Questions as of 5-16-12.docx

QUESTIONS AS OF 05/16/2012

1. What is the due date for receiving proposals on the referenced solicitation?

Answer: Proposals shall be received no later than 05/31/2012 at 4:00 pm CST.

2. Can I request a copy of the current contract and their proposal that was submitted between GSA and WW Contractors?

Answer: The records requested may contain proprietary and/or sensitive information. It is not possible to release those records as part of this solicitation. The current incumbent pricing is included in the solicitation.

3. In Reference to (IRT) C.8.4 Service call and Administrative Support – Is this being manned as a separate administrative function in the existing contract or is it performed by the mechanical staff?

Answer: Separate Administrative Staff

4. IRT C.8.5 Use of CMMS – Is there any Contractor provided computer equipment or software required to support the Government Furnished CMMS and if so what specifically must the contractor provide?

Answer: Color Printer and Paper.

5. IRT C.20 Labeling of Electrical Circuits –

a. Have these facilities ever had an Arc Flash Analysis performed?

Answer: No

b. If not, is the contractor responsible to perform an Arc Flash Analysis?

Answer: No

6. IRT Equipment Lists – None were provided on the FBO.gov website how can a bidder get access to the lists to determine proper pricing and subcontractor requirements?

Answer: Please review the equipment inventory lists included in Amendment 01.

7. IRT C.39.13 Emergency and Standby Power Systems –

a. Are emergency generators to be load tested during annual maintenance on building power or by use of a load bank?

Answer: Load Bank on some of the buildings that have critical equipment that cannot be shutdown. This will be answered and clarified at Pre-Proposal Conference.

b. Are there any load banks available in any of the facilities or must the contractor provide them?

Answer: No load banks on site, Contractor would furnish.

8. IRT C.38.10 Electrical Safety –

a. For each facility, when was the last full load test of Switchgear performed?

Answer: June 2010.

b. Is the contractor responsible to perform switchgear testing on the 3 year anniversary of the last performed test or is the contractor to perform switchgear testing in the base year and subsequently on the 3 year anniversary.

Answer: 3 years from date of last test, which was 2011.

c. Is it intended that an annual Infra-red Thermal scan be conducted by the contractor on an annual basis?

Answer: Some locations will only require infrared due to age of equipment. This will be answered and clarified at Pre-Proposal Conference.

9. IRT Non-Destructive Chiller Tube Eddy Current Testing –

a. Which facilities have chillers that require Non-Destructive Chiller Tube Eddy Current Testing?

Answer: Hale Boggs, Custom House, Hebert and Wisdom

b. What are the quantity, make, model and serial numbers of those chillers?

Answer: The requested information has been included in the NOLA chiller list attachment included in Amendment 02. However, this information should be verified during the walk-thru and this equipment will be available for the contractor to write this information down during the on-site walk-thru of the buildings.

c. By chiller, when was the last Non-Destructive Chiller Tube Eddy Current Test conducted?

Answer: All done Jan./Feb. 2011

10. IRT Air Handler Filters – is the contractor to replace filters on an as needed basis as determined by magnehelic gauge readings and visual inspections or is the contractor to replace pre-filters on a quarterly basis regardless of their remaining service life?

Answer: To be replaced quarterly or as PM Guide dictates.

11. IRT H.10 Ordinances, Taxes, Permits and Licenses –

a. Are purchases of materials, equipment and supplies that are integrated into the facility or consumed as part of this contract exempt from state sales or use tax?

Answer: No

b. Will GSA issue a certificate of sales or use tax exemption?

Answer: No

12. IRT the Collective Bargaining Agreement (CBA) – Will GSA provide a seniority list so that bidders can properly assess the benefits due to include vacation time?

Answer: No, at the start of the succeeding contract, a copy of the seniority list will be provided to the successor contractor.

13. Bid sheets B.1 does not define the period’s dates. This will affect price as this is a CBA contract. Please provide dates for base and option periods.

Answer: The period of performance will be a ten year IDIQ contract with a one-year Base Period of 11/01/2012 – 10/31/2013, and up to 9 one-year option periods.

14. C.36 Limits maintenance and repair responsibility to $200 in parts on architectural and structural systems. How are repairs requiring greater than $200 in parts and materials handled on these systems?

Answer: Treated as a Reimbursable Repair.

15. Please provide a list of employees/positions and their start of service dates so that we may adequately price labor rates, vacations, etc.

Answer: At the start of the succeeding contract, a copy of the seniority list will be provided to the successor contractor.

16. Can GSA provide a list of current contractors, and sub-contractors cleared to work on the buildings?

Answer: We do not provide this as each contractor will subcontract out different services, whereas some contractors will provide these services in-house. It is up to the individual contractor to make their own determination, however below is a list of items that are normally subcontracted:

Electrical Testing/Switchgear Testing

EMS

Fire System Testing Fire Extinguisher Testing Chiller Maintenance Eddy Current Testing Boiler Maintenance Boiler Flue Gas Analysis Water Treatment Central Station Monitoring - Fire System Only Back Flow Preventer Testing

17. Figure B-3 asks for Hourly Rate for but Section B.1.2 “Service Order Dispatch/CSD” asks for Total Monthly and Yearly Rates. Please clarify.

