Hiram_Ward_FB&CT_Fire_Protection_Systems_SOW_Winston-Salem_NC0113ZZ_-_(JEF_3-21-17).pdf

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REPLACEMENT FIRE ALARM SYSTEM

SOUTHEAST SUNBELT REGION 4

HIRAM WARD FB&CT WINSTON-SALEM, NC

Statement of Work for

Design-Build (DB) Replacement Fire Alarm System Hiram Ward Federal Building & Courthouse

PROJECT IDENTIFICATION

Project Name: New Fire Alarm / Sprinjkler Replacement / Fire Pump Controller Project Number: xxxxx Region: Southeast Sunbelt Region (R04) Building Name: Hiram Ward FB & CT Building Address: 251N Main St. Winston-Salem, NC 27101

HIRAM WARD FB&CH WINSTON-SALEM, NC

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 References

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 DB Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design

2.8.3 Fire Protection/Life Safety

2.8.4 Site Investigation

2.9 Cost Management

2.9.1 Cost Estimating

2.10 Project Management Responsibilities

2.10.1 Management Plan

2.10.2 Communications Plan

2.10.3 Detailed Project Schedule Development and Maintenance

2.10.4 Project Progress Meetings/Presentations

2.10.5 Meeting Agendas, Attendance, Minutes and Correspondence

2.10.6 Design Quality Assurance

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

2.11.2 Other Electronic Documents

2.11.3 Submission Security

2.11.4 Plans and Specifications

2.12 DB Contractor Personnel Security Requirements

2.12.1 Law Enforcement Checks and Background Investigations

2.12.2 Credentialing and Return of Credentials

2.12.3 Subcontracts

2.12.4 Security Requirements

2.12.4.1 Security Guard Oversight

2.12.4.2 Photographs

2.13 Record Keeping

2.14 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Design Stage

3.1.1 Design Development Phase

3.2 Construction Stage

3.2.1 Construction Delivery Phase

3.3 Closeout Stage

3.3.1 DB Contract Closeout

3.3.1.1 Resolve all remaining punch-list items

3.3.1.2 Submit release of claims:

4 ADMINISTRATION

4.1 Submission, Review and DB Contractor Fixed Price Table

HIRAM WARD FB&CT WINSTON-SALEM, NC

4.1.1 Semi-Monthly Progress Reports

4.1.2 Progress Review Meetings

4.1.3 Delays

4.2 Payment for Construction Phase Work

4.3 Travel

4.4 Reproduction and Delivery

5 APPENDIX A - Owner’s Project Requirements

ARCHITECTURAL REQUIREMENTS:

HIRAM WARD FB7CT WINSTON-SALEM, NC

1 PROJECT DESCRIPTION

1.1 Project Type

This is a repair and alteration project for the design and installation for complete replacement of the existing, fire sprinkler system, fire alarm system, and Fire Pump Controller in an existing building.

1.2 Project Goals and Objectives

GOALS:

To increase the level of life safety provided in this building by replacing the existing fire alarm system, replacing the automatic fire sprinkler system, and replace thee fire pump controller. The new fire alarm system is to be a voice evacuation-type system that meets the requirements of the PBS-P100 (2016 edition) and Codes and Standards.

OBJECTIVES:

To design and install a new fire alarm system, remove the existing fire alarm system; install new fire sprinkler system, remove the existing fire sprinkler system; install new fire pump controller, remove the existing fire pump controller.

1.3 Project Delivery Approach

This project will progress in the following sequence: Design, Review, and Construction. After the final design drawings have been reviewed and commented on by GSA, the corrected documents will serve as the basis for beginning the construction work.

1.4 References

1. GSA PBS P-100, GSA Facility Standard for Public Buildings (2016 edition)

2. NFPA 101 (2015)

3. NFPA 13 (2016)

4. NFPA 20 (2015)

5. NFPA 70 (2014)

6. NFPA 72 (2016)

7. NFPA 92 (2015)

8. 2015 International Building Code

9. 2015 International Fire Code

10. PBS P-120, Project Estimating Requirements for the Public Buildings Service

11. Architectural Barriers Act Accessibility Standard (ABAAS)

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all Stages and Phases of the project as described in the Scope of Services section below.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

HIRAM WARD FB&CT WISTON-SALEM, NC

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Development Phase services.

Construction Stage work includes performance of construction. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA Notice to Proceed with that portion of the work.

