Sources Sought Announcement - Winter 2011.docx

Sources Sought Total Small Business

Occupational Health Program Services Throughout Colorado, Wyoming, Montana, North Dakota, South Dakota, Utah

The General Services Administration requests information regarding available small businesses to assist with its occupational health program. There are 2 (two) program areas: (1) Industrial Hygiene; and (2) Medical Surveillance. These programs include but are not limited to Asbestos Management, Indoor Air Quality, Drinking Water Quality, and Environmental Assessment, Asbestos Medical Surveillance Management, and Baseline and Exit Physicals for employees. These programs are used to evaluate the environmental risk of each facility and to provide information to contractors hired to do work within the facility and to monitor the health of employees who are expected to have some routine exposure to workplace hazards.

PROPOSALS ARE NOT BEING REQUESTED AND NO CONTRACT AWARD WILL BE MADE. PRICING AND TERMS PRESENTED IN THE RESPONSES TO THE REQUESTED INFORMATION ARE NOT BINDING IN THE EVENT THE GOVERNMENT OPTS TO SOLICIT FOR PROPOSALS AT A LATER DATE.

Summary of Process: Please provide a written response to the Statements of Objectives included herein, describing your firm’s ability to perform the required services. Please include pricing for sample task orders as well as hourly rates and standard costs for items listed in tables (such as laboratory tests). Note: Interested firms may submit information on either one or both program areas. Interested parties may submit information via electronic copy or hard copy by U.S. mail. If sent by U.S. mail, the following information must be on the outside of each sealed envelope 1) Solicitation Title (Occupational Health Program Services), 2) Name of responsible Contract Specialist (Cindy Andersen).

Direct requested information and inquiries to:

Contract Specialist: Cindy Andersen Delivery Address: Denver Federal Center Building 41, Room 275 Denver, CO 80225 Phone number: (303) 236-8000 x2258

ALL SUBMISSIONS ARE DUE by 12:00PM local time on Friday, April 1, 2011.

Statements of Objectives for each of the program areas follow. Several items referenced within the Statements of Objectives are included separately as attachments to the Federal Business Opportunity posting.

GENERAL SERVICES ADMINISTRATION

STATEMENT OF OBJECTIVES

For

OSH AND INDUSTRIAL HYGIENE SERVICES

1. PURPOSE

1.1 The purpose of this procurement is to obtain Occupational Health and Safety (OSH) and Industrial Hygiene (IH) support services for Federal government facilities and employees in the General Services Administration’s (GSA) six state Rocky Mountain Region.

2. SCOPE

2.1 The purpose of this procurement is to provide a full range of OSH and IH services including but not limited to; indoor air quality sampling and analysis, asbestos/lead sampling and analysis, asbestos/lead project oversight, drinking water, mold sampling and analysis, oversight of soil work by a Certified Asbestos Building Inspector (CABI), development of various safety, IH, and environmental related scopes of work with cost estimates, and developing and conducting OSH and IH training programs. Services may be required immediately or performed over a stated period of time. It is anticipated that specific procedures may change and resulting objectives will change over the life of this order. This will result in GSA modifying this order to incorporate in-scope changes. All work accomplished under this procurement will be initiated by task order from the Contracting Officer (CO) as recommended by the Contracting Officers Technical Representative (COTR)

3. PERIOD AND PLACE OF PERFORMANCE

3.1 The term of the procurement is five (5) years with a one (1) year base period and four (4) one-year options commencing October 1, thru fiscal year 2011. If the GSA procurement expires or funds are deleted this document is no longer a valid instrument and no more orders may be placed against it. Performance of this procurement will be throughout the Rocky Mountain Region which consists of approximately 345 employees and 145 federal facilities in Colorado, Wyoming, Utah, Montana, North Dakota, and South Dakota. Travel is anticipated and the government will pay up to one half the hourly rates specified in Offeror’s proposals for time spent in travel status. Contractors will be reimbursed for actual costs incurred for plane fare, rental cars and per diem not to exceed the allowed costs set forth in the Federal Travel Regulations (FTR). No payment will be made without documentation and receipts attached to the invoice. It is anticipated that no government facilities or equipment will be provided during the execution of this task order. See ATTACHMENT A for a list of GSA locations in the Rocky Mountain Region.

