FBO_Phase_1_lexington112812.pdf

GSA Solicitation No. GS-04P-13-BV-C-0002

Document: DB201-1-SB / Nov 2012 (The Solicitation) Pages 1 of 15

Design Build Contract for Design and Renovation of Security System of the United States Courthouse and Post Office located in Lexington, KY

The Solicitation, Phase 1 – Request for Qualifications

Notice to Offerors of Total Small Business Set-Aside

The General Services Administration (GSA) is setting aside the contract under the following clause found in the Agreement:

52.219-6, Notice of Total Small Business Set-Aside

Table of Contents

I. General Information A. The Project B. The Solicitation and the Contract C. List of Phase 1 Solicitation Documents D. Authorized Representatives E. Pre-Proposal Conference F. Estimated Price Range/Budget Amount G. Questions Regarding Phase 1 H. Receipt of Qualifications

II. Proposals A. Proposal Contents B. Proposal Format C. Technical Proposal D. Other Requirements E. Requirements for Joint Venture Offerors

III. General Provisions Availability of Funds Notice to Small Business Firms Information Concerning the Disclosure of Solicitation Results Affirmative Procurement Program Notice Concerning Preparation of Proposals Bond Requirements (Phase 2 Requirement) Vendor Past Performance System Safeguarding Documents Designated as Sensitive But Unclassified

IV. FAR/GSAR Solicitation Provisions To be issued in Phase 2

V. Additional Solicitation Provisions and Instructions

VI. Method of Award A. Evaluation of Phase 1 B. Evaluation of Phase 2

(The Solicitation) Pages 2 of 15

C. Determination of Responsibility D. Price Reasonableness E. Unbalanced Prices F. Total Evaluated Price G. Non-Price Factors H. Evaluation of Joint Venture Offerors

(The Solicitation) Pages 3 of 15

I. General Information

I.A. The Project The project is to complete the design and construct improvements to the existing federal courthouse and site in Lexington, KY. The improvements intended to enhance security at the courthouse include both renovation of existing space as well as new construction. The project includes electronic security for detention facilities and will require contractor personnel with security clearances.

I.B. The Solicitation and Contract

(1) This procurement is being conducted using the two phase selection process found in FAR

36.3. Qualification proposals will be evaluated in Phase One to determine which offerors will submit proposals for Phase Two. One contract will be awarded using competitive negotiation.

In Phase 1, GSA will select a short list of the most highly qualified offerors and request that those offerors submit Phase 2 proposals. All responsible sources may submit a Phase 1 proposal. A maximum of 5 firms will be selected to submit Phase 2 proposals. Only those selected offerors are authorized to submit Phase 2 proposals. Those offerors not selected for participation in Phase 2 will be notified in accordance with FAR 15.503(a).

(2) [This Solicitation is set-aside for Small Businesses , in accordance with FAR 19. This Solicitation sets forth requirements for Phase 1 qualifications proposals and the evaluation factors for Phase 2 proposals for a Contract to construct the Project. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein. .

(3) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

I.C. List of Phase 1 Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation - Phase 1

(2) Offeror Representations and Certifications Form

(3) Standard Form (SF) 1442 – Solicitation Offer and Award

(4) Draft of The Agreement

I.D. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Kiersten S. Mathews Address: 77 Forsyth Street, Suite T8

Atlanta, Georgia 30303 Telephone: 404.526.3125

Email: Kiersten.Mathews@gsa.gov

(2) Alternate Point of Contact

Name/Title: Joseph Ardoin Address: 77 Forsyth Street, Suite T8

(The Solicitation) Pages 4 of 15

Atlanta, Georgia 30303 Telephone: 404.224.2312

Email: Joseph.Ardoin@gsa.gov

I.E. Pre-Proposal Conference for Phase 1

A pre-proposal conference regarding this Solicitation is scheduled as follows:

Date: December 10, 2012 Time: 10:00 am Eastern Standard Time

Location: The pre-proposal conference for Phase 1 will be held via conference call

[I.E.1. All parties interested in attending the Phase 1 pre-proposal conference call shall submit, in writing, an email to the Contracting Officer, at Kiersten.Mathews@gsa.gov, a list of attendees.

