Amendment_002.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

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Continued from Block 14...

The purpose of this amendment is to make the following changes:

1. Update the Bid Schedule in accordance with questions and answers. The following line items have been deleted from the solicitation.

Line Items 43 - 52 1043 - 1052 2041 - 2044 2047 - 2056 3043 - 3052 4043 - 4052 All dates have been changed to reflect the performance period of the contract of 04/01/2015 - 03/31/2016.

2. The receipt of proposal date has been extended to 3:00 p.m. Local Time, February 4, 2015.

3. Correct Paragraph M.5. Formula for Evaluating - Price Proposals, subparagraph C, to delete "Fee" from the sentence.

4. Add the following to Paragraph M.5. Formula for Evaluating - Price Proposals.

"The Total Evaluated Contract Price shall be included in the contractor's pricing proposal for evaluation purposes only in accordance with the formula provided above."

5. Update FAR 52.228-16(b) to read 10% in lieu of 100% as previously stated.

"52.228-16 -- Performance and Payment Bonds -- Other Than Construction. Alternate I (July 2000)

(b) The Contractor shall furnish a performance bond (Standard Form 1418) for the protection to the Government in an amount equal to 10 percent of the original contract price."

6. Update Section L.12.2 to include the following information:

"The narrative for L.12.2 Management Approach shall be no more than 50 pages 8 1/2 x 11 including charts and illustrations in 12 font."

7. Provide answers to contractor's questions pertaining to solicitation. See Questions and Answers to Solicitation GS-04P-14-EW-D-0135.

8. Correct size standard for NAICS code 561210 to read $35.5M.

9. Questions pertaining to the CMMS will be provided via another amendment.

A signed amendment is to be returned with offer.

Continuation Page

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ALL OTHER TERMS AND CONDITIONS WILL REMAIN THE SAME.

Attachment Page

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AMENDMENT 002

A B

Contractor's Questions GSA's Response

Will the GSA please provide the KW rating for each Generator? This information was made available during the site visits 1/13/15 - 1/16/15.,See also equipment inventory.

Is there a CBA in place for the Bryan Simpson and Charles E Bennett buildings? No, wage rates for Jacksonville will be

I.84 (pg 149): FAR 52.228-16 is included and requires a performance bond equal to 100% of the original contract price. Will the Government consider reducing if not eliminating this bond requirement?

Bonding requirement should have been stated as 10%. Clause will be updated to reflect change.

Could the Government please provide the current staffing figures for each building? Requested information will only be provided after award.

Could the Government please provide the service order history for the last year? Information is not available

Could the Government please clarify under which CLIN(S) window washing is to be priced?

Window washing is a Standard Service requirement that will be priced as part of the contractor base services cost.

Could the Government please clarify if the diesel generator pumps that supply the generator on the roof of the Sam Gibbons building are hooked up to emergency power?

Yes.

What, if any, are the special dispensations when conducting O&M work on the Ocala building given its status on the historical registry?

The Ocala building is not currently on the Historical Registry. Because this building has Asbestos containintg materials, the contractor is expected to perform Class III and Class IV work and comply with all applicable OSHA Asbestos Standards/ Regulations.

How many FTEs are currently dedicated as porters to the judges' chambers in every building? None

What facilities have softened, or any make up source (rain, condensate) other than city water? Orlando George C Young and Ft. Myers have rain water collection systems.

At all locations, what are the system volumes, tonnages, and average loads for the cooling towers? Refer to the Solicitation

Can you provide a copy or list of people that signed in on the sign in sheet at the pre bid meeting? The sign in sheet for the pre-proposal conference is for internal purposes only

4) At Timberlake Jr building there was a small boiler, but there were not any visible signs of it running or having any water treatment. Is this to be included in our bid, and if so what size is the boiler (HP or psi) and what average load does it carry?

The contractor is responsible for all building equipment, including boilers. See Equipment Inventory for size information.

Question: Bryan Simpson- Jacksonville

a. In the lobby area there are 2 Beam Detectors about 50-75ft up. Are these Beam Detectors functional and are required to be inspected annually by the contractor?

Yes.

b. If yes, does the property have a lift or means for accessing them? Yes.

c. There are a lot of missing Fire Extinguishers in cabinets throughout building. Can you confirm that Fire Extinguishers are utilized at this property and included in bid?

Fire Extinguishers are required as a part of this bid. Fire Extinguishers will not normally be found in common space areas accessable to the general public.

However, in areas accessible to maintenance personel, there are fire extinguishers.

d. If so, how many Fire Extinguishers are there on the property? Quantities, presently unknown Question: US Courthouse/Annex- Orlando

a. There were no Fire Extinguishers in this building. Can you confirm that Fire Extinguishers are not included in the bid?

See Equipment Inventory, lines 707 - 718.

Question: George C. Young- Orlando

a. There were no Fire Extinguishers in this building. Can you confirm that Fire Extinguishers are not included in the bid?

Extinguishers were listed on the Equipment Inventory for this building. See lines 673 - 685.

b. Can the Government provide the number of Backflow Preventers at this property? See Equipment Inventory, lines 66-75.

