RFP_GS05P17SAC0002.pdf

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U.S. GENERAL SERVICES

ADMINISTRATION

ROBERT W. KASTENMEIER FEDERAL

COURTHOUSE

120 N HENRY STREET

MADISON, WISCONSIN

PPRROOJJEECCTT:: Building Automation Integration Robert W. Kastenmeier Federal Courthouse 120 N Henry Street Madison, Wisconsin

IISSSSUUEE DDAATTEE:: November 22, 2016

CCLLOOSSIINNGG DDAATTEE && TTIIMMEE:: December 28, 2016 3:00 PM (Central Time)

SSOOLLIICCIITTAATTIIOONN NNOO:: GS05P17SAC0002

DDAATTEE OOFF AAWWAARRDD:: TBD

IISSSSUUEEDD BBYY::

U.S. General Services Administration Public Buildings Service Northern Services Contracting Branch 230 S Dearborn Street, Suite 3600 Chicago, IL 60604

Attention: Jessica Hillsley jessica.hillsley@gsa.gov

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ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to pro-vide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

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GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must” are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regula-tion or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM) REPLACES CCR and ORCA Effective July 30th, 2012, the System for Award Management (SAM) replaces the contractor registration sites CCR and ORCA. In an effort to streamline the acquisition process, SAM was established to consoli-date several acquisition systems including CCR, ORCA, and EPLS and create a single repository of con-tractor information. As a single validated source of data on contractors doing business with the Govern-ment, the SAM database enables prospective contractors to update their information in one place.

If you have been using the legacy systems CCR and ORCA, you should now go to http://www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM.

Start by going to http://www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles from legacy systems (if applicable) and perform updates. PLEASE NOTE: SAM is completely free of charge for both registrants and users. You will be required to complete a one-time business registration, with annual updates. As a part of the registration process you will need to provide your DUNS identification number. If you do not have a DUNS number you may contact Dun and Brad-street, Inc. at (800) 333-0505. You may register in SAM at http://www.sam.gov.

In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 contractors must have an active profile in the SAM database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. No award will be made to any contractor without an active profile in SAM.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any re-sultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

FAR 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2012)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238210.

(2) The small business size standard is $15 million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manu-facture, is 500 employees.

(b) Representations.

(1) The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents, for general statistical purposes, that it □ is, □ is not, a small dis-advantaged business concern as defined in 13 CFR 124.1002.

(3) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a women-owned small busi-ness concern.

(4) Women-owned small business (WOSB) concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (b)(3) of this pro-vision.] The offeror represents as part of its offer that—

(i) It □ is, □ is not a WOSB concern eligible under the WOSB Program, has provided all the re-quired documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(4)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the

WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: __________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(5) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a women-owned small business concern eligible under the WOSB Pro-gram in (b)(4) of this provision.] The offeror represents as part of its offer that—

(i) It □ is, □ is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(5)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: __________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(6) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(7) [Complete only if the offeror represented itself as a veteran-owned small business concern in para-graph (b)(6) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a service-disabled veteran-owned small business concern.

(8) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents, as part of its offer, that—

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administra-tion, and no material changes in ownership and control, principal office, or HUBZone employee percent-age have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR Part

126, and the representation in paragraph (b)(8)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: __________.] Each

HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(c) Definitions. As used in this provision—

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small busi-ness concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United

States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and op-erated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (a) of this provision.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and uncondi-http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 tionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(d) Notice.

(1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business con-cerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(2) Under 15 U.S.C. 645(d), any person who misrepresents a firm’s status as a business concern that is small, HUBZone small, small disadvantaged, service-disabled veteran-owned small, economically dis-advantaged women-owned small, or women-owned small eligible under the WOSB Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references sec-tion 8(d) for a definition of program eligibility, shall—

(i) Be punished by imposition of fine, imprisonment, or both;

(ii) Be subject to administrative remedies, including suspension and debarment; and

(iii) Be ineligible for participation in programs conducted under the authority of the Act.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid. See Section 11 of solicitation for sub-mission requirements.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 13 on the SF 1447. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Com-pany affiliation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the Contract Specialist, Jessica Hillsley at Jessica.hillsley@gsa.gov .

USE OF EXPRESS PACKAGE CARRIERS

Because of increased security standards and building renovations, “next-day” express package carriers may experience delays in making deliveries within the Chicago Loop Federal Center. Offerors should take this fact into consideration when determining when to submit their offers.