A list of attendees shall be submitted via email by 5:00 pm eastern standard time on December 6, 2012. Offerors are requested to limit the number of attendees to five representatives from each company. Information submitted shall include the following:

Attendee Name (First, Last) Company Name

Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend. To request a reasonable accommodation due to a disability, contact the Contracting Officer.

I.F. Estimated Price Range or Budget Amount

The estimated price range for the Project is between $5,000,000.00 and $10,000.000.00.

I.G. Questions Regarding the Phase 1 Submit all questions regarding the Phase 1 to the Contracting Officer on or before December 17, 2012. Any responses provided by GSA will be posted on FedBizOpps as an Amendment to the Solicitation.

I.H. Receipt of Qualifications

(1) In order to be considered for Phase 2 and award, Phase 1 qualifications proposals conforming to the requirements of this Solicitation must be received at the following office no later than 12:00 pm local time on the following date and at the following address:

Date: January 4, 2013 Address: 77 Forsyth Street, T8

Atlanta, Georgia 30303

(2) All submittals must clearly indicate the solicitation number.

(3) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers. Offers sent by facsimile will not be accepted.

(4) Offers sent by United States Mail shall be deemed timely if delivered to the address of the office designated for receipt of offers on or before the date established for receipt of offers.

(The Solicitation) Pages 5 of 15

II. Proposals

II.A. Proposal Content

Proposals shall consist of the following documents, completed and executed in accordance with this Phase 1 Solicitation:

(1) Technical Proposal

(2) Other Documents as Required

II.B. Proposal Format Utilizing the format prescribed below, Offerors are to provide the requested information in a brief and succinct manner making every effort to present information clearly and concisely. Lengthy narratives containing extraneous information are discouraged.

Offerors shall submit three (3) original hardcopies and two (2) electronic copies on compact disc or USB flash drive of the required technical information. The external cover of each proposal (hard copies and electronic copies) shall clearly identify the Offeror’s names, clearly labeled “Proposal for Phase One, RFQ - GS-04P-13-BV-C-0002.” The submission should be in an 8- 1/2” x 11” bound format and should be organized to correspond with the evaluation factors listed below. Electronic submission should be a PDF file. In the event of a discrepancy, the PDF copy on the compact disc or USB flash drive shall be the controlling document. Please ensure that the PDF file is a “read only” document. The total submission should not exceed 15 double-sided 8-1/2”x 11” pages (not including Cover Letter, Table of Contents, or Section Separators), with one-inch margins, and in a font not less than 12-point in size. Font style is optional. All proposals must be current. GSA shall evaluate all responses in accordance with the criteria stated in the Federal Business Opportunity (FedBizOpps) website.

II.C. Technical Proposal

Proposals must address the past performance, specialized experience and technical competence and technical approach, and the other Phase 1 evaluation factors stated herein.

Any proposal that does not meet all of the following criteria will be rejected as unresponsive.

Factor 1: Past Performance of Offeror: This factor will evaluate the extent to which the past performance of the Offeror’s Team, including the designer and constructor have a successful and satisfactory performance record on similar projects providing design and construction services over the last five (5) years. For this factor, Offerors must identify by name its member firms, both designer and constructor. Accordingly, this factor will evaluate the extent to which the Offeror has a successful and satisfactory track record on similar projects.

Past performance will be evaluated based on the information received for this factor and references.

Information Required:

Offeror shall address the following in its submission for this evaluation factor:

a. Offeror shall provide three (3) same or similar projects completed, within the last five (5) years of this RFQ issue date. The Offeror may use the same projects submitted in Factor 2 if they are substantially or contractually completed. The Offeror is defined as the design-builder that will contract with the Government. Provide the name and location of each project along

(The Solicitation) Pages 6 of 15 with a brief description of the scope, including the date the original building was constructed.

Provide the name of the member firms for each project. At a minimum, the designer (Architect/Engineer) and constructor must be provided. In addition, provide the following information for each project submitted for evaluation:

1. Demonstrate how each project is similar and comparable in scope and complexity to the project requirement for this RFQ.

2. Provide the contract award amount at the time of initial award and the final contract amount (including all modifications) for each project. Provide how the costs were managed during the execution of each project. Describe all scope changes during each project, who initiated them and how they were managed.

