McAllen_-_7009_Answers_(2).docx

MC ALLEN – SOL. GS-07P-16-JU-D-7009

ANSWERS TO QUESTIONS

SUBMITTED BY INTERESTED BIDDERS

1 How long has the current service provider had the contract?

ANSWER: Information not available

2. Is the current service provider eligible to bid on the new contract?

ANSWER: No

3. Is it possible to get the current supply usages from the current service provider?

ANSWER: NO

4. Is the scope/size of this bid identical with the current contract?

ANSWER: NO

5. Have there been any changes from the previously awarded contract to current request for bid?

ANSWER: YES

6. Total number of windows above 10’, and total number of windows below 10’?

ANSWER: Information not available

7. Total number of full-time tenants?

ANSWER: Information not available

8. Estimated number of visitors/detainees per month, year, etc.?

ANSWER: Information not available

9. Dose the current contract require Green Cleaning, or is this a new requirement?

ANSWER: The current bridge contract does require Green Cleaning so this is not a new requirement

10. Have there been any changes from the previously awarded contract to current request for bid?

ANSWER: YES

11. Is the scope/size of this bid identical with the current contract?

ANSWER: NO

12 Can you provide us with an estimate on supplies usage per month, and cost?

ANSWER: Not available

13. Can you provide us with a listing of supplies?

ANSWER; No available

14. When is cleaning done, i.e., is the majority of cleaning done during the day time or evening?

ANSWER: Cleaning is spread out over several shifts throughout the day.

15. Can you tell us the number of past performance references you will accept? From Prime and Subcontractor.

ANSWER: We need at least 2

16. Can you provide us with the total number of full-time employees currently on this contract?

ANSWER: NO

17. How many government employees use this facility on a day-to-day basis?

ANSWER: Information not available

18. How many detainees are processed through this fca8lity on a day-to-day basis?

ANSWER: It fluctuates; cannot provide exact number.

19. What has been the average for Over and Above costs for the past 3 years, broken out by type?

ANSWER: This information is not available.

20. Do you have a floor plan of the facility that can be shared?

ANSWER: No, this is a leased facility and GSA, because of Security concerns, is not at liberty to share the buildings drawings or specifications.

21. Do current contract employees have right of first refusal for future contracts?

ANSWER: Under Section I of your solicitation, there is a clause FAR 52.222-17 – Nondisplacement of Qualified Workers – (in full text) which goes into detail about the “Right of First Refusal.”

22. What is the anticipated award date?

ANSWER: January 1, 2017

23. What items does the government consider to fall under custodial/grounds maintenance and operations and maintenance as broken out in the attached pricing spreadsheet?

ANSWER: You need to consider only custodial and grounds as O&M is not part of this contract.

24. Are over and above services expected to occur during the 6am-1pm timeframe or do these fall outside of these time constraints?

ANSWER: Any over and above (emergency type) services would be addressed under the ‘Additional Services” of 11 hours per month.

25. Regarding my question on the pricing spreadsheet: - Does the government expect the total cost to be included in the red cells, with profit included? Or should profit be held out and will be added in by the government at a later time? I ask because there does not seem to be any change to calculation when adding in the number for profit in cell B26.

ANSWER: Cell B26 is blank and locked so nothing can be inserted into cell B26. The proposer's total proposal should be inserted into the red shaded cells. The Government will not change the proposer's pricing spreadsheet at any time

26. Have the requirements changed from the current contract to this new one? We noticed on the sheet provided from CCTA Investments, they have 7 janitors full time. However, on page 53 of the solicitation, the contract is calling for an on-site supervisor. Is this supervisor included in that head count?

ANSWER: YES

27. The facility operates 24/7/365. Is this contract for a 5 day or 7 day work week?

ANSWER: 7 Days work week

28.. Can the proposal be submitted electronically?

ANSWER: Yes, as long as it is also submitted in hard copy

29. Can you please provide the total number of offices with windows and number of blinds throughout facility. The majority of the offices were closed and I was unable to obtain a count of windows and blinds that will need to be cleaned.

ANSWER: Information not available

30. How many employees does the present janitorial company have cleaning a day on site from 6 am to 1 am?

ANSWER: Information not available

31 The contract addresses the cleaning of hydraulic fluid, however, we were informed that we are not allowed in the bay area at any time. Please clarify this particular cleanup service.

ANSWER: Hydraulic fluid is only referenced in trash removal duties and that will be removed. Bay areas will be removed from contract also.

32 . Are the ceiling rafters included in the above 10' cleaning?

ANSWER: NO

33. Do you have an approx. budget for that contract?

ANSWER: We have a Government Estimate, which we cannot share, to give us a general idea of cost.

34. Can we provide out of scope work deep floor cleaning, deep carpet cleaning, restroom washing etc after hours or weekends?

ANSWER: This is a 7 day per week contract already, therefore, any additional services not included in the contract cost, would have to be requested by the CO, and paid for separately.

35. If it is economically advantageous and/or improve quality, would consideration be given to changing dispensers for consumable products?

ANSWER: YES

36. Will there be a secured area where products can be stored?

ANSWER: YES, there is a room plus a janitorial closet up front. The storage room is approx. 220 SF and the janitorial closed is approx. 90 SF.

37. Are you willing to consider being billed for consumables (toilet paper/seat covers/soap/hand towels) on an as used basis, rather than a flat fee?

ANSWER: NO

38. Who covers the cost for the background checks?

ANSWER: GSA except for fingerprinting.

Fingerprinting is required, but is not available on site.

39. The E-Qip system will be used for background checks. Will there be computer terminals available for staff to complete the E-Qip data entry?

ANSWER: NO

40. Will Short-term Duration clearances be accepted to begin work or will the full clearance process be required to be completed before any access (escorted or otherwise) is allowed.

ANSWER: YES

41. Are there specific uniform requirements or limitations?

ANSWER: YES

42. The RFP states cleaning hours are between 6a-1a, daily. Must a representative be on site at all times between those hours? Is there a minimum number of staff that you require to be on site between those hours?

ANSWER: NO

43. Stripping and waxing is shown as an annual service. Is there a pre-determined time (i.e. January 2017) for these services to occur or will the new contractor be allowed to develop an appropriate schedule?

ANSWER: Frequency will increase to semi-annual through modification to contract. New contractor will develop schedules.

44. When was the last Stripping & Waxing accomplished and/or carpet cleaned?

ANSWER: Information not available

45. Walls C5.1.7 and Surfaces C5.1.6 – Does this pertain to walls in the detention area also?

ANSWER: YES

If the answer is yes, then will an allowance be available to return those to a standard that can be maintained?

ANSWER: NO

46. Please confirm that vendor will not be responsible for Solid Waste/Trash/Recycling Management, C10, Solid Waste/Trash Removal/Disposal C10.1.2,Hydraulic/oil cleanup C10.2.0 or Pest Management C.12.

ANSWER: Amendment to Solicitation is forthcoming for Solid Waste/Trash/Recycling Management and Solid Waste/Trash Removal/Disposal and Pest Management.