PROMPT PAYMENT DISCOUNT

Block 15 on the SF 1447 is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE:

Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contra-ry to the 30-day payment terms specified in the Prompt Payment clause.

NOTICE TO PROCEED (NTP)

http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 mailto:Jessica.hillsley@gsa.gov

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved by the Department of Homeland security, Bureau of Immigration and Customs Enforcement, Federal Protective Service (DHS, BICE, FPS).

AVAILABILITY OF FUNDS

The Government's obligation under this contract is contingent upon the availability of appropriated funds.

No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

PRE-PROPOSAL CONFERENCE

A pre-proposal conference with site visit is anticipated for December 13, 2016 in Madison, Wisconsin. The date and location will be confirmed through an amendment to the solicitation.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

SOLICITATION/CONTRACT

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR

700)

RATING PAGE

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. SOLICITATION NUMBER 5. SOLICITATION TYPE

SEALED BIDS

(IFB)

NEGOTIATED

(RFP)

6. SOLICITATION

ISSUE DATE

8. THIS ACQUISITION IS

9. (AGENCY USE)

11. IF OFFER IS ACCEPTED BY THE GOVERNMENT WITHIN

CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLOCK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE TERMS

AND CONDITIONS STATED HEREIN.

12. ADMINISTERED BY CODE

13. CONTRACTOR

OFFEROR

FACILITY

CODECODE

TELEPHONE NUMBER DUNS NUMBER

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

15. PROMPT PAYMENT DISCOUNT

14. PAYMENT WILL BE MADE BY

SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

16. AUTHORITY FOR USING OTHER

THAN FULL AND OPEN COMPETITION

10 U.S.C. 2304

17.

ITEM NO.

18.

SCHEDULE OF

SUPPLIES/SERVICES

19.

QUANTITY

20.

UNIT

21.

UNIT PRICE

22.

AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA 24. TOTAL AWARD AMOUNT

(FOR GOVERNMENT USE ONLY)

25. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

NUMBER SHOWN IN BLOCK 4 INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

27. SIGNATURE OF OFFEROR/CONTRACTOR

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED

28. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

NAME OF CONTRACTING OFFICER DATE SIGNED

STANDARD FORM 1447 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

7. ISSUED BY

NO COLLECT CALLS

10. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

41 U.S.C. 253

CODE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

NAICS:

SIZE STANDARD:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

8(A)

OF

UNRESTRICTED OR SET ASIDE:

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOSB PROGRAM

EDWOSB

CODE

GS-05-P-17-SA-C-0002 11/22/2016

5P1QBC

R5 AMD Northern Services Contracting Team 230 S. Dearborn St. Room 3600 Chicago, IL 60604United States

238210 $15 million

Building Automation Integration

5P1QBC

R5 AMD Northern Services Contracting Team 230 S. Dearborn St. Room 3600 Chicago, IL 60604United States

BCFA

PBS Payments Branch PO Box 17181, Ft. Worth, TX 76102 **Submit electronic invoices to the website shown below:

https:://finance.ocfo.gsa.gov/WebVendors/Account Management

0001 WI0350ZZ Kastenmeier Federal Courthouse

Building Systems Network (BSN).

for integration of Building Monitoring Control (BMC) and

The purpose of this project is to achieve a national initiative Building Automation System Integration project

1 LS

5P2SS3F2-SP-16-5003.2017.192X.05.P0525241.PG61.PGA95.K50..WI0350ZZ

NO RESPONSE FOR REASONS CHECKED

CANNOT COMPLY WITH SPECIFICATIONS

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT MEET DELIVERY REQUIREMENT

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE

OF ITEMS INVOLVED

OTHER (Specify)

WE DO WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE

OF ITEMS INVOLVED

NAME AND ADDRESS OF FIRM (Include Zip Code) SIGNATURE

TYPE OR PRINT NAME AND TITLE OF SIGNER

FROM: AFFIX

STAMP

HERE

TO:

DATE AND LOCAL TIME

SOLICITATION NO.

