VARO_Statement_of_Work_(2).pdf

DB Contract Statement of Work Version 0.1 Renovation of VARO, Department of Veteran’s Affairs Solicitation Number [GS-04-P-BV-C-0003] i

Statement of Work for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: Renovation of VARO, Department of Veterans Affairs, Veterans Benefits Administration

Project Number:

Region: Southeast Sunbelt Region (R04)

Building Name: Hiram Ward Federal Building & Courthouse

Building Address: 251 N. Main Street Winston Salem, NC, 27110 ii

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 DB Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design/LEED®

2.8.3 Fire Protection/Life Safety

2.8.4 Accessibility

2.9 Cost Management

2.9.1 Cost Estimating

2.9.2 Construction Cost Management

2.9.3 Value Engineering (VE)

2.9.4 Life Cycle Cost Analysis

2.10 Utility Coordination

2.11 Project Management Responsibilities

2.11.1 Communications Plan

2.11.2 Detailed Project Schedule Development and Maintenance

2.11.3 Project Progress Meetings/Presentations

2.11.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.11.5 Design Quality Assurance

2.11.6 Electronic Project Management System

2.11.6.1 Overview

2.11.6.2 Purpose

2.11.6.3 Definition

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2.11.6.4 Project Documentation

2.11.6.5 Equipment and Training

2.11.6.6 Personnel Requirements

2.11.6.7 Data Ownership

2.11.6.8 References

2.12 Building Information Modeling (BIM)

2.12.1 BIM Execution Planning

2.13 Electronic/Print Media

2.13.1 Computer Aided Design (CAD) Standards

2.13.2 BIM Media

2.13.3 Other Electronic Documents

2.13.4 Plans and Specifications

2.14 Document Security

2.15 Record Keeping

2.16 Construction Submittal and RFI Processing

2.17 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Design Stage

3.1.1 Design Stage Coordination

3.1.2 Design Stage Commissioning

3.1.3 Design Development (DD) Phase

3.2 Construction Stage

3.2.1 Construction Documents (CD) Phase

3.2.2 Construction Delivery Phase

3.3 Closeout Stage

3.3.1 Final Record Documents

3.3.2 GSA CAD Library Coordination

3.3.3 DB Contract Closeout

3.4 Tenant Occupancy Stage

3.4.1 Occupancy Agreements and Rent Phase

3.4.2 Furniture, Fixtures, and Equipment (FF&E)/Move-In Phase

4 ADMINISTRATION

4.1 Submission, Review and DB Contractor Fixed Price Table

4.2 Design Stage and Construction Documents Phase Progress Reviews and Payments

4.2.1 Progress Payment Schedule

4.2.2 Monthly Progress Reports

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4.2.3 Progress Review Meetings

4.2.4 Delays

4.3 Payment for Construction Delivery Phase Work

4.4 Travel

4.5 Reproduction and Delivery

4.6 DB Personnel Security Requirements

4.6.1 Subcontracts

5 APPENDIX A - Owner’s Project Requirements

5.1 Design Requirements

5.2 Special Requirements

5.3 Construction Requirements

Waste Diversion Requirements

5.4 BIM Execution Planning

5.4.1 General BEP Requirements

5.4.2 BEP Content and Development by Project Phase

5.4.3 BEP Considerations by Project Delivery Method

6 APPENDIX B – Performance Specification

1 PROJECT DESCRIPTION

The Hiram W. Ward Federal Building and Courthouse is located at 251 N. Main Street, Winston Salem, North Carolina, 27110. The primary tenants are the United States District Courts, United States Marshals Service, the Veteran’s Administration, and GSA. The Hiram H. Ward Federal Building and Courthouse was first constructed in 1976 and many of the finishes and systems are original. GSA is the Owner of the building and the Veterans Benefits Administration (VBA) is a primary tenant within the building. VBA occupies the first, fourth, fifth, sixth, seventh and eighth floors in the building. Major renovation of VBA’s space on all six floors is included as part of this scope of work. Design and construction phasing for the project consists of seven phases. Phase 1 consists of the computer room / IT infrastructure and includes the demolition and construction of new IT closets on Floors 1, 4, 5, 6, 7 and 8 and one computer room on the fifth floor. The scope of work for Phase 1 includes all electrical, mechanical, and plumbing work to supply the IT closets and computer room as well as the computer room infrastructure (i.e. the racks, mounts, PDU's, UPS, Cooling Units and cameras in the computer room and IT closets). The scope of work for Phase 1 also includes the IT Data Cable plant and cable installation.