Answer: See B.1. Pricing of Services on p.13 of solicitation for clarification.

18. Section C.38.15. Asbestos Management it states the contractor will be responsible for Class III and Class IV Asbestos work. Please clarify the following point:

a. Is this limited only to work to be performed by the O&M?

Answer: Yes

b. Is the contractor responsible to perform removal work (including glove bag) for other contractors?

Answer: No

c. Who is responsible for the required monitoring, clearance and disposal of the waste?

Answer: Contractor, when it is their responsibility to remove.

19. Since the Energy Management System has a Niagara overlay program what are the requirements for maintenance and repair? Does the person performing the work need to be certified in both Siemens and Niagara.

Answer: Yes

20. In order to replace parts in the EMS network do the Siemens points need to be re-mapped to the Niagara system each time?

Answer: Yes.

If so what level of access and certifications are required?

Answer: Siemens and Tridium certified

21. Is the contractor responsible for the Niagara system and its components (controllers)?

Answer: Yes

22. Who is responsible for the security, firewalls, anti-virus protection etc. of the EMS computers and laptops?

Answer: GSA is responsible for the computers that GSA furnishes for the EMS.

23. With the installation of the new JAVA interface what is required to change out devices (reprogramming), what qualifications are required to perform this task?

Answer: Siemens and Tridium certified and administrative rights Required.

24. Who is responsible for the Pressure Vessel Inspections?

Answer: GSA

25. Is the electrical bus duct AL or CU.

Answer: CU

26. Who owns the existing key cutting machine?

Answer: Contractor should furnish their own. However GSA may have some surplus equipment that the contractor can utilize providing the contractor is willing to take responsibility for this equipment.

27. Are Load Banks required to perform the proper testing on the Generators or is the Building emergency Load large enough?

Answer: Load Banks will be required at any building that does not have the proper load to test and/or cannot be shut down due to critical equipment.

28. During the ATS PM is load testing required during both of the scheduled semi-annual performance or just once with the generator PM?

Answer: Once with the Generator PM.

29. Is there any under-floor water detection systems included in the SOW?

Answer: No

30. Please confirm that these items are within the SOW as they are typically considered agency equipment: keycard systems, keycard panels and associated equipment, cipher locks, combinations locks.

Answer: Agency Equipment

31. Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope). Please clarify this as it is in the section that the contractor is responsible for, but appears to remove everything listed except ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment.

Answer: Kitchen appliances and equipment are not part of this SOW, however ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope.

32. RFP states that “Parking, Parking Surfaces, striping, numbering, signage, directional traffic flow indicators and associated equipment and systems”. Can you please clarify to what extent the contractor is responsible for? What are the Parking requirements (staffing?).

Answer: The O&M provides touch up of the areas described and posted signs as needed.

33. Are there coupon racks presently installed and in the quantity as required in the RFP?

Answer: None

34. The RFP states “The Contractor is responsible for maintaining fire protection equipment and systems within hoist ways, pits, elevator lobbies, and elevator machine rooms”. Who provides access to the hoist-way and pits in order to properly perform the required testing and inspection and who pays for this access?

Answer: Contractor is responsible to bring in the elevator company and also pay.

If the answer is the contractor, please provide the name and contact information for the elevator contractor.

Answer: Hebert – Kone – (504) 736-0776, Wisdom, Hale Boggs, District Courts – Otis – 504-846-2317 Custom House – Thyssen Krupp (504) 733-6141

35. The RFP states “The Contractor may be required to provide assistance in performing elevator testing, including after normal work hour requirements”. Is this time reimbursable? If not, what are the average annual hours required for this assistance?

Answer: Minimum time and this would be included in escort services during normal hours, if needed. Only reimbursed after normal hours.

36. Please confirm that the contractor is responsible for obtaining operating permits per the requirements listed in Air Quality Management District (AQMD) Operating Permits.

Answer: Yes.

Also who is responsible for the extra inspections required outside of the GSA provided pressure vessel inspections?

Answer: There are no additional applicable inspections required.

Can a copy of the local AQMD requirements for these facilities be provided?

Answer: We do not have any AQMD requirements for Louisiana. All of our equipment is exempt from the LADEQ air quality permitting and monitoring because of either size (our boilers are under the regulated btu) or emergency use only (generators).

37. The RFP states in C.38.7. Hazardous Waste The Contractor must be cognizant of, and comply with, all Federal, State, and local laws and regulations related to the disposal (landfill, sewer discharge, etc.) of hazardous waste and materials used or removed in the performance of the contract or discharged by the building, and must comply with all such requirements, including record keeping requirements. Please clarify if the contractor is responsible for all hazardous waste that is discharged by the building or if the contractor is only responsible for hazardous waste generated by the contractor during the performance of this contact.

Answer: Contractor is only responsible for hazardous waste generated by the contractor.

38. When are the 6 year pms required on the fire extinguishers

Answer:

Hale Boggs, Wisdom and Hebert – 8/2013 Border Patrol and Harahan – 8/2014 Custom House – 8/2015.

39. When are the 3 year electrical pms required?

Answer: They were last done in 2011. 3 years from this date.

40. When are the eddy current pms required?

Answer: Every 3 years from the last time it was done, which was Jan./Feb. 2011.