STANDARD FORM 1447 (REV. 2/2012) BACK

TABLE OF CONTENTS

SF 1447

1. BACKGROUND

2. STATEMENT OF WORK

2.1 GOVERNMENT FURNISHED

2.2 BUILDING AUTOMATION SOFTWARE INSTALLATION & CONFIGURATION

2.3 BUILDING AUTOMATION FIELD DEVICE CONFIGURATION

2.4 BUILDING AUTOMATION NETWORK CONFIGURATION

2.5 BUILDING AUTOMATION SYSTEM CUTOVER (MIGRATION)

3. ENGINEERING AND SUBMITTALS

4. CODES AND STANDARDS

5. REFERENCE DOCUMENTS

6. TECHNICAL AND PERFORMANCE REQUIREMENTS

6.1 SECURITY

6.2 CABLING

6.3 SCHEDULE AND MEETINGS

7. WARRANTY

8. INVOICING AND PAYMENT

9. FAILURE TO PERFORM

10. GENERAL INFORMATION

10.1 TYPE OF CONTRACT

10.2 DELIVERY

10.3 GSA PERSONNEL

11. INSTRUCTIONS FOR SUBMITTING PROPOSALS

11.1 INSURANCE REQUIREMENT

11.2 SYSTEM FOR AWARD MANAGEMENT (SAM)

11.3 PRE-PROPOSAL CONFERENCE AND SITE VISIT

11.4 PAST PERFORMANCE

11.5 PRICE PROPOSAL

12. EVALUATION FACTORS FOR AWARD

12.1 BASIS OF AWARD

12.2 PAST PERFORMANCE

12.3 PRICE

ATTACHMENT A PAST PERFORMANCE REFERENCES

DIAGRAM

NEGOTIATED SOLICITATION PROVISIONS

SIMPLIFIED ACQUISITION SERVICE CLAUSES

WAGE DETERMINATION

RFP GS05P17SAC0002

Building Automation Integration, Robert W. Kastenmeier Federal Courthouse, Madison, Wisconsin

Solicitation GS05P17SAC0002 Building Automation Integration Robert W. Kastenmeier Federal Courthouse 120 N Henry Street, Madison, Wisconsin Building Number WI0350ZZ

1. Background

1.1. In recent years, building systems have advanced to more closely resemble that of IT systems given the way in which they communicate both internally and externally with other systems. As such, many of the building systems inherently utilize Internet Protocol (IP) connectivity as part of their core functionality. The General Services Administration (GSA) Public Building Services (PBS) Building Information or Control System Technology Policy mandates that all building technologies which require network or internet connectivity must utilize the GSA network. GSA’s Public Building Services (PBS) office of the Chief Information Officer (CIO) is working to integrate the building systems onto GSA’s Building Systems Network (BSN). The process of implementing the BSN involves several steps during which GSA will work with building systems contractors to re-configure their devices, as necessary, for integration onto the BSN. This document is designed to specify the steps you will be required to complete for the network integration.

2. Statement of Work

2.1. Government Furnished:

• GSA shall provide all network switches, servers, workstations and peripherals and shall ensure a connection to the GSA LAN is present and functioning.

• Any required computer or server hardware (i.e. PC, laptop) and peripherals (i.e.

mouse, keyboard, monitor) and/or routing and switching equipment, used to provide GSA network connectivity, will be government furnished and provided by the GSA. The BAS vendor shall not include Government Furnished Equipment, as defined, in their proposal.

2.2. Building Automation Software Installation and Configuration (Pre-Migration)

2.2.1. Contractor shall install fully licensed Niagara N4 software including any tools required to manage existing devices and new controllers.

2.2.2. Contractor shall develop and integrate graphics utilizing the Niagara framework.

Graphics shall represent all the data that currently exists in the Continuum system.

2.2.3. PBS shall provide virtual servers that meet the specifications required by the BAS server software unless technical limitation prevents virtualization of the server software.

2.2.4. BAS contractor shall update server software to latest revision and provide minimum five client communication sessions.

2.3. Building Automation Field Device Configuration (Pre-migration)

2.3.1. Contractor shall furnish and install JACE 8000 controller(s) to replace existing

Infinet IP controllers (see Diagram 1). JACE controller(s) shall be configured to allow reuse of existing Infinet bus while giving the building future options for BACnet device replacement. This may only require one JACE; however, the contractor shall collaborate with GSA to determine best approach that complies with referenced requirements.

2.3.2. Replacement Niagara N4 controllers and software shall be configured to utilize existing devices and sequences as currently utilized in the Continuum BAS.

