C201_RFP_GS11P14MKC0066_2.13.15.pdf

GSA Solicitation No. GS-11P-14-MK-C-0066

Document: C201 / Dec 2014 (The Solicitation) Pages 1 of 29

Construction Contract for Potomac Annex Complex- Renovations of Buildings 3&4 for the Department of State

The Solicitation (C201)

552.219-71 Notice to Offerors of Subcontracting Plan Requirements (MAR 2012)

The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $1,500,000 must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

Notice of Commercial Package Carriers

Because of increased security standards, commercial package carriers may experience delays in making deliveries to the address designated for receipt of offers. United States Mail delivered to Government offices in the Washington, DC area is subject to irradiation, significantly delaying deliveries and potentially damaging or defacing mail contents. Offerors should take these facts into consideration when determining how and when to transmit offers to the office designated for receipt.

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit - Construction H. Receipt of Offers

II. Proposals A. Proposal Contents B. Proposal Format C. Price Proposal D. Technical Proposal E. Other Information to Submit with Proposal F. Requirements for Joint Venture Offerors

III. General Provisions A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms

(The Solicitation) Pages 2 of 29

D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified

IV. FAR/GSAR Solicitation Provisions A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition B. FAR 52.216-1 Type of Contract C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction E. FAR 52.233-2 Service of Protest F. Buy American G. Buy American Exceptions H. Small Business Subcontracting Plan I. FAR 52.252-1 Solicitation Provisions Incorporated by Reference

V. Additional Solicitation Provisions and Instructions

VI. Method of Award A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness / Price Realism D. Unbalanced Prices E. Total Evaluated Price F. Non-Price Factors G. Evaluation of Joint Venture Offerors H. List of Attachments

(The Solicitation) Pages 3 of 29

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the Solicitation Documents. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Other Forms Required For Submission with Proposals

(4) Standard Form (SF) 1442 – Solicitation Offer and Award

(5) The Agreement and Attachments to the Agreement

(6) Other Attachments

I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Denise K. Avery-Craft Address: 301 7th Street, SW, Suite 2021, Washington, DC 20407

Telephone: (202) 205-5742 Email: denise.avery-craft@gsa.gov

(2) Contract Specialist

Name: Ching Hung Address: 301 7th Street, SW, Suite 2021, Washington, DC 20407

Telephone: (202) 260-6963 Email: ching.hung@gsa.gov

I.D. Pre-Proposal Conference

(1) A pre-proposal conference regarding this Solicitation is scheduled as follows:

Date: Wednesday, February 25, 2015 Time: 11:00AM to 2:00PM Location: Department of State, Potomac Annex Complex, 2430 E Street, NW, Washington, DC 20520, in the Rotunda of Building 2 mailto:denise.avery-craft@gsa.gov mailto:ching.hung@gsa.gov

(The Solicitation) Pages 4 of 29

(2) I.D.2 Interested parties must notify the Contracting Officer and Contract Specialist for further information about attendance and to confirm location, time, and date. Only those parties who have notified the Contracting Officer and Contract Specialist and provided necessary information in advance of the meeting will be allowed to attend. To request a reasonable accommodation due to a disability, contact the Contracting Officer or Contract Specialist.

(3) I.D.3 Offerors must provide the Contract Specialist, Ching Hung, with the following information to facilitate security pre-screenings in advance of the Pre-Proposal Conference via email.

Pre-screening information must include:

Full Name, Company Name, and Email address.

Information must be provided to the contract specialist no later than:

Friday, February 20, 2015 by 1:00PM at ching.hung@gsa.gov.

I.E. Estimated Price Range

The estimated price range for the Project is between $10 and $14 Million.

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

mailto:ching.hung@gsa.gov

(The Solicitation) Pages 5 of 29

I.G. FAR 52.236-27 Site Visit - Construction (FEB 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation and are in the attached Agreement. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) Site visits will be conducted during the Pre-Proposal Conference on:

Date: Wednesday, February 25, 2015

Time: 11:00AM to 2:00PM.