Question: Federal Bldg./US Courthouse - Ft Myers

a. Can the Government provide the number of Fire Extinguishers at this property?

Information not available

QUESTIONS/ANSWERS TO SOLICITATION GS-04P-14-EW-D-0135

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AMENDMENT 002

A B Question: Timberlake Federal Bldg. Annex – Tampa

a. Can the Government provide the number of Backflow Preventers at this property?

See Equipment Inventory, lines 204-211.

In section C.42.9 Portable Fire Extinguishers (page 94) it states the following:

"Note: The contractor shall NOT be responsible for performing the multiple year PM action until the actual calendar year the fire extinguisher is due for the maintenance. The questions below relate to that note.

Question: These questions pertains to ALL nine buildings in this solicitation"

a. When was the last time the Fire Extinguishers had their 5 year hydrostatic testing?

Information not available

b. When was the last time the Fire Extinguishers had their 12 year hydrostatic testing? Information not available

c. When was the last time the Fire Extinguishers had their 6 year maintenance performed? Information not available

d. How many Kitchen Hood systems are in each of the Federal buildings under this solicitation? 1 in Jacksonville

Do you own the current Water Treatment control equipment (controller and pumps) or will the new Water Treatment provider be responsible for all new equipment?

All water treatment, with exception to the FloZone system, is sub-contractor owned. All coupon racks belong to the Government and will remain in place.

Regarding Timberlake Annex: Is there only 1 Chiller for the building? One Multi Stack.

Are the Flowzone Systems in Timberlake Annex and Timberlake JR under GSA contract (under warranty) or included in this one? If under warranty, when does that expire?

Out of Warranty. The FloZone System is government owned, so it will be the contractor's responsibility to maintain it.

Are elevator transformers a part of the contract? Yes.

Do fuel tanks need local certification? Yes.

Who maintains the built-in shelving and wainscoting in the judges chambers? Tenants.

What is the current tenant occupancy level at each building? Information not available. Assume full occupancy.

Chillers in the Jacksonville Bennett Building are new. Will eddy current testing be required for these in the first year? Yes.

Is GSA planning to install Flowzone in the Jacksonville Bennett Building? No C.37.4 Diesel Fuels A. Diesel Fuels Testing – Subcontracted Third Party to conduct fuel oil analysis annually and fuel conditioning treatment added to maintain quality standards according to

ASTM D396-12.

Q: Shouldn’t testing be done of the delivered fuel and treated accordingly?

Also, if GSA is purchasing the fuel, why wouldn’t they fund the fuel additive as well? If fuel additive is a contractor expense; please provide the fuel purchase three-year history, by gallon, for each facility.

Diesel FUEL conditioning is not a part of this contract. Fuel OIL shall be conditioned and treated to maintain minimum quality standards.

C.45.14. Trash and Solid Waste Disposal and Removal Q: Are any of the properties’ currently being services by the local municipal waste removal at no cost to the property?

No.

At the conference on Monday, January 12th, GSA pointed out that the elevation in the cost for the “Bridge Contract” was due to the contractor performing all multiple year Preventive Maintenance tasks. That being the case, is it prudent to repeat these expenses with-in a twelve month period?

Yes. Per C.35.2 Maintenance Standard, last paragraph, "All equipmewnt...shall be scheduled to receive PM during the initial 12 months of this contract, and repeated at the prescribed intervals thereafter.

Does the Government expect the contractor to clean any carpets as a part of the firm fixed price contract or will all carpet cleaning be performed via CLIN X059 through X061?

Yes, the contractor will be required to provide carpet cleaning for public areas only (C45.6.5) as part of the base services. The CLIN are to be used by the government for Above Standard Services carpet cleaining (C45.9.1) private areas.

C.8.1 (pg 53): This section identifies the minimum staffing requirement on this contract.

a. If any of the Contractor’s required minimum staff is on vacation, sick leave or other unforeseen absence will an hourly deduction be taken for any excused absence?

The productive time calculated for minimum staffing takes into consideration vacation, sick leave, and other excused absences. Minimum staffing requires that, as a minimum, so many FTE's be hired and assigned to each building for the duration of the contract. The contractor is required to ensure that the staffing necessary to perform the task is available.

b. Does the incumbent staff include enough qualified personnel to meet this minimum staffing requirement and, if not, which positions and quantity by building are lacking?

Contractor to verify qualified personnel during their hiring process

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AMENDMENT 002

A B

c. Are the Grounds Maintenance requirements (C.45.8) factored into the required minimum staffing? No, the minimum staffing for Janitorial Services only cover cleaning staffing.

d. It is our understanding that the minimum staff is only to be production level personnel and that any lead person, supervisor or manager would be in addition to the minimum staffing. Section H.15.1 states that a Janitorial Supervisor or designee shall be available and on-site at all times when work is in progress. It also states these janitorial supervisors can be working supervisors. Will the Government clarify if Offerors are required to additionally bid janitor supervisor (or lead janitor) to be on-site for all hours that cleaning is performed or will we be allowed to include a janitor working supervisor (or lead janitor) as a part of the stated minimum staff?

