GS-08-P-17-JF-C-0001_BP2_Statement_of_Work_GC_4.05.17.pdf

STATEMENT OF WORK

WALLACE F. BENNETT FEDERAL BUILDING

USDA CONSOLIDATION PROJECT | BID PACKAGE 2

PROJECT IDENTIFICATION:

PROJECT NAME USDA CONSOLIDATION PROJECT | BID PACKAGE 2

SOLICITATION NUMBER GS-08-P-17-JF-C-0001

REGION ROCKY MOUNTAIN REGION 8

DIVISION GSA OFFICE OF DESIGN & CONSTRUCTION

BUILDING NAME WALLACE F. BENNETT FEDERAL BUILDING

BUILDING ADDRESS 125 SOUTH STATE STREET, SALT LAKE CITY, UT

CONTRACTING OFFICER JOAN AMEND

PROJECT MANAGER JASON SIELCKEN, AIA

LAST REVISION 04.05.2017

SCOPE OF WORK | SOLICITATION NUMBER: GS-08-P-17-JF-C-0001

USDA CONSOLIDATION PROJECT | WALLACE F. BENNETT FEDERAL BUILDING

TABLE OF CONTENTS:

PROJECT DESCRIPTION: 3

PROJECT TYPE: 4

REFERENCE MATERIALS: 4

SIGNIFICANT ASPECTS: 5

GENERAL REQUIREMENTS: 6

SCHEDULE MILESTONES: 6

CONTRACTOR TEAM: 7

EXECUTION: 7

ENVIRONMENTAL ISSUES: 8

ENVIRONMENTAL PROCEDURES: 8

SUBMITTALS: 9

EQUIPMENT, MATERIAL STORAGE, PARKING, DELIVERIES, & LAY-DOWN AREAS: 9

WELDING & BURN PERMITS: 9

CONTRACTOR USE OF PREMISES: 9

SANITARY FACILITIES: 10

ELECTRICITY, WATER, & GAS: 10

TELEPHONE: 10

MOTORIZED EQUIPMENT: 10

UTILITY OUTAGES & LOCATES: 10

PROTECTION OF PUBLIC: 11

HOUSEKEEPING 11

MATERIAL REMOVAL 11

DISPOSAL 11

WASTE MANAGEMENT 12

TRANSPORTATION & DELIVERIES 12

CLEANING 12

PROJECT RECORD DRAWINGS 12

SUBSTANTIAL COMPLETION & FINAL INSPECTION 12

ADMINISTRATION: 13

POINTS OF CONTACT: 13

SCHEDULE OF VALUES: 14

CONTRACTOR’S CONSTRUCTION SCHEDULE: 15

SECURITY: 16

REPORTS: 16

PAYMENTS FOR CONSTRUCTION PHASE WORK: 17

CONTRACT MODIFICATIONS & NEGOTIATION OF CHANGES: 17

VALUE ENGINEERING CHANGE PROPOSALS: 17

MEETINGS: 18

PREPARATION FOR OCCUPANCY: 18

OPERATION & MAINTENANCE (O&M) MANUALS: 19

WARRANTIES, GUARANTEES & CERTIFICATES: 19

MATERIAL SAMPLES, ATTIC STOCK & SPARE PARTS: 19

WEEKLY PHOTOGRAPHS: 19

WALL-BREAKING CEREMONY: 20

DEDICATION CEREMONY: 20

CONTRACT FINAL CLOSE-OUT: 20

TRAVEL: 20

1. PROJECT DESCRIPTION:

The General Services Administration (GSA) intends to award a firm-fixed-price General Construction Contract for the Alteration of space within the Wallace F. Bennett Federal Building (FB). The impetus for this project is to support GSA’s mission to reduce private lease space and back-fill vacant space in federal properties. This project will construct approximately 82,000 square feet of office, storage, conference, and specialized space for two USDA Departments: Forest Service Geospatial Technologies Application Center, and the Farm Service Agency Aerial Photography Field Office. In addition, this project will modernize portions of the building’s existing common space including elevator lobbies, corridors, public restrooms, and joint use conference space. The work in the existing FB will be concentrated within portions of the basement, 2nd, 3rd, 5th, 6th, 7th floors, penthouse, and roof. This construction project includes demolition, asbestos abatement, interior tenant improvements, as well as mechanical, electrical, fire notification/suppression, and structural construction to support the modernized spaces.