Phasing plans and a phasing narrative are included as an attachment to this Scope of Work. Phasing for both the demolition and new construction work is included in the attached phasing narratives and phasing plans and is primarily anticipated to take place during normal business hours. Off-hours and weekend work will be necessary for tasks involving extreme noise and vibration and/or where safety is a concern.

It will be essential for the D/B contractor to maintain normal working conditions for all the building occupants during the course of the project.

The sixth floor will serve as swing space for the various departments within VBA once construction begins. The relocation of existing functions shall be directed by the Government based on the D/B Contractor’s phasing plan and project schedule. The actual boundaries of swing spaces may vary if necessary.

The attached “GSA Requirements for VARO Winston-Salem, Computer Room and IT Closets” dated September 25, 2014 and 1st Floor, 4th Floor, 5th Floor, 6th Floor, 7th Floor, and 8th Floor Closet Drawings and Revised Computer Room Drawing further address the scope of work requirements for Phase 1.

The attached “Revised 100% DID Submission,” as prepared by HDR Architects, Inc. dated August 29, 2014, addresses the requirements for demolition and for new mechanical, electrical, plumbing, and communication systems and interior design requirements.

For new mechanical work, demolition, air systems, hydronic systems, direct digital controls and load calculations have been identified and are included as part of the design intent submission.

For new plumbing work, demolition, design criteria and new piping systems have been identified and are included as part of the design intent submission.

For new electrical work, demolition, power distribution, power systems, conductor and raceway systems, lighting systems, fire alarm systems and testing have all been identified and are included as part of the design intent submission.

For new communications systems, locations for communications and security systems and equipment have been identified in the narratives and drawings unless noted otherwise.

For interior design, the interior design finish/color palette, finish plans, finish schedule and First Impressions Graphics have all been identified and are included as part of the design intent submission.

The demolition scope will create space for the renovated areas identified in the project scope. It will involve phased elements and will facilitate the process in order to maintain a safe environment for existing VBA operations without disrupting all Federal Building tenants.

1.1 Project Type

This is an Alterations project, as further defined in the Facility Standards for the Public Buildings Service, Appendix A. (See the Standards and Criteria Documents section under General Requirements below.)

1.2 Project Goals and Objectives

GOALS:

Create a new, efficient office environment that is inviting, organized and secure for visitors, employees and Veterans alike

Create Class “A” Office space for the Veterans Benefits Administration (VBA) comparable to the VA’s leased office space in the Wells Fargo Tower

Improve adjacencies and workspace planning Reduce the current lease footprint occupied by VBA by approximately 2,000 square feet Improve office utilization Reduce long term operating and lease costs Improve the VBA’s information technology infrastructure

OBJECTIVES:

Install an independent fiber-optic backbone that will adequately support the VA’s filing system Create a “First Impressions” entry at the first floor public intake Establish a vernacular for entering the various VBA departments throughout the building Create enhanced amenities throughout the VA’s space for use by visitors and employees alike Reduce file storage and consolidate office space Implement new workstation standards for better day lighting and views to the exterior Increase security and control over the VA’s IT cabling by providing new IT closets and relocating (and reducing in size) the VA’s computer room Maintain a safe environment for the occupants of the building during the demolition and construction work

1.3 Project Delivery Approach

This will be a design build project delivery. A design build contractor will be procured by competitive negotiation using a best value procurement source selection procedure (FAR Subpart 36.3).