Contractor shall document sequences before and after system migration and provide a list to the GSA of any devices or I/O found not in working order prior to replacing controllers.

2.3.3. Every IP level device shall be configured to the proper GSA IT Building System Network IP address as directed by PBITS. BACnet/Ethernet communication protocol is not allowed on GSA network and BACnet/IP must be implemented as communication protocol.

2.3.4. IP addresses for all BMC IP level devices will be issued by PBITS and distributed after inspection and approval of network diagram.

2.3.5. The BAS vendor is responsible for configuring any BACnet, UDP or TCP traffic between controllers, servers and clients to prevent “broadcast collisions” or any other network disruptions. This may include installing/configuring a BBMD or reconfiguring BACnet ports to a specified port as directed by PBITS.

2.4. Building Automation Network Configuration (Pre-Migration)

2.4.1. The Building Automation System network shall comply with GSA TDDG limitations, specifically distance and network hop limits. Fiber connections from the core switch to risers shall prevent “daisy chain” network switches where possible. Contractor shall replace copper cabling with fiber-optic cable as defined by PBS IT design.

2.4.2. Contractor shall be responsible for connecting Building Automation Network core switch and GSA Network demarcation.

2.5. Building Automation System Cutover (Migration)

2.5.1. Upon completion of all pre-migration work and after receipt of the government furnished network switches, the BMS contractor shall coordinate a date to “Cut- Over” the BMS system from the existing server and onto the new BMS Server.

The BMS contractor shall prepare a detailed procedure of all planned work activities, pointing out possible risks and impact to the building of all work. A risk management plan to identify risks with a planned procedure of steps to be taken if such a risk event arises shall be presented and discussed with all team members.

2.5.2. At the time of “Cut-Over,” the existing BMS network switches shall be removed, replaced with new and programmed Government Furnished Switches, all network terminations shall be made, and each IP enabled device shall be migrated. Upon completion of work, documentation of any deviations shall be made on the record drawing set and published. The GSA IT department will request various forms to be completed documenting the project which must be completed and provided within 5 business days of the cutover.

2.5.3. The BAS contractor shall be required to confirm communication and functionality after completion of GSA network integration. Including device to device and device to server.

2.5.4. The BAS contractor shall provide any and all cabling to GFE switches, BSN Workstations or Servers, where applicable.

2.5.5. At the completion of the “Cut-Over,” the existing BMS server, administrative workstations and any other unused wire and components of the BMS system shall be removed from the building and disposed of by the contractor.

2.5.6. At completion of the system migration, contractor shall coordinate and verify disaster recovery operation exercise with property management and operations and maintenance staff present. This exercise shall ensure continued operations and emergency system maintenance procedures in cases of network loss.

3. Engineering and Submittals

3.1.1. Contractor shall provide complete design of replacement system with their proposal. Design shall include indications of devices that will be replaced, wiring diagrams of IP network, BACnet MS/TP network and I/O.

3.1.2. Contractor shall provide detailed schedule of system replacement with their proposal. Schedule shall be coordinated with Operations and Maintenance (O&M) in order to assure the building maintains operation throughout system replacement or work is scheduled for non-occupied hours to minimize tenant impact.

3.1.3. A network diagram of all IP-addressable devices that terminate on the GSA network shall be provided to the GSA Project Manager. GSA shall be included in the design phase of the network infrastructure. Vendor-provided diagrams must be submitted in digital display in Microsoft Visio or PDF.

3.1.4. Any contractor- provided hardware requiring access to the GSA network, must be pre-approved for use by GSA (PBS CIO). All IP-enabled devices will be evaluated and scanned to determine any potential IT Security vulnerabilities.

GSA will provide a report indicating the required configuration changes to the device that must be made in order for installation to be acceptable and approved. Contractors must make any required configuration changes before their product will be accepted for use. Configuration changes are not a change in scope and are not subject to equitable adjustment under the contract.

3.1.5. Any Contractor proposed non-standard software must be pre-approved by GSA (OCIO). "Nonstandard software" is defined as software which is not widely dispersed and commercially available on desktops. The software must be compatible with the standard GSA image (configuration). The GSA standard image utilizes a Windows operating environment, with the most current updates, as recommended by Microsoft. All software that is pre-installed on the image is updated with the latest security patches. Contractor proposed application software and server software must be compatible with the most current version of GSA standard desktop software (i.e. Windows, Adobe, JAVA and McAfee) and server software (VMware). Vendor software shall be current in accordance with industry standard to within one year of delivery to the government. An updated list of the version of standard currently required for GSA workstations and servers can be provided by GSA.