(3) Pre-registration is required for all attendees to the Pre-Proposal Conference and Site Visit pursuant to the following:

The Site Visit shall be limited to not more than four (4) representatives from each Offeror.

Offerors shall submit a Pre-Registration form for all attendees from their respective team.

Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the Pre-Proposal Conference and Site Visit.

Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors.

I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the solicitation must be received at the following office no later than 2:00 PM local eastern time on the following date and at the following address:

Date:

Time:

Monday, March 16, 2015

2:00 PM (EST)

Address: GSA, Regional Office Building, National Capital Region, 301 7th Street, SW, Washington, DC 20407, Room 2021, FRONT DESK ONLY

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the government installation designated for receipt of offers on or before the date established for receipt of offers.

II. Proposals

II.A. Proposal Contents

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

(1) Price Proposal

(2) Technical Proposal

(3) Representations and Certifications http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375

(The Solicitation) Pages 6 of 29

(4) Bid Guarantee, using Standard Form 24

(5) Subcontracting Plan

(6) GSA Form 527 – Contractor’s Qualification and Financial Information

(7) Other Documents as Required

II.B. Proposal Format

(1) Proprietary Data

All pages of both the technical and price proposals must be reviewed for and marked as proprietary data content, by the Offeror, in strict compliance with FAR 52.215-1 and FAR 3.104-4; a single blanket statement at the front of the proposal is not adequate. Failure to mark every page will subject your technical proposal to public release through Freedom of Information Act requests.

(2) Proposal Arrangement

Each proposal shall consist of two physically separate volumes that have been individually titled and numbered on the exterior of the top covers as stated below.

The required number of each proposal volume is also shown below:

VOLUME VOLUME TITLE COPIES

I Offer, Pricing and related documents Original + 3 II Technical Proposal Original + 3

Please use three ring binders or simple plastic GBC combs or plastic spiral bindings for each proposal.

Do not submit hard cover bound books or wire bindings.

The proposal may not be broken down into separate booklets.

Please label each package with the name and business address of firm, solicitation number, and the contents.

All material submitted shall use:

o Typeface Times New Roman 12 point o 8 1/2” x 11” white paper with one inch margins all around, o Printed double sided in one-and-half (1 1/2) line spacing.

Include technical information in tabbed sections and in the exact order shown; each section tab must protrude beyond the standard page width for ready indexing.

The Technical Proposal shall contain no more than eighty (80) numbered double-sided pages total, inclusive of charts, graphs, exhibits, and any other materials.

Cover page(s), table of contents, section tabs and cover letter do not count against the page limit.

Price Proposal

a) Representations and Certifications

b) Price Form (which is included in The Agreement- Section II.B.)

(The Solicitation) Pages 7 of 29

c) Bid Guarantee, using Standard Form 24

d) GSA Form 527 – Contractor’s Qualification and Financial Information, Certificate of Procurement Integrity, Standard Form LLL

e) Standard Form 1442, (Solicitation, Offer, and Award)

f) Small Business Subcontracting Plan

Technical Proposal

g) Information requested for the non-price factors described in Section II.D.

h) Past Performance Questionnaires (*Questionnaires can be submitted directly to the Offeror, and the Offeror will submit with their proposal, or questionnaires can be submitted directly to the Government.)

II.C. Price Proposal

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

II.D. Technical Proposal

The Technical Proposal shall include the information requested for the non-price factors described below.

Evaluation Factor 1: Experience of the Firm on Projects

Evaluation Factor 2: Past Performance of the Firm on Projects

Evaluation Factor 3: Management Approach

Evaluation Factor 4: Subcontracting Plan

Evaluation Factor 5: Key Personnel Qualifications

The Technical Proposal shall contain no more than eighty (80) numbered double-sided pages total, inclusive of charts, graphs, exhibits, and any other materials. Cover page(s), table of contents, section tabs and cover letter do not count against the page limit.

