CDC_SOW_Equipment_and_Excess_Moves_Metro_IV-Rev_1-17-17.pdf

GSA National Capital Region

Center for Disease Control Furniture and Equipment Relocation

Preamble

The Centers for Disease Control and Prevention (CDC), National Center for Health Statistics (NCHS) in Hyattsville, Maryland, is one of the major operating components under the Department of Health and Human Services. There are approximately 740 Researchers/Scientist that provide research, reporting, and protecting the health of the American people from dangerous health threats and responses.

This Project will consist of moving excess furniture, miscellaneous equipment, fitness equipment, and disposal of specific furniture and equipment to comply with the Federal Government regulation on furniture and equipment under Federal Personal Property Code of Federal Regulations (CFR). The excess furniture and equipment will be delivered to GSA Franconia Warehouse. Additionally, designated fitness equipment under this scope is located on the first floor, and basement shall be relocated to the 4th floor fitness room.

Scope of work

Contractor shall provide all labor, material, equipment, and supervision as required to execute the move and relocation of furniture and equipment consisting of all work set forth above, including without limitation, all items incidental to or reasonably inferable from such work, whether or not expressly shown on the drawings, furniture/equipment inventory list, or expressly set forth in the specifications.

PHASE 1: Fitness Equipment

The move will consist of relocation of designated fitness equipment located on first floor Fitness Center, and basement storage to the fitness rooms located on floor 4 of Metro IV. The remaining exercise/fitness equipment on the 1st floor in the Fitness Center will moved to the Franconia Warehouse as excess. This work will include disassembly and reassembly of specific equipment such as treadmills, ellipticals, and other as needed in order to move equipment in safe manner, prevent damage of such equipment, and building during the move. The contractor will be responsible for ensuring that all equipment moved maintains the existing quality, and operates the same as it did prior to move. The contractor will have access to one elevator from Monday-Friday 6am-6pm in

Metro IV. Weekends can be arranged. Elevator availability will be coordinated through GSA to Building Management. These hours are subject to change.

PHASE 2: Excess Furniture and Misc. Equipment

The move will consist of one, multi day move to consist of excess furniture, miscellaneous equipment, and disposal of selected furniture from Metro IV floors 1, 6, 7 and basement.

The contractor will be responsible for the removal of excess furniture and equipment from Floors 1, 6, 7 and basement of Metro IV commencing immediately upon award. All excess furniture and equipment shall be delivered to GSA Franconia Warehouse.

Furniture items slated for disposal should be delivered to local landfill in lieu of the warehouse. The contractor will have access to one elevator from Monday-Friday 6am- 6pm in Metro IV. Weekends can be arranged. Elevator availability will be coordinated through GSA to Building Management. These hours are subject to change.

Pickup Addresses

Metro IV 3311 Toledo Road Hyattsville, MD 20782-2064

Delivery Address

GSA Franconia Warehouse 6808 Loisdale Rd Building A Suite 1 Springfield, VA 22150 Contact: Marlo Williams: 202-680-3549 Craig Ross 703-928-5294 or Carlton Lawrence 703-605-9317

1. Relocate equipment designated in RFP within the Metro IV facility to GSA Warehouse Loading Dock. Hours of Operation: 7am thru 2pm, Monday thru Friday.

2. Provide control of all contents/equipment’s on Skids to be transferred to GSA Warehouse-Personal Property Management Division (FAS) at the designated location.

3. Special handling of equipment as described in RFP documents (If applicable)

5. Contractor Support for relocation of equipment in accordance to Manufacturers specifications to avoid warranty.

6. Contractor will participate in Property Manager de-commissioning plan and validate.

7. Per the RFP this project is a GSA-FAS/PBS and CDC designated project and all work performed on must be in accordance with all Federal, State, City/County rules and industry guidelines.

8. Contractor will follow all Federal Rules as well as Owner and Property Management Safety Policies, Procedures, and of such Programs.

9. Include certificate of insurance at Property Management Standard for all equipment during move.

Additional GSA Franconia Warehouse Requirements

A. Responsibility of the Driver and Personnel:

i. The driver and assistant(s) must have a valid photo identification to gain entrance into the facility (Franconia Gate) and will be required to check-in upon entering the PPC.

ii. Chock blocks must be placed in the front of the rear tire of the vehicle being unloaded. Personnel driving a tractor with a trailer must have trucks parked at an” L” or tractor has to be disengaged from trailer when parked at a dock.

iii. Personnel must move furniture off the truck and onto the dock leveler and placed on a pallet. Furniture needs to be sorted, i.e.

wood items with wood items and metal items with metal items or as directed by the warehouse specialist working on the dock.

iv. Furniture must be free of materials and trash

v. Items on a pallet should be in upright position.

vi. File cabinets must be unlocked and cleared of all documents. If file cabinets have keys, please tape the keys to the inside of the top drawer

vii. All classified materials, files and trash should be removed from safes and the combination should be reset to factory settings (50-25-50) normally

viii. Safes and file cabinets that cannot be opened and containing files and debris will not be accepted and will be returned to Customer Agency.