41. Can diagrams and charts be used on 11x17” paper?

No

42. What fonts and font size is required for charts and graphs?

See Section L.4.2. Submittal Package on p. 153 of the solicitation.

43. Please clarify when the initial deficiency list is to be submitted to the Government? In Section C.4 it states 30 days, while in Section C.5 it states 15 days. Which number is correct?

Answer: The correct answer is 30 days. This gives the contractor the time to be able to submit pricing along with the deficiency list.

44. What is the current CMMS system and version being used on this contract?

Answer: Datastream D7i

Is the contractor or the government responsible for upgrades and number of seats allowed on the CMMS system?

Answer: Government Responsible.

45. What type of BAS systems are used on this contract and in which buildings. Please provide the brand, type and serial number of the equipment used.

Answer: Siemens Apogee.

46. Can you please provide the service call history for the last 3 years?

Answer: This information will be available in the bidders library which shall be on-site in the Hale Boggs Building.

47. Will the government pay for generator fuel consumed as part of scheduled preventive maintenance checks?

Answer: Yes, since all the generators are natural gas.

48. How many computers are networked with control systems on this contract? Since the contractor is responsible for minimum standards on these computers (C.32.4), we need to know how many systems you are talking about.

Answer: Custom House – 1 each, Hale Boggs – 1 each, Wisdom – 1 each, Hebert – 1 each. There should also be a laptop at each location.

49. Can you please provide historical data concerning the number and type of Non-reimbursable repairs performed over the last 3-5 years? This information is needed so that we can provide you a more accurate and realistic price for services.

Answer: This information will be available in the bidders library which shall be on-site in the Hale Boggs Building.

50. Can you please provide historical data concerning the number and type of Reimbursable repairs performed over the last 3-5 years? This information is needed so that we can provide you a more accurate and realistic price for services.

Answer: This information will be available in the bidders library which shall be on-site in the Hale Boggs Building.

51. Do all replacement air filters on this contract have to have a MERV rating of 8 or better (C.2.10)?

Answer: Yes

52. Believe there is a typo or error on pg 71 (C.39.2) of the RFP. Reference is made to a fire sprinkler system located in the Fritz G. Lanham Federal Building, Fort Worth, TX.

Answer: This was given as an example of what is required if the sprinkler piping is in PVC.

53. Can the Technical, Price and Miscellaneous documents be submitted in separate 3-ring binders instead of envelopes?

Answer: Yes, each 3-ring binder shall be in a separate sealed package as per L.4.2.(3) Submittal Package on p. 154 of the solicitation.

54. Reference L.5.(b) Management Plan: Can the requirement to submit copies of licenses, certifications, proof of special skills for all listed areas of work listed under Special Skills, Licenses, Certification, or Equipment be moved to post-award and prior to the start of the contract? Obtaining this administrative information from numerous subcontractors and vendors for the proposal can be difficult. Many subcontractors will not provide this information unless the prime has actually been awarded the contract. Recommend we do list out which work requirements (ie: switchgear, water treatment, etc) will be performed by subcontractors instead of in-house personnel.

Answer: We need to know which work requirements that the contractor will be subcontracting out.

55. Reference L.5.(b) Management Plan.

Are we required to provide the names or resumes for our proposed Project Manager or Chief Engineer? Normally this type of information is provided after an award and is part of the contract deliverables.

Answer: No, unless known

56. Reference L.5.(b) Management Plan.

Under “Corporate Commitment”, it states that the offeror shall provide the names of individuals who will fill key positions in your organization reflecting the lines of authority. We are under the assumption that we are to provide an “organizational chart” for our corporate structure with names of our corporate personnel that will be supporting and managing the contract. Is this a correct assumption?

Answer: Yes

57. Can the government please provide a list of all current subcontractors that are being utilized on the current contract?

Answer: We do not provide this as each contractor will subcontract out different services, whereas some contractors will provide these services in-house. It is up to the individual contractor to make their own determination as to what to subcontract out.

58. Reference paragraph C.38.10 and F.4 reference line C.38.10. The C.38.10 paragraph in the PWS only states electrical safety and does not mention arc flash analysis. However the F.4 reference line C.38.10 titles the entry "Electrical safety - arc flash analysis". Will the contractor be required to perform an arc flash analysis in the Base Period of the new contract? Our electrical testing subcontractor has estimated that the cost of this analysis would be approximately $150,000 and has no relative connection to the required 3-year electrical distribution system inspection and maintenance nor the annual infrared inspections. Please clarify.

Answer: The contractor will not be required to provide arc flash analysis.

59. In Reference to C.38.17 Boiler /Pressure Vessel Operation and Inspection Standards –

a. Please confirm that the contractor does not need to provide a subcontractor to perform the inspections required under this section and that GSA uses another contract to order these services?

Answer: Yes, GSA furnishes the Boiler and Unfired Pressure Vessel Inspections under a Regional Contract; however the contractor is required to open up the equipment for the inspectors.

b. Are there any other services covered by the GSA Regional Boiler Contract that the contractor should not include in their bid proposal such as annual boiler maintenance or repairs under the repair threshold?

Answer: No, the contractor is responsible for all maintenance on Boilers and Unfired Pressure Vessels and boiler flue gas analysis.