II.D.1 Evaluation Factor 1: Experience of the Firm on Projects

This factor considers the extent of the Offeror’s experience as a prime contractor in providing construction services.

(The Solicitation) Pages 8 of 29

The Offeror must demonstrate successful experience as a prime General Construction (GC) Contractor responsible for the construction of at least two (2) but no more than five (5) building modernization projects that meet all of the following minimum requirements:

The project was completed within six (6) years prior to the date of issuance of this solicitation (RFP);

The project involved the modernization of building space; and The total project construction cost at award of the construction contract(s) was at least $10 million.

Submitting more than five (5) projects will NOT result in a more favorable evaluation. GSA will only evaluate the first five projects included in the proposal.

For each project submitted that meets the minimum requirements, additional favorable consideration may be given to projects that meet some or all of the following additional characteristics:

1. Project involved construction renovation of office space setting;

2. Site was located in a prominent, major metropolitan downtown area with campus atmosphere in a highly congested traffic area;

3. Project required close coordination with occupant's/owner's security requirements;

4. Project required installation of special security spaces;

5. Project contained installation of:

a) Major mechanical and electrical work.

b) Major tele-communication infrastructure work.

c) Major security and fire safety equipment.

6. Project work on or adjacent to an historic site or structure.

7. Project possessed challenges in staging materials and site access.

8. Project contained installation of decorative landscape and high quality building spaces

9. Project included renovations in an occupied and functioning campus setting.

10. Project included renovations near an occupied and functioning adjacent residential housing area for Senior Level Government Officials.

Projects submitted that possess more of the above additional characteristics may receive a more favorable evaluation.

The Government will not consider predecessor companies, key personnel, or the experience of proposed subcontractors for this evaluation factor. This factor will be evaluated based upon the written response by the Offeror. However, the Government may independently verify (in any manner it chooses) the information for the projects identified.

Submittal Required by Offeror:

The Offeror shall submit the following data and information for each project submitted (not to exceed five (5) pages per project) failure to provide all information below will result in an incomplete submission for that project and may result in a less favorable evaluation:

(a) Project Title/Description

(b) Occupant(s)/Tenant(s)

(c) Location

(d) Date of Contract Award

(The Solicitation) Pages 9 of 29

(e) Date of Substantial Completion

(f) Construction Cost at Award

(g) Construction Cost at Completion

(h) Scheduled Completion Time (days)

(i) Actual Completion Time (days)

(j) Number of Change Orders

(k) Detailed explanation of the scope of each project and how the characteristics of the project relate to the additional characteristics listed in this evaluation factor.

The maximum number of pages for this evaluation factor is 20 pages, inclusive of any pictures, charts, or graphs.

II.D.2 Evaluation Factor 2: Past Performance of Firm on Projects

This factor considers the past performance of the Offeror. The Offeror shall submit references who may be contacted regarding the quality of the Offeror’s past performance on at least two (2) of the projects submitted above under Evaluation Factor 1 - Experience of Firm on Projects criterion. Organization's Past Performance Questionnaire will be provided to references to be completed and sent back to the Government or the questionnaires can be submitted back to the Offeror, and the Offeror will submit completed questionnaires with their proposal to PBS.

This factor will be evaluated based upon the written responses to the Past Performance Questionnaires submitted by the Offeror’s references and by the evaluation of the responses of the references recommended by the Offeror. The Government also reserves the right to use other government data available in its assessment of the Offeror. The quality of the reference information supplied will be considered. In accordance with FAR 15.306, the Offeror will be given the opportunity to respond to adverse past performance information.

