RFP_GS-10-P-16-LT-C-7001_Port_Angeles_FA_07-28-2016with_review.pdf

GSA Solicitation No. GS-10-P-16-LT-C-7001 PA

Document: DB201A / JAN 2016 (The Solicitation) Pages 1 of 41

Design Build Contract for Project

Port Angeles Federal Building Fire Alarm Replacement

The Solicitation

The General Services Administration (GSA) has a requirement for Design-Build Construction Services for replacement of the fire alarm system at the historic Richard B. Anderson Federal Building located at 138 West 1rst Street in Port Angeles, Washington.

552.219-71 Notice to Offerors of Subcontracting Plan Requirements (MAR 2012)

Although this is a full and open competition procurement, the GSA is committed to assuring that maximum practicable opportunity is provided to small, HUBzone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran small business concerns to participate in the performance of this contract consistent with its efficient performance. Offerors are encouraged to utilize the above types of socio-economic businesses to the fullest extent reasonable (suppliers, subcontractors, distributors, etc.). Please note that the estimated value of this procurement is below the threshold $700,000 ($1,500,000 for construction) required for a small business subcontracting plan identified in FAR 52.219-9, Small Business Subcontracting Plan. However, if an Offeror, other than a small business concern, chooses to submit an offer in excess $700,000 ($1,500,000 for construction), it shall be required to submit a subcontracting plan that demonstrates and represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract..

(The Solicitation) Pages 2 of 41

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee

G. FAR 52.236-27 Site Visit - Construction H. Receipt of Offers

II. Proposals A. Proposal Contents B. Proposal Format

C. Price Proposal D. Technical Proposal E. Other Information to Submit with Proposal F. Requirements for Joint Venture Offerors

III. Solicitation Provisions

A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Bond Requirements H. Contractor Performance Information I. Safeguarding Documents Designated as Sensitive But Unclassified J. Additional Security Requirements

IV. FAR/GSAR Solicitation Provisions

A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition B. FAR 52.216-1 Type of Contract C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction E. FAR 52.233-2 Service of Protest F. Buy American G. Buy American Exceptions H. Small Business Subcontracting Plan I. Project Labor Agreements J. GSAR 552.252-5 Authorized Deviations in Provisions K. FAR 52.252-1 Solicitation Provisions Incorporated by Reference L. GSAR 552.102 Incorporating Provisions and Clauses by Reference

(The Solicitation) Pages 3 of 41

V. Additional Solicitation Provisions and Instructions

A. FAR 52.204-20 Predecessor of Offeror (Jul 2016) B. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal

Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 C. FAR 52.211-3 Availability of Specifications Not Listed in the GSA Index of Federal

Specifications, Standards and Commercial Item Descriptions

D. FAR 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER

THAN CERTIFIED COST OR PRICING DATA (OCT 2010) (ALT IV)

E. FAR 52.222-38 COMPLIANCE WITH VETERANS’ EMPLOYMENT REPORTING REQUIREMENTS

(FEB 2016)

F. 52.227-15 Representation of Limited Rights Data and Restricted Computer Software

(Dec 2007) G. Additional Solicitation Provisions H. Certified Cost or Pricing Data

VI. Method of Award A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness / Price Realism D. Unbalanced Prices E. Total Evaluated Price F. Non-Price Factors G. Evaluation of Joint Venture Offerors

(The Solicitation) Pages 4 of 41

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation sets forth requirements for proposals for a Contract to design and construct the Project described in the Solicitation Documents. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3). The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Standard Form (SF) 1442 – Solicitation Offer and Award

(4) The Agreement

(5) The Statement of Work, Specifications, Drawings, Exhibits, and other

Attachments to the Agreement

I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Keith Keith R. Goodsell

Address: 400 15th Street SW, Auburn, WA 98001-6599 Telephone: (253) 931-7775

Email: Keith.goodsell@gsa.gov

(The Solicitation) Pages 5 of 41

I.D. Pre-Proposal Conference

(1) A pre-proposal conference regarding this Solicitation is scheduled as follows:

Date: 08/10/2016 Time: 11:00 A.M. Pacific Time

Location: 138 W 1st St, Port Angeles, WA 98362

Attendees are to meet with GSA Project Team members are to meet in east side of the Richard B. Anderson Federal Building, located at 138 W 1st St, Port Angeles, WA 98362. Please bring valid government issued photo identification. Attendees will be escorted to the pre-proposal conference/site which will be held at the building. Cameras and taking pictures will be allowed with permission of the tour guide. Do not bring weapons of any form including sharp objects such knives, box cutters, etc. Ensure that you e-mail at list of individuals that your firm will be bringing to the pre-proposal/site visit no later than 3:00 p.m. on 08/02/2016 to Contracting Officer Keith Goodsell at keith.goodsell@gsa.gov and Project Manager Francis “Chip” Champney at francis.champney@gsa.gov. Include name, title, and firm represented. On the day of the visit, contact Contracting Officer Keith Goodsell via cell at (253)350-2951 or Francis “Chip” Champney via cell at (503) 341-3383 regarding any issues regarding attending this conference and visit. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend. To request a reasonable accommodation due to a disability, contact the Contracting Officer as early as possible.