60. Can you tell me what the government furnished CMMS the contractor must use for this contract is?

Answer: Datastream D7i

61. Please provide equipment lists for each building in scope.

Answer: The requested information is included in Amendment 01.

62. Please provide list of current subcontracted services under this O&M contract.

Answer: We do not provide this as each contractor will subcontract out different services, whereas some contractors will provide these services in-house. It is up to the individual contractor to make their own determination as to what to subcontract out.

63. Please provide counts of Sprinkler Heads each building, flow and tamper devices.

Answer: The requested information is included in the inventory lists included in Amendment 01.

64. Please provide counts of Portable Fire Extinguishers Each Building.

Answer: The requested information is included in the inventory lists included in Amendment 01.

65. Please provide counts of fire alarm pull stations, smoke detectors, audible/visual alarm counts and PRV stations.

Answer: The requested information is included in the inventory lists included in Amendment 01.

66. Please provide lighting pole counts for parking area on St. Charles Street Answer: 6 each tall poles, 2 each 10 foot poles.

67. Please provide date of last lot seal, parking area Answer: Asphalt replaced in 2010, no other work performed since then.

68. Please provide dates of last 3 year electrical maintenance all buildings Answer: July 2011

69. Please provide dates of last Eddy Currents all applicable Chillers Answer: January 2011

70. Please provide make/model serial for Chillers and Boilers.

Answer: The requested information has been included in the NOLA chiller list attachment included in Amendment 02. However, this information should be verified during the walk-thru and this equipment will be available for the contractor to write this information down during the on-site walk-thru of the buildings.

71. Are any vehicles assigned to the account used by WW Contractors currently?

Answer: GSA does not assign vehicles. The individual contractor will determine if this is needed.

72. Is janitorial work in scope-does not appear to be so in solicitation?

Answer: There is no janitorial work in this solicitation; it is Operations & Maintenance Services only.

73. What is the projected start date of this contract?

Answer: The period of performance will be a ten year IDIQ contract with a one-year Base Period of 11/01/2012 – 10/31/2013, and up to 9 one-year option periods.

74. How long after the site visit will the Government take questions?

Answer: The period to submit questions will be extended until 5/30/2012.

75. Since the last site visit will take place on May 23, does the Government anticipate that a short extension will be issued to allow contractors to ask questions about the site visits, have them answered by the Government, and incorporate the information into their proposals prior to the current May 31 due date?

Answer: The proposal due date will be extended until 4:00 pm CST on 06/08/2012.

76. There were no building information sheets for the sites covered under this solicitation. Could you please provide those?

Answer: Building Information Sheets are not provided for O&M only solicitations.

77. C.23. SERVICE CALLS – Please provide the average monthly quantity of O&M related Service Calls.

Answer: This information will be available in the bidders library which shall be on-site in the Hale Boggs Building.

78. C.37. REPAIRS – Please provide the quantity of non-reimbursable repairs performed over the past year.

Answer: This information will be available in the bidders library which shall be on-site in the Hale Boggs Building.

79. B.1. PRICING OF SERVICES – Please confirm that the contractor is to complete Figure B-3 and not B.1.1.

Answer: See B.1. Pricing of Services on p.13 of solicitation for clarification.

80. Section L.5.(b) MANAGEMENT PLAN, Management Plan Worksheet, page 158. Should offerors include a printed copy of the completed worksheet in their Technical proposal submission or merely reference the completed file on the CD-R disk provided in their submitted proposal package?

Answer: Yes and it does not count towards the 15 page limitation.

81. Please provide interior lighting inventories for the Custom House, FSS Warehouse, and the BPSH Buildings.

Answer: The requested information is included in the inventory lists included in Amendment 02.

82. The FE Herbert Building Equipment list has (5) R-13-A Non-Destructive tube analysis in the inventory. There are only (3) Chillers listed at this Building. There are no other R-13-A guide number tasks listed for any of the other 9 chillers at the other buildings. Is R-13-A Non-Destructive tube analysis only required at the FE Herbert Building?

Answer: No, this is required on all chillers.

83. Since the inventories were provided for all building sites in Amendment 001, can the government provide greater clarification on the major equipment listed in these inventories? For example, in the F.E. Hebert Federal Building inventory, there are two (2) Emergency generators listed on the inventory list. All we know is that one is gasoline/natural Gas and the other is Electric. There is no information provided on what type, manufacturer, serial #, model #, size, voltage, etc. This level of information is required so that subcontractors can provide accurate and cost effective solutions. Can the Government please provide this level of detail for the following equipment? Equipment that we require information on is:

Emergency Generators Chillers Cooling Towers Switchgear Water Treatment Equipment currently installed Fire Alarm System Fire Suppression Systems (Wet/Dry) BAS System Boilers

Answer: This information should be verified during the walk-thru and this equipment will be available for the contractor to write this information down during the on-site walk-thru of the buildings.

84. Paragraph C.4 states that the initial deficiency list is to be submitted 30 calendar days after contract start. Paragraph C.5 states it is due within 15 calendar days of contract award. Please clarify when the list is due.

Answer: 30 days after contract start.

85. What program is the Government-furnished CMMS? (C.8.5)

Answer: Datastream D7i

86. Paragraph C.8.5 states "Where not previously established, the Contractor must construct an inventory database." Is an inventory database already established for the proposed contract?