The Government will be using a brand name product to fulfill a portion of the construction requirements through a subcontract for the brand name product under the General Contractor. The requirements call for a subcontract to DIRTT Environmental Solutions, Ltd. through one of its approved affiliated companies.

The FB is located at 125 South State Street, Salt Lake City, UT. It is an existing multi-tenant professional office building with 8 stories above grade and a partial below grade basement and parking garage. The building is currently occupied by the following federal agencies:

● US Senate

● US Court of Appeals

● USDA Farm Service Agency

● USDA Rural Housing Service

● USDA Food and Nutrition Service

● USDA Natural Resources Conservation Service

● National Oceanic & Atmospheric Administration

● Bureau of Reclamation

● Office of Valuation Services

● US Marshals Service

● Social Security Administration Office of Adjudication and Review

● Office of Apprenticeship

● General Services Administration Public Buildings Service

● Railroad Retirement Board

● Environmental Protection Agency

● Small Business Administration

● HUD Office of the Secretary

● Corporation for National & Community Services

The FB will remain occupied by the above mentioned agencies during demolition/construction.

1.1. PROJECT TYPE:

This is an Alteration project, as further defined in the Facility Standards for the Public Buildings Service.

1.2. REFERENCE MATERIALS:

There are two types of contractual references.

The first group, consists of studies and information prepared specifically for this project:

● Construction Documents

● Specifications

● Hazardous Materials Report

The second group consists of regulations, standards and criteria documents. This includes but is not limited to:

● PBS-P100, Facilities Standards for the Public Buildings Service, current at the time of the award, including all applicable standards, criteria, and guides listed therein.

● GSA Order PBS 3490.1 Management of Sensitive But Unclassified (SBU) building information.

● Federal Acquisition Regulations (FAR)

● General Services Administration Regulations (GSAR)

● Architectural Barriers Act Accessibility Standards (ABAAS) Current Edition

● 2015 International Building Code

● 2015 NFPA 101

● 2015 International Fire Code

● 2015 International Plumbing Code

● 2015 International Energy Conservation Code

● 2015 International Electrical Code

Any conflicts or ambiguities within or among the Reference Materials, or any deviations from requirements contained in the regulations, standards and criteria documents, must be reported to the GSA in writing for determination as to applicability. If a conflict exists, the Contractor shall apply and provide within their proposal the most stringent contractual reference.

1.3. SIGNIFICANT ASPECTS:

● This project is a substantial investment by both GSA and USDA to provide healthy, modern, and efficient workspace for USDA’s employees moving into the federal building from their expiring private lease. It is highly unlikely that there will be any further, significant investment in USDA’s spaces for the term of the lease, 20 years, which is why it is of utmost importance that the Contractor https://www.gsa.gov/portal/mediaId/127494/fileName/P100_2016.action https://www.gsa.gov/portal/mediaId/127494/fileName/P100_2016.action https://www.gsa.gov/portal/mediaId/127494/fileName/P100_2016.action deliver workmanship of the highest quality, to minimize the need for repair or replacement of failing building elements within their suite.

● Schedule is very important. USDA’s current private market lease is ending in January 2019. An extension to that lease would be costly and must be avoided.

USDA and their contractors also require time to set-up the scanning and computing environment prior to occupancy. Phasing and on-time delivery of Early Delivery spaces will be critical to maintain by the Contractor.

● Effective communication and efficient coordination will be essential. Work in an occupied building is challenging, however most challenges can be successfully overcome with proper communication and coordination between all project team members.

● This project shall be executed adjacent to occupied space. The safety and security of building employees is critical. Noise, dust, and disruption must be mitigated.

● This project will involve a thoughtful approach to work sequence in order to maintain egress, safety, security, and continuity of work in adjacent spaces.

● This project will require the abatement of hazardous materials. The building will be fully occupied during construction and special consideration of how and when abatement work occurs will be required, such as night, weekend, or holiday work.

● Removal of demolished materials will require coordination of the freight elevator with GSA. Protection of people, finishes, maintenance of egress, dust control, etc. will be required.

● As a result of this project's delivery time-frame, timely and complete submittals will be necessary.

● The FB is LEED EB Silver. Activities, materials, and waste management shall not negatively impact this achievement.

