PRE_CONF_SV_Madison_BAS.pdf

PRE-PROPOSAL CONFERENCE

TUESDAY, DECEMBER 13, 2016 1:00 P.M. CENTRAL

SOLICITATION GS-05P-17-SA-C-0002

BUILDING AUTOMATION INTEGRATION

ROBERT W. KASTENMEIER FEDERAL COURTHOUSE

120 N HENRY STREET

MADISON, WISCONSIN

MEETING LOCATION:

ROBERT W. KASTENMEIER FEDERAL COURTHOUSE

ROOM 410

OR

CONFERENCE CALL-IN

866-928-2008 Code 589537

NOTE: Please be advised that anything discussed at the conference shall not be interpreted as binding, as only the contents of the Request for Proposal (RFP), and all subsequent amendments, posted to FedBizOpps are binding. To the extent there are any inconsistencies between the pre-proposal briefing and the contract solicitation, the contract solicitation governs.

The meeting began by passing the sign-in sheet around to all in attendance.

Jessica Hillsley, Contract Specialist (CS) will lead the meeting, and the site tour will be led by Tyler Getter, Property Manager/ Contracting Officer’s Representative (PM/COR) and John Beadle, Project Manager.

1) INTRODUCTION

This is a pre-proposal conference for Solicitation GS-05P-17-SAC-0002 for Building Automation Integration at the Robert W. Kastenmeier Federal Courthuse, 120 N Henry Street, Madison, Wisconsin.

Offerors’ participation is encouraged. The scheduling of the Pre-Proposal Conference and Site Visit was issued in Amendment 1 to the Request For Proposal (RFP) on November 30, 2016.

First will be introductions of the Government Team and their roles and responsibilities, then we’ll cover administrative matters, and finally we’ll discuss important requirements of the solicitation. Contractors are asked to hold all questions until the after the walk through of the building that will immediately follow this conference.

Government Team:

Contract Specialist – Jessica Hillsley (312) 886.3313 – Contact Jessica with any contractual matters.

Jessica will escalate any issues to the Contracting Officer when necessary.

Contracting Officer – Tikelia Murphy (312) 485.2105 – Any/all changes to the contract will be issued in writing and signed by the Contracting Officer.

Property Manager – Tyler Getter (608) 441.5452

Building Services Specialist/Project Manager – John Beadle (612) 725-3811

2) CONFERENCE PURPOSE

The purpose of the pre-proposal conference is to provide potential offerors with general information about the solicitation. It is not intended to be a comprehensive description of all requirements of the solicitation and subsequent contract, but to describe the requirement, highlight some specific sections of the solicitation, review the source selection procedures, and discuss the security requirements that will be required of the successful awardee.

A site tour immediately followed the conference.

Any oral responses to questions raised during the conference shall not be construed as an official answer.

All questions presented prior to, during, and after the meeting, as well as the official answers, will be documented in writing via an official update to the solicitation package posted on FedBizOpps (www.fbo.gov). Any questions following the conclusion of the meeting must be submitted in writing to the Contract Specialist, Jessica Hillsley, at Jessica.hillsley@gsa.gov. The responses to questions will be posted on or about December 16, 2016. The sign-in sheet of this Pre-Proposal Conference meeting will also be posted to FedBizOpps (www.fbo.gov).

3) SOLICITATION OVERVIEW

The NAICS code for this solicitation is 238210 for Electrical Contractors and Other Wiring Installation Contractors. This procurement is unrestricted and open to all business concerns.

It is the offeror’s responsibility to monitor the FedBizOpps website for updates to the RFP that have been issued through an amendment. One Amendment has been issued to date. Amendment 1 was issued on November 30, 2016 in order to schedule the pre-proposal conference and site visit for this solicitation.

All proposals submitted must acknowledge all amendments to the solicitation by signing each amendment in Blocks 15a – 15c and returning with your proposal. Failure to do so may result in the disqualification of the offer as being non-responsive.

This is a negotiated procurement. Therefore, there will not be a public opening of the offers received.

Also, contractors cannot obtain the pricing associated with any offers received, with the exception of the awardee.

The contract contemplated by this solicitation is to be completed within 6 months of the notice to proceed.

The proposal closing date and time is Wednesday, December 28, 2016 at 3:00 p.m. Central. Your FULL proposal must be received by the closing date and time. (Updated via Amendment 0002 issued 12/19/2016, the proposal due date is changed from December 28, 2016 to January 4, 2017).

