Specifications.pdf

HDI Fire and Life Safety Improvements Battle Creek, Michigan PCN # IMI06001

Summary 011000 - 1

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

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SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location:

Fire and Life Safety Program of Requirements Hart-Dole-Inouye Federal Center 74 North Washington Avenue Battle Creek, Michigan 49037

B. Project Summary Description:

This project seeks to complete and integrate various fire protections systems and elements to achieve full fire protection goals, improve life safety, and to reduce risk to occupants, the building, and the environment. The Historic fabric of these facilities shall be protected such that the installation of work produces the least possible impact to the historic nature of these facilities.

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference.

D. Project Delivery Method: Design Build

E. To be determined

F. The Contracting Officer for the project is: Helen Dimonte 230 S. Dearborn Street Chicago, IL 60604

G. The GSA Historical Preservation Contact for the project is:

Mariah McGunigle Preservation Architect Design and Construction Division General Services Administration – Public Building Service Great Lakes Region 230 S. Dearborn Street, Suite 3500 Chicago, IL 60604

H. The GSA Regional Fire Protection Engineer Contact for the project is:

Lowell G. Black Lead Fire Protection Engineer Fire Protection & Life Safety Branch - 5PMF GSA Great Lakes Region 230 S. Dearborn St. Ste 3500 Chicago, IL 60604

Summary 011000 - 2

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1.2 WORK SEQUENCE

A. To be determine by the Design Builder, with review and approval by GSA.

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.4 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

HDI Fire and Life Safety Improvement

Work Restrictions 011400 - 1

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SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions on the project premises, before any construction.

B. During the construction period, the Contractor shall have full use of the designated premises for construction operations, including full use of the indicated work site, limited only by the Government's right to perform work or retain other contractors to perform work on portions of the project.

C. During the construction period, the Contractor shall coordinate with the GSA Building Manager use of the premises to the work in various areas, while allowing for Government occupancy and public use of the facility.

1. Confine operations at the site to areas indicated as acceptable by the GSA Building Manger. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 7:30 a.m. to 4:00 p.m.

8. Contractor shall submit a report with weights of any construction waste or recycled materials removed from the site that are taken to a disposal or recycling facility. Contractor shall submit an itemized list of any equipment that is removed from the site as part of this project. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

Work Restrictions 011400 - 2

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10. Smoking is not permitted in or around the building, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102- 74.

11. No parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

12. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the con-tractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

13. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

14. Permits: Refer to FAR 52.236-7

15. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

16. Coordinate with the GSA Building Manager for site access.

17. Coordinate with the GSA Building Manager on correct response procedures for any building system alarms occurring during or resulting from the construction process.

18. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

19. Protect building site from flying debris.

20. Camera use is generally allowed in public spaces such as entrances, exits, lobbies and dining rooms. Camera use in all other space shall be approved by GSA PRIOR to use.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy, place, and install equipment in all areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays from 7:00 a.m. to 5:00 p.m. Monday through Friday. Portions of Building 1B, 2 and 2A are occupied 24 hours per day, 7 days per week. An occasional room or space will require coordination with tenants for access depending on operations at the time of work associated with this project.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

Work Restrictions 011400 - 3

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C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours, unless otherwise noted or requested by GSA’s Building Manager.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

2. Work in Building 1B, Building 2 and Building 2A will have to be coordinated with tenants for the portions of these Buildings that are in use 24 hours per day, 7 days a week. Also, an occasional room or space will require coordination with tenants for access depending upon tenant operations at the time of work associated with this project.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the GSA’s Building Manager and Contracting Officer’s approval at least 10 working days before proceeding with any work during Government Unoccupied Hours.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

Allowances 012100 - 1

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SECTION 012100 - ALLOWANCES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract, including Federal Acquisition Regulations (FAR) and General Services Administration Acquisition Regulations (GSAR) contract clauses, and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are described in the Contract Documents as allowance items. The purpose of allowance items is to defer selection of actual products and systems to a later date when direction will be provided to the Contractor. Allowances shall be part of the total evaluated price submitted by the Contractor. Refer to pricing sheet in the Request for Proposal (RFP) for allowances provided by the contractor. The Contracting Officer will issue Modifications to incorporate allowance items in the Work after actual products and systems have been determined.