The GSA will issue a Notice to Proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final design development submission.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

2.3.1 Contracting Officer (CO).

The Government's Contracting Officer (CO) has the authority to enter into, administer and/or terminate contracts and may make related determinations and findings. The CO will designate to the Contractor in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract.

2.3.2 Project Manager (PM).

The Project Manager is the point-of-contact for all operational and administrative issues generated throughout the life of the project. The Project Manager plans, coordinates and controls all primary and supporting administrative, contractual, technical and quality control activities necessary to successfully complete the project. The Project Manager monitors contract/project progress, reporting directly to senior GSA management.

2.3.3 Contracting Officer's Representative (COR).

The Contracting Officer's Representative may act for the CO within delegated authority limits.

Unless otherwise noted, on behalf of the CO, the COR is responsible for the technical administration and coordination of this project. The COR provides field-level and technical direction.

The COR is the Government's point of contact for post award information exchange, submittal reviews, construction inspection/tests, and all administrative duties associated therewith.

2.3.4 Regional Fire Protection Engineer (GSA).

Will address and make a recommendation to the CO for approval or disapproval of all Change Order requests, review designs drawings as well as shop drawings, and to take part in witnessing Fire Alarm and Fire Sprinkler testing. The Regional Fire Protection Engineer will serve as the Authority Having Jurisdiction (AHJ) for the project and will issue the Certificate of Occupancy.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A.

2.5 Budget

The DB Contractor is to provide a firm fixed price for design of the project and a firm fixed price for construction. .

2.6 Schedule

The DB Contractor is to provide a proposed project schedule. The work will be performed mostly after hours, with some work in common areas being allowed during the work day. The DB contractor shall follow the scheduling guide and guide specifications located in Section 4 for development of the specifications and schedules for the project.

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

•Project Manager •Project Engineer •Engineers, disciplines as needed (to include a Registered Fire Protection Engineer) •Construction Superintendent /QUALITY Control Superintendent

A named team member shall be responsible for each discipline. One person may perform multiple key member responsibilities. The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

Any subcontractors and outside associates or consultants required by the DB Contractor in connection with the performance of the services required under this contract will be limited to individuals or firms that were specifically identified and agreed to during negotiations. The DB Contractor shall obtain the GSA written consent before making any substitution for these subcontractors, associates, or consultants.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

Repeated failure or excessive delay by the Contractor to provide qualified personnel that meet project requirements and are acceptable to the Government may be deemed sufficient reason by the CO to terminate work as provided in the Termination for Default clause of this contract.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

GSA PBS P-100, GSA Facility Standard for Public Buildings (2016 edition)

NFPA 13 (2016)

NFPA 20 (2016)

NFPA 72 (2016)

NFPA 70 (2014)

NFPA 101 (2015)

2015 International Building Code 2015 International Fire Code PBS P-120, Project Estimating Requirements for the Public Buildings Service Architectural Barriers Act Accessibility Standard (ABAAS)

2.8.1.3 Criteria Conflicts

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design

Sustainable design is to be utilized wherever possible.

2.8.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with the 2016 edition of PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply.

The DB contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer. The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.8.4 Site Investigation

Pre-Proposal Conference. The conference provides an opportunity to discuss and clarify this Request for Proposal (RFP), including; design programming and specification requirements, proposal submission requirements, roles and responsibilities, etc. However, nothing said or represented in the conference shall be deemed to modify RFP requirements unless followed by a written amendment. DB Contractors are requested to submit questions relative to the RFP at least ten (10) calendar days in advance of the conference so the Contracting Officer may prepare responses. DB Contractors' participation is strongly encouraged. Seating capacity is limited and available on a first-come, first-seated basis. DB Contractors who plan to attend, should contact the Contracting Officer at (404) 202- 7208 to enable a rough count of attendance. Depending on response, the number of attendees from any one DB Contractor may be limited by the Government.

Site Access. Because of the fact that the project is located in a fully operating federal building, site access for DB Contractors will only be available at the Pre-Proposal conference. Pre-award consultation with GSA Property Management Office staff or involved tenants is not permitted. All site related questions shall be addressed at the Pre-Proposal Conference or be submitted in writing to the Contracting Officer.

It is the DB Contractors responsibility to investigate and verify the accuracy of all drawings, existing condition documents, and government furnished information.

The DB Contractor shall perform all investigation necessary to accomplish the general scope.

