Marshalling_RFQ_Final_13-1219.docx

BPA Order ID: B14S47A0010 RFQ: GS10F14LPQ0009

GENERAL SERVICES ADMINISTRATION (GSA)

FEDERAL ACQUISITION SERVICES (FAS)

REQUEST FOR QUOTE: GS10F14LPQ0009

BLANKET PURCHASE ORDER ID: B14S47A0010

SMALL BUSINESS SET-ASIDE

Blanket Purchase Agreement for Vehicle Marshalling Services Region 10 Fleet Services Statement of Work

Locations of Interest Spokane, WA Boise, ID Idaho Falls, ID Medford, OR Fairbanks, AK

Issued: 20 December 2013

Offerors are advised to monitor FedBizOpps (https://www.fbo.gov/) for any amendments in order to receive the most the timely information, especially if submitting a response prior to RFQ Close date

Table of Contents

SECTION I - Letter to Small Businesses

GSA Federal Acquisition Service

Dear Interested Small Businesses:

The U.S. General Services Administration (GSA) seeks contractors who are interested in entering into a Blanket Purchase Agreement (BPA) to provide marshalling support services for government owned vehicles within a 50 mile radius of the following Region 10 areas: Spokane, WA; Medford, OR; Boise, ID, Idaho Falls, ID: and Fairbanks, AK. Multiple contractors are being sought in each location described. This solicitation is being issued via FedBizOps (FBO) on an open market basis. Each selected Contractor will receive an individual Blanket Purchase Order for Marshalling Services in its respective area.

Request for Quote (RFQ) #GS10F14LPQ0009, for BPA Order ID #B14A47A0010 covers a procurement for the following services CLINs: CLIN 0001 Marshalling Services for New, Exchange, or Reassigned Vehicles; CLIN 0002 Transport/Delivery of Marshalled Vehicles; CLIN 0003 Fueling New or Reassigned Vehicles; Sales Preparation, and CLIN 0004 License Plate Removal/Return. The Contractor shall be able to perform all services as described in the Statement of Work (SOW). Exceptions to the requirements shall be clearly identified.

A BPA is a simplified method of filling anticipated repetitive needs for services by establishing “charge accounts’’ with qualified Contractors. A BPA is not a Contract, it is an agreement between the Contractor and the Government establishing the Contractor’s agreement to perform services. There is no requirement for the Contractor to perform, or the Government to place an order, however, should the Contractor agree to perform services, they shall be performed in accordance with the requirements established in the BPA and respective SOW. This BPA will be established to each interested Contractor meeting the Evaluation Criteria in Section II.

Contractors in each location shall be established on a Primary, Secondary and/or Tertiary basis based on the lowest price offers submitted on the attached Pricing Schedule. The lowest priced Offeror shall be the Primary, the second lowest priced Offer shall be secondary, etc. If the Primary Contractor is unavailable to perform services, the government will contact the secondary Contractor, if unavailable, the tertiary Contractor will be contacted. There is a possibility that one or more contractors may not receive any orders at all, depending on the availability of the primary/secondary contractors.

Award of this BPA will be made via a GSA BPA Format for each selected Contractor and will include all requirements as established based on their offer and the SOW.

Contractors are hereby notified NOT to contact Government Personnel regarding this requirement without specific approval of the Contracting Officer.

If you have any questions regarding this solicitation, please contact me at (253) 931-7530. We look forward to receiving your Quote.

Sincerely, Kayleen M. Huggart Contracting Officer, GSA, Region 10, FAS SECTION II - Evaluation Criteria and Evaluation Method

2.1 GENERAL:

This Request for Quotations (RFQ) is being issued as an Open Market competitive solicitation to all eligible small business contractors capable of providing Vehicle Marshalling Services as described in the SOW. The Government expects to receive the best value from selection of multiple contractors capable of services by awarding to Primary, Secondary, Tertiary, etc., basis. Contractors in each location shall be established on a Primary, Secondary and/or Tertiary, etc., based on the lowest priced offers received. The lowest priced Offeror shall be the Primary, the second lowest priced Offer shall be secondary, etc. If the Primary Contractor is unavailable to perform services, the government will contact the secondary Contractor, if unavailable, the tertiary Contractor will be contacted, etc. There is a possibility that one or more contractors may not receive any orders at all, depending on the availability of the primary/secondary/tertiary, etc., contractors.

