Amendment_2_Contractor_Questions_and_Responses.pdf

SA-7B GPS – Phase 2 Solicitation No: GS-11P-15-YM-C-0084 / Amendment No. 2

RFP Changes and Clarifications / Contractor Questions & Responses

Dated May 7, 2015

RFP Changes:

1) Due to a required Government change in schedule, Option 2 – Accelerated Period of Performance to complete the project within 105 days, has been added to the Contract Pricing Form in the C101- Construction Agreement (see attached).

By the Contractor providing a price for a 105 calendar day construction period of performance, the Contractor acknowledges and confirms that the Scope of Work of this Contract CAN be performed within the 105 calendar days unless an exclusion is noted that prevents the completion of ALL work within the accelerated period of performance. This includes any long lead items that may be need to be ordered to ensure timely completion of the project. The Government will strictly enforce the 105 calendar day period of performance and liquidated damages will apply.

2) Language regarding the issuance of both an Administrative NTP and Construction NTP has been added to the C101 – Construction Agreement.

1. In Specification Section 010400-3 1.4 D. Project Coordinator: Provide a full-time Project Coordinator. Will the Project Coordinator be required to be on site at all times during Construction. Please advise.

Response: Yes. In order to be successful it is presumed that the General Contractor will have full time on-site representation in accordance with the requirements laid out in this specification section.

2. In specification Section 051200-2 1.7 Quality Assurance A & B states that the Fabricator and Installer must participate in the AISC Quality Certification Program. Since this requirement severely limits competition and may have a tendency to drive up the price, can this requirement be waived and changed to the Fabricator and Installed must adhere to the standards, practices and requirements of the AISC program. Please advise.

Response: The AISC Quality Certification Program is not required for a job of this size.

3. Will any follow up site visits be allowed before the bid due date?

Response: No, there will not be an additional site visit for this project.

RFP Changes and Clarifications /

4. Is this project restricted to US Citizens only?

Response: Yes, US Citizens who can pass an NCIC background check are allowed to work on the project. For the Task portion, Cleared US Citizens will be required.

5. Does this project require monitors or escorts? If so, does the USG bear the monitor costs?

Response: Yes and yes. The contractor will be required to coordinate with the USG in requesting & scheduling UPOs, Escorts, and CSTs based on the number of staff on-site and locations the contractor will be working. Costs will be borne by the USG but in the event the contractor provides incorrect information, does a poor job scheduling work, or a poor job coordinating with the USG the contractor may be back charged the costs of the wasted resources. 1 UPO for access control and 1 Escort for this project only.

6. Does this project require permits and inspections by the local authorities? If so, will the

USG also conduct inspections?

Response: Yes the project will require building permits from Fairfax County. The USG will submit for the building permits and pay all associated fees but the trade contractors will need to submit for trade permits in accordance with local regulations. Fairfax County will conduct inspections as is typical of any construction project located in Fairfax County. They are considered the Authority Housing Jurisdiction for this project. The USG and their representatives will also periodically conduct inspections as needed to assure the necessary level of quality and contract compliance is being provided. The project will require building permits and inspection from Fairfax County.

7. Will the USG be responsible for all water fixture ‘tap’ fees?

Response: Yes, The tap fees are permit fees that will be paid during permitting by the government. The contractor is responsible for obtaining trade permits and paying for their associated fees.

8. Will the USG be responsible for any environmental impact fees associated with the generator?

Response: Yes, Environmental impact work is not associated with this project.

There will be no fees for this.

RFP Changes and Clarifications /

9. Is this project tax exempt?

Response: Yes

10. Is on-site parking available at no cost to the Contractor?

Response: Yes but contractor must work around existing USG vehicles in the general vicinity.

11. Will noisy work be permissible during normal working hours?

Response: Yes, but there may be occasional interruptions to noisy work depending on other USG activities. Also the Contractor must perform all work in accordance with Fairfax County noise regulations.

12. Will working outside of normal working hours be permitted?

Response: Yes, but the Contractor must perform all work in accordance with Fairfax County noise regulations. This action shall be identified 1day prior before after-hours work is required.