The management staff which includes working supervisors, shall be determined by the contractor and is not part of minimum productive staffing levels. The physical location of any managment staff shall also be determined by the contractor. However, managment staff shall be physically located at, at least, one of the sites, if they are being "charged" against this project. For the purposes of the requirements in H.15.1, H.15.2, and H.16.1, "onsite" shall be defined as, being at any one of the sites, included in this contract, during working hours and available for contact during building hours. The contractor can include the leads/supervisors in their staffing plan and deploy them as the contractor deems necessary. Lead/ supervisors can not be considered a part of the minimum staffing stipulated in C.8.

e. It is our understanding that the minimum staff is only to be production level personnel and that any lead person, supervisor or manager would be in addition to the minimum staffing. Section H.15.2 states bidders are required to have an on-site supervisor for all normal operating hours and that they can be classified as a working supervisor performing the function of both supervisor and mechanic concurrently. Will the Government clarify if an on-site mechanical working supervisor (or lead mechanic) can be a part of the minimum staff or will bidders be required to add a maintenance supervisor at each building during all normal hours of operation?

Previously answered above.

C.21.8 (pg 66): The working hours listed for Simpson CT, Bennett FB, and Gibbons CT do not match the working hours on their associated building information sheets in J.12. Will the Government identify the correct working hours for these buildings?

Use the Official Tenant Working Hours provided in C.21.8.

C.28 (pg 71): At the Pre-Proposal Conference, the Government representative stated training for the Advanced Metering Systems is provided by the Government. Will the Government confirm this?

Yes this is provided. See C.28.

C.35 (pg 73): Regarding filters:

a. Are there any HEPA filters installed in any of the buildings? If so, what are numbers per building that the contractor will be responsible to maintain?

Currently, the George C Young building uses Trane Legacy HEPA Filters.

b. Will the requirement for filter change for other than HEPA filters be a MERV 8 level filter or, will the MERV rating be other than MERV 8? If so, what are the number of filters that will require a rating greater than MERV 8 for each building?

The contractor shall maintain what is currently being used in the buildings.

Otherwise, the contractor shall maintain no less than MERV 8. See attached filter count per building

C.35.2 (pg73): Which facilities require the Contractor to provide a load bank for required generator testing in lieu of building load?

"KW does not meet the 30% nameplate requirement or exhaust temperature requirement as stipulated in NFPA 110 8.4.2 at any of the buildings.

Therefore the contractor is expected to exercise all ATS equipment monthly (NFPA 110 8.4.6) and operate the Generator monthly with the available building emergency loads (NFPA 110 8.4.2.3).

This testing shall be accomplished after building hours and shall be coordinated with the COR and Building Managers due to the impact on tenants."

C.35.5 (75): The only UPS we could locate on the equipment inventories is in J.4.1 which lists occupant agency UPS in the Simpson Courthouse.

a. Is the contractor responsible for any other UPS equipment and, if so, will the Government identify make, model, manufacturer and building location?

3 UPS at the Bryan Simpson. These are tenant owned and the contractor is not responsible for repairs, only PM and service calls as stipulated in Paragraph C.10.1. The information is as follows:

Chloride Power Model-Type EDP/70/20KVA Serial # B213518 Choride Power Model-Type EDP/70/30/3X3 Serial # B205419 Power Ware Model # FE 10KVA Serial # FE10KVA04451

b. For this occupant agency UPS, does the contractor’s operations and maintenance responsibility per C.10.1 include preventive maintenance? See previous answer.

C.36.6 (pg 76): Regarding the Flozone Water Treatment System:

a. Are the systems under warranty and, if so, until when? No

b. When will the Contractor become responsible for the newly installed system at the Bennett building? Immediately after the one year coverage from acceptance, job completion.

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AMENDMENT 002

A B

c. The Contractor is to coordinate with FSI to service their proprietary equipment within the Flozone Water Treatment System. Is the Government or Contractor responsible for paying FSI for their required services?

Per C.36.6, The contractor shall maintain operation of the Flowzone Water Treatment System. Maintaining operation includes paying for the required services.

d. It is our understanding that there may be issues with the performance of the Flozone Water Treatment systems, specifically at the two Timberlake buildings. If any issues exist with regards to the Flozone system not performing properly, will we be exempt or reimbursed for any costs to resolve the situation or resulting effects?

No. Per C.36.6, The contractor shall maintain operation of the Flowzone Water Treatment System. The FLoZone Water Treatment System... will require coordination with FSI at a minimum to service the proprietary parts of the system and keep it in operation.

C.45.16 (pg 105): Annual window washing is a standard service. Is the interior and/or exterior washing factored into the minimum staffing at C.8.1?

No, work normally done bya subcontractor is not factored into the minimum staffing requirement.

C.45.2 (pg 100): The square footage in the chart adds up to 807,727 cleanable square feet. However in the text above the chart, it states there is 936,311 cleanable square feet. Per the Building Information Sheets (J.12), the total cleanable square feet for these buildings is 1,097,794. What is the correct amount of cleanable square feet?