The Contractor’s services shall include, but not be limited to, hazardous materials surveys, sampling, and testing, and any other survey required to complete the design and construction.

The Contractor shall also furnish all materials and equipment to accomplish this work.

2.9 Cost Management

2.9.1 Cost Estimating

The DB Contractor shall provide the following breakdowns of the Firm Target Prices (FTPs) for construction before any other work begins:

• breakdown of the construction budget in accordance with the attached format

• a preliminary plan for allocation of the construction work among subcontracts and that which is to be self-performed, with a corresponding breakdown of the FTP for each construction phase

Before the start of the Design Concept Phase, the DB Contractor and the GSA must agree on the DB Contractor breakdowns of the FTP construction budget.

The DB Contractor shall provide the Contracting Officer with a proposal for converting the FTP construction phase line items to a Firm Fixed Price at the end of the Design Concept Phase and the Design Development Phase, and shall provide supporting detailed cost estimates. GSA or its consultant will review the DB Contractor cost estimates to assure that:

• Line item breakdowns are correct and consistent.

• All design elements are included.

• Unit costs are reasonable.

• Quantity takeoffs are accurate.

• Level of detail is appropriate to the Phase.

• Cost escalation factors are appropriately applied.

• Balance of costs among building systems is acceptable.

• Balance of core/shell and TI/security costs is acceptable.

• Up-to-date scope modifications are reflected.

• Formats are correct.

The DB Contractor shall be responsible to reconcile any significant differences between the proposed construction prices and the previously agreed upon breakdowns. For the GSA Cost Breakdowns, DB Contractor reconciliation shall include justification of any significant differences between the Breakdown line items. For the work allocation breakdowns, DB Contractor reconciliation shall include justification of differences in the work allocation plans and/or in the amounts for self-performed work and subcontract work packages.

2.10 Project Management Responsibilities

2.10.1 Management Plan

Provide a completed management plan within 14 days after Notice to Proceed (NTP) describing in detail the program and requirements for executing the work planned for each phase and the participating organizations. The management plan shall include the following items:

Project Definition Known characteristics of the project described in general terms that reflect the contractor’s basic understanding of the project. The definition shall include the projects’ overall schedule, budget, physical, technical and other objectives defined and updated. The definition shall also include a narrative description of the work to be performed by the contractor and by the government during each phase of the work.

Team Composition A summary chart showing interrelationships among the contractor’s employees, consultants and subcontractors, the GSA Contracting Officer (CO), GSA Project Manager (PM), and the GSA Contracting Officer’s Representative (COR). Show organizational elements participating in the project for each phase. All major participants in the project, whether firms or individuals identified to the extent known along with their responsibilities clearly defined and the relationship and lines of communication between each identified. Provide a project contact sheet noting addresses, email address and phone and fax numbers for key contacts in each organization.

Interim Maintenance Plan As part of the Management Plan update, provide a comprehensive plan detailing how equipment will be preserved and maintained during storage and operation prior to acceptance and how this maintenance will be documented. Plan shall be submitted within 14 days after technical submittal approval. Contractor shall maintain a consolidated interim maintenance plan of all equipment and documentation of maintenance performed.

Operations and Maintenance Plan Incorporate into the Management Plan on subsequent updates a comprehensive Maintenance Plan. After Government approval, the Maintenance Plan shall be incorporated into the contract via no-cost modification.

Format Provide the Management Plan in a 210 mm x 280 mm (8-1/2” x 11” is acceptable) page size, bound in three ring binders. Include tabbed index dividers and Table of Contents. All schedules shall be folded neatly to fit within the binders. The Management Plan shall also be provided electronically meeting GSA’s requirement for deliverables.

Submissions

Contractor shall submit four original copies and subsequent updates of the management plan to the GSA in three-ring binders. All submissions shall include electronic copies as stipulated in this Section.

Updating As a minimum, the contractor shall update, revise, and submit the detailed management plan monthly to the COR. The update shall include:

1. A summary of the project’s progress and status of potential and actual changes.

2. Significant issues, problems and questions resolved and pending, and any other areas of concern.

3. A revised Master Project schedule with analysis of the schedule including a comparison of the actual performance with the planned performance (highlight changes between planned and actual milestone dates). Provide a brief narrative of key milestones achieved and rationale for slippages and other issues affecting the schedule.