3.1.6. Contractor shall submit within 10 days of contract award disaster recover (DR) operational procedures in case of wide area network (WAN) connection loss. DR procedures shall ensure continued operation of the system in cases of network loss and shall instruct operators how to monitor and control systems in cases of internet outages.

3.1.7. To meet the requirements of the Smart Building Design Standards, all building system data points must be exposed on the GSA network for future third party integration. Proposed controls systems must include the ability to transfer data to a third party via an automated data push or third party initiated query using an open and published methodology including, but not limited to, BACnet/IP, oBIX, OPC, Haystack, ModbusTCP etc. The contractor shall document a proposed means of data transfer for this system.

4. Codes and Standards

Work shall be in accordance with the following:

● NFPA 70, National Electric Code (NEC)

● Model Building Codes (Building, Mechanical, Plumbing)

● ANSI C12.20, Class 0.5

● Facilities Standards for the Public Building Service, P-100

5. Reference Documents

The following references are intended to be advisory for the interpretation of the requirements in this statement of work:

● Building Technologies Technical Reference Guidelines (see attachment)

● GSA New Project Smart Buildings Design and Implementation Guidelines (see attachment)

● Tech Policy for PBS-Owned Buildings Monitoring and Control Systems (see attachment)

● Telecom Distribution Design Guide (see attachment)

● CIW Version 4 – HSPD-12 request Form (GSA will provide to awardee)

6. Technical and Performance Requirements

6.1. Security: Contractor shall comply with the requirements pertaining to mandatory HSPD-

12 security clearances: The mandatory minimum security clearance level for contractor access to any GSA IT system and VPN is the preliminary adjudication of the National Agency Check with Inquiries (NACI), which is a prerequisite to acquiring ENT (GSA user domain) credentials, necessary to access any GSA furnished workstation or server.

6.1.1. Users who complete HSPD-12 process will receive GSA ENT accounts for access to GSA hosted servers and workstations

6.1.2. Within 10 days of award, contractors shall submit a CIW V4 for every member of the team who does not hold a HSPD-12 Clearance

6.2. Cabling: All cabling in GSA buildings must be designed and installed in accordance with Chapter 16 (Building Automation) Building Industry Consulting Service International Inc., (BICSI) standards, for guidance on serial cables, and in conjunction with the GSA Telecommunications Distribution and Design Guide (TDDG), as it relates to Ethernet cabling.

6.3. Schedule and Meetings: Within 10 days of contract award, the contractor’s project manager shall produce a project schedule prepared in Microsoft Project or equivalent, listing all planned work activities, their duration, interdependencies, planned start and finish with a Gant style chart. This schedule shall be continuously updated weekly until the project is complete. The project manager shall also hold a project kick-off meeting to review the schedule and update on any planned work in the upcoming weeks.

7. Warranty

7.1. Provide information of the manufacturer’s warranty including date of commissioning/startup, points of contact, 2 years parts and labor of all components and software.

8. Invoicing and Payment All original invoices shall be sent to the COR Tyler Getter at tyler.getter@gsa.gov and Contract Specialist Jessica Hillsley at Jessica.hillsley@gsa.gov for review and approval. After an invoice is approved by the COR, the contractor must submit it electronically (preferred method) or mail it to the address shown below.

Electronic address:

www.fainance.gsa.gov

Physical address:

PBS Payments Branch Finance Division – BCFA Post Office Box 17181 Fort Worth, TX 76102-0181

A properly executed invoice must show the name and address of the business concern as listed on the award, the invoice date, the contract number, and the contract AND/PDN.

mailto:tyler.getter@gsa.gov http://www.fainance.gsa.gov/

FAR 52.232-1 is supplemented as follows:

• Before submitting a request for payment, the Contractor shall meet with the designated Government representative for the purpose of facilitating review and approval of payment requests. The Contractor shall provide documentation to support the prospective payment request.

• The Contractor shall submit its invoices to the Contracting Officer and Contracting Officer Representative. Separate payment requests shall be submitted for progress or partial payments and final payments.