Period of Performance

60 Days from award. – Actual move dates to be determined. All furniture and equipment for excess/disposal shall be removed from Metro IV no less than 5-10 working days from start commencement. Warehouse delivery availability may require storage of excess until deliveries can be completed. It is expected that storage requirement shall not exceed 2 months.

Exclusions

The work specifically excludes:

1. Refurbishing any Rooms of Structural, Architectural, Mechanical or Electrical defects as a result of the removal of equipment. (i.e. painting, Concrete, Epoxy, Ceiling,)

3. Refurbishment and repairs of area’s effected by moves.

3. Lockout and Guarding of mechanical, electrical and/or plumbing

4. Eye Wash Stations

5. Building Owned Equipment’s

DETAILED EQUIPMENT REMOVAL AND RELOCATION SCOPE OF WORK

A. General Requirements:

Contractor shall be responsible for the complete removal and relocation of the furniture and equipment . Operations at all Owner facilities must remain running at all times during the execution of equipment removal and relocation. Any activity that will affect Facility or Agency operations must be discussed with Lessor and GSA Property Manager(s) at least (24) weeks in advance.

1. Provide skids suitable for packing and shipping at the site for Packing the contents of storage cabinets, desks, file cabinets, equipment etc. that are scheduled to be relocated. Provide packing materials for sensitive or breakable equipment. Contractor will pack skids. Coordinate the size, number and schedule of skids with the FAS Personal Property Management Team, or Designee at the site. Provide the loading, transport and unloading of these containers to the areas at the relocation site designated by this RFP.

2. Dismantle, package and transport the identified equipment, furnishings and Accessories, including those listed as in storage, to the designated site.

3. Contractor shall be responsible for ensuring that all equipment maintains the existing quality of functionality after relocation.

4. The contractor will be required to remove equipment and furniture as stated within the inventory list.

5. Systems furniture workstations, file cabinets and other office furniture identified in the walk through and the inventory list will be dismantled, and moved by Contractor.

B. Equipment Removal

1. Equipment removal operations that will interfere with the Facilities operations or Tenant of such facilities, including the shutting down of mechanical and electrical services shall be scheduled with the Property Manager and Project Managers to cause a minimum amount of interruption.

2. Perform all equipment removal operations in accordance with the project sequencing, scheduling and phasing requirements as defined in the documents.

3. Prior to actual removal operations, Contractor shall inspect each piece to be relocated and verify utility disconnection requirements, move paths and alterations to existing facilities required to execute the removal and relocation.

4. Tag all control wiring and connections to control equipment as it is disconnected to ensure proper re-installation.

5. Remove all anchoring devices from equipment as required. Provide new anchors rails or other assemblies if removal and for reuse.

C. Equipment Relocation

1. Disassemble equipment as required to transport to new location. Label all components as necessary for reassembly. Follow any special packing or move instructions indicated or as instructed by the Owner.

2. Stage equipment for transport at each site using paths and locations approved by the Property Manager and/or Project Manager.

3. Provide building protection required to walls, doors, elevator jams, floor slabs or other building elements during the movement of the equipment to prevent damage to the existing building and its systems. Floor and wall protection will be provide in areas to include lobby areas and hallways of travel on first floor from fitness room, training rooms, and hall way to loading dock area. For work performed during the work week, floor protections shall be removed and the end of each day, and re-installed prior to commencement of move activities. Repair any damage caused by move operations to existing building elements and systems.

D. Performance of work

1. Contractor shall follow all best-accepted trade practices and industry standards.

2. The contractor shall take all necessary precautions to protect surrounding areas and government property from damage.

3. The contractor shall be responsible for compensating, and or repairing (or replacing), at their own cost, any areas or items damaged as a result of the performance of his work.

E. WORKING HOURS:

Deliveries to the facility and entry into the loading dock will be coordinated by GSA with

Lessor and CDC.

F. Security Requirements

In order to facilitate and support project completion dates, exceptions to CDC's Physical Access to CDC Facilities Policies have been approved and incorporated into the procedures outlines below. These procedures are only applicable for this project.

For Contractors working on the contract less than 8 total days:

1) Fingerprinting or other fitness determination paperwork will not be required. The contractor will be issued a paper visitor badge.

2) The contractor will sign in daily at the visitor's register and provide a current approved government identification (e.g., drivers license, passport, military ID) or other photo ID (e.g., student or employment) for identity verification.

3) The contractor-supervisor** will be given an internal badge to escort the other contractors.