4. Revised contract amount noting dollar value of each issued change order

2.10.2 Communications Plan

The DB Contractor, shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project Phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.3 Detailed Project Schedule Development and Maintenance

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the DB Contractor receives Notice to Proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Documents Phase activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.4 Project Progress Meetings/Presentations

During the Design Stage and the Construction Documents Phase, the DB Contractor shall attend project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities.

These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will participate in bi-weekly progress meetings. The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

The Contractor shall perform weekly progress meetings for the duration of the construction phase.

The Contractors design and related activities shall incorporate the following into the completed construction documents:

• Provisions shall be made relative to the accomplishment of the Work without any hindrance to the normal daily operations of agencies or tenants on or about the Project site. In this regard, demolition as well as new construction work must be performed after the normal working hours of affected tenant agencies in the building.

The Contractors team shall coordinate after hours work with the GSA PM for design and construction and the GSA’s building management personnel and make provisions for phasing of the Work and quantify the amount of after hours work required for successful and timely completion of the project.

• Provisions shall be made relative to the accomplishment of all work without obstructing life safety and emergency egress or any access to the occupied building areas on or about the project site.

2.10.5 Meeting Agendas, Attendance, Minutes and Correspondence

The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.6 Design Quality Assurance

The GSA requires that DB Contractor design submissions and construction documents submissions undergo two general types of design review: owner’s review and Codes and Standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions and construction documents submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage and the Construction Documents Phase as further indicated under the Scope of Services below.

2.10.6.1 Owner’s Review

The GSA fire protection engineer will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

The GSA fire protection engineer will conduct owner’s reviews to assure that:

• The design is responsive to the GSA program goals, objectives and priorities

• The design adequately and efficiently accommodates the space program

• Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible

2.10.6.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

Owner’s review and acceptance of interim design submission and construction documents is for the purposes of mutually establishing a conformed set of contract documents for which the project will be built and which compatible with the requirements of the work.

Neither Government’s review nor approval of any design submittals shall be deemed to transfer liability from the Design/Build Contractor to the government.

2.10.6.3 Constructability

Constructability of the project, as designed, is the sole responsibility of the DB Contractor.

To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

• The level of design complexity is consistent with the project’s schedule and budget constraints.

• Materials, processes, equipment and labor are appropriate and available.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• There are no defects, omissions, inconsistencies, conflicts, or ambiguities in documents.

• Existing conditions are shown correctly and adequately.

• Construction options and unit prices are logical, thoroughly described and understandable.

• Construction details are appropriate, complete, thoroughly described and workable.

• General condition items are thorough and properly addressed.

• Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

• Construction duration, phasing, and subcontracting plans are reasonable and logical.

• Include the following:

Drawing Scales and North Arrows:

In general, the largest scale possible shall be used to utilize the entire drawing sheet with the utmost regard being given to the legibility and clarity of information being conveyed. Use standard scales; i.e. 1/8”, ¼”, ½”,. . . not 3/16” etc. Indicate the scale of the individual drawing in the title of each drawing.

Provide a graphic scale, of each scale used on the sheet, in the title block on the right edge of the sheet North Arrows shall be placed in the title of every plan view.

Minimum Lettering Height shall be one eighth inch 1/8” in height.

Show a legend on the drawing sheet that indicates and defines all graphic symbols, line types and abbreviations, etc., utilized on that specific drawing sheet.

In addition, an overall abbreviations legend may be included on the drawing set cover sheet indicating all abbreviations used on any and all drawing sheets.

The A/E shall incorporate the Government title block into all drawing sheets. The A/E is offered access to an AutoDesk/AutoCAD drawing (.dwg) file that contains the Government title block. The AutoCAD title block file can be accessed from the Internet based web site of www.gsa.gov linked to the Design and Construction (D&C) web page. Click on Tab “Buildings; Select from list on left “Public Buildings”;

Select from list on left “Design & Construction”; Select from list on left “CAD Standards”; Select from list on left “CAD Standards Library”; search for file required.

The prime Architect/Engineer (A/E) and consultant’s corporate title with logos, addresses, telephone and facsimile numbers, etc., shall be integrated into the Government title block.

Drawing set cover sheet information shall include but not be limited to:

The Project title, including the tenant agency name and building address for which the project is being designed (information to be provided by the Project Manager).

The name and address of the GSA Region, Division and Branch initiating the Project (information to be provided by the Project Manager).

An Index of Drawings.

A Vicinity Map 8” square, minimum, indicating a multiple state vicinity with the name of the Project location city clearly legible and outlined with a border.