• GSA will not be obligated to issue final payment unless the Contractor has furnished to the Contracting Officer a release of claims against the Government relating to this Contract, and submitted all required product warranties and other items as specified in the Contract.

9. Failure to Perform It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements in this contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications, and deductions for work performed improperly may be made as though the work has not been performed. Deductions will be made at the discretion of the Government.

If the Contractor fails to promptly perform the services in conformity with the contract requirements or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

• Require the Contractor to perform the services again in conformity with the contract requirements at no increase in contract amount.

• If the work remains deficient, the CO or their designee may have the work accomplished by other means and deduct the cost thereof from the lump sum payment.

• Terminate the contract for cause.

10. General Information

10.1 Type of Contract

This RFP will result in a firm fixed-price contract.

10.2 Delivery

All work shall be completed within 6 months of the notice to proceed.

10.3 GSA Personnel

Property Manager/ Contracting Officer’s Representative (COR): The Property Manager is responsible for building related issues (i.e. security, hours, and noise). The Property Manager is Tyler Getter and he can be reached at tyler.getter@gsa.gov or 608-441- 5452.

mailto:tyler.getter@gsa.gov

Project Manager: The Project Manager is responsible for technical compliance. The Project Manager is John Beadle and he can be reached at john.beadle@gsa.gov or 612- 725-3811.

Contracting Officer (CO): The Contracting Officer is authorized, without delegation, to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions or requirements. Additionally the CO may delegate certain other responsibilities to authorized Government representatives. The CO is Tikelia Murphy and she can be reached at tikelia.murphy@gsa.gov or 312-353-3997.

Contract Specialist (CS): The Contract Specialist is the priary point of contact for the contractor on contractual matters. The CS performs specific administrative functions on the contract. The CS is Jessica Hillsley and she can be reached at Jessica.hillsley@gsa..gov or 312-886-3313.

11. Instructions for Submitting Proposals Provided below are instructions for the preparation and submission of proposals. The purpose is to establish requirements for the format and content of proposals so that proposals are complete, contain all essential information and can be evaluated equitably.

Responses to this RFP must be provided via email to Jessica Hillsley, Contract Specialist, at Jessica.hillsley@gsa.gov and are due no later than 3:00 PM Central on December 28, 2016.

Offerors shall submit with their offer the following documents:

• FAR 52.209-7 Information Regarding Responsibility Matters

• Standard Form 1447 – Solicitation/Contract, including pricing in blocks 21 and

• Design and schedule of system replacement (See Section 3.1.1 and 3.1.2)

• Past Performance References (Attachment A)

• Certificate of Insurance (See Section 11.1)

11.1 Insurance Requirement

Liability insurance coverage, written on the comprehensive form of policy, is required in the amount of $500,000 per occurrence for bodily injury and $50,000 per occurrence for property damage. (See FAR 52.228-5 Insurance-Work on a Government Installation and GSAR 552.228-5 Government as Additional Insured.)

11.2 System for Award Management (SAM)

In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 contractors must have an active profile in the SAM database (www.sam.gov) prior to award of any contract. No award will be made to any contractor without an active profile in SAM.

mailto:john.beadle@gsa.gov mailto:tikelia.murphy@gsa.gov mailto:Jessica.hillsley@gsa..gov

11.3 Pre-Proposal Conference and Site Visit

Contractors are encouraged to attend the pre-proposal conference and site visit. The anticipated date is December 13, 2016 in Madison, Wisconsin, but an amendment to the solicitation will be issued confirming the date and location.

11.4 Past Performance

Past Performance is relevant information regarding an offeror’s actions under previously awarded contracts. It includes the offeror’s overall quality of performance, record of conforming to contract requirements and to standards of good workmanship; the responsiveness of management; the offeror's history of reasonable and cooperative behavior and commitment to customer satisfaction, including the offeror’s business-like concern for the interest of the customer; and the offeror’s overall performance on their contracts. This information will be obtained through feedback from the offeror’s customers. To be relevant, past performance information must be provided for contracts that are similar (or greater) in terms of the relevant past performance criteria listed below. Contracts submitted may be Governmental (federal, state, or local) or private sector contracts.

Past performance will be considered relevant if it meets all of the following criteria:

• Building Automation System integration of similar scope, as further described in Section 5.