This factor considers the extent of the Offeror’s past performance with reference to such aspects as cost, timeliness, and technical success. The Offeror must demonstrate that it has a track record of satisfactory past performance as a prime contractor responsible for the construction of at least two (2) projects submitted under the Experience of Firm on Projects criterion. The Government is seeking to determine whether the Offeror possesses past performance with regards to quality of past performance; timeliness of performance;

performance within budget and customer satisfaction in successfully performing the types of projects submitted above under Evaluation Factor 1- Experience of Firm on Projects.

Submittal Required by Offeror:

The Offeror must submit a Past Performance Questionnaire (PPQ) (included in the solicitation as Attachment 1), completed by the applicable client for each project included in its proposal for Factor 2. Completed PPQs should be submitted with the proposal. Ensure correct phone numbers and email addresses are provided for the client point of contact. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the Offeror is

(The Solicitation) Pages 10 of 29 unable to obtain a completed PPQ from a client for a project before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ which will provide contract and client information for the project. If the client requests, the client may submit a questionnaire directly to the Government’s point of contact, Ching Hung, via email at Ching.hung@gsa.gov prior to proposal closing date. Offerors may resubmit questionnaires previously submitted with other proposals or may obtain an updated/new PPQ from a client for any submission. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPS.

Also include performance recognition documents received within the last 5 years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sourced of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), previously submitted PPQ information, and any other known sources not provided by the Offeror. While the Government may elect to consider data from a variety of sources, the burden of providing detailed, current, accurate, and complete past performance information rests with the Offeror. GSA will not maintain databases of PPQs submitted by Offerors.

II.D.3 Evaluation Factor 3: Management Approach

This factor considers the Offeror’s approach, commitment, and ability to successfully manage and deliver a construction project of the magnitude and complexity of the Potomac Annex project under budgetary and time constraints. The description shall include a discussion of the Offeror's approach to managing the project and meeting the performance criteria on schedule, and within budget.

This factor will be evaluated on how well the Offeror demonstrates its understanding of the work to be performed and the means to successfully complete a project of this magnitude under budgetary and time constraints. The government will evaluate the Offeror's construction schedule, quality control, budget and cost control plan, and management approach.

Submittal Required by Offeror:

A well developed and highly detailed plan that clearly describes how the Offeror will use industry-standard tools and methodologies to successfully manage construction projects in an efficient and effective manner.

A plan that identifies areas of risk in logistics and resource management.

A methodology for managing its subcontractors in order to ensure a smooth working relationship with the occupants of the building.

A detailed management plan that describes how the Offeror will manage the Project that provides for budget and quality control.

A plan that identifies clear lines of communication between the Contractor’s team and the Government, for timely problem identification, mitigation and resolution.

mailto:Ching.hung@gsa.gov

(The Solicitation) Pages 11 of 29

A detailed preliminary construction schedule for the Potomac Annex Buildings 3&4 Project.

Higher ratings may be given for the above submittals that also meet some or all of the following additional characteristics:

A management plan that reflects innovative and creative ideas to include whether it has used the ideas on other projects and how the ideas benefitted the project.

A well thought-out contingency plan that addresses the risks in logistics and resource management.

A successful methodology used by the Offeror in managing its subcontractors on other projects and how this methodology benefitted the projects.

A complete and comprehensive organizational chart of its personnel involved with field activities for this project, including all of the Contractor’s subcontractors and their subcontractors at all tiers. Deviation from this organizational chart at any time will require the contractor to formally submit a substitution request to GSA, who will have final approval of the proposed change in personnel or subcontractor(s).

The maximum number of pages for this evaluation factor is 20 pages, inclusive of any pictures, charts, or graphs.