**Contractor-Supervisor must comply with the following screening:

1) Fingerprint and other fitness determination paperwork will be required.

a. Contractor-Supervisor must complete OF-306 (Declaration of Federal Employment)

b. Contractor-Supervisor must provide fingerprints to be analyzed by the Office of Personnel Management. Results of fingerprints are provided within 24 hours.

c. Hyattsville, MD's Personnel Security Specialist will review OF-306 and results of fingerprint, adjudicate issues when warranted, and clear the contractor for access when a favorable fitness determination is rendered.

d. The Contractor-Supervisor will be processed for an internal badge for physical access.

For Non-U.S. Citizens working on the contract

a. All Non-U.S. citizens must be approved through Visitor Management System (VMS) prior to beginning work.

b. Upon approval, Non-U.S. citizens will be processed utilizing the below guidance.

1) Fingerprint and other fitness will be required.

a. Contractor must complete Security Questionnaire (SF-85) for NACI.

b. Contractor must complete OF-306 (Declaration of Federal Employment)

c. Contractor must provide fingerprints to be analyzed by the Office of Personnel Management. Results of fingerprints are provided within 24 hours.

d. Hyattsville, MD's Personnel Security Specialist will review the questionnaire, OF-306 and results of fingerprint, adjudicate issues when warranted, and clear the contractor for access when a favorable fitness determination is rendered.

e. The contractor will be processed for a PIV (Smart Card) badge for physical access.

Building Access

It is solely the responsibility of the selected contractor to become familiar with the facilities contractor access policies and procedures. Information on this issue can be obtained from the Property Managers Office at

Transwestern 7375 Executive Place, Suite 170, Lanham, MD 20706 Contact:

Loraine Johnson, Property Manager, Management Services Direct: 301-352-0700 Transwestern.com

The contractor is responsible for coordinating with the GSA Project Manager’s for access to the loading dock and/or temporary passes for all employees reporting to the site. The awarded contractor must find parking outside the building. The loading dock can only be used for loading and unloading materials.

All Quotes shall include a copy of the company’s certificate of insurance as specified within this scope.

Inventory: All contractors offering quotes on this project are hereby instructed to utilize inventory indicated on following page as well information gathered during their site visits.

INVENTORY OF FITNESS EQUIPMENT, AND EXCESS FURNITURE, AND VARIOUS

EQUIPMENT.

The following inventory represents a best count of fitness equipment, excess furniture, equipment, and other items to be moved, or disposed of as described in other areas of this scope: The contractor shall provide an inventory list of items packed in each truck for delivery to the Franconia Warehouse to supplement the form SF120.

Fitness Equipment for Relocation to 4th Floor Fitness

2 Treadmills

3 Elliptical (1 in basement)

3 Stationary Bikes

3 Weight Racks to include weights

2 Flat Benches, 1 Incline bench

Multiple miscellaneous to include Yoga Balls w/ PVC tube racks, mats, weight balls and racks, step platforms, and other to include boxed equipment in basement.

Excess Fitness Equipment to deliver to warehouse:

2 Elipticals

2 Treadmills

1 Row Machine

10 Weight Machines: Include 2 Universal Machines

1+ Weight Racks with weights

Other Miscelaneous

Excess Furniture to deliver to warehouse: (Sizes indicated may vary)

136+/- Desks (Cased Goods 3’x6’ Typical)

96+/- L Shaped Desks (Cased Goods 3’x6’ Primary Desk)

19 +/- U Shaped Desks (Cased Goods)

60+/- Desktop Hutches (Cased Goods)

10+/- Office Amoire (30 x30 x60 Cased Goods)

28+/- Credneza (Cased Goods)

260+/- Bookcase (Cased Goods)

80+/- Miscellaneous Furniture

190+/- Wide File Cabinets

90+/- Miscellaneous File Cabinets

17 Miscellaneous Tall Metal Cabinets

40+/- Tables (Folding)

45+/- Wood Round Tables (Some square, some other material)

6 Small wood conference tables

1 - 6 Piece Large Conference Room Table (6’x18’)

1 Moveable Files System (2 deep, 6 wide Metal 15”x36” units)

3 - 5 Module Training Desks with 6 Power Poles

1+ Couch

450 +/- Chairs (80-90% Rolling Desk, 10-20% Stack or other)

2 Kardax Lektriever (8’ Tall x 8’ Wide) Vertical Carousel Storage Units

(Disassembly Likely)

Excess Equipment to deliver to warehouse:

1 24x36 Box + 3 Bins Keyboard Trays

8 + Refrigerator/Freezer

11 + Microwaves

Excess for disposal:

1+ Box 1+ Bin Monitor Stands

3 + Armchairs

2+ Couches

9+ Wood Mail Bins/Furniture

28+ Miscellaneous Wood Cabinet/Furniture

5+ Book cases

30+ Miscellaneous Tables/Desk

7 Black Workstations (Case Goods)

140 Cushion stationary wood or metal legged chairs