The GSA Public Building Services (PBS) Building Information or Control System Technology Policy mandates that all building technologies which require network or internet connectivity must utilize the GSA network. This contract is to integrate the building systems at the Kastenmeier Federal Courthouse onto GSA’s Building Systems Network (BSN).

This contract requires many reports, plans and submittals, many of which are not generally required under a typical private sector contract. The reports, plans and submittals required by the contract specifications http://www.fbo.gov/ mailto:Jessica.hillsley@gsa.gov http://www.fbo.gov/ contained in this solicitation are non-negotiable and must be provided in accordance with the specifications. Please see Section 3 for submittal requirements and timeframes.

Contract Sections of Particular Note: *the following are excerpts of the listed sections, see the solicitation document for all requirements pertaining to the sections listed below.

2. Statement of Work

2.1. Government Furnished:

• GSA shall provide all network switches, servers, workstations and peripherals and shall ensure a connection to the GSA LAN is present and functioning.

• Any required computer or server hardware (i.e. PC, laptop) and peripherals (i.e.mouse, keyboard, monitor) and/or routing and switching equipment, used to provide GSA network connectivity, will be government furnished and provided by the GSA. The BAS vendor shall not include Government Furnished Equipment, as defined, in their proposal.

2.2. Building Automation Software Installation and Configuration (Pre-Migration)

2.2.1. Contractor shall install fully licensed Niagara N4 software including any tools required to manage existing devices and new controllers.

2.2.2. Contractor shall develop and integrate graphics utilizing the Niagara framework. Graphics shall represent all the data that currently exists in the Continuum system.

2.2.3. PBS shall provide virtual servers that meet the specifications required by the BAS server software unless technical limitation prevents virtualization of the server software.

2.2.4. BAS contractor shall update server software to latest revision and provide minimum five client communication sessions.

2.3. Building Automation Field Device Configuration (Pre-migration)

2.3.1. Contractor shall furnish and install JACE 8000 controller(s) to replace existing Infinet IP controllers (see Diagram 1). JACE controller(s) shall be configured to allow reuse of existing Infinet bus while giving the building future options for BACnet device replacement. This may only require one JACE; however, the contractor shall collaborate with GSA to determine best approach that complies with referenced requirements.

2.3.2. Replacement Niagara N4 controllers and software shall be configured to utilize existing devices and sequences as currently utilized in the Continuum BAS. Contractor shall document sequences before and after system migration and provide a list to the GSA of any devices or I/O found not in working order prior to replacing controllers.

2.3.3. Every IP level device shall be configured to the proper GSA IT Building System Network IP address as directed by PBITS. BACnet/Ethernet communication protocol is not allowed on GSA network and BACnet/IP must be implemented as communication protocol.

2.3.4. IP addresses for all BMC IP level devices will be issued by PBITS and distributed after inspection and approval of network diagram.

2.3.5. The BAS vendor is responsible for configuring any BACnet, UDP or TCP traffic between controllers, servers and clients to prevent “broadcast collisions” or any other network disruptions.

This may include installing/configuring a BBMD or reconfiguring BACnet ports to a specified port as directed by PBITS.

2.4. Building Automation Network Configuration (Pre-Migration)

2.4.1. The Building Automation System network shall comply with GSA TDDG limitations, specifically distance and network hop limits. Fiber connections from the core switch to risers shall prevent “daisy chain” network switches where possible. Contractor shall replace copper cabling with fiber-optic cable as defined by PBS IT design.

2.4.2. Contractor shall be responsible for connecting Building Automation Network core switch and GSA Network demarcation.

2.5. Building Automation System Cutover (Migration)

2.5.1. Upon completion of all pre-migration work and after receipt of the government furnished network switches, the BMS contractor shall coordinate a date to “Cut- Over” the BMS system from the existing server and onto the new BMS Server. The BMS contractor shall prepare a detailed procedure of all planned work activities, pointing out possible risks and impact to the building of all work. A risk management plan to identify risks with a planned procedure of steps to be taken if such a risk event arises shall be presented and discussed with all team members.

2.5.2. At the time of “Cut-Over,” the existing BMS network switches shall be removed, replaced with new and programmed Government Furnished Switches, all network terminations shall be made, and each IP enabled device shall be migrated. Upon completion of work, documentation of any deviations shall be migrated. Upon completion of the work, documentation of any deviations shall be made on the record drawing set and published. The GSA IT department will request various forms to be completed documenting the project which must be completed and provided within 5 business days of the cutover.