The mandatory cleaning square footage shown in the table is section C.45.2 is the current daytime cleaning requirement. (note: the information in the table may change at anytime during the contract). The corrent estimated total cleanble square footage is 1,097,794.

C.45.14.1 (pg 112-113): The table shows a recycling container for Ft Myers FBCT only. C.45.15 (Recycling) states the contractor is to collect and arrange the removal of recyclables from premises except for the two buildings in Jacksonville.

a. Does the Contractor or Government pay for the removal of recyclables from the premises?

Removal of recyclables are paid by the Contractor

C.42.9 (pg 94): Will the Government provide the year(s) that the 6 and 12-year maintenance for fire extinguishers was completed? See previous answer.

c. If Recycling pick-up is “As Required,” will the Government provide a historical average number of times per month pick-ups are made at each building so Offerors have a basis for pricing?

At least once a week.

G.6 (pg 125): At the Pre-Proposal Conference, it was stated that the GSA will deduct from the monthly billing amount for vacant space. This requirement is also stated in paragraph G.6. However, paragraph C.8.1 has a minimum staffing level that must be complied with. Contractors are pricing the minimal staffing levels so, if the contractor is deducted from his monthly price for vacant space, the contractor could conceivably lose money because of the minimum staffing requirement. Will the GSA allow the contractor to adjust the minimum staffing when deductions or additions to vacant or added space is warranted?

The goverment will adjust the minimum staffing level for cleaning employees base on the amount of vacant space removed

H.15.1 (pg 133): This section requires an onsite supervisor during each shift and per H.15.2 must be physically located at the work site.

a. Is it the Government’s intent that there is to be an onsite supervisor at each building during the entire time contract work is being performed to include custodial services after normal working hours (e.g. 5:00 pm to 9:00 pm)?

No. See previous answer. After normal hours work don't require an onsite supervisor for custodial services.

b. Would the Government allow an onsite supervisor for each city in lieu of each building?

The management staff which includes working supervisors, shall be determined by the contractor. The physical location of any managment staff shall also be determined by the contractor. See previous answer.

H.18 (pg 137): Is the Government providing the phone lines/internet service as applicable for the fire alarm dialers, elevators, advanced metering, and BAS/EMS? If not, how many lines will be required and for which items?

The contractor will be responsible for providing Fire Alarm dialers. 2 Lines are required per dialer with one being dedicated and the other can be shared.

Elevator phone lines, advanced metering, and BAS/EMS (which reside on the GSA Building System Network) will be provided by the Government.

H.18 (pg 137): Will the Government furnish all necessary computers/printers for use with systems (other than CMMS) such BAS and/or other systems?

Computers and printers that are on the GSA IT network for BAS/EMS system(s) shall be the responsibility of GSA. Computers that support security systems shall be the responsibility of the Government. Printers for Fire Alarm systems shall be the responsibility of the contractor up to their repair threshold H.18 (pg 137): A man-lift was observed at the Gibbons and Bennett buildings during the site visit.

a. Is the Government providing any man-lift(s) and, if so, at which building(s)?

Gibbons and Bennett

b. Can any GFE man-lift at one building be used at other buildings? Yes

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AMENDMENT 002

A B

H.18 (pg 137): Will the Government provide telephones and phone service for official business by Contractor employees at all building locations or just the supervisor’s office? If so, at which other buildings?

The contractor is expected to maintain phone equipment, and a minimum of two dial tones on that equipment, in the office provided to the contractor at the Gibbons building in Tampa. This office is where the Service Order Dispatcher

(s) shall be assigned to accomplish the requirements of paragraph C.8.4. GSA will forward the1-855-TAMPA # to the primary number provided by the contractor so that all calls will go to that primary number. All other phone lines necessary for the contractor to conduct their administrative functions (Fax, internet, voice, data, etc.) shall be the responsibility of the contractor.

The contractor shall not utilize the phone lines for the central call desk to conduct their administrative functions as these lines should be maximized to receive calls from the tenants.

General: At which, if any, buildings will GSA provide on-site parking and how many dedicated spaces for contractor personnel? What, if any, fee is there for on-site parking?

GSA does not provide on-site parking spaces for contractor personnel at any building.

C.5. STARTUP PHASE/TRANSITION PHASE – Please provide the length of the Start-Up Phase? Typically 30 calendar days

C.8.1 Minimum Staffing – GSA stated that an FTE is to be at 40 hrs. per week. However in the 3 Tampa buildings you have listed only a .5 of GMW for all 3 buildings. Where is other .5 if this GMW position should equal 1

FTE?

The 0.5 FTE GMW shown at the Simpson and Bennett buildings means that

1.0 FTE GMW can be shared between both buildings. The 0.5 FTE GMW shown at the Timberlake Jr Bldg. means that, at a minimum, the Timberlake Jr Bldg requires a part-time GMW.

C.8.1. May we presume that the Janitorial FTE specified in minimum staffing for each building in Tampa includes working supervision as indicated by the Shift Leaders labor category per the CBA?

