IDIQ_RFI_Response_5.30.13.pdf

Repair, Alterations, & Construction Indefinite-Delivery Indefinite Quantity Contract Various Locations Northern Illinois and Northwest Indiana

GS-05P-13-SI-D-0032

What is the lead time for scheduling lights, ventilation, and other general construction requirements for off hour work?

TYPICALLY THERE IS A 48 HOUR NOTICE OF ANY AFTER HOURS/WEEKEND WORK WITHIN THE

BUILDINGS. WE REQUEST A MINIMUM OF 72 HOURS IF ANY OF THE BUILDING SYSTEMS (IE

ELECTRICAL, PLUMBING. MECHANICAL, ETC) WILL BE SHUTDOWN. THE SOW AND PROJECT

MANAGER WILL BE ABLE TO PROVIDE MORE SPECIFIC INFORMATION FOR EACH PROJECT.

Please describe access to sites on off hours, evenings, and weekends.

ONLY A BADGED PERSON WILL BE PERMITTED ACCESS AFTER HOURS AND WEEKENDS. THERE

ARE A FEW AGENCIES AND PROPERTIES THAT MAY REQUEST FURTHER INFORMATION OR

ACCESS RESTRICTIONS. ANY ACCESS ABOVE AND BEYOND THE NORM WILL BE ADDRESSED IN

THE SOW AND PRE-BID WALK THROUGH. ADDITIONALLY, THE PROJECT MANAGER SHOULD BE

ABLE TO CLARIFY ANY ACCESS LIMITATIONS DURING THE RFP PROCESS.

What is the lead time for scheduling dock time and access to lock ups?

GSA REQUESTS DOCK AND BUILDING ACCESS FORMS BE SUBMITTED WITH A MINIMUM OF 48

HOURS NOTICE. FORMS CAN BE OBTAINED FROM THE PROJECT MANAGER.

Confirm any and all line item pricing submitted will not be utilized where asbestos and/or lead paint is suspected.

GENERALLY SPEAKING, ASBESTOS AND LEAD BASED PAINT ISSUES WOULD NOT HAVE

ANY AFFECT ON LINE ITEM PRICING AS THESE WOULD REQUIRE INDEPENDENT

MITIGATION AS PART OF THE PROJECT. THE LINE ITEM PRICING COULD BE UTILIZED AS

INDICATED ONCE THE ASBESTOS/LBP IS ABATED. FOR EXAMPLE, LINE ITEM 6 – REMOVE

LIGHT FIXTURE. IF THIS ACTION IS BEING PERFORMED WHERE ASBESTOS IS KNOWN

THEN ABATEMENT WOULD BE REQUIRED AS PART OF THE SCOPE BUT THE COST TO

REMOVE/RELOCATE THE LIGHT FIXTURE SHOULD BE PER LINE ITEM.

Confirm all line item pricing is based on ceilings which are accessible and do not exceed 10 feet in height.

THIS SHOULD NOT BE ASSUMED.

Appendix A Schedule Item 5E references the removal of a Fire Alarm Speaker/Strobe Device, including conduit and wire; please quantify total linear feet of pipe and wire to be included in cost as base line for pricing.

a. Please confirm line item pricing for Item 5E is to include removal only; verify pre-testing, testing, and updated fire alarm system drawings are not to be included in cost.

PRICE AS DIRECTED. WORK MUST MAINTAIN ANY EXISTING WARRANTIES.

Northern Illinois and Northwest Indiana

Appendix A Schedule Item 6C references the removal of Exit Signs including conduit and wire;

please quantify total linear feet of pipe and wire to be included.

CONTRACTOR SHOULD ESTIMATE AN AVERAGE DISTANCE.

a. Please confirm no ceiling or wall repair costs are to be included in line item pricing submitted; ceilings in some facilities/locations have limited access.

THE WALL/CEILING AT THE REMOVED MOUNTING LOCATION MUST BE

REPAIRED TO MATCH SURROUNDING SURFACE.

Appendix A Schedule Item 7 references the removal of sprinkler heads including piping back to nearest main; please quantify linear feet of piping to be included in cost for a base line for pricing.

CONTRACTOR SHOULD ESTIMATE AN AVERAGE DISTANCE.

a. Please verify if this work can be self-performed or if a licensed sprinkler contractor is required.

WORK MUST MAINTAIN ANY EXISTING WARRANTIES.

b. Please verify pre-testing, testing, and updated sprinkler system drawings are not to be included in cost.

WORK MUST MAINTAIN ANY EXISTING WARRANTIES.

Appendix A Schedule Item 17 references the installation of new sprinkler heads and piping; please quantify linear feet of piping to be included in cost for a base line for pricing.

a. Please verify if this work can be self-performed or if a licensed sprinkler contractor is required.

WORK MUST MAINTAIN ANY EXISTING WARRANTIES.

b. Please verify pre-testing, testing, and updated sprinkler system drawings are not to be included in cost.