Answer: Yes

87. Paragraph C.9.1 states the initial Building Operating Plan (BOP) is to be submitted 15 calendar days prior to the end of the phase-in period. Section F.4 states it is due 30 Calendar days after contract start. When is the BOP due? Please clarify.

Answer: 30 days after contract start

88. Is the performance evaluation rating for the current incumbent contractor below "highly satisfied" for the current contract?

Answer: This type of information is not provided.

89.C.37 - Repairs - What constitutes reimbursable vs. non-reimbursable repairs?

Answer: See C.37.2 Non-reimbursable Repairs and C.37.3 Reimbursable Repairs for clarification.

Is the $2,500 threshold per "fix" or an aggregate cost?

Answer: Per individual repair.

90. What is the period of performance? B.1 references a base plus 9 options and F.3 references a base plus 4 options.

Answer: The period of performance will be a ten year IDIQ contract with a one-year Base Period of 11/01/2012 – 10/31/2013, and up to 9 one-year option periods.

91. What are the staffing requirements?

Answer: This is a performance based contract. The expectation is that contractors will propose a staffing plan that will demonstrate that all services required by this solicitation will be satisfactorily performed.

Does GSA want to retain the incumbent PM and management team?

Answer: This is not a contract requirement If no, are offerors required to submit resumes with offer submission?

Answer:

Does GSA want a 100% incumbent capture (aside from union FTEs)?

Answer: This is not a contract requirement Can you provide a staffing / org chart or staffing information for current labor categories? (how many plumbers, electricians, help desk staff, engineers, etc.)

Answer: This is a performance based contract. The expectation is that contractors will propose a staffing plan that will demonstrate that all services required by this solicitation will be satisfactorily performed.

What is the square footage for the St. Charles Parking Area?

Answer: 2,300 sf

92. Reference C.38.17 Boiler/Pressure Vessel Operation and Inspection Standards

Can the Government please provide that name of the company or subcontractor that is providing boiler inspections in accordance with applicable codes and regulations?

Answer: Atlantic Services

Also who holds the insurance on the vessels that are to be tested?

Answer: Government

93. Please clarify the role of the GSA’s Regional Boiler Contract when it comes to this solicitation. We are under the assumption that the contractor still performs the inspections and that the GSA Regional Boiler contract only verifies and certifies the work we perform. Is this a correct assumption?

Answer: The Boiler Contractor performs annual safety inspections and provides safety certifications. The O&M contractor is responsible for all preventive maintenance including flue gas analysis.

94. Incumbent contract information states that WW Contractors rate option period 5 is $1,879,580.28. Will you please confirm that the current incumbents, WW Contractors, statement of work matches the statement of work for this RFP as the CBA has labor categories for grounds maintenance staff and janitorial services?

Answer: The current contract is for full maintenance services which includes janitorial and grounds maintenance services. This RFP is for Operations & Maintenance services only.

95. B.1.1 Basic Services states that the Government wants a grand total for all basic services including all options if exercised for the monthly operation and maintenance cost and the total yearly cost. Are we just to complete Figure B-3 Pricing Template and ignore Section B.1 in the RFP?

Answer: See B.1 Pricing of Services on p.13 of solicitation for clarification.

How are we supposed to calculate total monthly costs for all years? Is that supposed to be N/A? Please advise.

Answer: Complete Figure B-3

96. B.1.2 states the government is looking for a grand total of service order dispatcher including all option years if exercised including a total monthly service order dispatcher and a total yearly service order dispatcher. Are we just to complete Figure B-3 Pricing Template and ignore Section B.1 in the RFP?

Answer: See B.1 Pricing of Services on p.13 of solicitation for clarification.

If we need to complete B.1 shouldn’t the total monthly service order dispatcher for 10 years worth of services should that be N/A and for the total yearly service order dispatcher, should that be the total for all 10 years? Please advise.

Answer: See B.1 Pricing of Services on p.13 of solicitation for clarification.

97. B.1.3 Additional Services requests that we provide a grand total for additional services hitting all options exercised per discipline. Are we just to complete Figure B-3 Pricing Template and ignore Section B.1 in the RFP?

Answer: See B.1. Pricing of Services on p.13 of solicitation for clarification.

If we need to complete B.1 how is the grand total supposed to be added up for all option years and base on an hourly rate? Please advise.

Answer: The contractor is to only complete figure B-3.

98. B.1.3 Wage Adjustments Every single renewal option if exercised there will be a price adjustment. Can you please confirm that this is the case for CBA as the CBA expires in 2017 and the prices are known up unto that point unlike SCA labor rates where the prices are unknown every year? Do we just include CBA rates for 2012 for all 10 years?

Answer: Wage adjustments will be calculated as a result of changes in wages that result from the Collective Bargaining Agreement.

99. Can you please identify any buildings that need to be staffed 24/7.

Do all builds need to be staffed 6:00 am – 6:00 pm?

If not please identify which ones and the times they need to be staffed.

Does GSA require any minimum staffing per each of the building or is it up to the contractor?

Answer: See C.2.22 Normal Working Hours. This is a performance based contract. The expectation is that contractors will propose a staffing plan that will demonstrate that all services required by this solicitation will be satisfactorily performed.