3. Provide the performance period at the time of initial award and the actual performance period for the contract of each project. Provide how the schedule was managed during the execution of each project, and if the performance period increased, provide the reasons why it did so.

4. Describe any key features or constraints that required additional effort, creativity, or innovations to successfully complete each project (e.g., a limited budget, accelerated schedule, difficult site, unusual functional requirements, or phased construction in an occupied space).

5. Provide a minimum one (1) reliable* reference to complete the Questionnaire for each project submitted in accordance with the Instructions for the Questionnaire.

Design Phase Services and Construction Phase Work can be represented by a single project and Offerors are encouraged to submit projects wherein both types of services were provided on the same project. In cases where the Offerors member teams (designer and constructor) have not worked together on similar projects the Offeror may submit projects that demonstrate the work of either the designer or constructor or both.

*The term reliable relates to the ability of GSA to readily contact these references.

b. Provide a list of all claims submitted by the Offeror's member teams with the last five years.

For each claim briefly describe the claim and the final resolution, if already resolved.

Factor 2: Specialized Experience and Technical Competence: This factor will evaluate the specialized experience and technical competence of the Offeror’s Design-Build Team, including the designer and constructor. For this factor, Offerors must identify by name its member firms, both designer (Architect-Engineer) and constructor. Accordingly, this factor will evaluate the extent of the Offeror’s experience with similar project types.

Experience will be evaluated based on the information received for this factor.

Information Required:

Offerors shall address the following in its submission for this evaluation factor:

a. Provide three (3) similar projects, of which at least one (1) was substantially or contractually completed within the last five (5) years of this Request for Qualifications (RFQ) issue date. Provide the name and location of each project along with a brief description of the scope, including the date the original building was constructed. Provide the project delivery method of each project (design-build or bridging design-build) and the

(The Solicitation) Pages 7 of 15 name of the designer (Architect/Engineer) and of the constructor for each project along with a brief description of their roles and responsibilities.

1. Describe how each project is similar to this project requirement in this solicitation.

Submit the description of any unusual physical site constraints that had to be overcome for each project.

2. Provide the contract award amount at time of initial award and final contract amount (including all modifications) for each project.

b. Describe Offeror’s knowledge of and experience with the Lexington, KY local subcontractors, the general area labor market, and city and state government.

Factor 3: Technical Approach: This factor will evaluate the Offeror’s Technical Approach to performing site investigation, design and construction document preparation, project management, construction, contract administration, and how the Offeror plans to achieve the project requirements.

Information Required:

a. General Approach:

Offerors shall describe their general approach to managing and delivering design-build projects of similar complexity. In describing this general approach, Offerors should address such areas as risk analysis/management/mitigation; cost estimating and how costs are controlled; schedule development and monitoring; and, site access. Offerors are encouraged to provide examples of where they have successfully utilized such approaches.

b. Organizational Chart and Explanatory Statement

Offerors shall provide a detailed organizational chart that clearly delineates the following:

The name of the design-build entity with which the Government will enter into a contract;

The name of the Constructor;

The name of the Design firm (Architect/Engineer);

In addition, Offerors shall provide a statement that explains the general organizational structure of the proposed entity and a detailed description of the proposed overall project team and development responsibilities for each individual and/or firm.

c. Resource Capacity:

Offerors shall describe/verify the capacity of the project team members to be available on this project as proposed during the term of the contract. Offero shall provide its means, methods, and processes used to manage clients, trade subcontractors, consultants, and other entities during Design Phase Services and Construction Phase Work.

(The Solicitation) Pages 8 of 15

Offerors also shall address their resources from the standpoint of information technology. Offerors are advised that a contract requirement will be the use of the Government’s electronic Project Management (ePM) application to distribute deliverables, and communicate and coordinate its work activities. Offerors will be required to use the ePM system to its fullest extend for all of its work activities. Offerors shall discuss whether they have experience with electronic project management systems on past projects, and, if they have had to learn an owner’s similar application.

d. Coordination

Offerors shall provide a written narrative that describes its means, methods, and processes used to manage clients, trade subcontractors, consultants, and other entities.