2.5.3. The BAS contractor shall be required to confirm communication and functionality after completion of GSA network integration. Including device to device and device to server.

2.5.4. The BAS contractor shall provide any and all cabling to GFE switches, BSN Workstations or Servers, where applicable.

2.5.5. At the completion of the “Cut-Over,” the existing BMS server, administrative workstations and any other unused wire and components of the BMS system shall be removed from the building and disposed of by the contractor.

2.5.6. At completion of the system migration, contractor shall coordinate and verify disaster recovery operation exercise with property management and operations and maintenance staff present. This exercise shall ensure continued operations and emergency system maintenance procedures in cases of network loss.

3. Engineering and Submittals

3.1.1. Contractor shall provide complete design of replacement system with their proposal. Design shall include indications of devices that will be replaced, wiring diagrams of IP network, BACnet MS/TP network and I/O.

3.1.2. Contractor shall provide detailed schedule of system replacement with their proposal. Schedule shall be coordinated with Operations and Maintenance (O&M) in order to assure the building maintains operation throughout system replacement or work is scheduled for non-occupied hours to minimize tenant impact.

3.1.3. A network diagram of all IP-addressable devices that terminate on the GSA network shall be provided to the GSA Project Manager. GSA shall be included in the design phase of the network infrastructure. Vendor-provided diagrams must be submitted in digital display in Microsoft Visio or

PDF.

3.1.4. Any contractor- provided hardware requiring access to the GSA network, must be pre-approved for use by GSA (PBS CIO). All IP-enabled devices will be evaluated and scanned to determine any potential IT Security vulnerabilities. GSA will provide a report indicating the required configuration changes to the device that must be made in order for installation to be acceptable and approved. Contractors must make any required configuration changes before their product will be accepted for use. Configuration changes are not a change in scope and are not subject to equitable adjustment under the contract.

3.1.5. Any Contractor proposed non-standard software must be pre-approved by GSA (OCIO).

"Nonstandard software" is defined as software which is not widely dispersed and commercially available on desktops. The software must be compatible with the standard GSA image (configuration). The GSA standard

5. Reference Documents Five reference documents were posted to FBO as attachments to the solicitation. Please ensure familiarity with these documents.

6. Technical and Performance Requirements

6.2. Cabling: All cabling in GSA buildings must be designed and installed in accordance with Chapter 16

(Building Automation) Building Industry Consulting Service International Inc., (BICSI) standards, for guidance on serial cables, and in conjunction with the GSA Telecommunications Distribution and Design Guide (TDDG), as it relates to Ethernet cabling.

6.3. Schedule and Meetings: Within 10 days of contract award, the contractor’s project manager shall produce a project schedule prepared in Microsoft Project or equivalent, listing all planned work activities, their duration, interdependencies, planned start and finish with a Gant style chart. This schedule shall be continuously updated weekly until the project is complete. The project manager shall also hold a project kick-off meeting to review the schedule and update on any planned work in the upcoming weeks.

7. Warranty

7.1. Provide information of the manufacturer’s warranty including date of commissioning/startup, points of contact, 2 years parts and labor of all components and software.

8. Invoicing and Payment

• Before submitting a request for payment, the Contractor shall meet with the designated Government representative for the purpose of facilitating review and approval of payment requests. The Contractor shall provide documentation to support the prospective payment request.

• The Contractor shall submit its invoices to the Contracting Officer and Contracting Officer Representative. Separate payment requests shall be submitted for progress or partial payments and final payments.

9. Failure to Perform It is the objective of the Government to obtain complete and satisfactory performance in accordance with the terms of the specifications and requirements in this contract. To this end, the Government is contracting for the complete performance of each task identified in the specifications, and deductions for work performed improperly may be made as though the work has not been performed. Deductions will be made at the discretion of the Government.

If the Contractor fails to promptly perform the services in conformity with the contract requirements or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

• Require the Contractor to perform the services again in conformity with the contract requirements at no increase in contract amount.

• If the work remains deficient, the CO or their designee may have the work accomplished by other means and deduct the cost thereof from the lump sum payment.

• Terminate the contract for cause.

4) CONTRACTOR’S PROPOSAL CONTENTS AND INSTRUCTIONS

Items 4(a) through 4(f) below are required for all proposals submitted.

Each offeror shall submit via email to jessica.hillsley@gsa.gov :

mailto:jessica.hillsley@gsa.gov

a) FAR 52.209-7 Information Regarding Responsibility Matters (and ensure this is reflected in your SAM representations and certifications

b) Standard Form 1447 Solicitation/Contract

• Offeror needs to complete the Offeror section, Blocks 13, 15, and 27

• Offeror needs to submit complete pricing in blocks 21 and 22 of the SF 1447

• NOTE: The proposal is not considered a valid offer unless the SF1447 is signed by a representative of the entity making the offer

c) Design and schedule of system replacement (Section 3.1.1 and 3.1.2)

d) Past Performance

Attachment A – Past Performance Reference

• Separate copy for each reference submitted

e) Certificate of Insurance (Section 11.1) NOT REQUIRED WITH PROPOSAL. REQUIRED AFTER

AWARD AND PRIOR TO NOTICE TO PROCEED BEING ISSUED.

f) Amendment(s) (issued on an SF30)

• Contractor must acknowledge all amendments by signing and returning the SF30 with the proposal.

5) EVALUATION AND METHOD OF AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and provides the best value to the Government based on two evaluation factors – price and past performance. Past performance is significantly more important than price. As proposals become more equal in terms of past performance, the lump sum price becomes more important.

Past performance is relevant information regarding an offeror’s actions under previously awarded contracts. It includes the offeror’s overall quality of performance, record of conforming to contract requirements and to standards of good workmanship; the offeror’s adherence to contract schedules, including administrative aspects of performance; the responsiveness of management; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction, including offeror’s business-like concern for the interest of the customer; and the offeror’s overall performance on their contracts. This information will be obtained through feedback from the offeror’s customers. To be relevant, past performance information must be provided for contracts that are similar (or greater) in terms of the relevant past performance criteria listed below. Contract submitted may be Governmental (federal, state, or local) or private sector contracts.

Past performance will be considered relevant if it meets all of the following criteria:

• The contract was for Building Automation System integration of similar scope, as further described in Section 5.

• For a completed contract, the contract must have been completed within five years from the closing date of this solicitation

• For a current contract, the performance period is at least 2 consecutive years

The offeror cannot use the same reference/contact person more than once.

While the offeror must provide a minimum of three customer references for past performances evaluations, they may provide more (but in no case shall they submit more than five references).

The lump sum price shall be provided by offerors on the SF 1447.

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Should discussions be deemed necessary, the Contracting Officer may establish a competitive range of the most highly rated proposals.

6) PROCUREMENT PROCESS/ SOURCE SELECTION PROCESS

a) Proposals shall be received by the Contract Specialist, Jessica Hillsley.

b) Proposals shall be reviewed for completeness and responsiveness.

c) Proposals are evaluated in accordance with the terms of the solicitation (i.e. the evaluation factors)

d) Contracting Officer makes determination to award, or establishes a competitive range and begins discussions with all offerors in the competitive range.

e) After receipt of final offers, award is made to the offeror providing the best value to the Government.

7) SECURITY

The successful awardee will be required to go through the security clearance process. The contractors will be responsible for acquiring security clearances as part of the contract. Contractors shall comply with the following requirements pertaining to security clearances:

• All contractors are required to be given at a minimum a preliminary favorable status in order to start working.

• Contractor will work with the GSA Security Sponsor (Tyler Getter) to submit Individual Contractor Information Worksheets (CIW) and provide requested information on the Electronic Questionnaire for Investigations Processing (e-QIP).

Final Notice to Proceed will not be issued until clearances for proposed employees have been received and approved.

8) BUY AMERICAN CLAUSE INCLUDED IN THIS CONTRACT

The Buy American Act (BAA) Clause (FAR 52.225-1) is included as part of the base contract. The BAA provides a preference for domestic manufactured and unmanufactured products in Government purchases. For a product to be considered “domestic” under the BAA, at least 50% of the value of the components must be mined, produced or manufactured in the U.S. (the Component Test). Note: the component test is waived for Commercially Available off-the-shelf (COTS) items. Please read through the clause.

9) SITE ACCESS

Site access will be granted by the COR after contract award. Deliveries or other uses of the building shall be coordinated in advance with the GSA Property Management Office.

10) SAM REGISTRATION

All contractors must have current and active registrations in www.sam.gov in order to be eligible for award. It is not mandatory to have the registration complete in order to submit a proposal, but you cannot be considered for award if the registration is not complete or current at the time award will be made.

11) ADDITIONAL SITE VISITS

All other site visits will be based on the availability of the Property Management staff and may be arranged during normal duty hours by contacting Tyler Getter, Property Manager at (608) 441.5452.

12) WALK THROUGH

http://www.sam.gov/

13) QUESTIONS AND ANSWERS

1. QUESTION: If this project will touch the Andover security system as well I do not believe that it can be integrated into Niagara (N4 of AX), and currently do not know if any points for that system are on any of the HVAC controllers throughout the building.

ANSWER: The security system is on Andover. The intention is for the current computer to run the security only.

2. QUESTION: Can you tell me if this is a GSA Schedule RFP or if we need to have a particular SIN to bid.

ANSWER: No this is not a GSA Schedule RFP. You do not need a particular SIN in order to submit proposal.

3. QUESTION: Will there be a remote connection to some remote tridium system that this will be supervised from outside this building?

ANSWER: The standard is to load to a virtual server. GSA will supply the building with a work station and laptop connected to the GSA network and access to the virtual server. Access to the server will be managed with GSA ENT credentials. Remote access to the server will be accessible to all credential users through Citrix VPN from any network. The Contractor will have remote access to the system during the warranty period.

Another option is to load a contractor system and get it working on a vendor supplied LAN and then migrate the entire network to the GSA network. This includes replacing the switches, routers, and workstations with the GSA provided equipment and loading the server in the virtual environment.

4. GSA COMMENT: Network controller 2 has not been approved by GSA IT to be used on the GSA network or connect to BAS. BCX1-GR has been remediated and is allowed for use.

There are 2 controllers controlling the air handlers.

5. QUESTION: If we put a JACE between the netcontroller and the network would that work?

ANSWER: It would not work if BACnet over Ethernet was used.

6. QUESTION: Is BACNet MSTP device approved for use?

ANSWER: Yes, if not IP. Anything with IP address is the main concern.

7. QUESTION: Are wiring diagrams and a floor plan available?

ANSWER: Yes, an amendment will be posted to FBO with this information.

8. QUESTION: How many devices on the system?

ANSWER: 111 BAV controllers. 2 main air handlers, rooftop, small in basement. 2 boilers. AC provided by dxunit. 2 main and rooftop have independent dx units.

9. QUESTION: What year was the BAS installed?

ANSWER: Between 1997 and 2006. 174 is the version.

10. GSA COMMENT: Warranty for Niagara N4 supervisor needs to be unlimited points for 3 years and licensed to GSA.

11. QUESTION: Has a location for the new N4 JACE(s) been selected?

ANSWER: The location(s) for JACE 8000 is to be determined by the contractor.

12. QUESTION: Are dedicated electrical circuits available to power the new N4 JACE(s) and if so what is their location?

ANSWER: The contractor shall furnish and install the JACE 8000 and is responsible for all labor and material associated with this task, including, but not limited to acquiring cabinet, mounting in cabinet, mounting cabinet, electrical and cabling to GSA switch.

13. QUESTION: The bidding instructions (Section 2.4.1) mention that the copper network wiring needs to be replaced with fiber. Does this requirement include all existing Cat5 (or equal) network cabling that is part of the existing Andover system (from Net Controllers on 5th floor to 1st Floor Engineering Office, from Workstation in Engineering office to switch in Engineering Office, and from BcX in Engineering Office to switch in Engineering Office)?

ANSWER: Yes, if the existing network cabling that is part of the Andover system does not comply with GSA TDDG limitations then they should be replaced with fiber-optic cable as defined by PBS IT design. Please refer to Section 1.1b of the Telecommunications Distribution and Design Guide (TDDG) for the type of copper or fiber cable to be used to support low voltage systems.

14) FINAL REMARKS

Once again the proposal closing date and time is Wednesday, December 28, 2016 at 3:00 p.m. Central (updated via Amendment 0002 issued 12/19/2016, the proposal due date is changed from December 28, 2016 to January 4, 2017) and should be submitted to:

jessica.hillsley@gsa.gov

Please feel free to contact Jessica Hillsley with questions via email at jessica.hillsley@gsa.gov and they will be answered and posted to FedBizOpps. The deadline for submitting all questions is 3:00 pm Central on Tuesday, December 20, 2016.

Thank you very much for attending the pre-proposal conference.

SOLICITATION GS-05P-17-SA-C-0002