4. BACKGROUND

4.1 GSA, like private sector business, is mandated by Occupational Health and Safety Administration (OSHA) standards regarding the health and safety of federal employees and visitors to federal facilities. These, and other, standards require GSA to develop and administer various OSH/IH programs not limited to those mentioned above. Due to travel, budget, and other constraints GSA has contracted for these services for several years. Also due to Office of Management and Budget (OMB) mandates, the use of performance-based statements of work or statements of objectives are being used to commission new procurements.

4.2 The programs included with this procurement are essential for the Regional Safety Office and the Environmental Programs Office to provide a safe and healthful work environment for GSA employees and visitors. These programs are used to evaluate the safety, health, and environmental risk of each facility and provide information to contractors working at GSA facilities.

5. STRATEGIC GOALS

5.1 The mission of the Regional Safety and the Environmental Programs Office is to provide management with clear and accurate information so informed decisions can be made regarding the safety and health of all occupants and users of federal facilities in the Rocky Mountain Region. Through the implementation of the OSH/IH programs the Regional Safety Office can fulfill its mission to establish and maintain a collaborative partnership with management and GSA employees to eliminate hazards and exposures.

6. STATEMENT OF OBJECTIVES

6.1 GSA expects to improve its current OSH, IH, and environmental related procedures through this procurement in several ways. Primary among these is to reduce the “turn- around time” for analysis of samples taken in Region 8 buildings and lands. In addition GSA wants to eliminate or reduce employee, tenant, or visitor exposure to injury or illness brought on by the facility or the building environment. Key objectives necessary to meet these goals are outlined below. The contractor’s proposal must identify how their services will help the Regional Safety Office achieve these objectives. The listed objectives may be requested as a single item or as multiple items on an as-requested basis. The objectives include as a minimum:

6.1.1 Provide inspection, sampling, and analysis services for asbestos, lead, and other items as deemed necessary by GSA Safety, IH, and environmental professionals.

6.1.2 Provide indoor air quality investigation services

6.1.3 Conduct mold investigations with sampling and analysis

6.1.4 Provide drinking water sampling and analysis (chemicals/metals as directed)

6.1.5 Provide sampling and analysis services for unknown hazardous materials within 2 hours for metropolitan areas, 6 hours in rural areas.

6.1.6 Provide laboratory analysis for materials collected by GSA Safety, IH, and environmental professionals, GSA employees, other contractors, etc.

Specifically must have capability to provide laboratory analysis using PCM, PLM, and TEM methods and be a current NVLAP certified lab.

6.1.7 Ability to provide PCM and PLM “on site lab analysis” when allowed by GSA Safety, IH, or Environmental professionals.

6.1.8 Provide OSH and/or IH related training as directed

6.1.9 Provide response support services during non-normal business hours and during weekends or holidays with as little notice as two hours with quick turnaround (see 6.1.5)

6.1.10 Regarding asbestos soil, provide a Certified Asbestos Building Inspector (CABI) to take soil samples and perform on-site analysis as needed (see section 8.5 for certification requirements of a CABI).

6.1.11 Offeror shall implement asbestos soils regulation using state regulations and/or GSA EPG Standard Operation Procedures 26, 26A, 26B, and 27 which are included as ATTACHMENT B.

6.1.12 Provide unit pricing for all task specified in this procurement.

7. PROGRAM ASSUMPTIONS AND CONSTRAINTS

7.1 The solution must be consistent with applicable federal and state standards, regulations, policies and guidelines that govern all aspects of this procurement. The contractor must meet licensing and certification requirements for asbestos, lead, air monitoring, and others as may be applicable to the completion of this procurement.

7.2 All Denver Federal Center asbestos soil sample data must be compatible with GSA’s current computer requirements. All EPG analytical data must conform to the EPG’s Sitewide Database Management System (SDMS). Requirements for SDMS coordination are contained in EPG Standard Operating Procedures (SOP) 6, 15, and 23 and are included as ATTACHMENT C. Coordination may be required with other contractors as directed by GSA.