Sequencing of the work will consist of seven (7) phases of work, broken down into Phase 1 and Phases 2-7.

Phase 1 includes the relocation of employees from the 7th floor of the Hiram H. Ward Federal Building and Courthouse to the 6th floor; the build out of temporary swing space on the 6th floor; the relocation and construction of the VBA’s Computer Room to include all associated horizontal and vertical cabling and the construction of new IT closets along with all electrical, mechanical, and plumbing work to supply the closets and computer room. Phase 1 includes the core drilling of new pathways and the installation of racks, mounts, PDU’s, UPS, Cooling Units and cameras.

Phases 2 through 7 include the relocation of VBA’s various departments in and out of temporary swing space on the 6th floor, interior fit out and renovation of the VBA’s office space and the permanent relocation of employees within the VBA.

1.4 Reference Materials

Revised 100% DID Submission, Drawings and Narratives, as prepared by HDR Architects, Inc.

dated August 29, 2014

1st Floor Closet Drawing1

4th Floor Closet Drawing1

5th Floor Closet Drawing1

6th Floor Closet Drawing1

7th Floor Closet Drawing1

8th Floor Closet Drawing1

Revised Computer Room Drawing2

GSA Requirements for VARO Winston-Salem, Computer Room and IT Closets dated September 25, PBS Asbestos Policy dated March 25, 2015

2 GENERAL REQUIREMENTS

This Statement of Work is organized according to the following breakdown of the project into major stages and phases:

Design Stage o Design Development Phase

Construction Stage o Construction Documents Phase o Construction Delivery Phase

Closeout Stage Tenant Occupancy Stage

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Some of the requirements of this section may be subject to exercise of contract option(s).

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, 77 Forsyth Street, Atlanta, GA 30303, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Development Phase services.

Construction Stage work includes preparing construction documents and performing construction in conformance with the performance specification provided in Appendix B. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final design development submission. The GSA may issue notice to proceed with advance acquisition of materials at any time after contract award, or with on-site construction of portions of the work upon approval of final construction documents for the work involved.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design- Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

The CMa will assist the GSA in ensuring that the GSA requirements with regard to scope, schedule, budget, quality and other aspects of the project are met. The CMa will serve as a facilitator and coordinator of the activities of all parties to ensure that the project execution proceeds according to plan. During the Design Stage and the Construction Documents Phase, the CMa will perform services relating to design review and coordination and budget control. The CMa will serve as the value engineering (VE) consultant. The CMa will participate in the commissioning process, and coordinate with the GSA to identify appropriate commissioning program goals and to develop supporting inspection and testing practices to meet the objectives of the project commissioning plan.

The CMa will also perform Construction Delivery Phase, Closeout Stage and Tenant Occupancy Stage services to ensure that the design intent is refined and clarified as necessary in the construction documents, realized in the completed facility, and conveyed successfully into facility management, operation and maintenance. The specific activities, tasks, and deliverables required of the CMa are further delineated in the CMa contract.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

The contractor shall adhere to principles of Federal Contracting, including contract administration in accordance with Federal Acquisition Regulations (FAR), the General Services Administration Acquisition Manual (GSAM), and Public Buildings Services acquisition policy.

The Contractor shall consult and coordinate with Federal, state, regional, and local agencies as required for project approval(s).

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A. The OPR are provided as a general description of the project and include the space program for the tenant agency space. The OPR includes user requirements, environmental and sustainability goals, and procedural requirements as detailed in this Statement of Work, the attached performance specifications, and reference standards and criteria documents.

2.5 Budget

The estimated range for construction costs is $6,000,000 - $8,000,000, which does not include the DB Contractor fixed prices for Design Stage and Construction Documents Phase services.