I.E. Estimated Price Range or Budget Amount

The estimated price range for the Project is between $250,000 and $500,000. Offerors are advised that there is no obligation to approach or match the cost limitation in the offer.

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(The Solicitation) Pages 6 of 41

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit - Construction (FEB 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) As noted in Subsection I.D. above a site visit will be held in conjunction with the pre-proposal conference. It is anticipated that there will be only one site visit, as such be prepared.

Prospective Offerors may request for an additional site visit, which will be reviewed by the Contracting Officer to determine if circumstances warrant a second site visit. However, there is no guarantee that such requests will granted, especially if due diligence does not appear to have exercised for the first site visit.

(3) Pre-registration is required for all attendees to the Pre-Proposal Conference/Site Visit.

Prospective Offerors are expected to bring the appropriate team members needed to gather the needed information and observe site conditions to prepare and accurate and reasonable proposal. The Site Visit shall be limited to not more than four (4) representatives from each Offeror. Offerors shall submit a Visit Authorization Request e-mail (VAR) identifying all attendees from their respective team. Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit.

Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors. Submit the VAR to the points of contact listed below. Note: see Section III.B. Requests for Clarification or Interpretation pre-proposal inquiries and questions.

(2) Site visits will be held at the following dates and times:

Date: 08/10/2016 Time: 11:00 P.M. Pacific Time (There will be a lunch break with the site visit resuming at approximately 1:00 p.m.)

For further information about the site visit or access requirements, please contact:

Name: Keith R. Goodsell Address: 400 15th SW, Auburn, WA 98001-6599

Telephone: [253] 931-7775 Email: keith.goodsell@gsa.gov

Name: Francis “Chip” Champney

Address: 400 15th SW, Auburn, WA 98001-6599 Telephone: [253] 931-7910

Email: francis.champney@gsa.gov

(The Solicitation) Pages 7 of 41

I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 11:00 pm local time on the following date and at the following address:

Date: 08/27/2016 at 11:00 a.m. Pacific Time Address: Electronic Proposal submission shall be required via the Federal Business

Opportunities website in direct response to Solicitation. Additionally, Complete Original hard copy proposals, with Original signed SF1442s, cover letters, and proposals guarantees, shall to be submitted not later than 1:00 P.M.

on 08/29/2016 Pacific Time. to GSA/PBS Region, Construction Acquisitions Branch, 400 15th SW, Auburn, WA 98001-6599, Attention: Keith R. Goodsell, Contracting Officer

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the office designated for receipt of offers on or before the date established for receipt of offers.

II. Proposals

II.A. Proposal Contents

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

(1) Price Proposal

(2) Technical Proposal

(3) Representations and Certifications (C301)

(4) Bid Guarantee, using Standard Form 24

(5) Other Documents as Required (see below)

II.B. Proposal Format Offerors are advised that the following proposal preparation instructions are applicable to this Solicitation.

II.B.1 This is an all-electronic solicitation release, including amendments. All documents will be posted on the electronic Federal Business Opportunities (FBO) website at: www.fbo.gov.

Offerors interested in submitting a proposal in response to this Solicitation will be responsible for monitoring this website and the Solicitation link to ensure timely receipt of any amendments or other Solicitation-related information posted therein. Offerors are responsible for downloading all required documents from the FBO websites. Hard copies will not be made available.

Sensitive But Unclassified information, such as drawings will be restricted to those Offerors given explicit access afforded by acknowledgement of and compliance with GSA/PBS Order

3490.2 (submit completed GSA/PBS Order 3490.2 acknowledgement form via e-mail to the Contracting Officer.

II.B.2 This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of the initial and any subsequent proposals or for any costs incurred

VilmaGHanson Highlight

VilmaGHanson Highlight

VilmaGHanson Sticky Note why have a different date and time. I think this could cause confusion.

(The Solicitation) Pages 8 of 41 prior to execution of a formal contract. The Government shall not pay stipends for proposal costs incurred during this Solicitation.