B. Types of allowance items may include the following :

1. Unit-price allowance items.

2. Quantity allowance items.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise the contracting officer (CO) of the date when final selection and purchase of each product or system described by an allowance item must be completed to avoid delaying the Work. Allowances must be included in all schedule submissions

1.4 ACTION SUBMITTALS

A. Submit proposals for products or systems described by allowance items in the form specified for Change Orders.

Allowances 012100 - 2

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1.5 INFORMATIONAL SUBMITTALS

A. Submit copies of invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each unit-price and quantity allowance item.

B. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

B. Modifications based on an allowance item shall include cost to Contractor of specific products and systems selected by the contracting officer under allowance and shall include taxes, freight, delivery to Project site, Contractor's costs for receiving and handling at Project site, labor, installation, overhead, and profit.

1. If requested by the contracting officer, purchase additional quantities under unit-price or quantity allowances and prepare unused material for storage by Contracting officer.

Deliver unused material to Contracting officer's storage space as directed.

1.7 ADJUSTMENT OF ALLOWANCE ITEMS

A. Modifications to an allowance item shall comply with the changes clauses and any other contract modifications procedures found in the Contract Documents.

B. Contracting officer reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance item promptly on delivery for damage or defects.

Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance item with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

Allowances 012100 - 3

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3.3 SCHEDULE OF ALLOWANCE ITEMS

A. Allowance Item No. 01: Allowance for Addressable Duct Detector Replacement on a per instance basis: Provide a unit price to replace a functional addressable duct detector. The unit price shall consider replacement of newer addressable fire alarm equipment located on the EST Fire Alarm system that was replaced under the 2008 fire alarm upgrade. The replacement shall cover the price necessary for wiring, installation, patching of ductwork and other accessory fire alarm equipment necessary to make equipment fully functional.

1. The allowance shall consider replacement of up to 20 duct detectors on a per unit basis.

2. This allowance shall not be applied to replacement of conventional duct detectors that are intended to be replaced and included as the base Scope of Work indicated by the Program of requirements.

B. Allowance Item No. 02: Allowance for Quick Response Sprinkler Replacement in a Compartment on a per instance basis: Provide a unit price to replace standard response sprinklers with quick response sprinklers throughout the compartment. The unit price shall incorporate necessary system shutdown, sprinkler replacement and restoration of the system. A unit price shall consider that the system is shut down, drained and returned to service only one cycle for up to 25 sprinklers replaced.

1. An allowance shall be provided to account for replacement of sprinklers within 5 total compartments.

2. This allowance shall not be applied to replacement of existing standard response sprinklers that are intended to be replaced and included as the base Scope of Work indicated by the Program of requirements.

C. Allowance Item No. 03: Quantity Allowance for Repairing Concealed Combustible Construction on a per instance basis: Provide a unit price to repair the interior finish (gyp, plaster, drywall, etc.)

within an area where the combustible concealed construction has been exposed in order to return the area to compliance with the NFPA 13 requirements for a concealed space not requiring sprinkler protection. The unit price shall incorporate necessary materials and labor necessary to repair finish to match adjacent finishes. A unit price shall consider that 1 sq ft (0.1 m2) of finish material is repaired within a compartment.

1. An allowance shall be provided to account for repair of 1500 sq ft (140 m2) within a compartment.

2. This allowance shall not be applied to repair at existing exposed combustible construction identified to be repaired or replaced under the Program of Requirements.

D. Allowance Item No. 04: Quantity Allowance for Repairing Penetrations in Rated Construction on a per instance basis: Provide a unit price to apply a listed firestopping assembly to protect an existing penetration within a rated wall. The unit price shall incorporate necessary materials and labor necessary to repair penetration. A unit price shall consider that repair of 5 penetrations through a rated assembly.