WORK MUST MAINTAIN ANY EXISTING WARRANTIES.

c. If Specification 15325 is applicable for this item, please confirm if items 1.5 B., C., D., E., and F. are also part of this requirement.

SPECIFICATION 15325 IS APPLICABLE.

d. Given the requirements vary from building to building; please confirm if the cost of a Fire Watch is to be included in pricing as submitted.

Northern Illinois and Northwest Indiana

TYPICAL FIRE WATCH SHALL BE INCLUDED.

e. Please qualify the type of sprinkler head to be included in line item pricing.

CONTRACTOR TO PRICE TYPICAL MODEL.

Appendix A Schedule Item 18D references Furnish and Install Exit Sign; conduit is not included in the line item description. If conduit cost is inferred, quantify linear feet of pipe and wire to be included as base line for pricing submitted.

PRICING TO INCLUDE INSTALLATION PER CODE. CONTRACTOR SHOULD ESTIMATE AN AVERAGE

DISTANCE.

a. Given the requirements vary from building to building; please provide type/model of sign to be priced.

EXIT SIGNS TO BE AS NEEDED.

b. Please confirm whether or not the Exit Sign shall be one sided or two sided.

EXIT SIGNS TO BE AS NEEDED.

Appendix A Schedule Item 19D references the installation of Government furnished Exit Sign;

please quantify linear feet of pipe and wire that shall be included for base line pricing.

CONTRACTOR SHOULD ESTIMATE AN AVERAGE DISTANCE.

Appendix A Schedule Item 20 references the usage of CAT 5/6 cable. There is a significant price variance between CAT 5 and CAT 6 cable; please clarify which cable should priced.

PRICE SHALL INCLUDE EITHER OPTION.

a. Furnishing connectors is not listed in the line item description. If contractor is to furnish connectors, provide type/model to be priced.

PRICE ONLY AS DIRECTED.

b. Testing is required as part of Line Item 20, yet there are multiple levels of cable testing. Please specify what is an acceptable level of testing.

CONTRACTOR TO DETERMINE TESTING LEVEL.

c. Confirm pricing for the installation of low voltage cabling (telephone/data) is to be in conduit.

PRICE ONLY AS DIRECTED.

Northern Illinois and Northwest Indiana

Appendix A Schedule Item 20D requests line item pricing to furnish and install Fire Alarm Speaker/Strobe Device; Fire Alarm Devices are Facility specific and vary from building to building. Please provide type/model of device for base line pricing, and quantify linear feet of pipe and wire that shall be included.

CONTRACTOR TO PRICE TYPICAL MODEL. CONTRACTOR SHOULD ESTIMATE AN AVERAGE

DISTANCE.

a. Please verify pricing submitted is not to include pre-testing, testing, and updated fire alarm system drawings and calculations.

WORK MUST MAINTAIN ANY EXISTING WARRANTIES.

b. Previous clarifications provided state that warranties are set to expire. Please confirm if we are to assume this line item will not be exorcised until all warranties have expired.

WORK MUST MAINTAIN ANY EXISTING WARRANTIES.

Appendix A Schedule Item 21 requests pricing to Furnish and Install Electrical Device in Under- Floor Duct , including CAT 5/6 cable and to Terminate and Test.

a. Please verify if CAT 5 or CAT 6 cable is to be priced.

PRICE SHALL INCLUDE EITHER OPTION.

c. Monument types and models vary from building to building as does the cost;

please provide type/model of flush mount monuments to be priced under this item.

CONTRACTOR TO PRICE TYPICAL MODEL

d. Cable connectors are not included in the line item description. If contractor is to furnish connectors, provide type/model to be priced.

PRICE ONLY AS DIRECTED

e. Testing is required as part of Line Item 21, yet there are multiple levels of cable testing. Please specify what is an acceptable level of testing.

CONTRACTOR TO DETERMINE TESTING LEVEL.

Schedule A Line Item17: What is the quantity of pipe nipples and the length of piping required for the estimate unit price?

Northern Illinois and Northwest Indiana

CONTRACTOR SHOULD ESTIMATE AN AVERAGE DISTANCE AND ASSUME TYPICAL

QUANTITIES

Schedule A Line item18: Is there a specific amount of conduit piping required for light fixture installation? If so, please advise to the quantity for unit cost.

CONTRACTOR SHOULD ESTIMATE AN AVERAGE DISTANCE

Schedule A Line Item20: Please advise to the quantity of wire, cable, and conduit piping required for unit cost.

CONTRACTOR SHOULD ESTIMATE AN AVERAGE DISTANCE

Schedule A Line Item21: Please advise to the quantity of wire and cable required for unit cost.

CONTRACTOR SHOULD ESTIMATE AN AVERAGE DISTANCE

C201 (The Solicitation), Page 6, II.C. Price Proposal,(1) Contents: It is our understanding that the SF 1442, TEP, and Bid Bond shall be submitted with the price proposal, but as it is worded in the first sentence are we to also submit the entire C101 (The Agreement)?