2.6 Schedule

The entire project must be substantially completed within 833 calendar days from receipt of the notice to proceed. The D/B Contractor is responsible for providing a schedule within this delivery date. The D/B Contractor is allowed to add a 30-day period for correction of documented punch list items and final inspection and testing of all systems and improvements which are to be paid for and conducted by the DB Contractor and a 30-day period for project closeout and turnover. The calendar day requirement for final construction completion includes the period for substantial completion plus the 60 days for punch list completion, final inspections and testing and project closeout, i.e. 893 calendar days. The calendar day requirement for final construction completion will be made a part of the D/B contract and incorporated into the contract at the time of award and will include a daily liquidated damages dollar amount (consisting of costs the Government expects to incur due to delay, i.e., any extended lease costs, inspection costs, loss of revenues, extended third party contracts, etc.). The calendar day requirement for construction completion will also be used in the Government’s evaluation and assessment of any extended overhead due the D/B Contractor for Government caused delays.

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

Corporate executive Project manager Architectural designer Engineering designers - all disciplines Major consultants - i.e., registered fire protection engineer, lead environmental coordinator, waste management coordinator Construction superintendent

Quality control superintendent Project engineer Safety program coordinator

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

Architectural Barriers Act Accessibility Standard (ABAAS)

The GSA PBS Pricing Desk Guide

The GSA PBS Business Assignment Guide

Space Boundary Placement Clarification (A supplement to the Business Assignment Guide)

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

Technology Policy for PBS Owned Buildings Monitoring and Control Systems

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.1.3 Spatial Data Management Requirements

As per P-100, a spatial reconciliation report is required at each design phase submittal.

Furthermore, at the close-out phase, CAD assignment plans are required based on the final as-built floor plans.

The DB Contractor should follow the Pricing Guide and the National Business Space Assignment Policy Guide which explains measurement of the facility as per GSA guidelines. The DB Contractor shall coordinate with the regional SDM manager in development of the reports and CAD assignment plans.

2.8.1.4 Building Design Standards

To preserve the original design and ensure consistency in all future alterations of our buildings, we are incorporating into the design documents a national program called Building Design Standards

The DB Contractor shall provide at the 100% final construction document submission, a submittal that shall contain information from the finish, hardware, lighting, and signage schedule. This information shall include: wall, floor, ceiling and specialty finishes, as well as hardware, plumbing fixtures, and lighting fixture specifications as designed and constructed. This document will guide the tenant agency and GSA facility management staff in selecting finishes in all future alterations to the building, preserving the original design intent as established by the design team.

No DB Contractor Services required.

2.8.2 Sustainable Design/LEED®

The CMa will coordinate with and assist the DB Contractor in keeping internal documents on how the project aligns with the US Green Building Council Scorecard.

2.8.2.1 Green Purchasing Plan

The GSA Green Purchasing Plan (GPP) requires the purchase of environmentally sustainable products and services in all new contracts (including task and delivery orders against new and existing contracts) in order to reduce GSA’s environmental footprint. This requires the supply or use of products and services that are energy efficient (Energy Star or FEMP-designated), low standby power, water efficient, biobased, environmentally preferable, non-ozone depleting, contain recycled content, or are non-toxic or less toxic alternatives. See OPR (Appendix A) for more detailed requirements.

Aside from the LEED® credits for use of recycled materials, the GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about the EPA list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg. Additional requirements for use of biobased, rapidly renewable content, and recycled content materials are as per P100.

2.8.2.2 C&D Waste Management Requirements

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, with a higher goal of 70% diversion. The design specifications completed by the A/E must be consistent with these goals. The A/E must include the template Construction Waste Management and Disposal specification in the design. This document is a template and must be tailored to the project. The A/E must also include the C&D Waste Management Report form as an attachment to the specification. Both of these documents can be requested by contacting the COR to obtain these files in MS WORD*format." ---

2.8.2.3 Miscellaneous Green Requirements

In addition, the contractor shall develop the design in a way that implements the following environmental objectives:

Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal) Promote the use of nonhazardous and recovered materials Realize life-cycle cost savings Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements

Promote waste reduction through the use of duplexing (two-sides copying and printing) and electronic communications

2.8.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply. The DB Contractor registered fire protection engineer is required to be a full participant in the Project Delivery Team throughout the Design and Construction Stages of the project.