II.B.3 Utilizing the format prescribed below, Offerors are to provide the requested information making every effort to present information clearly and concisely. Offerors shall affix their names and return addresses to the upper left corner of the proposal packages. Each package shall include the RFP number and must be sealed. Submit separate packages for the Price Proposal and Technical Proposal. Each package shall clearly identify the contents. Lengthy narratives containing extraneous information are discouraged. All information shall be submitted in the English language. Proposals that do not follow these Instructions, or otherwise include documentation that is difficult to read/decipher, may result in disqualification or a lower evaluation rating. Price proposals and technical proposals shall be submitted in separate binders in the following format.

VOLUME 1 (PRICE PROPOSAL)

Right inside Cover – Electronic Copy of the Price Proposal

Tab 1: Cover Letter – in accordance with FAR 52.215-1 (Full text included in Solicitation)

(a) The solicitation number;

(b) The name, addresses, telephone and facsimile numbers, and e-mail addresses of the Offeror.

(c) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(d) Names, titles, phone numbers, facsimile numbers, and e-mail addresses of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation,

(e) Written authorization for duplication of proposals for evaluation purposes;

(f) Name, title, and signature of person authorized to sign the proposal

Note: All signatures on documents, originals and copies, must be original signatures in “blue” ink.

Tab 2: Signed original SF-1442 (including acknowledgement of all amendments) Tab 3: Properly signed and executed Proposal Guarantee(s) Tab 4: Completed “Agreement” Tab 5: Completed CSI Level II Breakdowns (TICS tables (Exhibit D)) and Subcontractor quotes Tab 6: Proof of Subcontractor/Supplier Competition or attempted competition Tab 7: Completed Representations and Certifications (Form C301) and addendum Tab 7: Signed and Sealed Letter of Bondability from Surety Tab 8: Signed executed Joint Venture Agreement information (if applicable) Tab 9: Completed and signed GSA Form 527 – Contractor’s Qualifications and Financial Information

Tab 10: Completed Fill-in portions of provisions of the Solicitation, as amended. The specific full text of the provision, with the filled in information should be included only.

(The Solicitation) Pages 9 of 41

Volume 2 (TECHNCIAL PROPOSAL)

Right Inside Cover – Electronic Copy of the Technical Proposal Tab 1: Factor 1 - Relevant Experience:

(a) List of Projects

(b) Subfactor 1(A) - Relevant Construction Experience of the Proposed Builder

(1) Completed Project Experience Forms (Exhibit A)

(c) Subfactor 1(B) - Relevant Design Experience of the Proposed Designer

(1) Completed Project Experience Forms (Exhibit A)

Tab 2: Factor 2 - Technical Approach (Project Management Plan)

(a) Technical Approach narrative

(b) Phasing and coordination approach narrative

(c) Risk assessment/management narrative

(d) Organization Chart

(e) Design and Construction Quality Control Plan

(f) Management Plan

(g) Project schedule Narrative

(h) Preliminary CPM Project Schedule

(i) Fire Alarm System Component information

(j) Subcontracting Plan (if applicable for Large Businesses)

Tab 3: Factor 3 – Technical Competence of Project Team

(a) Key Personnel Resumes (Exhibit C)

(b) Copies of Key Certifications, Licenses, and Awards

(c) Historic Building Experience

Tab 3: Factor 4 – Past Performance

(a) Completed or partially completed DB Reference Questionnaire (Exhibit B)

(b) List of Project Customer Survey Owner Contact Information

II.B.4. Format: Unless otherwise specified, pages shall be 8-1/2x11 inch white paper, with lettered/numbered dividers for each section to correspond with the evaluation factors. Double-sided pages shall be used whenever possible. The schedule may be submitted on larger paper (11x17 inch), but must be either fastened into the proposal or secured inside a pocket envelope.

An electronic copy of each proposal shall be submitted inside a pocket envelope of each of the Original proposals. If abbreviations and acronyms are utilized, the Offeror shall provide a legend or table, with the long form of the words that make up the abbreviations and acronyms (e.g. pdf – portable document format; GSA – United States General Services Administration, etc.).

(a) Schedules shall be submitted in two formats – one version being a single or multiple paged, colored hard copy, single-sided schedule, using 11x17 inch white paper and easily readable to the average naked eye without magnification; and the second version in an electronic format that can be uploaded into, and is fully compatible with, Microsoft Office Project 2007® (with Service Pack 3). The elements of the schedule shall be able to be copied and manipulated for analysis by the Government (e.g. no locked or protected cells, worksheets, etc.).

(b) Pricing information shall be provided in three formats – one being a hard copy double-sided version using 8.5x11 inch white paper, the second version being electronic in

(The Solicitation) Pages 10 of 41 portable document format (.pdf) viewable with Adobe Reader®, and the third, also being in electronic format that can be uploaded into and is fully compatible with Microsoft Office Excel 2007®. The contents of all cells (e.g. text, numbers, formulas, and symbols, etc.) shall be able to be viewed and copied for manipulation/analysis by the Government (e.g. no protected cells, worksheets, or workbooks).