No, the minimum staffing for Janitorial FTE in C.8.1 does not account for any supervision

C.10.1 (2) - Agency Program Equipment – Does operations and maintenance mean the contractor has to PM the equipment? Is contractor responsible for repairing the equipment in the event a service call turns into a repair?

Yes, it does mean to PM the agency owned equipment. It does not mean the contractor is responsible for the cost of repair.

C.23. SERVICE REQUESTS

Can you provide the service call history for each building for the last year?

No. However here a service call numbers based from the noted start months, which include all months up to May 2013). The breakdown of types of calls is not provided, however a copy of the monthly report, which includes the service call log, will be available after award.

- Gibbons = 914 (Since October 1, 2012)

- Simpson = 1,230 (Since March 1, 2012)

- Bennett = 1,306 (Since March 1, 2012)

- Ocala = 320 (Since November 1, 2012)

- Young Annex = 847 (Since April 1, 2012)

- Young = 231 (Since November 1, 2012)

- Timberlake Annex = 321 (Since October 1, 2012)

- Timberlake Jr = 235 (Since October 1, 2012)

- Ft. Myers = 325 (Since October 1, 2012)

C.36. WATER TREATMENT

For all of the locations we would like to confirm that the Water Treatment Control Equipment (i.e Conductivity Controllers, Chemical Feed Pumps, Corrosion Coupon Racks, Bleed Valves, Brominators ARE indeed the property of the building and NOT the current Water Treatment Vendor. This makes a difference in our pricing, since it states the contractors shall provide all control equipment. If the equipment is the property of the current vendor ( as it sometimes is), and that vendor is NOT awarded the contract, he may take it with him which would of course leave the Contractor OR the Water Treatment subcontractor bearing the cost of replacement.

All water treatment, with exception to the FloZone system, is sub-contractor owned. All coupon racks belong to the Government and will remain in place.

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AMENDMENT 002

A B

C.36.4 – Corrosion Monitoring –It states a minimum of 2 coupon racks be installed for condenser water loops, heating hot water loops, and other open water loop systems. Please indicate where coupon racks are currently installed or electronic monitoring systems for corrosion and how many racks are currently installed at each loop at each building.

Bennett - Open loop, closed loop, and closed hot water loop Simpson - Open loop and closed loop Ocala - Open loop only Orlando Annex - Open loop only Orlando Young - Open loop only Timberlake Annex - Open loop only Timberlake Jr - Open loop only Gibbons - Open loop only Ft. Myers - Open loop only

13. C.40. REPAIRS

Can you provide the number of repairs over the $5000.00 Threshold amount for each building for the last year?

Information not available

Can you provide the number of repairs under the $5000.00 Threshold amount for each building for the last year? Informaiton not available

C.41.21 Roof Anchorage Points– Please Identify anchor points in each building by quantity, make and Model?

Access to roof areas of each building was provided during each site visit.

Young Annex - 24 roof anchors Young Courthouse - 16 roof anchors Timberlake Jr. - none Timberlake Annex - none Gibbons - 56 Bennett - none Simpson - 157 Ocala - none Ft. Myers - none

Pg 100 of 352, para 45.2. - The daytime cleaning square footage shown in the table is 807,727 vice the 646,244 stated as the approximate daytime cleaning requirement. Please clarify the amount of daytime cleaning for all buildings.

The mandatory cleaning square footage shown in the table is section C.45.2 is the current daytime cleaning requirement. (note: the information in the table may change at anytime during the contract)

Pg 100 of 353, para 45.2 - Please allocate the square feet that may be cleaned after tenant working hours among the buildings where standard custodial services are required.

None

Pg 103 of 352, para C.45.6.6. - Considering the current wear and tear, please estimate the number of runners per building that may need replacing during the term of the contract for which the contractor will be responsible.

The government is not able to estimate the number of runners that may need replacement during the contract.

Pg 104 of 352, para C.45.6.7. and C.45.6.24. - Please provide the manufacturer, number, and capacity of hand soap dispensers per building for which the contractor will be responsible for filling.

Information Not Available.

Pg 107 of 352, C.45.8. - Please provide the outside grounds information for the number of shrubs and trees and the square or linear feet of the turf area and areas to be edged per J.12.5 BUILDING INFORMATION SHEET -

BRYAN SIMPSON U.S CT.

Not Available at this time.

Pg 109 of 352, para C.45.8.9. - Will seasonal plantings be reimbursed to the contractor? If not, please provide the number of plantings, the types of plants required per year and the dimensions of each planting area.

Yes, C.45.8.9 Seasonal planting will be ordered by the CO or COR separately for the contract, however replacement plants shall be supplied by the Contractor and approved by the CO or his/her designee

Pg 109 of 352, para C.45.8.9. - Is plant replacement in this paragraph to be understood in the context of para C.45.8.18, i.e. that the contractor is only required to pay for the replacement of those plants that become casualties caused by the contractor’s performance?

Yes, plant replacement in C.45.8.9 apply to plant that need replacement due to contractor performance (example like of watering).