7.3 The solution must address federal mandates regarding business practices, including, but not limited to: Government Performance and Results Act; Management of Information Resources (OMB Circular A-130); the Government Paperwork Reduction Act (PL104-13); the Government Information Security Reform Act; Federal Records Act (36 CFR 1220); the Computer Security Act (PL 100-235); the Freedom of Information Act (5 USC 552); Electronic FOIA Amendment of 1996; Privacy Act (5 USC 522A; Critical Infrastructure Protection; and other laws and regulations specific to GSA.

8. OTHER REQUIREMENTS

8.1 The offeror must submit a project plan with the proposal. The plan will address the details of the items as outlined in the Scope (paragraph 2).

8.2 The offeror must submit a current accreditation certificate for all laboratories used to execute this task order.

8.3 The offeror must submit current certification documentation for all persons performing asbestos, asbestos in soil, lead investigations, sampling, and other tasks requiring a documented certification.

8.4 Offeror must understand and be willing to work with federal funding constraints (i.e.

funds may not be available during continuing resolutions until a budget is approved).

8.5 Offeror shall provide a resume for all Certified Asbestos Building Inspectors performing soil work that list their experience by project type, job function, and job duration for all projects compliant with CDPHE’s Regulations Pertaining to Solid Waste Sites and Facilities CCR 1007-2 Part 1, Section 5.5.6(A)(3) inspector and Section 5.5.6(A)(5) air monitor. All CABIs working GSA soil projects shall be vetted and approved by the GSA’s Environmental Program Group prior to commencing work on GSA projects.

8.6 Offeror must include a plan for quality assurance.

9. EVALUATION CRITERIA

9.1 The award will be based upon the best value and quality of solution. Evaluation factors include but are not limited to Personnel Qualification (PQ), Corporate Experience, and Past Performance.

9.2 Personnel Qualifications (PQ)

9.2.1 Subject matter education and experience in performing OSH and IH work.

9.2.2 Proven knowledge and experience with IH and analysis meters, tools, and equipment.

9.2.3 Demonstration that the offeror’s identified key personnel have an understanding of OSH industrial hygiene services, goals, and objectives.

9.2.4 Demonstration that CABIs performing soil work have appropriate experience as prescribed by Colorado Regulations; Regulations Pertaining to Solid Waste Sites and Facilities 6CCR 1007-2 Part 1 and Air Quality Control Commission, Regulation Number 8, 5 CCR 1001-10.

9.3 Corporate Experience (CE)

9.3.1 Proven knowledge and experience with all aspects of administrative procedures such as (but not limited to) accounting, timely and integrated publishing ability to produce a quality finished product, consistent software ability to provide an efficient product (Word, Xcel, CAD, ArcGIS, etc) useable by non-technical personnel, and communications skills to work effectively with different levels of government employees and contractors.

9.3.2 Skill in developing and presenting various OSH and IH training using various types of media to all levels of the GSA hierarchy.

9.4 Past Performance (PP)

9.4.1 Successful past performance on similar projects, to include but not limited to timeliness of performance, customer satisfaction, and course evaluation feedback.

9.4.2 Relevance of the offeror’s past project experience to this type of requirement.

9.4.3 Offerors with no relevant past performance will be given a neutral rating.

9.5 Technical Capability (TC)

9.5.1 Detailed plans for meeting required timelines when responding to requests for service, including during non-business hours (see paragraph 6).

10. INSPECTION SERVICES-COST REIMBURSEMENT

10.1 Definition. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

10.2 The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this procurement. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during procurement performance and for as long afterwards as the contract requires.