(c) Other documents with text shall be provided in a format that can be uploaded into and is fully compatible with Microsoft Office Word 2007®. All text shall be able to be copied and manipulated for analysis by the Government (e.g. no text images unless it is manufacturer’s product data or logo).

There is no page limitation for Price Proposals. Technical Proposals are limited to 55 double-sided pages (i.e. 60 page of text/information total, excluding copies of certifications, licenses, and pertinent personal awards and Project Schedule and other excluded items listed in the solicitation). The Table of Contents and tabbed dividers shall not be counted as part of the page total. Offerors shall clearly number each page sequentially throughout all sections (i.e.

page numbering shall not re-start within each tabbed divider/proposal section). Any pages in excess of the 30 double-sided page limit specified herein shall not be considered by the Government during evaluation. Proposal text shall be in either Times New Roman, Arial or Courier font, with a minimum font size of 10 point. Proposal submissions must include one (1) original and three (3) copies each of Price and Technical Proposals, contained in 3-ring binders.

The external cover of each Proposal binder shall clearly identify whether it is the “Original” or a “Copy” and shall indicate the Offeror’s name and clearly labeled “Proposal for PORT ANGELES FIRE ALARM REPLACMENT DESIGN-BUILD Solicitation, GS-10-P-16-LT-C-7001 PA.” The information provided in the Proposal shall be easily reproducible by normal black and white photocopying machines, as the Government may need additional copies for analysis.

All signatures on all documents, originals and copies, must be original signatures in “blue” ink.

All Proposal development costs shall be borne by the Offerors, without reimbursement from GSA.

II.C. Price Proposal

(1) Contents The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

(3) The Offeror shall submit a completed copy of the “Agreement” with all fill-in sections completed.

(4) The provision at FAR 52.215-20 Alt IV applies to this Solicitation. Other than certified cost or pricing data shall be in the form of a breakdown by Construction Specification Institute

(The Solicitation) Pages 11 of 41

(CSI) MasterFormat® 2012 to Level 3 (e.g. 01 02 03) for the major tasks of this project for those listed on the Project Schedule submitted for the CLINS listed in the Agreement and SF 1442.

Offerors are required to ensure that the documents are complete, Subcontractor quotes and CSI MasterFormat Level III breakdowns (for both Prime and Subcontractors) are provided in the TICS table. Ensure that costs are properly allocated in the associated CSI MasterFormat® 2012 Level III breakdowns. To ensure consistency in the CSI MasterFormat Level III breakdowns, a blank CSI MasterFormat Tenant Improvement Cost Summary (TICS) Table (Exhibit D) has been included and may be completed to detail the Offeror’s costs for each. You are not responsible to answer the areas referencing square footage. Include in the comments of the breakdowns the types of items that are included per line so that the Government can accurately compare costs. Ensure to include major tasks with project quantities for, labor, material, and equipment required for this project, as well as miscellaneous costs/rates including home office and field overhead, profit, bonds, insurance, and the details and calculations used to develop the Contractor's Daily Rate for Compensable Project Delay.

Subcontractor markup rates should be provided including profit and overhead (copies may be sent directly to the Contracting Officer via e-mail if subcontractor’s are unwilling to share rates with prime contractors).

(a) If overhead rate audits have been conducted, include copies of Defense Contract Auditing Agency or other United States Federal Government Agency audits reports and other documentation which were used to establish current overhead rates. Note: Overhead, profit, and other rates that appear excessive may be considered deficient.

(5) The Offeror shall submit an explanation regarding what efforts have been taken to obtain subcontracting competition from subcontractor, suppliers, and distributors.

(6) The Offeror shall complete and submit the Representations and Certifications form (C301), with all fill-in areas completed (see Section II.E. Other Information to Submit with Proposal)

(7) The Offeror shall submit a signed and sealed Letter of Bondability from an authority Surety or the Attorney in Fact listed in the U.S. Treasury Circular C570. The letter shall state the Surety’s commit to bond the said Offeror for the amounts required for project, and shall be signed and sealed by the Attorney in Fact representing the Surety.

(7) The Offeror (if a joint venture) shall submit an original signed and sealed or notarized copy of the original signed and sealed joint venture agreement in its entirety (see Section II.F.

Requirements for Joint Venture Offerors).

(8) The Offeror shall submit a completed and signed GSA Form 527 – Contractor’s Qualifications and Financial Information (see Section II.E. Other Information to Submit with Proposal).