100. Please clarify what is included and what is not included in the scope of work in regards to kitchen equipment.

Answer: Kitchen appliances and equipment are not part of this SOW, however ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope.

101. Will the incumbents building and operation plan be available during phase in for review?

Answer: Yes

102. Which CMMS does GSA currently use at these sites?

Answer: Datastream D7i

103. Will the government please confirm in C.2.20 that miscellaneous work are only items that fall in the realm of O&M work and that meet the threshold for deduction.

Answer: Yes

104. Will you please confirm that the On-Site Supervisor is separate than the Project Manager or can they be one in the same?

Answer: This is a performance based contract. The expectation is that contractors will propose a staffing plan that will demonstrate that all services required by this solicitation will be satisfactorily performed.

105. C.2.36 Service Call states that service calls is repairs requiring three (3) hours or less of labor and no more than $200 in parts and materials. How does this relate to the $2,500 threshold? Is this in addition to or included under that threshold?

Answer: A service call is different than a repair. See C.2.32 Repair for definition.

106. Use of CMMS states that the contractor must use the government furnished CMMS system. Which CMMS system does the government currently use?

Answer: Datastream D7i

107. The Contractor must maintain a log of all repairs with the cost of supplies, parts and materials necessary to complete the work when the cost is above $200 and less than $2,500. Will you provide a copy of the incumbents log for the past 60-90 days?

Answer: This information will be available in the bidders library which shall be on-site in the Hale Boggs Building.

108. C.23.2 states the CO and COTR shall be notified immediately if any repairs expect to exceed $2,500. Is the deductible of $2,500 for emergency service call and service call back response?

Answer: Yes If so and the job is under $2,500 can the awardee perform the service without notifying the CO or COTR to complete the job.

Answer: No

109. C.24.5 monitoring of Central Plant equipment #2 states that the contractor will need to be checking all operating equipment in the watch area every 2 hours.

Is this every 2 hours during normal working hours? If not is it 24/7? What are normal hours for each of the building covered under this contract?

Answer: This does not apply as all systems are under BAS control.

110. C.24.5 #3 states that recording operating data in appropriate logs or records every 2 hours. Is this every 2 hours during normal working hours? If not is it 24/7? What is normal hours for each of the building covered under this contract?

Answer: This does not apply as all systems are under BAS control.

111. C.32.1 General Maintenance Program - Cost of fuel is the responsibility of the contractor. Does the government mean the cost of fuel during preventative maintenance of the generators or if the generator needs to run on emergency power due to power outage.

Who is responsible for fuel during emergency power outages?

Answer: Government

112. C.32.4 Control Systems - If the network can connect to the outside through a broadband connection, an approved firewall must be used at all times. Is the contractor responsible for providing the broadband connection to the control systems or GSA?

Answer: GSA

113. C.36 Architectural and Structural Systems Maintenance- The Contractor must conduct routine inspection and minor maintenance and repair, not to exceeding $200 (repair parts and materials only) of exterior architectural and structural systems components.

Does the $2,500 deductible count toward interior and exterior architectural and structural systems component or does the deductable not apply?

Answer: No When a exterior architectural and structural systems maintenance needs to be done and it exceed $200 does GSA pay everything over $200?

Answer: Yes

114. C.37.2 Non-reimbursable Repair- A non-reimbursable repair is a repair requiring no more than $2,500 in cost for repair parts and materials only. If an experienced subcontractor needs to be brought in and it is justified i.e. BAS system or a large chiller repair will their cost be included as part of the $2,500 for labor?

Answer: No

115. C38.15 Asbestos Management- The Contractor must be prepared to deal with asbestos on a small-scale, short duration basis to effect emergency repairs and clean up spills. Will you please define small scale?

Answer: Limited to only the necessary removal in the immediate area of the repair.

116. C.39.3 Fire Alarm System Central Station Monitoring- The Contractor must provide and maintain a UL-listed central station monitoring service to monitor all fire alarm transmitters and related equipment. Does this also include the outgoing phone line to call the station monitoring service or just to pay for the station monitoring service fee?

Answer: The contractor pays just the monitoring fee.

117. G.3 Key Contractor Personnel- The contractor agrees to assign to the contract tasks those persons whose resumes were submitted with its proposal and who are necessary to fulfill the requirements of the contract as “key personnel.” Which section of the Technical Proposal does the key personnel resumes need to go in and are these resumes part of the page count?

Answer: Submit with Management Plan. They are not included in the page limit.

118. G.3 Key Contractor Personnel- Please confirm that the Project Manager and On-Site Supervisor are the only two resumes the offeror needs to provide.

Answer: Yes, however please see the requirements in L.5(b).

119. H.1 Security Requirements- What is the historical timeframe for approval of a clearance?

Answer: 3-6 months Do the Key Personnel need to have full clearance during the transition phase to start phase in?

Answer: No

120. H.12.3 Training addresses Green Cleaning Training (The Contractor shall provide training to their employees that stress proper stewardship in cleaning practices within 60 days after the contract start date. The Contractor shall submit written certification to the COR within five (5) days upon the completion of the training. Question: Custodial services are not part of the scope of work for this contract, is H.12.3 still required? Or, is this training required with respect to the cleaning of mechanical spaces?