Of particular importance will be the Offeror’s experience with managing and coordinating design services within a Design-Build contract. Offerors may submit flow charts and illustrations of the processes or systems.

e. Methodologies for Claims Avoidance, Delays, and Change Management

Offerors shall provide a written narrative that describes its means, methods, and processes used to manage changes. Offerors shall also describe the types of changes, claims and delays associated with this type of project, and shall also describe methodologies it will follow to avoid such causes. Offerors shall list (a minimum of 2) projects where their best practices and methodologies were implemented and describe what was done and whether or not the outcome of avoidance of delays and claims was achieved. Offerors may submit flow charts and illustrations of the processes.

II.D. Other Requirements

(1) Proof of CCR registration

(2) Proof of Bonding Capacity to $10,000,000 in the form of a statement from surety, on the surety’s letterhead, certifying the offeror’s ability to obtain bond capacity.

(3) Signed Sensitive but Unclassified (SBU) Information form..

II.E. Requirements for Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of the joint venture agreement which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the submission accompanying an offer regardless of any agency relationship established between the members.

(3) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

(The Solicitation) Pages 9 of 15

III.A. Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

III.B. Notice to Small Business Firms

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (www.sba.gov). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

III.C. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award except as provided by FAR 15.503.

III.D. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreement. Refer to clauses FAR 52.204-4 requiring double sided printing on recycled paper for all reports and FAR 52.223-10 encouraging vendors to practice waste reduction.

III.E. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.F. Bond Requirements (Phase 2 Requirement)

If a bid guarantee is required to be submitted with your offer, any contract awarded will require a performance bond as specified in the Agreement. Offerors who utilize individual sureties should note the requirement for a certified, audited, financial statement for each person acting as an individual surety under clause FAR 52.228-1 Bid Guarantee and the requirements of clause FAR 52.228-11 Pledge of Assets.

III.G. Vendor Past Performance System

(1) The General Services Administration (GSA), Public Buildings Service (PBS) is using the Contractor Performance Assessment Reporting System (CPARS) modules as the secure, confidential, information management tool to facilitate the performance evaluation process. The

(The Solicitation) Pages 10 of 15 system enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The following are the modules of the system:

(a) Contractor Performance Assessment Reporting System (CPARS): Used to create past performance evaluations on services procurements;

(b) Architect Engineer Contract Administration Support System (ACASS): Used to create past performance evaluations on A/E procurements; and

(c) Construction Contractor Appraisal Support System (CCASS) module: Used to create past performance evaluations on construction procurements.

Throughout the rest of this section, the term “CPARS” will mean the overall evaluation system (inclusive of the CPARS, ACASS and CCASS evaluation modules).

(2) Each award requiring an evaluation will be registered in CPARS by the Government. Within 30 days of award, the contractor will receive an email that contains user account information, as well as the applicable contract number(s) and evaluation module assigned. The contractor will have one user account set up that will allow access to all three modules.

(3) Contractors are encouraged to visit http://www.cpars.csd.disa.mil/allapps/cpartrng/webtrain/webtrain_all.htm to sign up for free on-line Contractor Overview training when these sessions are offered. The training session is two (2) hours and is specifically for contractor users who will provide Past Performance Evaluation comments on PBS evaluations.

(4) After the contracting officer prepares and releases a contract evaluation, the contractor will receive an email alerting them the evaluation is ready for their review and comment. The contractor will have 30 days to respond to the evaluation. GSA shall provide for review at a level above the contracting officer (e.g., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

NOTE: Unless the contractor provides a different point of contact (POC) to the contracting officer after award, the Past Performance Point of Contact (POC) listed on the contractor’s Central Contractor Registration (CCR) profile will be used as the default Past Performance POC. This is the individual who will receive CPARS email alerts. In accordance with FAR Clause 52.204-7 the contractor is responsible for the accuracy and completeness of the data within the CCR database.

(5) Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used by Federal Agencies to support future award decisions.

III.H. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

IV. FAR/GSAR Solicitation Provisions

To be issued with Phase 2 Solicitation.

(The Solicitation) Pages 11 of 15

V. Additional Solicitation Provisions and Instructions

V.A. Reference: Article I.C. List of Phase 1 Solicitation Documents Delete Item No. (3) Standard Form (SF) 1442 – Solicitation Offer and Award is not required.