II.D. Technical Proposal

(1) FACTOR 1 – Relevant Experience

(a) Description: This factor considers the extent of the Offeror’s relevant experience on fire alarm and electrical projects of similar size (building square feet and dollar value), scope and complexity. The Offeror shall submit information on four (4) and six (6) (i.e. half for the Proposed Builder and half for the Proposed Designer), relevant projects of similar

(The Solicitation) Pages 12 of 41 size, scope and complexity. Offerors are advised that any additional projects submitted over the limit specified herein shall not be considered during evaluation.

For each fire alarm and electrical project presented in relation to this factor, the Offeror must explain how the characteristics of the project relate to the characteristics of this project. The similarity to this project is more important than the quantity of projects presented. For each project presented, the Offeror shall submit the following data/information:

1) Project Title

2) Owner and/or Occupants(s)/Tenant(s)

3) Location

4) Description including Gross Square Footage and/or Overall Square Footage

Special Features (i.e. Security System, Historical Considerations, etc.)

5) Contract Award Date

6) Contract Type and Contractor's Responsibilities (Scope of Work)

7) Date of Substantial Completion

8) Date of Final Completion

9) Contract Cost at Award

10) Contract Cost at Completion

11) Original Schedule Completion Time at Contract Award (Calendar Days)

12) Actual Completion Time (Calendar Days)

13) Number of Change Orders

14) Classification (reason) of Changes Orders (Latent Conditions, Owner Instituted, Design Errors & Omissions, etc.)

“Relevant” is defined as fire alarm and electrical projects similar to the project in this solicitation in size (i.e. square feet and dollar value) and which have a logical connection with the requirements of this solicitation by including similar scope elements and which demonstrate equal or greater overall project complexity associated with them.

Specifically, for purposes of this procurement, experience that is considered especially relevant shall include projects with similar facility size – gross square footage between 50,000 square feet - 200,000 square feet, a construction cost of $350,000.00 - $10,000,000.00. Architect/Engineer services performed in nationally registered historic facilities may be of a value starting as low as $20,000.00 and up to the $10,000,000.00.

The following scope and complexity considerations are also relevant: 1) similar building facilities projects; 2) Design-Build/collaborative approach projects; 3) Federal construction projects; 4) technically complex construction projects in occupied buildings;

and 5) Historic Building projects. An explanation of each of the five types of especially relevant experience is as follows:

Similar Building Facilities. For the purpose of this RFP, fire alarm and electrical projects submitted for this area of experience should demonstrate the Team’s relevant experience with building facilities of similar size (square feet and dollar value) to the project in this Solicitation. Examples include, but are not limited, to such buildings as Port of Entry facilities, office buildings, security facilities, warehouses, and multi-use facilities.

Design Build Projects. For the purpose of this Solicitation, fire alarm and electrical projects submitted for this area of experience should show the Team’s experience working with a fire alarm and electrical design firm on relevant Design-Build projects of

(The Solicitation) Pages 13 of 41 similar size (square feet and dollar value) and complexity to the project in this Solicitation. The experience does not need to be with the same Design-Build team as proposed for this project. However, Offerors that demonstrate previous relevant experience with the same Design-Build team members as proposed for this project may be afforded a higher rating.

Federal Building Construction. For the purpose of this Solicitation, fire alarm and electrical projects submitted for this area of experience should demonstrate the Team’s experience on and for relevant federal construction projects of similar size (square feet and dollar value) to the project in this Solicitation, as well as the Team’s knowledge of federal construction contracting procedures.

Occupied Facilities Construction. For the purpose of this Solicitation, fire alarm and electrical projects submitted for this area of experience should demonstrate the Team’s experience constructing relevant projects of similar size (square feet and dollar value) and complexity to the project in this Solicitation in buildings that were occupied during construction. Projects demonstrating work in occupied facilities that required critical phasing and coordination efforts necessary for success may be afforded a higher rating.

NOTE: “Occupied” is defined as construction project work occurring within tenant space without the tenants vacating and/or swinging out of the space during work. Work in vacated space adjacent to occupied space will be considered less relevant. Projects should also demonstrate how any work required in tenant occupied space was coordinated to minimize/eliminate disruption).

Historic Buildings Projects. For the purpose of this Solicitation, fire alarm and electrical projects submitted for this area of experience should demonstrate the Team’s experience on and for relevant construction projects in nationally registered historic buildings, as well as other historic buildings.

Relevant Experience for this project is comprised of two parts, each of which must be submitted separately:

Factor 1(A) Relevant Construction Experience of the Proposed Builder; and Factor 1(B) Relevant Design Experience of the Proposed Designer

(b) Submission Requirements: The minimum submission requirements for this factor (for each sub-factor (i.e. for the Proposed Building and for the Proposed Designer) are defined below.

