available? Items must be available for purchase during the period listed.
Country of Origin The most likely country where the item will be sourced.
Acceptable UOM codes.
Name Code Bag BG Carton CT Case CA Day DA Dozen DZ Each EA Foot FT Hour HR Pound LB Month MO Pack PK Week WK
| Responses to solicitation GSS25662-PRODUCE, Produce must be submitted through the Online Bid Submission Portal (portal). Submissions by other methods will not be accepted for this solicitation. |
| A. Questions |
| B. Proposal Contents |
| C. Bid Submission |
| Solicitation responses must be submitted through the portal at: https://gss.bonfirehub.com/. The portal will have you break your submission as follows: |
| Proposal Original – This upload will include your technical response to the solicitation, excluding any Questionnaire, BidTables, and Vendor Information Forms. |
| Proposal Redacted – |
| o If Confidentiality Form is checked NO, upload the Confidentiality Form, with the box checked. |
| o If Confidentiality Form is filled out identifying portions of the proposal as confidential, upload the Confidentiality Form, along with all documents that have information you are looking to redact, with those sections redacted. |
| Vendor Information Forms – Complete the packet and upload, preferably as one pdf file. The Vendor Information Forms include: |
| o Non-Collusion Statement – Both signatures and notary stamp/seal must be visible |
| o Vendor Information Sheet |
| o Business References – Required for responding vendor, as well as any identified sub-contractors. |
| o Exceptions Form – Check the box to indicate No Exceptions, otherwise complete the form to notate all exceptions for consideration. |
| o Subcontractor Information – Check the box to indicate No Subcontracts, otherwise complete one form for each sub-contractor. |
| BidTable – This submission will be your cost proposal which must be uploaded using the template provided. Refer to Section F below for additional guidance. |
| Questionnaire – This submission will supplement your technical proposal response and must be uploaded using the template provided. Refer to associated Instructions for additional guidance. |
| Please note: Minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled. |
| Submission materials must be submitted in the File Type identified in the portal. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated. |
| Excel files provided through the portal manipulated in any way will result in a failed upload. Do not use special formatting, special characters or formulas. |
| D. Submission Deadline – |
| E. Technical Issues – |
| F. BidTable Fields – |
| Below you will find a table of the various columns you are required to complete with instructions on how. For any given row, all columns must be populated. This contract award will be enabled into the State’s eMarketplace shopping platform and this Bi... |
| Acceptable UOM codes. |
File details come from the government source that posted it. Updated .