1. An allowance shall be provided to account for repair of 20 instances within a compartment.

2. This allowance shall not be applied to repair at existing doors in stairways or at building separations identified to be repaired or replaced under the Program of Requirements.

Allowances 012100 - 4

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E. Allowance Item No. 05: Quantity Allowance for Replacing Standard 6’-0” Double Swing Egress Door on a per instance basis: Provide a unit price to replace an existing 6’-0” Double door. The unit price shall incorporate necessary materials, trades and labor necessary to replace door, frame, hardware and fire alarm interface. A unit price shall consider a single replacement at a rated assembly.

1. An allowance shall be provided to account for replacement of 4 instances within the campus.

2. This allowance shall not be applied to existing doors in stairways or at building separations identified to be repaired or replaced under the Program of Requirements.

F. Allowance Item No. 06: Quantity Allowance for Fire Watch: An allowance for the performing a Fire Watch during pre-planned system impairments in accordance with NFPA 241. Disruptions to fire alarm and sprinkler systems shall be kept to a minimum or avoided. Delineate phasing of construction to ensure that installations of new systems are expedited, and existing systems are kept in service until the replacement system is operational.

1. The allowance shall provide 250 hours of a fire watch. Each hour of a fire watch shall include all personnel necessary to inspect and supervise the area during impairments.

G. Allowance Item No. 07: Allowance for Additional Fire Alarm Addressable Interface Devices on a per instance basis: Provide a unit price to provide an addressable interface device for the fire alarm system. The unit price shall incorporate necessary materials and equipment, fire alarm system programming, wiring of the device, testing of the completed installation and inclusion on the as built drawings.

1. The allowance shall provide 20 addressable interface devices for the campus and there shall be no limitation on whether those devices are single monitoring, dual monitoring, or relay output devices.

2. This allowance shall not be applied to addressable interface devices identified to be replaced under the Program of Requirements.

H. Allowance Item No. 08: Quantity Allowance to extend Fire Alarm warranty period one (1) additional year: An allowance for the performing warranty services one (1) year beyond the initial one (1) year warranty period. If allowance is approved, the warranty terms, service period and coverage shall extend unchanged from the initial coverage period and without disruption of service.

1. The allowance shall provide one additional year of warranty coverage and service.

I. Allowance Item No. 09: Quantity Allowance to extend Fire Sprinkler warranty period one (1) additional year: An allowance for the performing warranty services one (1) year beyond the initial one (1) year warranty period. If allowance is approved, the warranty terms, service period and coverage shall extend unchanged from the initial coverage period and without disruption of service.

1. The allowance shall provide one additional year of warranty coverage and service.

END OF SECTION 012100

Alternates 012300 - 1

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SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. An alternate provides an amount proposed by the Contractor and stated on the pricing form for certain work that will adjust the Base Contract Amount if the Government decides to accept the corresponding scope of work products, materials, equipment, systems or installation methods described in the Contract Documents.

B. The amount for an alternate is the total net adjustment to the Base Bid to incorporate the alternate work into the project. .

C. Alternate work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the alternate description.

1.2 PROCEDURES

A. Selection: Acceptance or rejection of each alternate will be made by the Government prior to award of the Contract, and the Base Bid amount will be adjusted accordingly for accepted alternates to establish the contract price.

B. Coordination: The Contractor shall modify or adjust affected work as necessary to completely and fully integrate the accepted alternate work into the project Work.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. 1: Substitute the existing EST fire alarm base system including main fire alarm panels, transponder panels and graphical computer workstations with an equivalent fire alarm package produced by Siemens, Notifier or Simplex, as specified in Division 28 Section 28 31 01, for Addressable Voice Evacuation Fire Alarm Systems.

END OF SECTION 012300

Substitution Procedures 012500-1

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SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 012100 Section "Allowances" for products selected under an allowance.