E Location Map 5” square, minimum, indicating an enlarged scale area of the city and the Project site location with an arrow pointing to the Project site and the copy ‘PROJECT SITE’ clearly legible and outlined with a border.

Any general notes or other bidding information to assist the General Contractor with their bid.

2.10.6.4 Design Review Procedures

The DB will coordinate all design reviews, conduct owner’s and codes and standards reviews, and prepare design review reports. For the DB Contractor design concept submission and each subsequent submission from the DB Contractor, the DB will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

• All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

• Government reviews shall be coordinated by the assigned COR. The COR will be responsible for collection and consolidation of all government comments and providing them to the DB.

• The DB will prepare and submit the design review report within 7 calendar days after comment due date.

• The DB Contractor is required to respond in writing to the design review comments within 14 calendar days after receipt of the design review report

2.11 Electronic/Print Media

http://www.gsa.gov/

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final record drawings, must conform to the GSA National CAD/CIFM Standards. Go to http://www.gsa.gov/cifm for requirements.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.11.3 Submission Security

All submissions must follow the PBS Order 3490.1 “Document security for sensitive but unclassified paper and electronic building information” for the proper use, procedures, and disposal of sensitive building information that is contained in the submittals.

2.11.4 Plans and Specifications

Provide 7 hardcopy sets of plans and specifications at each required design development and construction documents submission. The size of prints (e.g. full/half-size plans) will be as directed by the GSA.

Drawing Size & Quantity - The Contractor shall submit all drawings on standard GSA Title Blocks on either 24” x 36” or 30” x 42” sized drawing sheet(s) with one half inch 1/2” border on top, bottom and right side, and one and one half inch border on the left side for binding.

2.12 DB Contractor Personnel Security Requirements

In the performance of work required under this contract, all DB Contractor personnel must present proper identification to gain access to occupied building areas housing federal operations. DB Contractor personnel means DB Contractor employees and subcontractor employees at all tiers.

Contract employees requiring daily/weekly building access must undergo a DHS, FPS background investigation.

All non-PIV credentialed DB Contractor personnel requiring access for less than 10 days must submit personal information for background check by the local USMS including full birth name, social security number, and date of birth. This information must be submitted a minimum of 24 hours prior to requested access to the building. All non-PIV credentialed DB Contractor personnel requiring access for less than 10 days All non-PIV credentialed DB Contractor personnel requiring access for less than 10 days must be escorted at all times while in the building. The escort must be a PIV credentialed individual who has been found suitable after completion of the required DHS background investigation. No exceptions.

Those who receive unfavorable results will be denied any access to occupied building areas housing federal operations, pending completion of any adjudication and/or appeal process or final determination.

2.12.1 Law Enforcement Checks and Background Investigations

Clearance Request Submission Procedures for Temporary Short-Term Contract Employees (working in a Federal facility for less than six months)

1. All documents required for security background investigation shall be completed and provided by the contractor to the designated GSA POC at least 60 days before the contract employees will require daily/weekly access to building areas housing federal operations. The PBS CO, COR, or POC for contract employee clearances shall provide an electronic version (Word document) of the new Contractor Information Worksheet (CIW) to the contractor.

2. The contractor shall have each contract employee that requires a suitability determination (clearance) fill out Section 1 of the electronic CIW form. The data shall be typed into the form.

3. The contractor shall have each contract employee that requires a suitability determination (clearance) complete a DHS/FPS 176T form.

4. The contractor shall have each contract employee that requires a suitability determination (clearance) complete two (2) original FD 258 Fingerprint Cards. Finger prints are normally taken by law enforcement personnel or contractor company staff.

All FD 258’s require the signature of the person being fingerprinted and the signature of the person taking the fingerprints.

The PBS CO, COR, or POC shall advise the Contractor that the “Reason Fingerprinted” block on each finger print card shall state the following: “WORK ON CONTRACT # (INSERT CONTRACT NUMBER) IN BUILDING # (INSERT BUIDLING NUMBER). The building number is for the building where the work will be performed (or where the majority of work is performed in the case of multiple buildings).

5. The Contractor shall submit the electronic CIW (with completed Section 1), the DHS/FPS 176T, and the two (2) completed FD 258 Fingerprint Cards for each contract employee to the PBS CO, COR, or POC.

SECTION 1 of CIW

Ensure all information for every Contract Employee is completed.