II.D.4 Evaluation Factor 4: Subcontracting Plan

The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $1,500,000 (for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

Submittal Required by Offeror:

A detailed Subcontracting Plan (applies to large businesses only) with Small, Small Disadvantaged, Women Owned Small, HUB Zone Small, Veteran-Owned Small, and Service-Disabled Veteran-Owned Small Businesses. The plan must demonstrate an understanding of the small business-subcontracting program’s objectives and GSA’s expectations with respect to the program and must include all the information, goals, and assurances required by FAR 52.219-9. Additional consideration will be given to the extent of the participation of Small, Small Disadvantaged, Women Owned Small, HUB Zone Small, Veteran-Owned Small, and Service-Disabled Veteran-Owned Small Businesses that exceeds GSA’s subcontracting goals in IV.H of this RFP. Offerors who are small businesses will receive full credit under this criterion.

The maximum number of pages for this evaluation factor is 10 pages, inclusive of any pictures, charts, or graphs.

(The Solicitation) Pages 12 of 29

II.D.5 Evaluation Factor 5: Key Personnel Qualifications

This factor considers the qualifications and past performance of the Key Personnel and who will have major project responsibilities and/or who will provide unusual or unique capabilities and whose availability is considered critical to the accomplishment of required services. The General Superintendent and Project Manager are considered by the Government to be key personnel.

(1) The Project Manager must have a minimum of 5 years specialized experience as a project manager and have experience with at least one (1) project meeting the criteria, as defined herein.

(2) The General Superintendent must have a minimum of 5 years experience as a general superintendent and have experience with at least one (1) project meeting the criteria as defined in herein.

(3) A Certified Construction Manager (CCM) certification from the CMAA is considered a plus.

This factor will be evaluated on whether the Offeror demonstrates that the Key Personnel have the required qualifications and past performance; how well the Offeror demonstrates the extent of the Key Personnel’s availability; how clearly it demonstrates the availability is adequate for contract performance; a satisfactory record of past performance; whether the Offeror possesses relevant past experience with regards to customer satisfaction; costs, technical success, timely delivery of services; and quality control in successfully performing the types of projects submitted above under the Evaluation Factor 1: Experience of Firm on Projects criterion for this evaluation factor.

For each key personnel, the extent of availability and corporate commitment of that person for the specific position must be clearly shown and adequate for contract performance. The resume or other documentation showing qualifications and experience for each person must clearly indicate if the person is or is not currently employed by the GC and if not employed, what kind of commitment by a subcontractor or offer of employment has been made to assure availability of this person for the project.

Submittal Required by Offeror:

The General Superintendent and Project Manager are considered to be key personnel.

These key persons must be identified by names and titles with proposed specific duties and responsibilities clearly assigned in the proposal. Their experience must be appropriate to the duties and responsibilities with a minimum of 5 years experience performing that role.

The extent to which each of the key personnel identified has had qualifications relevant to his/her role on this project. The extent of availability and corporate commitment of the key personnel is clearly demonstrated and adequate for contract performance.

If more than one person is proposed to be a Program Manager, indicate how the work is to be divided between the different Program Managers.

(The Solicitation) Pages 13 of 29

The Offeror shall submit a resume for each of the key personnel identified under this factor. Resumes shall not exceed an average of two (2) pages for any person.

Resumes should include the length of employment with the proposing firm, relevant project experience, education, licenses, certifications, awards, and other documentation which speaks to the qualifications of each person for the associated position. For each of the projects identified within the resume as meeting the experiential requisites provide the following information:

(a) Project title,

(b) Owner,

(c) Location,

(d) Contract number,

(e) Construction contract award amount,

(f) Construction completion date (Month/Year), and

(g) Key personnel’s position and responsibilities.

If the key personnel has worked on a project submitted under Evaluation Factor 1- Experience of the Firm on Projects), an in-narrative reference to the project and description of the key personnel’s role and responsibilities on that project may be used in lieu of the above information (listed in (a) – (g) above).

The Offeror must submit three (3) Key Personnel Past Performance Questionnaires (PPQ) (included in the solicitation as Attachment 2), completed by the applicable client for each Key Personnel included in its proposal for Factor 5 and that meet the minimum characteristics herein. Completed PPQs should be submitted with the proposal. Ensure correct phone numbers and email addresses are provided for the client point of contact.