Page 110 of 352, para C.45.9. - Is there a plan to hone the stone floors in all of the buildings as it will ultimately reduce floor care costs? No

As GS-42 (Green Seal) standards are in place for the cleaning, are there any plans in place to remove the asbestos from the building as it is a hazardous material?

Not at this time

What are the preferred supply type for paper towel(i.e. c-fold multi fold, roll, and any specific specs), toilet paper (Ply?) and floor wax?

The government will not supply a preferred supply type for paper towels or floor wax to the contractor. The supplies must meet the requirement as stated in the SOW.

Page 104, C.45.6.7 Floors - What is the quality standard for Floor Care.

Section C.45.7.3 refers to Window Cleaning. See the QASP in section J page 108 of the SOW for floor care standards.

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A B

Generators - Is an annual Load bank test required? Please indicate which buildings have an on-site Load Bank?

KW does not meet the 30% nameplate requirement or exhaust temperature requirement as stipulated in NFPA 110 8.4.2 at any of the buildings.

Therefore the contractor is expected to exercise all ATS equipment monthly (NFPA 110 8.4.6) and operate the Generator monthly with the available building emergency loads (NFPA 110 8.4.2.3).

This testing shall be accomplished after building hours and shall be coordinated with the COR and Building Managers due to the impact on tenants.

Elevators – Who is responsible for the Weekly Elevator Phone test? Who is responsible for the Elevator Phone Line?

The Contractor is responsible for the phone test. The Government is responsible for the phone line.

Orlando CH and Annex Is the chemical free water treatment still being used successfully? No

Is the ice storage still being used successfully? Yes Section L &M - After reviewing Sec. L & M, please confirm that a QCP is not required with our proposal submission and that it will be required within 30 days of contract start date

The Quality Control Plan is not required as part of the proposal submission.

The QCP will be required in accordance with the deliverable schedule provided in section J.3

Section B Pricing CLIN 0010 and all related CLINS - Provide Janitorial and Related Services (Interior/Exterior/Pest Control and Trash Removal) A. Does this CLIN also include Interior/exterior window washing?

Yes, Clin 0010 cover all Janitorail Services except Above Standard Services requirements

B. Does this CLIN also include Landscaping costs except for Simpson and Bennett buildings in Jacksonville? Yes C.2.53 Technical Proposal states that the technical proposal will include but not be limited to Management Approach (qualifications for both corporate and on-site personnel, staffing plans, training plan, subcontract plan, quality control plan and customer service plan).” However, L.12.2, Management Approach under L.12, Contents of Technical Proposal, does not include staffing plans, subcontract plan, quality control plan, and customer service plan. Are these plans to be part of the technical proposal or not? Please clarify

The technical proposal should contain the information as outlined in Section L&M of the solicitation. Section C.2.53 provides a definition and will be updated

H.15.4 Submissions of Resumes for New Employees, refers to “the skill levels indicated in the Contractor’s proposal for the Contract.” However, L.12.2, Management Approach under L.12, Contents of Technical Proposal, does not mention having to include this information. Is it required in the proposal and if so, where? Please clarify.

Information to be included in the technical proposal for evaluation purposes is included in Sections L and M.

It was stated several times during the site visit that if the contractor uses a technician as a lead or site supervisor that time will be deducted from the minimum FTE requirement and the contractor may therefore not meet the minimum staffing requirement. For example, if a site is required to have 2 HVAC technicians and the contractor uses one of these as a lead, the supervision time would be deduced from the amount of labor provided to meet the minimum requirement. However, we cannot find any language to this effect in the solicitation. Please clarify.

C.8.1 states that the minimum FTE requiremtn must be limited to hourly full time (40 Hours per week FTE) productive employees and trades, if part of FTE time is used for supervision that FTE time will not meet the 40 hours per week productive requirement.

The RFP makes clear that the repair threshold is $5,000. Please provide historical records of when this threshold was exceeded, or if the threshold was lower previously, historical records of when that threshold was exceeded, in order that the contractors may assess the risks associated with the threshold.

This information is not Available

Is there a lift available or scaffolding on each site for the high lighting or is that the contractors responsibility, also for the cleaning of the cooling towers at each building?

Government furnished lift is available. Contractor can use but will be responsible for maintenance and repair.

Are we going to be required to empty and weigh the refrigerant in all the chillers during the first year and do eddy current,even the one's newly installed?

Yes, there will be a requirement to perform an Eddy Current on both sides of the machine during the first year. While performing this test, the contractor will be required to pull the charge on the machine and weigh it to determine the actual amount of refrigerant in the machine. GSA will be responsible for bringing the machine back to it’s full charge and then the contractor shall be responsible for all refrigerant losses after that up to the allowable leakage rate established in the EPA 608 regulations for equipment with refrigerant charges of 50 lbs or greater.

Are the new chillers being installed under a warranty from the installers? Yes

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A B What is the time frame to do the IDL once the contract has been awarded? See solicitation Section J.3 The FBO.gov acquisition listing provides the means for an electronic submission however the instructions to the offerors suggest vendors must submit hard copy with digital copies on CDs. Can we submit only electronic versions? Please clarify.