Critical Item - Contract employee must enter their entire middle name in the middle name field, not just their initial. If their middle name is an initial or if they have no middle name, they should indicate "initial only" or "no middle name" which ever applies.

Critical Item - Contract employee must enter e-Mail address.

Critical Item - “Position Title” must be entered, i.e., Construction Worker, Cleaner, etc.

Critical Item - If “Not a US Citizen”, alien information must be entered in each block Critical Item - If the individual is now a U.S. Citizen that was previously an Alien not born in the U.S., then he/she will need to enter their Naturalization Citizenship Number on the Contract Information Worksheet. Special Note: Their Alien Registration Number becomes their Naturalization Citizenship Number throughout the entire process if the individual chooses to become a U.S. Citizen or Legal Permanent Resident.

After receipt of PBS Suitability (clearance) request submissions with CIW(s), DHS/FPS 176T(s), and two (2) completed FD 258 Fingerprint Card(s), FPS will perform a Suitability Determination that allows contract employees with a Favorable Adjudication to begin work on the contract and access the GSA facility as follows:.

The GSA PBS CO, COR, or POC is notified electronically of the Suitability Determination:

Unfavorable Suitability Determination - Contract employee can’t work on the GSA contract or receive a building ID.

Favorable Suitability Determination - Contract employee can start work on the GSA contract and receive a building ID.

NOTE: A Favorable Suitability Determination (clearance) for Temporary contract employees granted through this process is only good up to six (6) months. If it is believed a contract employee may work longer than six (6) months, the procedure for long term clearances should be followed from the beginning. The long term clearance process requires that the applicant complete the Electronic Questionnaires for Investigations Processing (e-Quip) on line SF-85P application in lieu of the DHS/FPS 176T. If a Temporary contract employee is found working past six months without an HSPD-12 compliant clearance (NACI), he will immediately be removed from working in the GSA facility and on the GSA contract.

2.12.2 Credentialing and Return of Credentials

A federal PIV credential may be issued after an initial background check has been completed. If the ensuing further background investigation results in a preliminary finding that the subject individual is unsuitable to occupy a position at the designated sensitivity level, the PIV credential may be revoked and the subject individual denied access to building areas housing federal operations pending completion of any adjudication and/or appeal process or final determination.

Unsuitable individuals may be escorted out of building areas housing federal operations by DHS FPS, Immigration and Customs Enforcement (ICE), or other law enforcement entities, if necessary to protect government employees, property, and interests.

The DB Contractor immediately shall deliver to the GSA each federal PIV credential obtained for performance of this contract, under whichever of the following conditions occurs earliest:

• Receipt of notification from GSA that the PIV credential has been revoked

• Determination that the subject individual no longer requires daily/weekly access to building areas housing federal operations

• Release of the subject individual from DB Contractor or subcontractor employment

• Completion of subcontract work (for PIV credentials issued to subcontractor employees)

• Expiration of this contract

In the event that a DB Contractor PIV credential is damaged, lost, misplaced or stolen, the DB Contractor immediately shall notify the GSA and, if needed, request a replacement. Damaged PIV credentials shall be returned to the GSA.

2.12.3 Subcontracts

The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this DB Contractor Personnel Security Requirements section.

2.12.4 Security Requirements

2.12.4.1 Security Guard Oversight. The Contractor must coordinate with the GSA Project Manager and Building Management for access to work areas that require the oversight of Security Guards. The Contractor must provide a written notice no less than three (3) business days in advance to the Project Manager and Building Management when Security Guard Oversight is required. Notice shall indicate the areas work is to be performed in, number of personnel working and timeframe of work. The following areas of the building require security guard(s) to be present during all times Contractor employees are working:

1. US Marshall Service Spaces

2. US Court Spaces

3. US Senator Spaces

4. US Probation Spaces

2.12.4.2 Photographs. Photographs must only be taken in the presence of a Government representative. The Contractor must coordinate times and locations of photography with building management.

2.13 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.14 Construction General Requirements

The construction specifications must be prepared following the GSA Master Format 2004 Version and must include Division 1 General Requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services in accordance with applicable requirements and provisions set forth in the General Requirements above

3.1 Design Stage

This section applies to the entire project scope as described in Section 1.