2.2 EVALUATION CRITERIA:

Technical Capabilities: Evaluations will result in an award determination made based on the Contractor’s ability to answer all questions, relative to the Statement of Work, and determined acceptable by the Government. Acceptable is considered by an affirmative answer or alternate response which the Government determines to be an acceptable alternative. The Contractor shall provide a “Yes” or “No” response to the questions and any necessary explanation. If there are exclusions, the Contractor shall indicate such at the end of the Technical Capabilities Questionnaire, and provide an alternate solution, if available. The Government will determine if an alternative solution is acceptable, and reserves the right to enter into discussions with the Contractor.

The following factors shall be used to evaluate offers:

Availability of services requested Price of services requested The company providing the quote is within the designated area

Price: Each Contractor’s pricing will be reviewed to determine pricing for each line item. The Lowest “Per Car Total” Price will be established based on services identified in the Pricing Schedule in order to determine Primary/Secondary/Tertiary contractors (as needed), using pricing established for each service. Each item will be given a Primary/Secondary/Tertiary rating. Orders will go to the Contractor whose prices are overall lowest based on the majority of the services required for each vehicle, based on pricing established at the BPA level. If the lowest price is equal amongst contractors, the Authorized Ordering Agent shall place an order with the Contractor who has received the least amount of orders.

SECTION III - Instructions to Offerors

3.1 RFQ DUE DATE:

The deadline for submission of Quotes is 12:00 pm PST Friday 3 JAN 2014. Responses shall be received via FBO and/or email to the Contracting Officers: Bounce Quarry (email: bounce.quarry@gsa.gov), and Kayleen Huggart (Kayleen.huggart@gsa.gov).

Please immediately notify the Contracting Officers above, via email, of your intended interest and provide a point of contact with phone number and email address.

3.2 QUESTIONS AND ANSWERS (Q&A):

Questions resulting from the RFQ and SOW shall be submitted to bounce.quarry@gsa.gov and kayleen.huggart@gsa.gov with copy to tim.townsend@gsa.gov no later than is 4:00 PM PST Monday 30 DEC 2013. All questions and Government responses will be submitted to all Contractors expressing interest (see para 3.1 above) via FBO and/or email, if known. Questions and responses shall be incorporated as a part of the SOW upon award.

NOTE: Contractors are advised to NOT contact Government technical POCs, regarding this requirement, without express approval from the Contracting Officer. Doing so may result is disqualification from consideration for award.

3.3 SUBMISSION AND CONTENT OF QUOTES:

Contractors shall complete, sign and return signed and scanned document and completed word document to the Contracting Officers bounce.quarry@gsa.gov and kayleen.huggart@gsa.gov. This document is attached. The Contractor shall provide an a response to each question contained within the attached document with an explanation of how they will provide the services and identify any exclusions, if any. All questions shall be answered and not left blank. If N/A please provide an explanation under “Exceptions” or “Additional Comments” at the end of the Questions.

SECTION IV - Pricing Schedule, Notes, and Clauses Incorporated at the Task Order Level:

The government is seeking discounts to commercial prices based on quantity of services. Please include a copy of your commercial price list for similar services. See attached Pricing Schedule and provide five (5) years of pricing data. The Contractor may establish prices that remain unchanged annually, or adjusted by a percent of each line item annually. The Contractor shall provide a reasonable explanation for the percentage increase, and how the rate was determined based on a Consumer Price Index (www.bls.gov/cpi) or other determination. If the Government determines the annual increase to be exorbitant, the government may enter into negotiations with the Contractor.