THE C101 IS REFERRED TO AS THE AGREEMENT BUT DOES NOT NEED TO BE

SENT IN WITH THE PROPOSAL.

Bid Guarantee- Please confirm that a bid guarantee (SF24) is supposed to be submitted with our Price Proposal. On the SF1442, Box 13b is checked stating that an offer guarantee “is not required”.

This is contradictory to what is stated both in the Solicitation document C201 as well as in the Pre- Proposal Conference Questions and Answers.

A BID GUARANTEE IS REQUIRED.

Formatting- Can the Price & Technical proposals be submitted together in one binder separated by tabs, or do they need to be submitted separately in their own respective binders?

THE PRICE AND TECHNICAL PROPOSALS SHOULD BE SUBMITTED AS TWO SEPARATE

BINDERS OR DOCUMENTS.

Number of Copies- The Solicitation (C201) states on Page 6 that, "Offerors are to include (1) Original and (1) Copy of their proposals." In the Pre-Proposal Conference Questions and Answers document Question #1 asked, "How many copies of the Price Proposal must be submitted?" The response was "2 copies." Just to clarify, are we still supposed to submit (1) Original and (1) Copy of our Price and Technical Proposals, or are we now supposed to submit (1) Original and (2) Copies of our Price and Technical Proposals?

ONE ORIGINAL AND ONE COPY IS CORRECT.

Northern Illinois and Northwest Indiana

GSA Form 527- Should our completed GSA Form 527- Contractor's Qualifications and Financial Information be submitted with our Price Proposal or with our Technical Proposal?

PRICE PROPOSAL

Notarized Statement of Bondability- Per Amendment 01, as well as stated in the Pre-Proposal Conference Questions and Answers, we are now supposed to provide a Notarized Statement from our surety stating our bondability. Should we include this statement with our Technical Proposal or with our Price Proposal?

PRICE PROPOSAL

On Fed Biz Opps, an attachment has been included for a Resume Template. This Resume template appears to be solely for the intended Project Manager for this IDIQ. Should we provide any additional information for our other key personnel or company resources/organization in our Technical Proposal as well?

PROJECT MANAGER IS REQUIRED, ADDITIONAL KEY PERSONNEL CAN BE SUBMITTED IF

DESIRED.

Regarding Government furnished doors: Are they fully machined for hinges and locks?

Regarding Contractor furnished wood doors: What is the wood veneer type?

Regarding Contractor furnished doors: what are fire rating requirements? i.e. 20 min, 45 min or 90 min?

Are contractors obliged to provide a bid for every Job Order request? Or could we decline to bid on some.

CONTRACTORS ARE REQUIRED TO RESPOND TO EACH RFQ, NEGATIVE BID

RESPONSES ARE ACCEPTABLE. PLEASE NOTE THAT FAILURE TO PROVIDE A

COMPETITIVE BID IN THE FIRST YEAR VOIDS ELIGIBILITY FOR THE $2000 MINIMUM

GUARANTEE.

Bonding companies typically carry their own insurance that covers them out to two years. We are getting feedback that a request for bonding beyond two years is problematic for that reason. Is the GSA firmly committed to the five year window for the bonding letter referred to in the most recent list of questions? Or would you consider reducing to two years?

BONDING IS ONLY REQUIRED FOR ONE YEAR. FIRMS SHOULD MAINTAIN BONDING AS

OPTIONS YEARS ARE RENEWED.

How would the options beyond year one work? Would they be one year at a time? Or would it be a blanket extension for all four additional years?

OPTIONS WILL BE EXERCISED ON AN ANNUAL BASIS, BASED OFF A FIRMS PRIOR YEAR

PERFORMANCE AND AGENCY NEED. ADDITIONAL YEARS ARE NOT GUARANTEED.

We understand the minimum individual task order guarantee is $2,000. The sum total dollars of all task orders any given selected contractor can be awarded is $5,000,000 out of $7,500,000 for all task orders for all selected contractors. Is this a correct understanding?

THE MINIMUM GUARANTEE IS $2,000.00.

Northern Illinois and Northwest Indiana

THE MAXIMUM FOR ANY ONE ORDER IS $5,000,000.00

THE MAXIMUM AMOUNT AWARDED TO ANY ONE FIRM IN A 12 MONTH CONTRACT

PERIOD IS $7,500,000.00.

Regarding Government furnished doors: Are they fully machined for hinges and locks?

ASSUMING PER LINE ITEM IS DOOR AND FRAME - HINGES YES, LOCKS NO. HARDWARE TO BE PER

BUILDING STANDARD.

Regarding Contractor furnished wood doors: What is the wood veneer type?

MATCH EXISTING BUILDING STANDARD

Regarding Contractor furnished doors: what are fire rating requirements? i.e. 20 min, 45 min or 90 min?

BASED ON DOOR LOCATION AND CODE.

Can GSA personnel be used as a past performance reference?

YES