2. Division 012300 Section "Alternates" for products selected under an alternate.

3. Division 012400 Section “Options” for products selected under an option.

4. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

5. Divisions 02 through 49 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through ePM of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

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1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. The Contracting Officer (CO), Contracting Officer’s Representative (COR) or Authority Having Jurisdiction (AHJ) Action: If necessary, the CO, COR, or AHJ will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. Failure by the government to respond does not constitute acceptance of the proposed substitution

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

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1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the Contracting Officer (CO) will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within 60 days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of the Contracting Officer (CO), the Contracting Officer Representative (COR), or the Authority Having Jurisdiction (AHJ).

1. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

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e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

Payment Procedures 012900 - 1

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SECTION 012900 - PAYMENT PROCEDURES

PART 1 -

PART 2 - GENERAL

2.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

2.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

2.3 SCHEDULE OF VALUES

1. Coordination: Submit completed Schedule of Values no later than fourteen (14) calendar days prior to scheduled date of initial Requests for Payment.

2. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

A. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into electronic Project Management (ePM) System. Contractor will enter values into workbook prior to ePM input and provide associated electronic baseline copy to contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support ePM upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

Payment Procedures 012900 - 2

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2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. (i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

g. Line item for mobilization and de-mobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in ePM with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

2.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the seventh day of the month. The period covered by each Request for Payment is one month, ending on the day of the preceding month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the GSA core project team members (PM, CO, and COR) along with the construction progress report seven (7) days prior to due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to electronically submitting Request for Payment.

D. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

Payment Procedures 012900 - 3

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1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous Request for Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

13. Initial progress report.

14. Report of preconstruction conference.

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details.

Payment Procedures 012900 - 4

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PART 3 - PRODUCTS (Not Used)

PART 4 - EXECUTION (Not Used)

END OF SECTION 012900

ELECTRONIC PROJECT MANAGEMENT (ePM) 013000 - 1

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SECTION 013000 - ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

PART 1 - GENERAL

1.1 PURPOSE

A. The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management

Software. Click on this link for the ePM minimum requirements:

https://insite.gsa.gov/portal/category/517870

1.2 DEFINITION

A. ePM is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. ePM is integrated with

GSA’s gBUILD (Green Building Upgrade Information Lifecycle Database) to share project creation and data storage information.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document

Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the contractor will be responsible for uploading and processing documents in ePM on their behalf.

https://insite.gsa.gov/portal/category/517870

ELECTRONIC PROJECT MANAGEMENT (ePM) 013000 - 2

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B. Contents of ePM

1. The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract

Documents. The current ePM Minimum Requirements can be found at:

http://www.gsa.gov/epm.

1.4 SCHEDULING REQUIREMENTS

1. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with Meridian Proliance.® Reference Division 01, specification section

013120 – Critical Path Method Scheduling.

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up to date ePM desktop requirements: http://www.gsa.gov/epm.

B. ePM Training

1. GSA will provide no cost training to familiarize team members with the ePM system. The

GSA Project Manager in coordination with the Contractor are to ensure that appropriate personnel attend training and what roles they will be set up within the system based on their project responsibilities.

C. ePM Support

1. GSA will provide ePM system administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access ePM. Project Team members without an HSPD-12 clearance will need to work with the GSA to initiate the clearance process, and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. For up to date GSA HSPD-12 information: www.gsa.gov/hspd12. Also reference Division 01 specification section

015930 – Security Procedures. Obtaining clearances can vary in length and in some cases may take a long time to receive them.

http://www.gsa.gov/epm http://www.gsa.gov/epm http://www.gsa.gov/hspd12

ELECTRONIC PROJECT MANAGEMENT (ePM) 013000 - 3

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1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

A. ePM security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013000

Project Management & Coordination 013100 - 1

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SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

6. Startup and adjustment of systems.

Project Management & Coordination 013100 - 2

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1.3 COORDINATION DRAWINGS

D. Prepare coordination drawings where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in

Division 1 Section "Submittal Procedures."

E. Provide coordination drawings for equipment and system installations in rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

F. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

G. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

1.3 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

C. Waste Management Plan: Establish a program to maximize recycling of waste materials. Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable…