Section300.doc

SECTION 300

SPECIAL CONDITIONS

I. PROPOSAL PREPARATION

A. Materials Submitted

The Contractor is advised that all submissions and related materials become the property of the Government and will not be returned.

B. Instructions.

1. General:

a. The contents of Volume I and II (as further described herein) constitute the offer made to the Government. Therefore, care must be taken to properly address the requirements set forth in the RFP, and should an offer not manifest its assent to the material terms and conditions of the RFP, the Government may consider such an offer unacceptable.

b. Each proposal shall be clearly and concisely presented in writing (telephonic and telegraphic offers will not be accepted). Include all information required by this solicitation, with pages numbered and logically assembled. Each proposal shall identify the name of the Contractor, date of submission, solicitation number, and other details required by the provision at FAR 52.215‑9 of this RFP.

2. Proposal Format and Content:

a. Proprietary Data: Each and every page of both the technical and price proposals must be reviewed for and marked as to proprietary data content, by the Offeror, in strict compliance with FAR Provision 52.215‑12. Also see FAR 3.104‑4(j)(2). A single blanket statement at the front of the proposal is not adequate. Failure to mark every page will subject your technical proposal to public release through Freedom of Information Act requests.

b. Proposal Arrangement: Each proposal shall consist of two physically separate volumes individually titled and numbered on the exterior of the top covers as stated below. The required number of each proposal volume is also shown below:

VOLUME

VOLUME TITLE

COPIES

I Offer, Pricing and related documents

Original

II

Technical Proposal

Original + 4

c. Do not exceed the above number of volumes. These volumes may not be broken down into separate booklets. Each Offeror responding to this solicitation shall submit a maximum of two packages, with one package containing the Volume I and the other package containing the Volumes II. Please label each package with name and business address of firm, solicitation number, and the contents as to either Volume I or Volume II. Each offeror must deliver both packages to the GSA Bid Room (Room No. 1065) on the first floor of the GSA Regional Office Building, 7th & D Streets, SW, Washington D.C., 20407. Any packages delivered after the established closing date and time for receipt of offers will not be considered. Note that offerors are cautioned to provide sufficient time for persons delivering an offer to clear through the building's security system, necessary to access the Bid Room.

d. Price Proposal (Volume I) Contents (per copy): Enter original signatures (dark blue ink) on all documents signed. Be sure that all information is correct and accurate. Protruding tabs must be used to separate each section/form(s). The offeror must include:

Tab 1- three (3) Standard Form 1442 (Solicitation, Offer and Award) which contains both the Tax and DUNS numbers and One (1) Standard Form 24 (Bid Bond).

Tab 2- one (1) copy of the completed pricing sheet; attachments to the pricing sheets from the offeror which detail additional pricing/information may be included, provided they are so identified and do not qualify or form a part of the offer.

Tab 3- one (1) set of GSA Form 527 (Contractor’s Qualifications and Financial Data), one (1) Organizational Conflicts of Interest Disclosure Certificate and one (1) SFLLL (Lobbying Disclosure).

e. Technical Proposal (Volume II) Contents (per copy): Include the following technical information in the exact order shown; each section Tab must protrude beyond the standard page width for ready indexing. Do not discuss any pricing matters in this volume. Do not combine or repeat data for one Tab with that of any other Tabs, or change the order in which subject items are set forth in these instructions, when preparing your proposal. See Section M of this RFP for the relative importance of each evaluation factor. For the Technical Proposal, please try to stay close to the 70 numbered page limit exclusive of the table of contents, charts, exhibits, and any other materials the offeror deems required for each evaluation factor listed herein for which the offeror is addressing.

II. Proposal Instructions - Evaluation Factors. The Technical Proposal must address the following items:

TAB A :

EXPERIENCE

Relative Weight 35%

This factor considers the extent of the offeror’s past experience, within the last 10 years, in performing comparable work. Considerations include:

Descriptive contents of the RPF Factor by the Offeror:

(1) The Offeror must demonstrate its past organizational experience as a General Construction (GC) Contractor responsible for the construction of at least two (2) new concrete office or garage projects, completed within the past ten (10) years (from point of completion), each of which is comparable in nature, type, and complexity to the project in this solicitation, and meets the following characteristics:

(a) Construction of a new concrete office or garage including all of the following: site, structural, electrical, mechanical, plumbing and fire protection systems.

(b)

The project met one (1) of the following criteria:

(i) The concrete office or garage was not less than 250,000 gross square feet, or

(ii) The cost at award of the construction contract was more than $15 million for the complete construction contract.

(2) The Offeror may demonstrate its experience as a General Construction (GC) Contractor responsible for the construction of five (5) additional projects, completed within the past ten (10) years, which are also comparable in nature, type, and complexity to the project in this solicitation as defined above.

(3) The Offeror shall submit Data and /Information for each Project (two (2) minimum to seven (7) maximum) presented, in accordance with the following;

(a) Title

(b) Owner

(c) Occupant(s)/Tenant(s)

(d) Location

(e) Description

(f)

GSF

(g) Special Features (Security System, Historical Considerations)

(h) Construction Type

(i) Contract Type

(j) Contractors Responsibilities (Scope of Work)

(k) Date of Award

(l) Date of Substantial Completion

(m) Date of Completion

(n) Construction Cost at Award

(o) Construction Cost at Completion

(p) Schedule Completion Time (days)

(q) Actual Completion Time (days)

(r) Number of Change Orders

(s) Classification (reason) of Change Orders

(t) Contractor’s key personnel assigned full time to the project

(4) Experience of proposed subcontractors must be submitted in the following format:

(a) All Offerors must identify a minimum of two (2) and a maximum of three (3) subcontractors for each of the following trades: Concrete and Electrical.

(b) There will be no substitutions of subcontractors after the selection is made, unless otherwise approved by the CO. The Offeror must demonstrate the subcontractor's experience by listing three (3) projects, completed within the past ten (10) years, which are comparable in nature, type, and complexity to the project in this solicitation.

TAB B.

PAST PERFORMANCE

Relative Weight = 20%

This factor considers the extent of the Offeror’s past performance with reference to such aspects as costs, timeliness, and technical success. Offerors must demonstrate the following:

(1) The Offeror has a track record of satisfactory performance as a General Construction (GC) Contractor responsible for the construction of at least two (2) new concrete office or garage projects, completed within the past ten (10) years from the point of completion.

(2) The Offeror shall submit the following information on at least two (2), but no more than seven (7), submitted projects:

(a) Project title, location, and reference who may be contacted regarding the quality of performance.

(b) Indicate the name, title, company name, current company address, and phone number of each reference.

(c) Offerors are responsible for making sure reference information is accurate.

TAB C:

KEY PERSONNEL

Relative Weight 10%

This factor considers the qualifications of the key personnel proposed by the Offeror to execute the contract requirements for the positions proposed. Offerors must submit resumes of the individuals proposed for the following positions: Contract Executive; Project Manager; General Superintendent; and Quality Control Supervisor.

Considerations include:

(1) Educational background.

(2) Experience on similar projects in a position comparable to that for which they are being proposed.

(3) Certification or professional registration held by the proposed individuals.

(4) Key personnel have previously worked together on similar projects.

TAB D: MANAGEMENT PLAN & SCHEDULE

Relative Weight 20%

This factor considers the plan being proposed by the Offeror to execute the work contained in the contract drawings and specifications. Offerors must submit the proposed total contract duration in calendar days, which shall not exceed 365 calendar days (12 months) from the notice to proceed. The duration proposed by the Offeror, if successful on this procurement, shall become the official time of performance for this contract.

Considerations include submission of a:

(1) detailed logic diagram, arrow - on - arrow, (minimum 200 activities) illustrating the proposed sequencing of work and clearly defining the critical path. Submittals, including shop drawings and samples and long lead time items should be indicated as separate activities;

(2) tabular schedule printout indicating, at a minimum, activity, activity duration and total float; and

(3) narrative management plan describing how the Offeror intends to execute the work in the field. Particular attention should be placed on the sequencing of work and on how the Offeror intends to manage their subcontractors in order to insure a smooth working relationship with the occupants of the building. The Offeror should also discuss their procedures to insure strict quality control relative to both workmanship and materials.

TAB E.

SUBCONTRACTING PLAN

Relative Weight = 5%

An Offeror that is not a small business must submit an acceptable subcontracting plan. A small business-corporate entity whose receipts do not exceed $31.5 million average annual gross revenues for the last three years (and for a joint venture, the revenues of the joint venture participants may not exceed this threshold when combined) need not submit a subcontracting plan; rather, the Offeror will be considered to have met and exceeded the standard of evaluation for this evaluation factor.