3.1.1Design Development Phase

3.1.1.1 In-Progress CD Submissions

3.1.1.2 Design Reviews. During the design, the Contractor shall provide two (2) design submissions corresponding to the following levels of design development: "Design Development", and "Pre- Final Documents.” Submittals must meet the requirements of PBS- 100 Appendix. Each design phase submission shall have separate plans for demolition work and new construction. In addition to the above submissions, the Government reserves the right to make two (2) on-board reviews. Reviews will be made by the Government and/or the Government’s authorized representative(s). As part of its review, the Government may offer submission reviews to local code officials. Design-Builder shall provide complete sets (full and half size hard copies) of current progress plans, calculations, and specifications for the two design reviews. Quantity of review sets required will be determined by the government however will not exceed 15 sets. The Contractor must show design activities in their CPM schedule for both submissions. Schedule must include Government review time.

3.1.1.3 Purpose. The Government will review Contractor design submissions to verify adherence to contract requirements, program materials and the Contractor's proposal. Design reviews by the Government are not to be interpreted as resulting in an approval of the Contractor's apparent progress toward meeting contract requirements but are intended to discover any information which can be brought to the Contractor's attention which might prevent costly errors and misdirection. The Contractor shall remain completely responsible for confirming all existing conditions.

3.1.1.4 Resolution of Comments. The Contractor shall resolve all design review comments in writing, indicating one of the following: (1) Adoption and action taken, (2) Adoption with Modifications and action taken, (3) Alternative Resolution and action taken, or (4) Rejection. In cases other than unqualified adoption, the Contractor shall provide a statement as to why the reviewer's objection and/or recommendation is inappropriate. Design review comments shall not relieve the Contractor from compliance with terms and conditions of this contract.

Contractor's comment resolution shall be transmitted to the Government and the Construction Manager within fourteen (14) calendar days of comment receipt.

3.1.1.5 Level of Development. Follow-on submissions shall include the following:

3.1.1.5.1 Design Development Documents (60% Submission).

The 60 percent Midpoint Review Documents build upon the Contractor's design proposal concept as modified by Government changes. Design Development submittal shall indicate all major design features and demonstrate the attainment of all performance requirements.

Preliminary scaled plans, elevations, sections and perspectives are required to show all major building features/systems, their orientation/configuration and how each impacts/fits into the total design.

The following is a schedule of minimum drawings expected to be included at the 60 percent Midpoint Review Phase. Contractor shall be responsible for any additional drawings for complete documentation of work. Floor plans must include a proposed phasing approach for the work involved.

Existing Sprinkler System Replacement Design Development (60% Submission) List of Drawings:

• Floor plans showing demolition of existing fire sprinkler system.

• Floor plans showing demolition of existing fire alarm system.

• Floor plans showing locations of new fire alarm devices, equipment and connections to power supply circuits, and any areas of Asbestos Abatement that may be required to install the Fire Alarm System.

• Floor plans showing locations of new fire sprinkler devices, piping and associated equipment

• Fire sprinkler risers showing system configuration.

• Calculations and piping diagrams are to be in accordance with NFPA 13

• Floor plans showing demolition of existing fire pump controller

• Floor plans showing locations of new fire pump controller and associated equipment

Management Plan. The Contractor shall submit any required updates of its Management Plan.

Electronic File Submission: Submit an electronic sample copy of files for a GSA CAD compliance evaluation. The sample shall include an electronic copy of 10% of the submitted drawings including all required reference files. GSA will perform a CAD compliance evaluation of this representative sample of files and provide the results of the evaluation to the Contractor.

3.1.1.5.2 Design Development Documents (95% Submission).

The 95 percent Final Review Documents build upon the Contractor's design proposal concept as modified by Government changes. Design Development submittal shall indicate all major design features and demonstrate the attainment of all performance requirements. Pre-final scaled plans, elevations, sections and perspectives are required to show all major building features/systems, their orientation/configuration and how each impacts/fits into the total design.

The following is a schedule of minimum drawings expected to be included at the 95 percent Final Review Phase. Contractor shall be responsible for any additional drawings for complete documentation of work. Floor plans must include a proposed phasing approach for the work involved.

• Floor plans showing demolition of existing fire sprinkler system.

• Floor plans showing demolition of existing fire alarm system.

• Floor plans showing locations of new fire alarm devices, equipment and connections to power supply circuits, and any areas of Asbestos Abatement that may be required to install the Fire Alarm System.

• Floor plans showing locations of new fire sprinkler devices, piping and associated

• Fire sprinkler risers showing system configuration.

• Calculations and piping diagrams are to…