For all projects involving fire protection engineering issues, the DB contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer. The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.8.3.1 Environmental Hazards [Repair and Alteration Projects]

The GSA asbestos policy states: "Prior to conducting any work in the vicinity of ACM an assessment shall be conducted by a competent person to determine the potential to disturb such ACM and sufficient controls designed into the project. This "pre-alteration assessment" shall be conducted for all facility projects regardless of the age of the facility and will address both accessible and inaccessible ACM. Destructive sampling shall be conducted where necessary to address inaccessible ACM.

All renovation projects must comply with the latest Public Buildings Service Asbestos Policy including the conducting of a Pre-alteration assessment. See Scope of Services section for requirements.

2.8.4 Accessibility

This project is to be designed to afford full accessibility by disabled persons without having to add separate or special facilities except where specific exclusions from this requirement are provided in applicable standards and criteria documents.

2.9 Cost Management

2.9.1 Cost Estimating

The estimated cost of the work (ECW) as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the baseline construction budget for the project at the time of award of the DB contract. The DB Contractor shall provide the following breakdowns of the baseline construction budget before any other work begins:

a uniformat level 3 breakdown of the baseline construction budget a preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the baseline construction budget. (If the construction work allocation plan and cost breakdown provided in the DB Contractor proposal are still valid, they will serve this purpose.)

Before the start of the Construction Document Phase, the DB Contractor, the CMa, and the GSA must agree on both DB Contractor breakdowns of the baseline construction budget. The CMa will conduct a meeting for this purpose and, after the GSA approval, will record the baseline construction budget breakdowns.

If the construction work is to be accomplished in phases, the DB Contractor baseline construction budget breakdowns must be further broken out by phase at the time when the construction phasing plan is developed.

The DB Contractor shall update the construction work allocation plan and both baseline construction budget breakdowns at the completion of the Design Development Phase and before beginning work on the construction documents. With each such update, the DB Contractor shall provide supporting detailed cost estimates. The CMa will review the DB Contractor cost estimates to assure that:

Line item breakdowns are correct and consistent.

All design elements are included.

Unit costs are reasonable.

Quantity takeoffs are accurate.

Level of detail is appropriate to the phase.

Cost escalation factors are appropriately applied.

Balance of costs among building systems is acceptable.

Balance of core/shell and TI/security costs is acceptable.

Up-to-date scope modifications are reflected.

Formats are correct.

The DB Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns.

For the uniformat level 3 breakdowns, DB Contractor reconciliation shall include justification of any significant differences between the uniformat level 3 line items. For the construction work allocation breakdowns, DB Contractor reconciliation shall include justification of differences in the construction work allocation plans and/or in the amounts for self-performed work and subcontract work packages. The DB Contractor shall prepare and submit a cost estimating reconciliation report summarizing the reconciliation process and the justification for cost migration between the budget line items in both budget breakdowns. The CMa will review the DB Contractor cost estimating reconciliation report and recommend approval or disapproval by the GSA. Upon approval by the GSA, the reconciled breakdowns shall serve as the updated baseline construction budget.

2.9.2 Construction Cost Management

This contract includes provisions to establish a guaranteed maximum price (GMP) for the construction, consisting of a fixed fee, the ECW, and a construction contingency allowance. See the Agreement for the clause entitled Design-Build Contract Guaranteed Maximum Price with Construction Contingency Allowance. The CMa will assist the GSA in administering these provisions in accordance with requirements provided in the CMa contract.

2.9.3 Value Engineering (VE)

The CMa will provide a VE program expert and independent professional experts in all disciplines to conduct a VE workshop during the Design Stage of this project. One workshop will be held at the end of design development. The DB Contractor shall participate with the CMa, the tenant agency and the GSA staff in the VE workshop. DB Contractor participation must include representatives of all major design disciplines involved in the project. See also FAR 52.248-2.