● USDA, under separate contract, will be utilizing the services of Cherokee Nation Technologies for a portion of the Computing Environment, Tape Library, and Generator Room scope of work. The Contractor shall refer to the Responsibility Matrix in the Project Specifications for a detailed understanding of scope responsibility. Coordination and communication with Cherokee Nation Technologies will be necessary to ensure no one contractor’s work is disrupted or impeded.

● GSA, under separate contract, will be procuring furniture for USDA. Schedule coordination will be required as part of this Contract. The furniture installer will be responsible for delivery and installation, however all parties must communicate and coordinate to ensure no one Contractor’s work is disrupted or impeded. The electrician as part of this Contract will be required to assist in providing power to the installed furniture.

2. GENERAL REQUIREMENTS:

2.1. SCHEDULE MILESTONES:

This contract’s duration is 550 days from Notice to Proceed.

Award | NTP: August 2017 Early Delivery Space Turnover: July 2018 Substantial Completion: November 2018 Full Occupancy: December 2018 Contract Close-Out: January 2019

2.2. CONTRACTOR TEAM:

The Contractor shall provide sufficient staff of project managers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the Contractor’s full time staff shall consist of the following:

● Construction Project Manager

● Construction Superintendent

● Construction Project Engineer

In addition, the contractor shall have immediate access to the following team members when needed or requested by GSA. This shall not be construed as an all inclusive list.

● Corporate Executive

● Quality Control Superintendent

● Safety Program Coordinator

All full time staff shall office on-site. GSA will provide office space to the Contractor. It will be the Contractor’s responsibility to coordinate and install conference media, as well as phone and data services. Refer to the Specifications for detailed information.

2.3. EXECUTION:

● The Contractor shall provide labor, materials, equipment and supervision to perform this project’s scope of work as defined in this document, the construction drawings, and specifications.

● Information technology (IT) infrastructure to be provided to the extent dictated in the drawings and specifications.

● The building is to remain operational during construction. Therefore, the project is to be constructed in phases. The specifications provide a sample phasing plan.

The Contractor shall submit their phasing plan as part of their proposal.

● The Contractor shall provide a cost proposal utilizing the bid form in Attachment A.

If a line item is not available for scope the Contractor believes is necessary to execute the work under this contract, the Contractor shall notify the GSA Contracting Officer immediately.

● The Contractor shall provide separate pricing for each Bid Alternate. Bid Alternates shall be excluded from the base bid pricing, through they are intended to be added to the project if determined by the GSA to be within the allowable budget (See Construction Drawings and Specifications for Bid Alternates)

● The Contractor shall take responsible measures in mitigating noise levels during construction. The Contractor shall notify GSA at least 24 hours prior to any “noisy” demolition activities. Activities which may disrupt building occupants in adjacent offices may need to be completed outside of building office hours.

● All work shall comply with codes and standards application to each type of work through the course of this project, including but not limited to the PBS P-100.

● Contractor is to include all costs associated with environmental abatement and disposal. Refer to Specifications and Construction Documents.

● The Contractor shall maintain a safe and clean worksite throughout this project.

● The Contractor is responsible for obtaining all necessary local, state, and federal permits and license. The Contractor is responsible for payment of all associated fees.

2.4. ENVIRONMENTAL ISSUES:

The building is known to contain both friable and non-friable asbestos. Please reference the Asbestos Inspection Report 2012 and the Asbestos Annual Inspection 2016 files in addition to the Construction Documents and Specification. If the Contractor encounters any suspicious material, i.e. lead paint or asbestos, the Contractor shall bring it to the attention of the GSA Project Manager immediately.

Please refer to the Construction Documents and Specifications for a full description of requirements.

2.5. ENVIRONMENTAL PROCEDURES:

The Contractor shall comply with the GSA Region 8 Sustainability and Environmental Management System (SEMS) procedures that can be found at www.gsa.gov/sems. The following is a list of the categories of environmental procedures inclusive of subcategories under Repair & Alteration (R&A) Construction Contracts that may apply to this Contract.

● Asbestos Management

● Indoor Air Quality (IAQ) Program http://www.gsa.gov/sems

● 90 Day Storage Area-Hazardous Waste Spill Response

● Chemical Storage and Disposal

● Above Ground Fuel Storage Tanks

● Hazardous Waste Management

● Spill and Emergency Response

● Sustainability and HPGB

● Pre-Demolition Inspection

● NEPA

● Stormwater Management

● Construction and Demolition Waste Management

● Recycling and Universal Waste

● Drinking Water-Lead Testing

● Sanitary Sewer Discharge

2.6. SUBMITTALS:

Post electronic submittals as PDF electronic files directly to the GSBS Architect’s Info Exchange Site specifically established for this Project. Allow 15 days for initial review of each submittal. Allow 15 days for review of each resubmittal. Where sequential review of submittals by Architect’s consultants, owner, or other parties indicated, allow 21 days for initial review of each submittal. Refer to the Specifications and Construction Documents for a full description of the requirements.