1) A list of between two (2) and three (3) similar fire alarm and electrical projects shall be submitted for both the proposed designer and between two (2) and three

(3) similar fire alarm and electrical projects for the proposed builder, completed or substantially underway. Only relevant projects at least 75% complete or completed within the past six (6) years from the date proposals are due may be submitted.

Proposals shall clearly state the year of completion or percentage of completion for each project submitted. Offerors shall explain how the information provided is relevant to the proposed acquisition.

2) Narrative summaries of the submitted projects that demonstrate the Offeror’s capabilities, technical expertise, and experience managing complex projects with reference to considerations of timeliness and technical success.

(The Solicitation) Pages 14 of 41

a. Limit the submittal for each fire alarm and electrical project example to one (1) page each using the Project Experience Form attached (Exhibit A). **NOTE: Any pages in excess of the one (1) page per project example limit (excluding back page instructions) will not be considered for evaluation purposes.

b. Include for each project how the project relates to this Solicitation project as well as how the project pertains to the noted area of experience.

c. The Offeror must clearly identify for which, if any, of the four (4) to six (6) especially relevant types of experience area(s) (as defined above under “Description”) each fire alarm and electrical project example pertains for both the proposed builder and the proposed designer (i.e. Project A may qualify and be listed for similar building facilities, design build project, Federal construction and occupied building construction while Project B may qualify and be listed only for similar building facilities and Federal; construction, Historic Building project).

Offerors shall ensure the Project Experience Matrix includes both the projects submitted for the Proposed Builder and the projects submitted for the Proposed Designer.

d. A sample project experience matrix, supported by the information provided on the

Project Experience form (Exhibit A), is as follows:

(c) Standard for Evaluation: Evaluation of this factor will be an objective assessment of the quality of experience demonstrated. If the Offeror materially misrepresents information relating to its experience, the Contracting Officer may reject the proposal.

1. Subfactor 1(A) - Relevant Construction Experience of the Proposed Builder

The standard for this factor is met when the offeror’s proposal provides the minimum requirements as described in the Submittal Requirements for this subfactor (e.g.

evidence of two (2) to three (3) successful fire alarm and electrical construction or design-build projects, similar in scope, size and complexity to the project identified in this Solicitation).

In addition to the above minimum requirements, projects which clearly demonstrate that the Design-Build Project Team has previously successfully worked together, may receive a higher rating. Additionally, projects submitted that demonstrate a higher degree of relevant experience may also receive a higher rating.

2. Subfactor 1(B) - Relevant Design Experience of the Proposed Designer

SAMPLE PROJECT EXPERIENCE MATRIX

PROJECT

TITLE

SIMILAR

BUILDING

FACILITIES

DESIGN-

BUILD

PROJECTS

FEDERAL

CONSTRUCTION

OCCUPIED

BUILDING

CONSTRUCTION

HISTORIC

BUILDING

PROJECTS

PROJECT A

PROJECT B

PROJECT C

(The Solicitation) Pages 15 of 41

The standard for this factor is met when the offeror’s proposal provides the minimum requirements as described in the Submittal Requirements for this subfactor (e.g.

evidence of two (2) to three (3) successful fire alarm and electrical design or design-build projects, similar in scope, size and complexity to the project identified in this Solicitation).

In addition to the above minimum requirements, projects submitted which clearly demonstrate that the Design-Build Project Team has previously successfully worked together, may receive a higher rating. Additionally, projects submitted that demonstrate a higher degree of relevant experience may also receive a higher rating.

(2) FACTOR 2 – Technical Approach (Project Management Plan)

This factor is concerned with the Offeror’s understanding of the project requirements and the management approach. The Offeror shall submit a written plan addressing the following:

(a) Description: This factor is concerned with the Offeror’s understanding of the project requirements and the management/technical approach for all aspects of the project including design, construction, demolition, and completion. Consideration shall be given to the ability of the Offeror to manage project risks, control budget, timeliness, and overall project quality.

(b) Submission Requirements: The Offeror shall submit a written plan addressing the following:

Offerors shall describe their technical approach to managing and delivering a project of the magnitude and complexity of THIS project under budgetary and time constraints. The description shall include a discussion of Offeror’s approach to managing the project to meet or exceed performance criteria, on schedule, and within budget. Offerors should include discussions of how the schedule for the project will be met while, at the same time, managing any changes that may occur. Offerors previous experience in managing to achieve or maintain LEED certification and projects in historical buildings also need be presented. (1 – 4 pages double-sided).