Labor rates shall meet the minimum labor rates as identified in the Service Contract Act (SCA) Wage Determination (WD), attached for each specific location, and shall be adjusted on 1 October of each subsequent year, or at the time of any BPA modification, should there be any change in the SCA WD.

SECTION V - Terms and Conditions

5.1 GENERAL

The terms and conditions provided in the Contractor’s BPA shall be accepted by the Contractor. Any misunderstanding or exceptions shall be presented upon submission with Content of Quotes – Technical Capabilities document on the RFQ Due Date.

5.2 INDIVIDUALS AUTHORIZED TO COMMIT THE GOVERNMENT

Only Contracting Officers, acting within the scope of their authority, are empowered to execute this BPA and any modifications on behalf of the Government. The Contracting Officer for this solicitation is Bounce Quarry. Alternate Contracting Officer is Kayleen Huggart. Unless another alternate designated Contracting Officer is identified on this project, no other Government personnel are authorized to:

· Execute modifications

· Act in such a manner as to cause the contractor to believe they have authority to bind the Government; or

· Direct or encourage the contractor to perform work outside the scope of this BPA, which should be subject to a modification.

5.3 SECURITY AND PRIVACY

There are no requirements for the Contractor to obtain Government security requirements, however, all Government vehicles shall be secured on the Contractor’s facility. Unauthorized personnel shall not have any ability to gain access to Government Furnished Equipment or Government Vehicles while in the Contractor’s possession. See SOW for additional information regarding these security requirements.

5.4 INVOICES

The contractor shall provide the FSR an electronic itemized invoice monthly for all marshalling services rendered. The invoice shall show the date of the vehicles marshaled, a complete “REMIT TO” address, the contract number, purchase order number, invoice number, vendor number and a listing of the vehicles marshaled, and in license tag number sequence. The invoice shall include all CLIN services rendered for each vehicle, broken out by contract line item number (e.g., transportation, cleaning, plate removal, etc). GSA will define the electronic file requirements in a comma delimited ASCII format, in a spreadsheet type format (i.e., Microsoft Excel), or other electronic format as directed by the FSR. Concurrently, the contractor should electronically submit the invoice to GSA’s Accounts Payable Branch for payment. The method of electronic submission will be provided by the FSR. The current method is Vendor and Customer Self Service (VCSS) https://vcss.ocfo.gsa.gov. Instructions will be provided upon award.

5.4.1 Creating a Valid Invoice: An invoice shall include the following information:

a. Invoice Date

b. Invoice Number (vendor-generated)

c. ACT/PDN/QP Number described in the agreement

d. Physical remittance address

e. Contractor name

f. Service period (period of performance)

g. Discount terms, if any

5.4.2 Submission of Invoice: All invoices shall be submitted electronically Vendor and Customer Self Service (VCSS) https://vcss.ocfo.gsa.gov for evaluation and payment. Electronic submission via the Finance website is required. Failure to submit thru the website shall result in rejection of the invoice. Hard copy invoices are not accepted and will be rejected. The Contractor shall also submit a copy of the invoice to the Contracting Officer via email, and advise the Contracting Officer when payment has been received. Acceptance will be made by the Contracting Officer after confirmation from the COTR and/or Authorized Ordering Agent’s review and approval.

5.4.3 Invoice Payments: Payment will be made with a properly submitted and approved invoice.

5.5 SUBMISSION OF DELIVERABLES

The Contractor shall submit all required Deliverables, as identified in the SOW.

5.6 COMPLETION OF THE BLANKET PURCHASE AGREEMENT (BPA)

This BPA is considered complete when its stated time period expires, or upon 30 days written notice by the Government or the Contractor if either chooses to discontinue performance of services under this contract.

5.7 CLAUSES

See attached Clauses. Complete any areas within the Provision at 52.212-3(a)-(o) and Clause 52.222-42 which require Contractor completion and submit with your Pricing Schedule and Technical Capabilities.

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