10.3 The Government has the right to inspect and test all services called for by the procurement, to the extent practicable at all places and times during the term of the procurement. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

10.4 If any of the services performed do not conform with procurement requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, for no additional fee. When the defects in services cannot be corrected by performance, the Government may;

10.5 If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with procurement requirements, the Government may;

11. SECURITY CLEARANCES (Nonclassified Contract)

11.1 For local applicants submitting the OF 306, Addendum, & CIW (see forms in ATTACHMENT D) to the Regional Security Office please follow the instructions below:

11.2 For out of state applicants submitting the OF 306, Addendum, & CIW to the Regional Security Office please follow the instructions below:

GSA Regional Security Office Denver Federal Center, Bldg 41, Rm 110 Attn: Shannon Akers P.O. Box 25546 Denver, CO 80225-0546

11.3 If the CO receives an unsuitable report on any employee after processing of these forms, or if the CO finds a prospective employee to be unsuitable or unfit for their assigned duties, the Contractor shall be advised immediately that such employee cannot continue or be assigned to work under this procurement. The Government shall have and exercise full and complete control over granting, denying, withholding or terminating clearance for employees.

12. SUBCONTRACTORS/CONSULTANTS

12.1 Before substitution of any subcontractor/consultant under this procurement, the Contractor shall obtain the acceptance of the Contracting Officer (CO). The Contractor shall furnish all information required by the CO

13. INSURANCE

13.1 The Contractor is required to comply with applicable worker’s compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy. Liability coverage of at least $250,000 shall be required, except in states with exclusive or monopolistic funds do not permit worker’s compensation to be written by private carriers. Bodily injury liability insurance, explicitly including asbestos, and property damage liability insurance is required in the amounts of at least $500,000 each per occurrence written on the comprehensive form of policy.

13.2 The Contractor shall be required to carry general liability insurance in the amount of $1,000,000 per occurrence. A Certificate of Insurance shall be provided to the Government prior to the commencement of the contract. The cost of the premium for the insurance may be included in the Contractor’s proposal. The cost for the premium should be clearly identified in the proposal. Costs of insurance maintained by the Contractor in connection with the general conduct of its business are not allowable.

14. TELEPHONE CONTACT

14.1 The Contractor shall, not later than seven (7) calendar days after award, provide the COTR with a telephone number(s) which the government may use at any time to immediately and directly contact the contractor. The contractor will immediately notify the COTR by telephone and in writing of any change in the telephone number(s).

15. STANDARDS OF CONDUCT

15.1 The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. The Contractor is also responsible for ensuring that his/her employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones or equipment except as authorized.

16. RELEASE OF INFORMATION

16.1 There shall be no dissemination or publication, except within and between the contractor and any subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer.

17. LIMITED USE OF DATA AND INFORMATION

17.1 Performance of this contract my require the Contractor to access data and information proprietary to a government agency or government contractor and/or is of such a nature that its dissemination or use, other than in performance of this contract, would be adverse to the interests of the government and/or others. Contractor or contractor personnel shall not divulge or release data or information developed or obtained in performance of this contract, until made public by the Government personnel or upon written approval of the Contracting Officer or designee. The contractor shall not use, disclose or reproduce proprietary data which bears a restrictive legend, other than as required in the performance of this contract. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner which provides for greater rights to the contractor.

SAMPLE SCENARIO 1

Note: Please provide narrative description as well as pricing with detailed explanation.

(1) Describe your approach to the project described on the following page. Describe the tasks to be performed in the order you would perform them. Include in your description the projected appropriate number of samples, plus contingencies.

(2) Explain a breakdown of your price in the following format (i.e., NOT a total and NOT a price per sample, but a breakdown of labor, lab costs and travel – if applicable). Note any special assumptions or limitations of yours based on location, time of year, environment, type of project, etc.

Personnel (title) to be Utilized Hourly Rate Anticipated Time Total

Lab cost – Air monitor samples $_______ (per sample) Lab cost – TEM $________ (per sample) Anticipated lab turnaround time ___________

Assumptions:

(1) Airfare and per diem will be reimbursed in accordance with Federal Travel Regulations.

(2) ‘Amount not to exceed’ will be negotiated based upon government estimate compared to your estimate.

(3) Abatement contractors will be selected by Government and will vary in quality.

(4) Labor rates provided should be fully loaded.