13. Will the Contractor be permitted to take photographs during construction?

Response: NO

14. Question (018115, 018119) Will the Contractor be responsible for registering and submitting LEED credits to the GBCI?

Response: No, the A/E will perform those duties. The A/E will register the project to LEED online. The contractor is responsible for submitting the construction LEED credits the A/E is responsible for submitting the design credits.

15. Is the bid to be delivered to the 2nd floor of the GSA address on the SF 1442?

Response: Yes, the bids delivery address is 301 7th Street, SW Suite 2021 Washington, DC 20407

16. Additional Security Requirements states: “As a condition of award, the selected (top ranked) contractor must have, at a minimum, a Secret facility security clearance issued in accordance with the National Industrial Security Program Operating Manual.

Designated individuals (Project Manager and Project Superintendent) must also have at a minimum of a Secret personnel security clearance as a condition of award.” If an Offeror does not currently possess a Secret facility clearance at the time of bid submission, but is determined to be the “top ranked” Offeror, will the Government initiate

RFP Changes and Clarifications / the process to Sponsor that firm for the Secret facility clearance? Also, will the Government Sponsor Designated individuals (Project Manager and Project Superintendent) to receive the Secret clearance?

Response: The Contractor and their personnel must possess these clearances prior to award of the project.

17. C201 Page 17, Factor 1 - Experience of the Firm on Similar Projects states: “The total project construction cost at award of the construction contract(s) was at least $5 million.” Would the Government consider reducing this amount to $3M for the first project and $400K for the second project in order to enable more firms to participate? Furthermore, would the government consider allowing multiple projects delivered for the same client within the same time period (similar to simultaneous management of task orders under an IDIQ) in excess of $1M as relevant experience demonstrating the capabilities of the offeror?

Response: Due to the nature of this project and the constricted deadline; the awarded contractor must have experience with One (1) similar project worth $5 million. The contractor is to also have at least One (1) similar project worth $3 million.

18. C201 Page 18, Factor 1 - Experience of the Firm on Similar Projects states “For each project submitted that meets the minimum requirements above, the project must also meet at least four (4) or more of the following additional characteristics: [one of which includes] Project included historic restoration and repair of a building listed or eligible to be listed on the National Register of Historic Places” This project / site does not appear to have any sensitive historic considerations and we ask that the applicability of this be explained or that this form of relevance be removed.

Response: The National Register of Historic Places requirement has been removed from this solicitation.

19. The existing floor is finished with a heavy coat of concrete sealer. Is the Contractor to include the cost to either bead blast, or mechanically remove this sealer prior to installing new floor finishes?

Response: Yes, floor shall be prepared as required for new floor finish as required per the manufacturer’s requirements.

RFP Changes and Clarifications /

20. Do any of the existing CMU walls have grout filled cells? Is any part of the CMU wall strengthened with rebar?

Response: Per the existing drawings, there is no reinforcing in the existing CMU walls, and the only grout filled cells are at the 2 courses (16”) below joist bearing.

21. How thick is the existing concrete slab?

Response: Per the existing drawings, the existing slab on grade is 6” thick and reinforced with 6x6 welded wire mesh.

22. Are there any roof penetrations in this project? If so, who holds the warranty?

Response: No new roof penetrations are required. Existing roof penetrations such as pipe vent shall be re-used per the construction documents.

23. What type and rating of fireproofing is required to match the existing? Is the steel painted or unfinished?

Response: The existing fire rating of the fire separation wall of column line ‘F’ is 2 hours. The existing steel under the existing fire proofing is unknown if it is primed or not.

24. HVAC CONTROLS – 230900 - Is there a preferred or must use controls contractor?

Besides the CITY-MULTI, is there a centralized control system?

Response: There is no existing centralized control system. City Multi is not a preferred or must use control contractor. The supplier of the VRF system will be considered.

25. What is the make and model # of the fire alarm system?

Response: The proposed equipment is Notifier by Honeywell. All fire alarm questions and equipment shall be coordinated with Red Hawk Fire & Security, 301-589-8857. Please reference job #042491-0032.