2.7. EQUIPMENT, MATERIAL STORAGE, PARKING, DELIVERIES, & LAY-DOWN AREAS:

The Contractor shall provide all equipment necessary to deliver the project. The Contractor shall operate all equipment in a safe manner and adhere to all OSHA and GSA standards.

The Contractor is responsible for managing material storage. GSA will provide some on-site storage for the Contractor, however if additional storage is needed, it will be the responsibility of the Contractor to procure and manage off-site storage.

GSA will provide some parking for the Contractor, however if additional parking is needed, it will be the responsibility of the Contractor to procure and manage off-site parking.

GSA will provide space adjacent to the dock for waste and recycling dumpsters. The Contractor shall not impede upon dock space which will be used for building deliveries.

The Contractor may use the dock as well for material delivery, however all deliveries must be coordinated with the GSA Project Manager and GSA Building Manager.

Refer to the Specifications for a full description of requirements.

2.8. WELDING & BURN PERMITS:

Welding and burning permits will be required for this Contract. The Contractor shall notify GSA three (3) business days in advance to start work. The Contractor shall notify the GSA Project Manager and the GSA Building Manager.

2.9. CONTRACTOR USE OF PREMISES:

Throughout the duration of the project, the Contractor will have access to the site during business hours of 6:00am to 6:00pm Monday-Friday, Federal holidays excluded. However, some activities may be found mutually beneficial to perform outside of business hours or on weekends and holidays, such as but not limited to work which requires shut-downs, poses a hazard to building occupants, impacts occupants from performing their day-to-day tasks, etc. All work performed outside of business hours shall be coordinated with GSA.

Refer to the Specifications for the full description of requirements.

2.10. SANITARY FACILITIES:

GSA will allow the Contractor to use designated restrooms within the Federal Building for construction personnel. It is the Contractor’s responsibility to maintain toiletry stock at all times within those designated restrooms. It is the Contractor’s responsibility to clean the designated restrooms daily.

2.11. ELECTRICITY, WATER, & GAS:

GSA will provide connections for electricity, water, and gas during the course of this project. The Contractor is responsible for making connections to the existing systems.

Temporary electrical work shall meet the requirements of NFPA 70, Article 305. When temporary connections are removed, restore existing utility services to their original condition.

2.12. TELEPHONE:

Telephone service is available on-site for the Contractor’s use. The Contractor is responsible for making connections to the existing system. When temporary connections are removed, restore the system to its original condition. If telephone lines are cut, report immediately to the GSA Project Manager and GSA Building Manager as many lines carry fire and security alarms. The Contractor may be held liable for damage.

2.13. MOTORIZED EQUIPMENT:

Motorized equipment within the Federal Building is not allowed. Hand held or wheeled equipment shall be used inside the Federal Building.

2.14. UTILITY OUTAGES & LOCATES:

No utility outages will be approved without the written consent and approval of the project manager. Requests for utility outages (electrical, telephone, gas, water, chilled water, hot water, fire sprinkler system, and fire detection system) must be received 5 calendar days before the outage date. A formal Method of Procedure (MOP) shall accompany any request for utility outages and shall include but is not limited to a step-by-step outline of the contractor’s method for shut-down, measures to ensure safety/security during outage, contacts during outage, and method for restoration of service.

The Contractor shall be responsible for locating all utility lines shown on available drawings and other lines subsequently discovered by the utility locates performed by the contractor.

If utilities are to remain in place, use caution during earthwork operations to avoid impact.

The contractor shall be responsible for any damage to the located utilities if found in the located position, or as indicated on the available drawings.

Refer to the Specifications for the full description of requirements.

2.15. PROTECTION OF PUBLIC:

The building site will continue to be used by tenants. The contractor shall fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry. The contractor shall illuminate barricades and obstructions at night and maintain safe building access and egress for tenants.

The Contractor shall submit a Safety Plan which addresses safety of both occupants and personnel throughout the project.