SCENARIO: Provide asbestos abatement oversight.

LOCATION: Bozeman Federal Building/Post Office (MT0046ZZ)

LOCATION CONTACT: John Smith – Maintenance Mechanic, 406-XXX-XXXX

PROJECT: Abate approximately 14 pipe elbows (8 in the boiler room and 6 in the

· Project labor cost of oversight by one (1) certified industrial hygienist (CIH) (show hourly rate and anticipated time to complete oversight and final clearance inspection and testing)

· Air monitoring as required by Federal and state standards (show number of test samples and cost of air monitor samples analysis)

· Travel and per diem (reimbursable at ½ standard government travel and per diem rate) (provide daily cost figures)

· Final clearance air monitoring analysis by TEM method (show number of TEM samples and cost per sample) All requested information will be provided to the Contracting Officer listed below

CONTRACTING OFFICER CONTACT:

SAMPLE SCENARIO 2

(1) Describe your approach to the project described on the following page. Describe the tasks to be performed in the order you would perform them. Include in your description the projected appropriate number of samples, plus contingencies.

(2) Explain a breakdown of your price in the following format (i.e., NOT a total and NOT a price per sample, but a breakdown of labor, lab costs and travel – if applicable). Note any special assumptions or limitations of yours based on location, time of year, environment, type of project, etc.

Personnel (title) to be Utilized Hourly Rate Anticipated Time Total

Lab cost – Air monitor samples $_______ (per sample) Lab cost – TEM $________ (per sample) Anticipated lab turnaround time ___________

Assumptions:

(1) Airfare and per diem will be reimbursed in accordance with Federal Travel Regulations.

(2) ‘Amount not to exceed’ will be negotiated based upon government estimate compared to your estimate.

(3) Abatement contractors will be selected by Government and will vary in quality.

(4) Labor rates provided should be fully loaded.

SAMPLE TASK ORDER

SCENARIO: Provide lead solder and paint analysis.

DATE ISSUED: December 21, 2010

LOCATION: Denver Federal Center

LOCATION CONTACT: Joe Blow – Maintenance Mechanic, 406-xxx-xxxx

PROJECT: The Toddler Room in the Child Care center is receiving a extensive

· Project labor cost of oversight by one (1) certified industrial hygienist (CIH) (show hourly rate and anticipated time to complete sampling), plus any additional personnel your firm routinely utilizes for this type of project

· Sampling protocol as required by Federal and State standards. Show number of test samples and cost of samples analysis.

· Travel. Out of pocket costs will be reimbursed at standard government travel and per diem rates according to the Federal Travel Regulations. Labor/time while in travel status will be paid at the normal hourly rate. Please provide daily cost figures.

· Show number of samples and cost per sample.

All requested information will be provided to the Contracting Officer listed below

CONTRACTING OFFICER CONTACT:

ATTACHMENT A

Locations of Federal Buildings within GSA Rocky Mountain Region 8

See spreadsheet attachment

ATTACHMENTS B & C

SEE ADDITIONAL ATTACHMENTS TO FEDERAL BUSINESS OPPORTUNITY POSTING

ATTACHMENT D

Security Forms

Long Term Contractor Clearance OF 306 Completion Instructions

1. The applicant is only required to complete the following items on the OF 306 for their NACI submission.

1, 8, 9, 10, 11, 12, 13, 16 17a.

GENERAL SERVICES ADMINISTRATION

STATEMENT OF OBJECTIVES

For

MEDICAL PROGRAMS SERVICES

1. PURPOSE

1.1 The purpose of this procurement is to obtain medical support services for General Services Administration (Federal government) employees in the GSA’s six state Rocky Mountain Region.

2. SCOPE

2.1 The purpose of this procurement is to provide a full range of medical program services including but not limited to; physical examinations, respirator clearance exams, respirator fit test, chest CT scans with radiological interpretation (chest x-ray with B-reading and interpretation if the CT scan is refused), spirometry, and audiometry. Services may be required immediately or performed over a stated period of time. If specific procedures change the resulting objectives will change over the life of this procurement. This will result in GSA modifying this procurement to incorporate in-scope changes. All work accomplished under this procurement will be initiated by task order from the Contracting Officer (CO) as recommended by the Contracting Officers Technical Representative (COTR).

3. PERIOD AND PLACE OF PERFORMANCE

3.1 The term of the procurement is five (5) years with a one (1) year base period and four (4) one-year options commencing October 1, 2011 thru fiscal year 2016. If the GSA procurement expires or funds are deleted this document is no longer a valid instrument and no more orders may be placed against it. Performance of this procurement will be throughout the Rocky Mountain Region the medical services will apply to approximately 50 employees in Colorado, Wyoming, Utah, Montana, North Dakota, and South Dakota. If travel is necessary the government will pay up to the rates specified in the Federal Travel Regulations (FTR) for travel destinations. Contractors will be reimbursed for actual costs only. No payment will be made without documentation and receipts attached to the invoice. It is anticipated that no government facilities or equipment will be provided during the execution of this procurement.

4. BACKGROUND

4.1 GSA, like private sector business, is mandated by Occupational Health and Safety Administration (OSHA) standards regarding the health and safety of federal employees at federal facilities. These, and other, standards require GSA to develop and administer various medical surveillance programs not limited to those mentioned above. Due to the specific expertise required to perform these programs other constraints GSA has contracted for these services for several years. Also due to Office of Management and Budget (OMB) mandates, the use of performance-based statements of work or statements of objectives are being used to commission new procurements.

4.2 The programs included with this procurement are essential for the Regional Safety Office to provide a safe and healthful work environment for GSA employees. These programs are used to monitor and ensure the continued health and well being of GSA employees working at GSA facilities.

5. STRATEGIC GOALS

5.1 The mission of the Regional Safety Office is to provide management with clear and accurate information so informed decisions can be made regarding the safety and health of employees selected to participate in the medical surveillance program in the Rocky Mountain Region. Through the implementation of the medical services programs the Regional Safety Office can fulfill its mission to monitor the health of employees who have been determined to experience possible exposure(s) to workplace hazards.

6. STATEMENT OF OBJECTIVES

6.1 GSA expects to improve its current medical services related procedures through this procurement in several ways. Primary among these is to provide a comprehensive medical examination consistent with state-of-the-art programs and procedures. In addition the Regional OSH/IH Office wants to ensure the OSH and IH programs implemented are effective in eliminating and/or reducing employee exposures. Key objectives necessary to meet these goals are outlined below. The contractor’s proposal must identify how their services will help the Regional OSH/IH Office achieve these objectives. The listed objectives may be required as a single item or as multiple items on an as-requested basis. The objectives include as a minimum:

6.2 Provide baseline, exit exams, and periodic exams for employees participating in GSA’s medical surveillance program. These exams shall include as a minimum (reference 1910.1001(l)(2)(ii):

6.2.1 Basic physical including blood work

6.2.2 Body height and weight

6.2.3 Blood work; CBC, Chemistry

6.2.4 Urinalysis

6.2.5 Spirometry PFT

6.2.6 Audiometry

6.2.7 Vision screening

6.2.8 Cancer screening/colorectal

6.2.9 Electrocardiogram

6.2.10 History, general health and occupational

6.2.11 Chest CT scan and radiological interpretation with report (schedule protocol as per 1910.1001(l)(3)(ii))

6.3 Provide physical exams for participants in the Asbestos Management Program. These physicals would include all items 6.2.1 thru 6.2.11 and the following items:

6.3.1 Asbestos questionnaire

6.3.2 Respirator clearance evaluation

a. ensure the employee is physically fit to wear a respirator

6.3.3 Respirator fit tests

7. PROGRAM ASSUMPTIONS AND CONSTRAINTS

7.1 The solution must be consistent with applicable federal and state standards, regulations, policies and guidelines that govern all aspects of this procurement. The contractor must meet licensing and certification requirements for medical programs and any test equipment requiring a certification and others as may be applicable to the completion of this procurement.

7.2 All data must be compatible with GSA’s current computer requirements. Coordination may be required with other contractors as directed by GSA.

7.3 The solution must address federal mandates regarding business practices, including, but not limited to: Government Performance and Results Act; Management of Information Resources (OMB Circular A-130); the Government Paperwork Reduction Act (PL104-13); the Government Information Security Reform Act; Federal Records Act (36 CFR 1220); the Computer Security Act (PL 100-235); the Freedom of Information Act (5 USC 552); Electronic FOIA Amendment of 1996; Privacy Act (5 USC 522A; Critical Infrastructure Protection; and other laws and regulations specific to GSA.

8. OTHER REQUIREMENTS

8.1 The Offeror must submit a project plan with the proposal. The plan will address the details of the items as outlined in the Statement of Objectives (Paragraph 6).

8.2 The Offeror must submit a current accreditation certificate for all laboratories used to execute this task order.

8.3 The Offeror must submit current certification documentation for all persons performing medical services, and other tasks requiring a documented certification.

8.4 Offeror must understand and be willing to work with federal funding constraints (i.e.

funds may not be available during continuing resolutions until a budget is approved).

9. EVALUATION CRITERIA

9.1 The award will be based upon the best value and quality of solution. Evaluation factors include but are not limited to Personnel Qualification (PQ), Corporate Experience, Past Performance, Clinic Availability, Reporting, Confidentiality and Pricing.

9.2 Personnel Qualifications (PQ)

9.2.1 Subject matter education and experience in performing medical services.

9.2.2 Proven knowledge and experience with medical testing and analysis equipment and equipment to determine respirator effectiveness

9.2.3 Demonstration that the offeror’s identified key personnel have an understanding of medical services, goals, and objectives.

9.3 Corporate Experience (CE)

9.3.1 Proven knowledge and experience with all aspects of administrative procedures such as (but not limited to) accounting and timely and integrated publishing ability to produce a quality finished exam report.

9.3.2 Experience in the medical field so as to develop and maintain state-of-the-art procedures and equipment to provide the most thorough and complete medical examination possible.

9.4 Past Performance (PP)

9.4.1 Successful past performance on similar projects, to include but not limited to timeliness of performance, customer satisfaction, and course evaluation feedback.

9.4.2 Relevance of the offeror’s past project experience to this type of requirement.

9.5 Clinic Availability (CA)

9.5.1 Hours of operation and ease of scheduling for services. Location of clinic in relation to using federal facility.

9.5.2 Availability of staff and equipment needed to complete exam.

9.6 Reporting (R)

non-technical personnel and communication skills to work effectively with different levels of government employees and contractors.

9.7 Confidentiality (C)

9.6.1 Experience and proven ability to meet federal confidentiality policies and procedures.

9.8 Pricing (P)

9.8.1 Price will be evaluated based upon realism and reasonableness, reflecting a clear understanding of the requirements.

9.9 Due to the specialized nature of the skills, knowledge, and abilities required to perform this procurement the Offeror shall develop and provide to the government a Quality Assurance Surveillance Plan. This plan shall describe the most appropriate method and criteria to be followed to evaluate the performance of the contractor in the execution of this procurement. This plan shall be reviewed and accepted by the government representative prior to starting this procurement.

10. SECURITY CLEARANCES (Nonclassified Contract)

10.1 For local applicants submitting the OF 306, Addendum, & CIW (see forms in ATTACHMENT D) to the Regional Security Office please follow the instructions below:

10.2 For out of state applicants submitting the OF 306, Addendum, & CIW to the Regional Security Office please follow the instructions below:

GSA Regional Security Office Denver Federal Center, Bldg 41, Rm 110 Attn: Shannon Akers P.O. Box 25546 Denver, CO 80225-0546

10.2.9. Once the GSA Regional Security Office has determined all forms are complete and correct, the GSA Regional Security Office will deliver them to FPS.

10.3 If the CO receives an unsuitable report on any employee after processing of these forms, or if the CO finds a prospective employee to be unsuitable or unfit for their assigned duties, the Contractor shall be advised immediately that such employee cannot continue or be assigned to work under this procurement. The Government shall have and exercise full and complete control over granting, denying, withholding or terminating clearance for employees.

12. SUBCONTRACTORS/CONSULTANTS

12.1 Before employment of any subcontractor/consultant under this procurement, the Contractor shall obtain the acceptance of the Contracting Officer (CO). The Contractor shall furnish all information required by the CO

13. INSURANCE

13.1 The Contractor is required to comply with applicable worker’s compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy. Liability coverage of at least $250,000 shall be required, except in states with exclusive or monopolistic funds do not permit worker’s compensation to be written by private carriers. Bodily injury liability insurance, explicitly including asbestos, and property damage liability insurance is required in the amounts of at least $500,000 each per occurrence written on the comprehensive form of policy.

14. TELEPHONE CONTACT

14.1 The Contractor shall, not later than seven (7) calendar days after award, provide the COTR with a telephone number(s) which the government may use at any time to immediately and directly contact the contractor. The contractor will immediately notify the COTR by telephone and in writing of any change in the telephone number(s).

15. STANDARDS OF CONDUCT

15.1 The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary.

16. RELEASE OF INFORMATION

16.1 Medical clearance reports shall be held confidential with copies sent to both the employee and the government’s representative within fifteen (15) days of the conclusion of the exam. There shall be no dissemination or publication, except within and between the contractor and any subcontractors, of information developed under this procurement or contained in the reports to be furnished pursuant to this procurement without prior written approval of the Contracting Officer.

17. LIMITED USE OF DATA AND INFORMATION

17.1 Performance of this contract may require the Contractor to access data and information proprietary to a government employee or agency and/or is of such a nature that its dissemination or use, other than in performance of this procurement, would be adverse to the interests of the government and/or others. Contractor or contractor personnel shall not divulge or release data or information developed or obtained in performance of this procurement, until made public by the Government personnel or upon written approval of the Contracting Officer or designee. The contractor shall not use, disclose or reproduce proprietary data which bears a restrictive legend, other than as required in the performance of this contract. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner which provides for greater rights to the contractor.

18. INSPECTION OF SERVICES

18.1 Definition: “Services,” as used in this clause, includes services performed, workmanship, and material furnished or used in performing services.

18.2 The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contact performance and for as long afterwards as the procurement requires.

18.3 The Government has the right to inspect and test all services called for by the procurement, to the extent practicable at all places and times during the term of the procurement. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

18.4 If any of the services performed do not conform to procurement requirements, the Government may require the Contractor to perform the services again in conformity with procurement requirements, for no additional fee. When the defects in services cannot be corrected by re-performance, the Government may –

18.4.1 Require the Contractor to take necessary action to ensure that future performance conforms to procurement requirements, and

18.4.2 Reduce any fee payable under the procurement to reflect the reduced value of the services performed.

18.5 If the Contractor fails to promptly perform the services again or take the action necessary to ensure future performance in conformity with procurement requirements, the Government may –

18.5.1 By procurement or otherwise, perform the services and reduce any fee payable by an amount that is equitable under the circumstances; or

18.5.2 Terminate the procurement for default.

MEDICAL SURVEILLANCE PROGRAM

Locations and number of Individuals*

COLORADO

Denver – 25

UTAH

Salt Lake City – 2

NORTH DAKOTA

Fargo – 3 Bismarck – 2 Pembina – 1 Portal – 1

SOUTH DAKOTA

Rapid City – 1 Pierre – 2 Huron – 1 Aberdeen – 2 Sioux Falls – 1

MONTANA

Billings – 1 Missoula – 1 Bozeman – 1 Butte – 1 Babb – 1

WYOMING

Casper – 2 Cheyenne – 1

* Due to personnel changes this list may change at any time.

Declaration for Federal Employment Form Approved:

OMB No. 3206-0182

U.S. Office of Personnel Management 5 U.S.C. 1302, 3301, 3304, 3328 & 8716

NSN 7540-01-368-7775 Optional Form 306 Revised January 2001

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