Answer: Green products should be used when possible in the day-to-day cleaning of mechanical equipment, etc., and contractor personnel need to be trained in their proper use.

121. H15.2 Qualifications- Does the PM and the On-site Supervisory both need to be on-site?

Answer: A PM/Onsite Supervisor must be present during normal hours.

Can the PM and the On-site Supervisory be one in the same?

Answer: This is a performance based contract. The expectation is that contractors will propose a staffing plan that will demonstrate that all services required by this solicitation will be satisfactorily performed.

122. H18.5 Subcontracts- If work is so specialized that it requires a specialized skilled subcontractor; the subcontracted part of the work is to be priced at actual cost to the prime Contractor, marked up by the markup coefficient in Section B.1.4.

Does this also include subcontractor’s labor or just materials and supplies?

Answer: Materials and supplies only.

123. L.3 requests that questions be mailed/emailed no later than 5/16/2012 but the site visits are being held on 5/21 – 5/23 will GSA allow additional questions based off the site visit?

Answer: Yes If so, when will the second round of questions be due?

Answer: The period for submitting questions will be extended by Amendment 02 through 05/30/2012.

Will there also be an extension of the proposal due date since the proposal is currently due one week after the site visit ends which doesn’t allow for enough time for GSA to answer the questions and for use to incorporate our answers into our price and technical proposal?

Answer. The proposal due date will be extended by Amendment 02 until 06/08/2012 at 4:00 pm CST.

124. L.5(b) Management Plan by providing a concise description of its management approach for the following topics: Resources; Project Management; Corporate Commitment; Management Plan Worksheet; Special Skills, Licenses, Certifications, or Equipment; and Emergency Standard Operating Procedures.

Question: The summary instructions at L.5.(b) (as shown above, include the topic Emergency Standard Operating Procedures – However, the instructions and outline that follow do not describe required responses for this topic area – Please Clarify.

Note that C.9.3 requires submission of the ESOP by the end of the startup phase.

Answer: The ESOP is due by the end of the startup phase.

125. Does the GSA want a printed copy of the Management Plan Worksheet under separate tab in the management section in the printed copies of the response, or only the electronic version on CD-ROM?

Answer: Please provide a printed copy. The Management Plan Worksheet does not count towards the 15 page limit.

126. The offeror must demonstrate that they have at least 3 years of relevant experience within the last 5 years providing contract services that are similar in nature to the size, scope, and complexity of the service being required by this solicitation. Please confirm that the Government is requesting experience on contracts that can be no older than two years?

Answer: See L.5(c) Experience for clarification.

127. The equipment list states that the emergency generator is gasoline/natural gas, can you confirm if the generator are gasoline, natural gas, diesel, or propane?

Answer: Natural Gas Can you please confirm if there is a BAS in any of the buildings and if so which buildings and the make a model.

Answer: Siemens Apogee

128. Inspection Frequencies for Fire Alarm system, fire suppression system, back flow preventers. Can GSA confirm when the last time these were inspected and certified?

Answer: The fire alarm control panel system is covered in PM Guide F-15A and frequency is quarterly. Dry pipe is covered by F-02(a&b) and is a monthly and annual inspection. Fire alarm check valve and accessories is F-01 and is semiannual. Fire Control Valve (4") (interior water distribution systems)is annual. Fire pump motor or engine driven is weekly and is F-05, F-06 is the monthly inspection, F-07 is the annual.

129. The past performance has check boxes for Custodial and Grounds Maintenance. Can you please confirm if these boxes are necessary as Custodial and grounds maintenance services aren’t mentioned in the SOW.

Answer: The boxes are standard on the Past Performance Questionnaire.

130. The RFP states that the contractor must use the GSA PM Guides or NETA guides for electricial testing-what are the required frequencies. NETA has several and then there is the GSA frequency?

Answer: Follow GSA frequency

131. We submitted a past performance survey to a GSA contracting officer and the reply was: “we no longer complete past performance questionnaires, all of the information is available on PPIRS” will this be acceptable?

Answer: Yes. Please provide a copy of their email declining along with a copy of the agency’s evaluation report of your firm.

132. Is there a requirement that this procurement be operated as a union contract?

Answer: See J.10 Figure I-1 133.Reference: Statement of Work, Section C.1.1, pg 29 item 5 ‘Architectural and Structural Systems; and C.2.4 Definitions

a. Is the contractor responsible for the structural integrity of the building and architectural elements of the building?

Answer: See C.36 for contract requirements.

134. Who is the existing manufacturer of the Building Automation System?

Answer: Siemens Apogee

135. Is the Computerized Maintenance Management System a GSA developed system or one provided by a previous contractor?

Answer: Datastream D7i

136. Who is the manufacturer of the existing Fire Protection and Life Safety Systems?

Answer: Simplex

137. What level of security clearance is required of the employees and subcontractors to work on this contract?

Answer: NACI for employees

138. Will we have the opportunity to ask questions during the tour of the facilities?

Answer: No. When entering a mechanical space we will identify the room as best we can so that a question can reference that room.