Standard for Evaluation: This factor is met when:

The Offeror's subcontracting plan provides for participation by Small Businesses, Small Disadvantaged Businesses, HUBzone Small Business, Small Veteran-Owned Businesses, Small Disabled Veteran-Owned Businesses and Small Women-Owned Business firms in the percentages specified in the RFP. The plan must include all the information, goals, and assurances required by FAR 52.219-9 and GSAM clause 552.219-73, and it should demonstrate an understanding of the small business subcontracting program’s objectives, GSA’s expectations regarding the program, and a formal plan for subcontracting with other responsible firms. If selected for award, the Offeror's subcontracting plan should be ready for approval actions without the need to obtain additional information.

In addition to the narrative and all information required by GSAM clause 552.219-73, Offerors should address, but are not limited to, the following:

Overall Target Participation (OTP)

a) Overall Target Participation (OTP) goals are a summation of all awards to SB, SDB, Hub Zone, Veteran-Owned SB and SWOB concerns at all tiers of the project.

b) The Government will allow the Offeror’s Subcontracting Plan to include OTP for first, second, third, and lower tier subcontracting.

c) There shall be NO double counting of dollar amounts.

d) The denominator used to arrive at the percentage goals for SB, SDB, Hub-Zone SB, Veteran-Owned SB and SWOB must be the total amount subcontracted, and not expressed in a percentage of the total contract amount.

TAB F

APPRENTICESHIP PLAN

Relative Weight = 10%

The Government will evaluate the means by which the Offeror shall promote the growth of skilled craft labor, specifically the contractor's use of a registered apprenticeship program. (As used herein, the term "registered apprenticeship program" is a program that is registered with the United States Department of Labor or State Apprenticeship Council under 29 CFR Part 29.)

The evaluators will review the plans submitted by the Offerors to verify compliance with the RFP requirements. Offerors shall provide an Apprenticeship Plan with a narrative, detailing the following:

1.

Trades to be subcontracted and those to be self-performed.

2.

Percentage of trades (subcontractors) to be awarded to entities using registered apprenticeship programs (If the general contractor is self-performing trades, identify this information as it applies to such trades).

3.

Target number of apprentices to be employed under this contract. Include plan regarding recruitment and training strategies.

4.

New apprenticeship programs to be initiated as a result of this contract.

5.

Safety Training Program. Provide a complete list of specific training courses and requirements to be utilized by the contractor and major trade contractors or subcontractors. Provide for each contractor or subcontractor, the following information regarding any safety training provided for supervision and craft labor employees: (a) how much time approximately does each company devote to safety training?; and (b) what steps are taken to ensure that safety training is conducted in an effective manner?

III. BASIS OF AWARD

A. AWARD. Award will be made to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, technical factors and pricing considered. The "best value continuum, tradeoff process" is the method that will be used to evaluate price and other factors specified in the solicitation, with the goal being to select the proposal that offers the best value to the Government in terms of performance quality and pricing. The objective is to select the proposal that offers the most for the money, without necessarily basing selection on the lowest price (See FAR Part 15).

B. COST OR PRICE EVALUATION. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. However, as the technical ratings become closer, price becomes more important. Cost or price will not be assigned a numerical weight, point score or adjectival rating, but will be evaluated. Price Analysis will be used, as applicable, for comparisons of proposed prices, not only to determine whether they are reasonable, but also to determine the Offeror's understanding of project work that must be performed within the estimated contract budget.

C. COMPETITIVE RANGE. Since the competitive range is determined on the basis of price and other factors, a technically acceptable proposal may be excluded from the competitive range when the Contracting Officer believes that the price is too high and could not be reduced significantly without detracting from its technical acceptability. Similarly, a low priced proposal is not guaranteed inclusion in the competitive range merely by virtue of its low price. If necessary, discussions will be held with each offeror in the competitive range; however, it should be noted that pursuant to the Federal Acquisition Regulation (FAR), Part 15.209(a), the Government has reserved the right to make an award based on initial offers without discussions.

D. EVALUATING FINAL PROPOSALS. Should the Contracting Officer enter into negotiations with Offerors, the Contracting Officer shall request final proposal revisions in accordance with FAR 15.307.

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