• For a completed contract, must have been completed within five years from the closing date of this solicitation

• For a current contract, the performance period is at least 2 consecutive years

Offeror’s shall complete Attachment A – Past Performance References Sheet at the end of this section. This form must be completed for each reference submitted that meets the criteria identified above. The offeror cannot use the same reference (i.e., same project and same contact person) more than once. Past performance will be evaluated by analysis of information provided by the offeror and by interviews with the offeror’s past and/or current customers.

While offerors must submit evidence of a minimum of 3 customer references for past performance evaluations, they may provide more (but in no case shall they submit more than 5 references). The Government will consider two separate contracts as a single contract if they were consecutive and for the same location and services. The Government is not required to conduct or complete reference checks on more than 3 contracts, although it may choose to do so. Additionally, if more than 3 references are provided, the Government reserves the right to choose which references to include in its evaluation.

In addition to those references provided directly by the offeror, the Contracting Officer may identify and analyze the past performance of the offeror on any other relevant contract that they currently have or had of which the Contracting Officer has knowledge or obtains knowledge, including but not limited to projects listed in the Past Performance information Retrieval System (PPIRS). Because of the wide variety of past performance history of individual offerors, the Government is not r3equired to ensure that an equal number of references be obtained for each offeror.

11.5 Price Proposal

Prices for the proposal shall consist of 1 signed Standard Form 1447, Solicitation/Contract and pricing information in blocks 21 and 22.

12. Evaluation Factors for Award

12.1 Basis of Award

The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and provides the best value to the Government based on the evaluation factors. The evaluation factors to be used are price and past performance. Past performance is significantly more important than price. As proposals become more equal in terms of past performance, the lump sum price becomes more important.

In accordance with FAR 15.101-1, a tradeoff process is appropriate when it may be in the best interest of the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror. The tradeoff process will be applicable in the evaluation of offers.

12.2 Past Performance

The relevant past performance references contacted will be evaluated with an adjectival rating, which in turn will be translated into a numerical score, as indicated in the chart below. The numerical scores will then be averaged for a composite score.

ADJECTIVAL

RATING

NUMERCIAL

SCORE

DESCRIPTION

Excellent 5 Past performance significantly exceeds in all aspects of the requirements; high probability of success; no significant weaknesses.

Very Good 4 Past performance exceeds, to varying degrees, one or more of the requirements.

Satisfactory 3 Past performance meets, in all aspects, the requirements.

Marginal 2 Past performance does not meet all requirements.

Unsatisfactory 1 Past performance does not meet any of the requirements.

Neutral Did not submit the minimum number of relevant past performance references and no other relevant references could be obtained by the contracting officer.

FAR 15.305(a)(2)(iv) states, “In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.” Therefore, failure of the offeror to provide a minimum of three relevant references that meet the criteria listed above, and/or the inability of the Government to complete a minimum of three reference checks, after making a reasonable effort to do so, will result in the offeror being rated as “neutral” on the past performance factor.

12.3 Price

The lump sum price shall be provided by offerors on the SF 1447 will be evaluated by the Government.

ATTACHMENT A

PAST PERFORMANCE REFERENCES

Robert W. Kastenmeier Federal Courthouse 120 N Henry Street Madison, Wisconsin

TYPE OF SERVICE: ____________________________________________________________

CONTRACT NO.: ______________________________________________________________

LOCATION (BLDG/CITY/STATE): __________________________________________________

CONTACT PERSON: ____________________________________________________________

COMPANY NAME OR GOVT AGENCY: _____________________________________________

PHONE NUMBER: ______________________________________________________________

Relevant past performance: Yes No Services Example:

________1. Is/was this contract for Building Automation System Integration of similar scope, as further described in Section 2?

________2. If this is a completed contract, was the contract completed within five years from the closing date of this solicitation?

________3. If this is a current contract, is the performance period at least 2 consecutive years?

Diagram 1; replace red circled IP controllers with Niagara JACE and use Andover Driver for 2nd tier controllers.

Substitute GSA 3502 FAR 77 and GSAR 61 Updated: November 25, 2014

NEGOTIATED SOLICITATION PROVISIONS

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

(a) Definitions. As used in this provision— “Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to es-tablish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The offeror has entered all mandatory information, including the DUNS number or the DUNS+4 num-ber, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include…