Most importantly, the narrative shall identify the Offeror’s proposed approach for phasing and coordination of construction to minimize impact on the tenant population and fire/life/safety concerns. (Existing fire alarm system must remain fully operational until new system has passed confidence testing by GSA/Authority Having Jurisdiction).

(1 page, may be double sided.)

Note: All contractor personnel requiring access to the facility shall obtain the appropriate entry of duty determination and badges. Escorts are required in Social Security Administration, and possibly within U. S. Customs and Border Protection and Immigration and Customs Enforcement spaces. Potential Offerors are required to identify the estimated number of escort hours that will be needed in their Technical Proposal for the different phases of the project.

Offerors shall identify what they believe are the most significant risks associated with this project. Such risks should include matters that jeopardize performance within budget and schedule limitations, problems created by working on an occupied building

(The Solicitation) Pages 16 of 41 with severely limited site access, and change orders. Offerors shall provide a description of how they propose to manage and mitigate those risks. Offerors shall describe examples of successfully managing similar risks on previous projects. Offerors shall also describe their long-range plans for securing and maintaining the resources necessary to complete the project. Resources discussed should include key labor, availability of personnel having current security clearance, equipment and material. Identify, in terms of dollar value and percentage of total proposed price, the extent of work you will perform as the prime contractor (1 to 2 pages double-sided).

Offerors shall provide an organization chart for their team for this project showing organizational positions – only key personnel names are required. This chart shall show lines of authority within the project team, between the project team and its corporate organizations, and between the project team and the Government. (1 page, may be a double sided page).

Offerors shall provide a Design and Construction Quality Control Plan (QCP) tailored to THIS Project. The QCP shall contain Offeror’s methodology for controlling quality during both design and construction. The Plan shall also demonstrate the Offeror’s understanding of the high level of quality expected and the means by which the Design-Build Contractor will attain the quality throughout both the design and construction portions of the Work, as well as address work in historical zones 1 and 2. (2 – 6 pages may be double sided pages).

Offerors shall provide a Management Plan for the Project that explains how the various team members will work together and the methodology and processes for managing this entire Project. The Plan shall describe the process during design for solving the technical, functional, and constructability issues while maintaining the design intent and obtaining approvals. The Plan shall discuss the method of coordination with GSA. The Plan shall refer to the use of schedules and cost control systems. The Plan shall also discuss how the Offeror will ensure that Government approvals are received for this Project in a timely manner so that the completion date of the construction is not delayed. (1 – 2 pages, maybe double sided pages).

The Offeror shall provide a Preliminary Project Schedule narrative (1 – 3 pages, may be double sided pages) and shall address major milestones in the schedule and key points and issues that need to be addressed.

The Offeror shall provide a comprehensive and fully developed Critical Path Method (CPM) project schedule (with a minimum of 25 activities in the CPM network and no page limit). The proposed schedule will run from the contract award date, bonds/insurance/security clearances, initial NTP, design phases, submittals, material ordering/lead time, demolition, construction, quality assurance reviews, key project meetings, acceptance testing, substantial completion, punch list item completion, warranty, retesting, closeout, etc. The network logic shall be linked, and the logic shall show the general management approach to designing and constructing and commissioning of the systems related to the Project. Float time between activities shall be calculated and identified.

a. Within each construction activity's time bar, indicate estimated completion percentages in not more than 10 percent increments and, as work progresses, place marks in the bars to indicate actual completion percentages.

(The Solicitation) Pages 17 of 41

b. Phasing: Arrange schedule to show how sequence of work is affected by requirements for phased completion, work by separate contractors, work by Government, Government-furnished items, coordination with existing work, limitations of continued occupancies, non-interruptible services, partial completion for occupancy, site restrictions, provisions for future work, seasonal variations, environmental control, and similar provisions of the project.

c. Individual Work Stages: Show significant stages for each category or unit of work, including where applicable, but not necessarily limited to, submittals, purchases, mockups, fabrication, sample testing, deliveries, installation, testing, adjusting, curing, start-up and placement into final use and operation.

Offeror shall identify what make, model and type of replacement fire alarm system that they plan to utilize for this project, as well as devices. The Offeror shall provide manufacturer’s product data that describe equipment key characteristics, equipment benefits (expandability, ease of maintenance, and other features), life cycle information (estimated life of the system, number of years manufacturer’s support before the system components become obsolescent or obsolete) (Limited to 25 pages, maybe double sided).

(Large Businesses only) State the extent of work, including type and percentages;

you plan to subcontract to different sizes and types Large Business, HUBZone, Small Business, Small Disadvantaged Business, Woman Owned Small Business, Veteran Owned Small Business, and Service Disabled Veteran Owned Small Business firms. (1 to 2 pages double sided). Note: includes suppliers, distributors, subcontractors, etc.