2.9.4 Life Cycle Cost Analysis

The DB Contractor shall perform life-cycle cost analysis on any major building systems in accordance with the applicable requirements provided in PBS-P100.

2.10 Utility Coordination

The DB Contractor shall conduct preliminary investigations as necessary to confirm availability of building utilities and shall include resulting building utility information in the final design narrative.

2.11 Project Management Responsibilities

2.11.1 Communications Plan

The DB Contractor, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor’s contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.11.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

The CMa will develop and maintain, in Microsoft Project®, an integrated master project schedule throughout the course of the project. The master project schedule shall include the 15 nationally agreed-to milestones. The DB Contractor shall assist the CMa in the development and maintenance of the master project schedule. The master project schedule will conform to the milestones and durations provided in the GSA overall schedule. The CMa will coordinate and integrate the schedules, services and activities of the CMa, the GSA, the DB Contractor, and all other involved parties into the master project schedule.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section. The DB Contractor shall also provide and maintain the construction schedules as further described in the DB contract general requirements (Appendix B). After approval by the GSA, the DB Contractor schedules will be incorporated into the master project schedule kept by the CMa.

The DB Contractor shall provide monthly schedule updates to the CMa, showing progress on and completion of all required Design Stage services and Construction Stage work. The DB Contractor immediately shall notify the GSA and the CMa of any anticipated delay in performance of the work. As the work progresses, the CMa will provide monthly updates of the master project schedule to the GSA. If the schedule updates indicate that previously approved schedules may not be met, the CMa will give immediate notice and make appropriate recommendations to the GSA and the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.11.3 Project Progress Meetings/Presentations

During the Design Stage and the Construction Documents Phase, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities.

These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and the CMa will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.11.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven (7) calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within seven (7) calendar days.

2.11.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions and construction documents submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and customer agency will conduct reviews of all DB Contractor design submissions and construction documents submissions. The GSA OCA may also conduct independent quality assurance/quality control reviews of some DB Contractor design submissions. These GSA reviews will focus primarily on owner’s review, but may also address codes and standards issues. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage and the Construction Documents Phase as further indicated under the Scope of Services below.

2.11.5.1 Owner’s Review

The CMa will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

The CMa will conduct owner’s reviews to assure that:

The design is responsive to the GSA program goals, objectives and priorities.

The completed facility can be efficiently operated and maintained.

The design adequately and efficiently accommodates the space program.

Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.11.5.2 Codes and Standards Review

The CMa will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.11.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

The level of design complexity is consistent with the project’s schedule and budget constraints.

Materials, processes, equipment and labor are appropriate and available.

Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

Building systems are compatible and viable.

Drawings and specifications are complete and thoroughly coordinated among disciplines.

Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

Drawings are coordinated for multiple construction phases.

Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

Existing conditions are shown correctly and adequately.

Construction options and unit prices are logical, thoroughly described and understandable.

Construction details are appropriate, complete, thoroughly described and workable.

General requirements items are thorough and properly addressed.

Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.11.5.4 Design Review Procedures

The CMa will coordinate all design reviews, conduct owner’s and codes and standards reviews, and prepare design review reports. The CMa will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report including the CMa, the tenant agency and the GSA review comments.

The CMa will assist in ensuring that all comments are resolved to the Government’s satisfaction. For each DB Contractor submission after the first submission, the CMa will check the submission to ensure that all comments on the prior submission have been incorporated or otherwise addressed, and will include a summary of any unresolved comments in the design review report.

Prior to the first scheduled design review, the CMa will prepare and submit to the GSA for approval a procedure for conducting all design reviews required under this contract. The procedure will include a list of participants, the responsibilities of participants, the physical location of design reviews, and a detailed schedule of review activities consistent with the review and response times specified below:

All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

The CMa will prepare and submit the design review report within 7 calendar days after comment due date.

The DB Contractor is required to respond in writing to the design review comments within 14 calendar days after receipt of the design review report.