139.1. C.2.7 BAS systems: Are all the systems the same? It states we are responsible for Hardware, software etc. Do the systems have the latest REV. and will the current computers and hardware be left on site by previous contractor or do we have to provide. Are all the BAS systems accessible from each of the buildings or are they building specific for communications basis. (i.e. are they internet based or have dial in (remote) capability) Answer: All the systems are Siemens, they are currently being updated. All hardware will stay as it is government property. The system is networked.

140.2. C.2.10 Lamps and Ballast. Since we are responsible for all lamps and ballasts, can you provide a history of replacement and when the last re-lamping was accomplished?

Answer: Summer/Fall of 2011

141.3. C.35 Lamps and Ballast. Also indicates total responsibility to lamps and ballast. Does this also include an exterior pole lighting around the perimeter of the facilities or are these by the utility company?

Answer: All lighting on federal property is the responsibility of the contractor.

142.4. C.8.4 Service call desk. Can this be at a centralized location or does each major building have to incorporate a call desk.

Answer: Centralized Location

143.5. C.4 Deficiency list. It states that normal consumable items and normal O&M items are not to be considered a deficiency and must be taken care of within the 30 days. Question: If during our validation process we find that the previous contractor had neglected to perform all the required maintenance (example: clean coils) and they were all impacted which would jeopardize the summer operational requirements, would this be a deficiency.

Answer: No. This would not be an existing deficiency because it can be corrected with preventive maintenance.

144.6. C.1 Item #16: Can you clear this item up. It states we are responsible for Kitchen Appliances but then has a clarification that we are responsible for ductwork, fire systems and grease traps. Are we responsible for appliances?

Answer: Kitchen appliances and equipment are not part of this SOW, however ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope.

145.7. C.37.6: Government reserves the right to order repairs from outside source in which they will deduct the threshold dollars from the monthly invoice. Can you elaborate when this would be done and why?

Answer: If the contractor failed to properly repair an item, or make a repair in a timely fashion, the Government can order repairs from an outside source and deduct the cost from the contractor.

146.8. C.32.1 We are responsible to maintain fuel levels at 75%. Can you provide a history of usage?

Answer: N/A since the government pays for the natural gas.

147. Please provide the gross SQ. FT. of each building and the tenant population.

Answer: See table in C.1 Scope of Work for sf.

Custom House – 200 tenant population Hebert – 350 tenant population Hale Boggs/District Court – 750 tenant population Wisdom – 30 tenant population

148. Does the mark-up coefficient apply to the use of subcontractors?

Answer: Materials and supplies only.

149. B.1.3. Additional Services: Subcontracted Disciplines hourly rates Subcontractors are very unwilling to provide hourly rates for all option years due to the fact that there may be unions involved and as such subcontractors will not know what escalations for wages will be in some or all the option years. Request only 1st 3 years be included in initial pricing.

Answer: Complete Figure B-3 in its entirety.

150. C.23. Service Calls What was the number of Service Calls in the last year per building?

Answer: This information will be available in the bidders library which shall be on-site in the Hale Boggs Building.

151. C.8.4. Service Call and Administrative Support Where will this person be located? Will she have a Gov’t computer and printer provided? Gov’t Phone line?

Answer: GSA supplies one computer for the CMMS system, one phone and one phone line, and one network cable.

152. C.8.5. CMMS

What is the Gov’t’s current CMMS?

Answer: Datastream D7i

153. C.8.6. Building Automation System (BAS) What is the name and MFG. of the BAS system?

Answer: Siemens Apogee

154. C.17. BUILDING MANAGEMENT SUPPORT SERVICES/ESCORT SERVICES

Is there any maximum # of hours per month?

Do you have last year history of escort hours?

Answer: No. No more than 40 hours per month.

155. C.20. LABELING OF ELECTRICAL CIRCUITS

Is labeling currently in place?

Answer: Yes, and panels not labeled currently are being labeled now.

156. C.24.5. Monitoring Of Central Plant Equipment Please provide the Name, Model # , Serial # and exact tonnage of the chillers. This specific Information is not included in the equipment inventory list

Answer: The requested information has been included in the NOLA chiller list attachment included in Amendment 02. However, this information should be verified during the walk-thru and this equipment will be available for the contractor to write this information down during the on-site walk-thru of the buildings.

157. C.32.1. General Request the contractor be reimbursed for fuel costs to generators since this is fluctuating number and could add to the gov’t costs in our bid rather than save the Gov’t money in the future.

Answer: N/A since the government pays for the natural gas.

158. C.36.4. Vertical Transportation and Associated Equipment Who is responsible for the telephone line to the elevators and the weekly test?

Answer: Contractor

159. C.37. REPAIRS

What was the number of Repairs that exceeded the $2,500 threshold in the last 2 years?

What was the number of Repairs that were less than $2,500 but over $200 in the last 2 years?

Answer: This information will be available in the bidders library which shall be on-site in the Hale Boggs Building.

160. C.38.5. Underground Storage Tanks What are the sizes of the Underground Storage tanks? Is cleaning required? If yes, when was the last cleaning?

Answer: No underground storage tanks.

161. C.38.10. Electrical Safety ANNUAL ELECTRICAL TESTING The requirement to use only NETA member companies and NETA certified employees is unnecessarily restrictive. NETA is only one of several national accreditation agencies and the GAO has determined that restricting work performance by requiring NETA membership and…