Refer to the Specifications for the full description of requirements.

2.16. HOUSEKEEPING

The project site shall be kept in a neat, orderly, and safe condition at all times. The contractor shall provide enough containers for collecting construction debris and construction materials to be recycled. The contractor shall wet down dry materials and rubbish to prevent blowing dust and keep volatile wastes in covered containers. Refer to the Specifications for the full description of requirements.

2.17. MATERIAL REMOVAL

The contractor shall provide dumpsters as necessary to handle any demolition or excess materials from the project. The location of these dumpsters will need to be coordinated with the GSA at the start of the project. The contractor shall be responsible for the transportation of the waste material to a landfill as well as the disposal costs. The contractor shall not stockpile demolition debris for more than 48 hours. Refer to the Specifications for the full description of requirements.

2.18. DISPOSAL

Unless otherwise specified, all removed material becomes the property of the contractor and shall be disposed of outside Government facilities and land. The contractor shall dispose of refuse at least monthly, in a legal manner, at a public or private dumping area.

Document and provide to the Contracting Officer the quantity of materials disposed of through recycling and through sanitary landfills (cubic yards or tons as appropriate). Refer to the Specifications for the full description of requirements.

2.19. WASTE MANAGEMENT

The GSA has established that this project shall generate the least amount of waste possible. The contractor shall employ processes which ensure the generation of as little waste as possible and avoid the generation of waste due to over-packaging, error, poor planning/layout, breakage, contamination, damage from weather, etc. Of the inevitable waste that is generated, as many of the waste materials as economically feasible shall be reused, salvaged, or recycled. Waste disposal to a landfill shall be minimized to the greatest extent possible. Refer to the Specifications for the full description of requirements.

2.20. TRANSPORTATION & DELIVERIES

The contractor shall arrange deliveries of materials in accordance with construction schedules; coordinate with the GSA Project Manager and/or GSA Building Manager to avoid conflict with other tenants and other work conditions at the site. The contractor MAY use the loading dock at the building through coordination with GSA. Refer to the Specifications for the full description of requirements.

2.21. CLEANING

Before scheduling the final inspection, the Contractor shall accomplish six items: (1) Remove all tools, equipment, surplus material, and rubbish; (2) Restore or refinish, to original condition, surfaces that are damaged due to the work of this contract; (3) Remove grease, dirt, stains, foreign materials, and labels from finished surfaces; (4) Thoroughly clean building interiors; (5) Pickup all construction debris from the site; and (6) At time of final inspection, project shall be thoroughly cleaned and ready for use. Refer to the Specifications for the full description of requirements.

2.22. PROJECT RECORD DRAWINGS

Maintain one complete full-size set of contract drawings and one full-size set of vendor supplied drawings. Clearly mark changes, deletions, and additions to show actual construction conditions. Show additions in red, deletions in green, and special instructions in blue print. Refer to the Specifications for the full description of requirements.

2.23. SUBSTANTIAL COMPLETION & FINAL INSPECTION

When project, or designated portion of project is complete, request a final inspection. This request must be made in writing to the GSA Project Manager with enough advanced notice for planning a mutual date to meet. This final inspection must be performed far enough in advance to allow for the Contractor to correct deficiencies and omissions prior to scheduled completed. The Contractor must complete all deficiencies and omissions within the Contract Performance Period. Upon receipt of request that project is substantially complete, the Contracting Officer will proceed with the inspection within ten (10) days of receipt of request or will advise the contractor of items that prevent the project from being designated substantially complete. Substantial completion and Final Inspections shall occur at the end of each Construction Phase prior to occupancy. Refer to the Specifications for the full description of requirements.

3. ADMINISTRATION:

3.1. POINTS OF CONTACT:

● GSA PROJECT TEAM | 1 Denver Federal Center, Bldg.41 | Denver | CO:

Joan Amend | Contracting Officer Phone: 303.236.2954 | Cell: 303.990.4048 | Email: joan.amend@gsa.gov Joseph Dorsey | Contracting Specialist Phone: N/A | Cell: 303.907.7293 | Email: joseph.dorsey@gsa.gov Jason Sielcken AIA | Sr. Project Manager | Contracting Officer’s Representative Phone: 303.236.2972 | Cell: 303.358.9806 | Email: jason.sielcken@gsa.gov

● GSA PROPERTY MANAGEMENT | 125 S. State Street, Suite 5207 | SLC | UT Andrew Lenz | Sr. Building Manager Phone: 303.236.1267 | Cell: 801.870.0244 | Email: andrew.lenz@gsa.gov

● DESIGN PROJECT TEAM - UNDER SEPARATE CONTRACT BY GSA:

PROJECT ARCHITECT & CONSTRUCTION MANAGER AS AGENT:

GSBS ARCHITECTS | 375 W. 200 South | SLC | UT Marty Kemsley, AIA | Design Project Manager Phone: 801.521.8600 | Email: mkemsley@gsbsarchitects.com Erin Holcombe | Project Architect | CMa Project Manager Phone: 801.521.8600 | Email: eholcombe@gsbsarchitects.com

STRUCTURAL ENGINEER:

REAVELEY ENGINEERS + ASSOCIATES | 675 E. 500 S., Suite 400 | SLC | UT Phone: 801.486.3883

MECHANICAL ENGINEER:

COLVIN ENGINEERING ASSOCIATES | 244 W. 300 N., Suite 200 | SLC | UT Phone: 801.322.2400

ELECTRICAL ENGINEER:

SPECTRUM ENGINEERS | 324 S. State Street, Suite 400 | SLC | UT Phone: 801.328.5151

FIRE PROTECTION:

PROTECTION CONSULTANTS INC | 1199 S. Main St., Suite 101 | Centerville | UT Phone: 801.295.6070 mailto:joseph.dorsey@gsa.gov mailto:jason.sielcken@gsa.gov mailto:joan.amend@gsa.gov mailto:eholcombe@gsbsarchitects.com mailto:andrew.lenz@gsa.gov mailto:mkemsley@gsbsarchitects.com

HAZARDOUS:

TERRACON | 640 E. Wilmington Ave. | SLC | UT Phone: 801.466.2223

3.2. SCHEDULE OF VALUES:

The Contractor’s schedule of values shall separate core/shell from tenant improvement (TI) costs. TI costs should be further broken down by Tenant Agency, either attributed to Forest Service or Farm Service Agency.

Core/Shell:

● Includes all demolition and abatement activities throughout the building.

● Within Common Spaces (corridors, elevator lobbies, public restrooms, and joint use conference rooms) core/shell shall include all new construction scope in the construction documents divisions of Landscape, Architectural, Structural, Mechanical, Plumbing, Electrical and Fire Protection.

● Core/Shell shall comprise 10% of Computing Environment TI.

Tenant Improvements:

● Within Tenant Spaces (offices, basement storage, computing environment, staging, distribution, tape library, and restrooms within tenant space) TI shall include all new construction scope in the construction documents divisions of Landscape, Architectural, Structural, Mechanical, Plumbing, Electrical and Fire Protection.

Tenant Space associated with Forest Service:

● 7th Floor Office Space

● Basement storage noted FS Storage

● 20% of Computing Environment TI.

Tenant Space associated with Farm Service Agency:

● 6th Floor Office Space

● Basement storage noted FSA Storage

● Basement Tape Library

● Basement Generator Room

● Roof-top mechanical equipment, chases, conduit, etc. to support Scanning, Shipping, Archivist, Film Storage, Central Storage, Repair, and Scanning Prep.

● 70% of Computing Environment TI

General Project Costs:

Within the schedule of values all administrative activities associated with tasks such as Payment & Performance Bond, Submittals, Scheduling, Mobilization, Close-Out

Documentation, etc. shall be distributed between Core/Shell and each agency’s Tenant Improvements based on the percentage of overall contract value each represents.

GSA will work with the Contractor to ensure costs are attributed correctly. More information can be found in the PBS Pricing Desk Guide . Refer to the specifications for all Schedule of Value requirements.

3.3. CONTRACTOR’S CONSTRUCTION SCHEDULE:

The Contractor shall develop and maintain a cost loaded schedule throughout the course of this project. The cost correlation timeline shall indicate planned and actual costs. The Contractor shall submit their schedule within 15 days of notice to proceed. No progress progress payment will be made until the schedule and schedule of values is submitted and approved. At monthly intervals, update the schedule to reflect actual construction progress and activities. A two-week look-ahead schedule shall be provided prior to each weekly progress meeting. Refer to the Specifications for further detail.

3.4. SECURITY:

The Contractor shall submit clearance documents for ALL employees, subcontractors, supervisors, etc. that will be working on the job site within ten (10) calendar days after contract award or ten (10) calendar days prior to any new employee starting work under this contract.

Provide a copy of the cover letter submitting the documents that includes names of all individuals for whom documentation has been submitted.

No employee or subcontract employee will be allowed to perform work under this contract without prior clearance. Employee’s which will not be on-site for more than a total of fifteen (15) working days do not need prior clearance, however they must be escorted at all times within the building by a HSPD badged employee of the Contractor's staff.

Any and all contractor badges must be returned to the Department of Homeland Security, Federal Protective Services. Ensure that when an employee of either the prime contractor or subcontractor completes employment at the Federal Building or when the project is completed in entirety, these badges are returned to GSA as directed by the Contracting Officer.

The Contractor shall also submit a Security Plan for maintaining security of working areas, securing equipment, tools, materials, etc.

https://www.gsa.gov/graphics/pbs/Pricing_Desk_Guide_4th_Edition.pdf

3.5. REPORTS:

● DAILY REPORTS:

Daily reports shall be prepared by the Contractor recording information concerning events at the Project site. Refer to the Specifications for all information to be provided in the daily report.

● MONTHLY REPORTS:

The Contractor shall prepare a monthly construction report to be submitted at the time of the monthly payment applications. Refer to the Specifications for all information to be provided in the monthly report.

● SITE CONDITION REPORTS:

Immediately upon discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Refer to the Specifications for all information to be provided in the site condition report.

Refer to the Specifications for further detail.

3.6. PAYMENTS FOR CONSTRUCTION PHASE WORK:

Progress payments shall be made monthly. The Contractor shall update the construction schedules monthly prior to each payment request. Provide documentation evidencing the cost of work performed included in the payment request based on the cost and resource loaded CPM schedule. Certified payrolls must be provided with each payment application.

Before submitting each payment request, meet with the GSA and GSBS Architects to review the advance copy of the construction progress report. Ensure that GSA and GSBS Architects are in agreement as to the progress of the construction work and the value of work completed. Based upon agreed value of work completed, submit monthly payment request to GSA. The Contractor shall supply a monthly report with each payment request.

Refer to the Specifications for further detail.

3.7. CONTRACT MODIFICATIONS & NEGOTIATION OF CHANGES:

Government negotiations with the Contractor will be conducted by the Contracting Officer and/or the GSA Project Manager. In some cases GSBS Architects will be involved in those negotiations as a consultant to the Government.

In order to avoid delay in approval, the Contractor’s proposal, when FAR 52.243-4 Changes is included in contract, shall be provided in accordance with GSAR 552.243-71, Equitable Adjustments. The proposal shall be accompanied by a complete itemized breakdown of direct costs, markups, and change to the time for completion specified in the contract. The breakdown shall include sufficient detail in accordance with GSAR 552.243-71, Equitable

Adjustments for the General Contractor and for at least the first two tiers of subcontractors involved in the change.

Time extensions associated with contract modifications will be negotiated concurrent with price adjustments and will be approved at the time of the Contracting Officer’s acceptance of the negotiated equitable price adjustment.

Refer to the Specifications and GSA FAR Contract Clauses for further detail.

3.8. VALUE ENGINEERING CHANGE PROPOSALS:

It is the objective of the GSA-PBS Value Engineering Change Proposals (VECP) program to encourage contractors to investigate improved construction methods and materials, submit VECP’s and, upon acceptance, receive fair and reasonable compensation through shared savings.

Refer to the GSA FAR Contract Clauses for further detail.

3.9. MEETINGS:

● PRE-CONSTRUCTION CONFERENCE:

GSA and GSBS Architects will schedule and conduct a preconstruction conference before starting construction within 15 days of the Contract Award.

● PREINSTALLATION CONFERENCES:

Preinstallation conferences shall be conducted at the Project Site before each construction activity when required by the Specifications or required for coordination with other construction. The Contractor shall be responsible for preparing an agenda and recording and issuing meeting minutes.

● PROGRESS MEETINGS:

Progress meetings will be conducted at weekly intervals. The Contractor shall coordinate the dates of meetings with preparation of payment requests. The Contractor shall be responsible for preparing an agenda and recording and issuing meeting minutes.

3.10. PREPARATION FOR OCCUPANCY:

● Coordinate the planning and scheduling of property management training with GSA property management staff and tenant representatives as appropriate, allowing sufficient lead time for GSA to prepare for the training and to ensure that the appropriate personnel shall be available.