2.11.6 Electronic Project Management System

2.11.6.1 Overview

A secure, web-based, electronic project management (ePM) system will be provided by the GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the ePM system.

The DB Contractor shall use the ePM system for all necessary communications with other major parties involved in the project. Electronic storage and transmission of information via the ePM system shall be compliant with the provisions of the Document Security section of these General Requirements.

Here are requirements in detail:

2.11.6.2 Purpose

GSA will require the Contractor to utilize an Enterprise electronic Project Management (e-PM) system on this project. GSA’s goal is to implement this state-of-the art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

2.11.6.3 Definition

e-PM is defined as an internet-based information and project communication system that allows the entire project team to collaborate in a centralized and secured repository. All project-specific correspondence, workflow processes, and documentation will be stored and routed within the ePM system.

2.11.6.4 Project Documentation

The Contractor is required to timely and accurately post, review, respond, and collaborate with other team members using the following features and/or workflow processes within the ePM system:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall post, review, and/or respond to CPM schedule updates within the ePM system.

Meeting Minutes – Contractor shall enter meeting agendas, records and minutes in the system for all applicable meetings as designated by the GSA PM.

Project Correspondence – Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Budget and Cost Management – Contractor to provide estimates and work breakdown structure (WBS) to provide GSA with accurate budget/cost analysis.

Contract Management – Contractor to provide administration of all contract tasks related to the project.

Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA. Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Progress Photos – Contractor shall upload all progress photos into the system.

Permits & Approvals – Contractor shall upload and maintain current copies of all permits and agency approvals that relate to the project.

Design Drawings/Design Packages – Contractor shall submit design drawings and design packages into the system.

Design Review Comments – Contractor shall post and/or respond to design comments related to his/her role in the project team Daily/Progress Reports – The Contractor identified in e-PM shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

Request For Information (RFI) – The system shall manage the RFI process and all Request for Information shall be entered and responded to by the Contractor within the e-PM system.

Issue Tracking – Contractor to log and respond to issues that are related and affect other stakeholders within the project team.

Submittals – The system shall manage the submittals and the Contractor is responsible for uploading submittal documentation and using the system to track the submittal process.

Change Management – Cost Events and Change Orders will be managed by the e-PM system and the Contractor shall be responsible for reporting potential changes and logging Requests for Change Orders in the system. The Contractor shall also upload and manage all documentation supporting Requested Change Orders.

Shop Drawings – The Contractor shall submit all shop drawings in the system for review by GSA (and the CM where applicable).

As-built Drawings and Specifications – The Contractor shall use the system to record all approved specifications as well as all as-built construction documents.

GSA reserves the right to require the Contractor to upload other documentation not mentioned above that is needed to support the project.

2.11.6.5 Equipment and Training

The e-PM system is based on the Proliance software that was developed by Meridian Systems.

Users will be provided a username and password after they have completed the HSPD-12 process. The Contractor shall log into the e-PM system to enter the Project Documentation listed in section 2.11.6.4. All correspondence should be communicated through the e-PM system.

GSA will hold several training sessions to familiarize team members with the system, and all Contractor staff are expected to attend one of these sessions or otherwise receive proper training on the system’s use. Furthermore, all Contractor team members who are actively participating on the project must have access to the proper computer equipment and software to access and utilize the e-PM system and be trained in the proper usage of said equipment and software. All workstations require a high-bandwidth Internet connection and Internet Explorer.

2.11.6.6 Personnel Requirements

The Contractor shall be required to have an adequate number of people who can complete the HSPD-12 background check process to have rights to log into the e-PM system.

2.11.6.7 Data Ownership

GSA shall retain ownership of all data entered into the system and shall administrate and distribute all information contained therein.

2.11.6.8 References

PBS SECURITY ORDER 3490.2 (September 2, 2014)

2.12 Building Information Modeling (BIM)

Building Information Modeling (BIM) is required to be used throughout the facility lifecycle, including…