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the Offeror is unable to obtain a completed PPQ from a client for a project before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ which will provide contract and client information for the project. If the client requests, the client may submit a questionnaire directly to the Government’s point of contact, Ching Hung, via email at Ching.hung@gsa.gov prior to proposal closing date. Offerors may resubmit questionnaires previously submitted with other proposals or may obtain an updated/new PPQ from a client for any submission.

Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPS.

II.E. Other Information to Submit with Proposal

(1) Representations and Certifications

Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications (formerly in ORCA) in conjunction with required Entity (formerly contractor registration in the Central Contractor Registration (CCR) database) accessed via https://www.sam.gov. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301).

(2) Qualifications of Offerors

Offerors submitting a proposal in response to this Solicitation shall submit with their proposal evidence of their financial responsibility and capacity to perform the Contract. Offerors shall submit this information on GSA Form 527 – Contractor’s Qualifications and Financial https://www.sam.gov/

(The Solicitation) Pages 14 of 29

Information. Where applicable, point of contact, including names and telephone numbers, are required for all contracts listed.

II.F. Requirements for Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of a proposed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

III.A. Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of contract award.

III.B. Requests for Clarification or Interpretation

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but does not warrant that all such requests will be answered within 10 calendar days. Therefore, prospective offerors should make such requests not less than 10 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (www.sba.gov). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

III.D. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will be made available until after award except as provided by FAR 15.503.

http://www.sba.gov/

(The Solicitation) Pages 15 of 29

III.E. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreemenrt. Refer to clauses FAR 52.204-4 requiring double sided printing on recycled paper for all reports and FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out; that all pricing and other numerical data is accurately calculated; and that all copies of the Offer contain the same information.

III.G. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: Each award requiring an evaluation must be registered in CPARS.

The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the http://www.cpars.gov/ http://www.cpars.gov/allapps/cpcbtdlf.htm

(The Solicitation) Pages 16 of 29 contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.H. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

IV. FAR/GSAR Solicitation Provisions

IV.A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition (JAN 04)

(a) Definitions. As used in this provision— “Discussions” are negotiations that occur after establishment of the competitive range that may, at the Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

“In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and

(ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(The Solicitation) Pages 17 of 29

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal.

Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii)(A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(3) It is the only proposal received.

(B) However, a late modification of an otherwise successful proposal that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(iii) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(iv) If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(v) Proposals may be withdrawn by written notice received at any time before award. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision at 52.215-5, Facsimile Proposals. Proposals may be withdrawn in person by an offeror or an authorized representative, if the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal before award.

(4) Unless otherwise specified in the solicitation, the offeror may propose to provide any item or combination of items.

(The Solicitation) Pages 18 of 29

(5) Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in U.S. dollars, unless the provision at FAR 52.225- 17, Evaluation of Foreign Currency Offers, is included in the solicitation.

(6) Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Offerors may submit revised proposals only if requested or allowed by the Contracting Officer.

(8) Proposals may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Offer expiration date. Proposals in response to this solicitation will be valid for the number of days specified on the solicitation cover sheet (unless a different period is proposed by the offeror).

(e) Restriction on disclosure and use of data. Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall—

(1) Mark the title page with the following legend:

This proposal includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in connection with—the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.

(f) Contract award.

(1) The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

(2) The Government may reject any or all proposals if such action is in the Government’s interest.

(3) The Government may waive informalities and minor irregularities in proposals received.

(4) The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered, unless the offeror specifies otherwise in the proposal.

(The Solicitation) Pages 19 of 29

(6) The Government reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the Government’s best interest to do so.

(7) Exchanges with offerors after receipt of a proposal do not constitute a rejection or counteroffer by the Government. (f)(4) The Government intends to evaluate proposals and award a contract after conducting discussions with offerors whose proposals have been determined to…