(3) FACTOR 3 – Technical Competence: Key Personnel

Key personnel proposed as the Design-Build Team shall demonstrate requisite experience necessary to perform the requisite design and construction services of the fire alarm replacement project in this Solicitation on relevant construction projects of similar size (square feet and dollar value), scope and complexity to the project in this solicitation. See description of “relevant” under II.C.1.

(a) Description: This Factor considers the Key Personnel proposed by the Offeror;

consideration shall be given to the demonstrated experience and qualifications of the proposed staff and how the Offeror proposes to organize the Project Team. Proposed team members shall be evaluated as to qualifications and experience in all areas necessary to effectively perform the required work. It is expected that the proposed key team members will be the individuals who perform work under this contract. Any changes to the proposed key team members after award MUST be approved in writing by the Contracting Officer and shall only be approved upon demonstration of “equal or better” qualifications when the new individual is compared to the minimum qualifications and experience of this Solicitation as well as the level of qualifications and experience of the original proposed individual.

1. Design Build Manager (DBM) – The DBM shall have a minimum of ten (10) years verifiable experience in the field of construction management and/or inspection of construction projects, as well as demonstrate construction experience in nationally registered historical buildings, as well as demonstrate construction experience in

(The Solicitation) Pages 18 of 41 nationally registered historical buildings (see submittal requirement regarding lack of experience on nationally registered historical building projects). Personnel with direct construction management experience as gained in a project manager or superintendent role in the construction industry may be rated more favorably. A four-year (i.e. B.S., B.A.) degree in Construction Management (or a related field such as Architecture or Engineering) and/or current Industry/ Professional Licensing/ Certifications is preferred (e.g. NICET Fire Alarm Level IV, Registered Fire Protection Engineer, Master Electrician, etc.). Copies of certifications and licensing will be evaluated for validity.

i. The DBM shall have experience in the interdisciplinary management and coordination of the numerous disciplines and trades surrounding Design-Build occupied facility construction projects ($350,000.00 - $10,000,000.00).

ii. The DBM shall have experience with computer based scheduling software, such as Microsoft Project, Primavera, other similar software and have the ability to interpret schedules generated from this system and shall demonstrate experience with whole-project cost/budget control.

iii. The DBM shall demonstrate experience inclusive of knowledge and management of all aspects of design and construction phases within a design build project.

Demonstrated experience managing both the design and construction aspects of design build projects of similar size and technical complexity in occupied facilities.

iv. The DBM may also serve as the Construction Project Manager and/or Fire Alarm System Designer.

2. Construction Project Manager (CPM) – The CPM shall have a minimum of five (5) years’ experience in the field of construction management and/or inspection of construction projects of similar size and scope to that of this project, as well as demonstrate construction experience in nationally registered historical buildings, as well as demonstrate construction experience in nationally registered historical buildings (see submittal requirement regarding lack of experience on nationally registered historical building projects). Personnel with direct construction management experience as gained in a project manager or superintendent role in the construction industry may be rated more favorably. A four-year (i.e. B.S., B.A.)

degree in Construction Management (or a related field such as Architecture or Engineering) and/or current Industry/ Professional Licensing/Certifications is preferred (e.g. NICET Fire Alarm Level II or higher, Registered Fire Protection Engineer, Master Electrician, etc.). Copies of certifications and licensing will be reviewed for validity.

Additionally, the proposed CPM shall demonstrate the following requisite experience:

i. The CPM shall have experience in the interdisciplinary management and coordination of the numerous disciplines and trades surrounding Design-Build occupied facility construction projects ($350,000.00 - $10,000,000.00).

ii. The CPM shall have experience with computer based scheduling software , such as Microsoft Project, Primavera, other similar software and have the ability to interpret schedules generated from this system. In addition to scheduling software, (The Solicitation) Pages 19 of 41 demonstrated experience with electronic project management applications inclusive of various modules such as budget tracking, Schedule of Values (SOV) input, Request for Information (RFI) submittal/response functionality, etc. may be rated more favorably.

iii. The CPM shall have field experience coordinating day-to-day site issues relating to materials, labor, and equipment utilization on government or commercial projects.

Demonstrated experience inclusive of knowledge and management of all aspects of design and construction phases within a design build project, as well as demonstrated experience managing projects of similar size and technical complexity in occupied facilities may be rated more favorably.

3. Fire Alarm System Designer (FAS Designer) - The FAS Designer shall be a current

NICET Fire alarm certified Level IV and/or an active licensed Washington State Fire Protection Engineer. The FAS Designer shall have minimum of seven (7) years of design/construction experience in relevant fields of trade…