● Conduct training of operating staff in optimal operation and maintenance of the delivered facility as required in accordance with the Specifications. The training shall be conducted on-site in the completed and fully operational facility using the actual equipment in place.

● Include any available and suitable video material from manufacturers and suppliers in the training sessions.

● Perform digital video recording of all training sessions. Edit and consolidate all video materials into a set of training videos suitable for use in training and retraining property management staff. Incorporate any manufacturer/supplier video material used in the training sessions. Submit the training video set for approval by GSA.

● Prepare list(s) of equipment inventory and room numbering to match the data structure of the computerized maintenance management system (CMMS).

● Participate with GSA in conducting an inspection and walk-through.

● Obtain written approval (certificate of occupancy) of fire protection and life-safety systems from the authority having jurisdiction (AHJ). Comply with GSA, Region 8, Fire Safety Pre-test process.

● Assist GSA in transferring control of the facility to the property manager, including keys and security/access control responsibility.

3.11. OPERATION & MAINTENANCE (O&M) MANUALS:

Prepare and submit complete and properly organized O&M manuals as required in accordance with Specifications. Provide six hard copy sets and six CD of O&M Manuals to GSA. Tailor Tenant O&M manuals to tenant spaces.

Refer to the Specifications for further detail.

3.12. WARRANTIES, GUARANTEES & CERTIFICATES:

Prepare and submit warranties, guarantees, and certificates to GSA Contracting Officer to ensure that GSA rights and responsibilities are clearly defined. Provide GSA a Warranty Matrix which indicates the equipment/material under warranty, the warranty start date, the warranty end date, and the manufacturer or installer’s name and contact information for warranty claims.

For the general construction warranty, provide GSA a form for filing a warranty claim, contact person responsible for coordinating and resolving warranty claims, and maintain a log of all warranty claims filed including dates submitted and completed. This log shall be provided to the GSA Project Manager and GSA Building Manager upon completion of the one year general construction warranty.

3.13. MATERIAL SAMPLES, ATTIC STOCK & SPARE PARTS:

Refer to the Specifications for the full description of requirements. As a condition for GSA certification of substantial completion, provide an inventory list of all attic stock items to be turned over to GSA at close-out.

3.14. WEEKLY PHOTOGRAPHS:

At intervals during construction, take photographs of project's progress from different points of view, exterior and interior, documenting progress of the work. Take photographs weekly, with timing each month adjusted to coincide with the cutoff date associated with each application for payment. Some photographs shall be taken from the same vantage point at each to best show status of construction and progress since taking previous photographs.

Refer to the Specifications for further detail.

3.15. WALL-BREAKING CEREMONY:

Contractor to coordinate hosting and provide site logistics for a wall-breaking ceremony.

The Contractor shall provide light refreshments, and rental of all necessary tables, chairs, audio, etc. The Contractor shall provide a total of 10 (ten) personalized engraved wall-breaking ceremonial sledgehammer & plaques. Plan and coordinate the ceremony with the government project team. The Contractor shall use a $7,000 allowance for these services.

3.16. DEDICATION CEREMONY:

The contractor shall participate and attend the dedication ceremony. The Contractor is also responsible for the design, purchase, and installation of the building dedication plaques.

10 dedication plaques shall be provided. The plaque shall design and size and information shall be coordinated with GSA Project Manager.

The Contractor will be responsible for purchasing and providing all necessary Dedication Ceremony services. The Contractor shall provide light refreshments, and rental of all necessary tables, chairs, etc. Ceremony planning and coordination shall be done with the government project team. The Contractor shall use a $7,000 allowance for these services.

3.17. CONTRACT FINAL CLOSE-OUT:

● Resolve all remaining punch-list items. Return all government issued security credentials to the GSA Contracting Officer.

● Contractor shall establish a final breakdown of the total contract amount into a core and shell component and TI and security components for each tenant (i.e.

each client billing record).

● Coordinate with GSBS Architects all final record documents.

● Submit release of claims.

Refer to the Specifications for further detail.

3.18. TRAVEL:

Unless otherwise indicated in this statement of work, Construction Documents, or Specifications, the Contractor is responsible for travel costs to support the requirements in the contract documents, including all progress meetings, workshops, reviews, and site visits. The Contractor shall assume all travel shall be within the vicinity of the project site except as specifically indicated otherwise in the Statement of Work.