Proposals shall be submitted in accordance with the instructions provided in the solicitation.

During the site visit, comments were made that suggested it is the government's expectation that the prime contractor must have personnel (employees of the prime contractor) presence at each site. To what extent is this required since this is not a requirement in the solicitation documentation or what is the definition of 'presence' in light of the overall project manager?

See previous answer regarding FTE.

The RFP states the technical proposal is to be submitted electronically in Word format. In lieu of Word, can this document be submitted in PDF?

Proposals shall be submitted in the format as stated in the solicitation requirements.

Section G.6 – Reduction and Addition of Space states that modifications can be made to the contract when cleanable space is expected to change for more than 30 days. This would mean that deductions in monthly payments to the contractor could be made in the event that cleaning areas are reduced.

However, this contract has minimum staffing levels dictated by the RFP which the contractor is to maintain. And, since our monthly prices are primarily driven by staffing levels, i.e. payroll, we would have the same expenses we had before the price reduction. In the event this takes place will the government allow the contractor to reduce staff and still be in compliance with the minimum staffing level?

The goverment will adjust the minimum staffing level for cleaning employees base on the amount of vacant space removed

Is window washing required at the Bennett and Simpson buildings in Jacksonville or is this the responsibility of another contractor? See solicitation C.45.1

Can we provide more than one reference contact for each item within the form located in Section L.20 in case our primary contact is unavailable for whatever reason?

Only one project should be submitted per minimum standard. However, you can provide an alternate point of contact for that project.

Could the Government please provide a list of the buildings with anchor support systems in support of window washing? If no anchor support systems are available, could the Government please provide the means by which these services are currently provided (scissor lift, etc.)?

See previous answer and equipment list.

Could the Government please provide the current service provider for Recycling Removal and Waste Removal from the premises? See vendor list

Page 278, Section J.14 provides “current monthly pricing”, is this the pricing that the current bridging agreement is operating under? Yes

Page 278, Section J.14 provides “current monthly pricing”, is the scope of work consistent with the S.O.W. for this proposed contract (Solicitation Number: GS-04P-14-EW-D-0135)?

No

Given the information that this is the third contractor performing this requirement since 2012, why is the government choosing to use a Lowest Price Technically Acceptable evaluation process?

The Government's rationale for utilizing a particular evaluaiton methods is for internal purposes only and will not be provided in response to the solicitaiton questions.

Given the high standards of the courtroom judges will a Lowest Price Technically Acceptable evaluation give the GSA their desired outcome, or is a best value evaluation process more appropriate?

The Government's rationale for utilizing certain evaluaiton methods is for internal purposes only and will not be provided in response to the solicitaiton questions.

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A B

Could you provide a device count for all buildings for fire alarm and sprinkler systems as we were unable to see every room?

*Simpson- (49) Pull Stations, (353) Photo Detectors, (79) Duct Detectors,

(32) Heat Detectors, (20) Water Flow Switches, (28) Tamper Switches, (684) Strobes, (364) Speakers *Timberlake Annex- (28) Pull Stations, (57) Photo Detectors, (9) Duct Detectors, (13) Heat Detectors, (18) Water Flow Switches, (22)Tamper Switches, (24) Strobes, (21) Speakers, (241) Speaker Strobes *Timberlake JR- (17) Pull Stations, (17) Smoke Detectors, (13) Duct Detectors,(5) Heat Detectors, (10) Water Flow Switches, (17) Tamper Switches, (32) Strobes, (45) Speakers, (165) Speaker Strobes *Gibbons- (62) Pull Stations, (346) Smoke Detectors, (97) Duct Detectors,

(35) Heat Detectors, (61) Water Flow Switches, (78) Tamper Switches, (422) Strobes, (400) Speaker Strobes *George Young- (11) Pull Stations, (110) Smoke Detectors, (3) Heat Detectors, (645) Speaker Strobes, (18) Water Flow Switches, (16) Tamper Switches *Charles Bennett- (30) Pull Stations, (77) Smoke Detectors, (45) Duct Detectors, (997) Speaker Strobes, (22) Water Flow Switches, (40) Tamper Switches *Ft Myers- (17) Pull Stations, (203) Smoke Detectors, (28) Heat Detectors,

(23) Water Flow Switches, (25) Tamper Switches *Ocala- (11) Pull Stations, (8) Smoke Detectors, (4) Heat Detectors, (17) Duct Detectors, (125) Speaker Strobes, (5) Water Flow Switches, (10) Tamper Switches *Orlando Courthouse- (32) Pull Stations, (88) Smoke Detectors, (20) Heat Detectors, (54)Duct Detectors, (7) Water Flow Switches, (39)Tamper Switches

Is there any oil/sand water separators that need to be included in the pricing of the requirement? No

Ft. Myers Will the CMC be responsible for landscaping in the shared common area? Yes Are there any warranties on equipment? If so which? Yes, Information available upon award.

Will the CMC be responsible for the exterior cleaning in the common area? Yes How far outside of the building will the CMC be responsible for exterior cleaning? To property line

Have the roof anchor been inspected in the last year? No Are the roof anchor inspection kept on file? No How many trouble tickets have been logged over the past year? Not available Are there any capital improvements ongoing or scheduled within the next year? None planned

Have there been any capital improvements completed in the past two years? Yes. New cooling towers Tampa Timberlake Annex & Jr.

Will building drawings be provided? Yes after award.

Are there any warranties on equipment? If so which? Yes. Information available after award.

Will all warranty information be provided to the CMC? Yes Are there any capital improvements ongoing or scheduled within the next year? Bathroom renovations in Timberlake Annex

Have there been any capital improvements completed in the past two years? Yes.

Orlando Courthouse How many trouble tickets over the past year? Not available Have the roof anchor been inspected in the last year? No Are the roof anchor inspection kept on file? No Ocala How many trouble tickets over the past year? Not available Have the roof anchor been inspected in the last year? No Are the roof anchor inspection kept on file? No Are there any capital improvements ongoing or scheduled within the next year? Yes

Jacksonville

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A B Are there any warranties on equipment? If so which pieces? Yes. Information available after award.

Will all warranty information be provided to the CMC? Yes Will the janitorial work request be managed through a different reporting system? Yes

Will the CMC have any authority over the janitorial operations? No What is the relationship between the janitorial operations and CMC? No response provided Janitorial How many Union Employees are there, and which locations. Not available On all wax floors; the stripping and waxing is this part of the contract and if so how offend is this procedure done. No

At all Federal Buildings that apply, major loading docks:

a}. is this cleaning crew responsible for the high and low dusting See solicitation b}. is the cleaning crew responsible for pressure washing all loading docks and parking garages floors. See solicitation

When pressure washing the outside of any and all buildings, does that include the front of building only, or as well as all surrounding side-walks of building.

See solicitation

Electrical Rooms, Boiler Rooms, Storage Rooms that remain locked, is that the cleaning crew responsible to maintain clean (swept, mopped, dusting). No, See solicitation

*Gibson Building, this building- on the 6th Floor, has Very High Ceilings, and surroundings windows. Is the Cleaning Crew, responsible for maintaining the High Dusting and maintaining the Windows Seals and Ceiling Lights

Yes

May we include the experience of subcontractors in the Minimum Performance Requirements table?

Only if it applies to the work they are being subcontracted to do. The contractor is expected to have the qualified personnel on staff to perform the primary/base requirements.

Are formal Past Performance Questionnaires required from references? No The unit quantities in the SF33, Scheduled Continued represent quantities of zero for contract line items x021 – x068. Should the contractor enter the quantity number of hours, per occurrence, square feet and dollar estimate listed in A thru D so that our total price calculates out in accordance with the evaluation criteria?

Yes, the contractor should include this information in the pricing proposal in accordance with the formula provided in M.5

Fire Extinguisher – All Locations Can the government provide the quantity of fire extinguishers at each location;

(a) Bryan Simpson See Attached list.

(b) Charles E Bennett See Attached list.

(c) Ocala See Attached list.

(d) US Courthouse Orlando See Attached list.

(e) George C Young, Orlando See Attached list.

(f) Sam M. Gibbons See Attached list.

(g) Timberlake – Annex See Attached list.

(h) Timberlake JR See Attached list.

(i) Ft. Myers See Attached list.

Bryan Simpson – Boiler Inventory The equipment list contains a count of 10, Boiler, Hot Water, Oil/Gas/Comb, up to 120 MBH. Are there 10 boilers at the Bryan Simpson building? If not, will the government provide the total number of boilers at the Bryan Simpson?

2 boilers. The remaining boilers listed are duplicates.

Bryan Simpson – Boiler Inventory Can the government provide the model number, serial number and total MBH for the boilers at the Bryan Simpson building?

See Attached list.

13. In regards to Section J.14 - Please provide a breakdown of what is included in the monthly amounts for each of the Courthouse Buildings. Information not available

Is there a collective bargaining agreement in place for the Jacksonville Federal buildings? If yes, can the government please provide a copy of the agreement?

No, a CBA is not available for Jacksonville

Is the RFP provided CBA for custodial workers in Tampa the most current CBA? If not, will the government please provide? The most current CBA was included.

Please provide a budget breakdown by building. Inofrmation Not Available

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A B

Will the contract be awarded to one vendor only, or does the GSA reserve the right to award multiple contracts? If so, how would the portfolio be divided?

As stated in the solicitation, the Government intends to select one (1) contractor for award.

Are there any fitness centers/locker rooms/shower facilities in any of the Courthouse buildings? If so, please detail the facilities by building. Yes. See solicitation

What type of Fire Alarm Control System is installed at the Golden Collum Federal Building in Ocala? See Attached List.

Please provide a list of current subcontractors by building, i.e. HVAC maintenance, custodial, generators, landscaping, pest control, etc. See list of current subconstractors

Under the previous solicitation, the workers at Jacksonville were represented by IUOE and had a collective bargaining…