Reference: Article I.C. List of Phase 1 Solicitation Documents Delete Item No. (4) Draft of the Agreement.

VI. Method of Award

VI.A. Evaluation of Phase 1 Proposals

The Government will evaluate Phase 1 proposals based on the following evaluation factors and short list a maximum of five offerors to submit Phase 2 proposals:

(Factor 1: Past Performance of Offeror’s

Factor 2: Team Specialized experience and technical competence

Factor 3: Technical Approach

VI.B. Evaluation of Phase 2 Proposals

The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be most advantageous to the Government, Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following Phase 2 non-price factors shall be used to evaluate offers:

Factor 1: Qualifications and Experience of Key Personnel

Factor 2: Management Plan

Factor 3: Quality of Concept Design

VI.C. Determination of Responsibility

(1) In order to be considered responsible, an Offeror must demonstrate that it meets the requirements of FAR 9.104-1. The Contracting Officer's determination of an Offeror's responsibility or non-responsibility may be based upon any information obtained by the Contracting Officer, and is independent of the evaluation of offers set forth herein.

VI.D. Price Reasonableness

Phase 2 offers must include reasonable prices. The Contracting Officer may reject all offers containing prices determined to be unreasonably high or low.

VI.E. Unbalanced Prices

(The Solicitation) Pages 12 of 15

Phase 2 offers must include balanced prices. If this Solicitation requires unit prices, option prices, or bid rates, the Contracting Officer may reject any proposal determined to be unbalanced with respect to such prices or rates. A proposal may be deemed unbalanced if the Base Contract Price, unit prices, option prices or bid rates vary so markedly from either the Government estimate or the range of such prices contained in competing offers as to materially reduce the effectiveness of the Total Evaluated Price formula in determining the potential cost of an offer in comparison to other, balanced, offers.

VI.F. Total Evaluated Price Total Evaluated Price shall be calculated using the prices indicated in the Phase 2 Price Proposal using the formula in the Phase 2 Solicitation:

VI.G. Non-Price Factors

Factor 1: Qualifications and Experience of Key Personnel: This factor considers the qualifications and experience of key personnel on the Offeror’s team. The RFP requests resumes or other relevant documentation for certain positions. The Offeror may submit additional resumes as it believes necessary to fully describe the talents and depth of their team.

The qualification of each individual is based upon the skill, experience and education level of the individual. This factor will be evaluated based upon the written responses to the RFP by the Offeror. The scope of this project requires construction-related experience in key positions to ensure reasonable expectation of project success. At a minimum, key personnel are the Designer of Record, Design Manager, Construction Project Manager, Superintendent and Quality Control Superintendent.

Note: The DB Contractor will not be allowed to substitute key personnel during the course of the project without prior approval by the Contracting Officer or his/her representative. All substitutions MUST have equal or better qualifications and experience.

Qualifications and Experience will be evaluated based on the SF 330 and the information received for this factor.

Information Required:

Offerors shall address the following in its submission for this evaluation factor:

a. Provide a project organization chart identifying how the design-builder will organize and staff the project from project award and inception of design through construction completion. The chart should identify the title of key positions in the organization, and the names of the persons proposed to fill those positions. At a minimum, the chart should address design management, project management, project superintendence, quality assurance/control (both design and construction), and project controls. The reporting relationships between these functions and the company's senior management should also be defined. By including this information in this proposal, the Offeror is making a commitment to assign specific individuals to specific roles in this project, and that commitment is a consideration in the evaluation of the proposal. Provide a narrative on the project organization. It should define the roles, responsibilities and authority to be delegated to the incumbent of each position, and discuss how work flows through the organization

b. Provide a one-page resume for each person shown in the organization chart, highlighting previous work experience similar to this project. For each proposed key

(The Solicitation) Pages 13 of 15 person, identify their proposed duties in the project. Identify the person as a part-time or full-time employee and the firm that person is employed (i.e. Designer or Constructor).

Offeror must state how long the key personnel have worked for the firm. Indicate the specific geographic location of employment where each proposed employee is located at the time of response to this announcement. Also include the amount of time anticipated to be spent on-site and the amount of time to be spent working in the home office on this project. State which personnel will be involved in the design phase and which will be involved in the construction phase.

c. Provide a staffing summary for the design-builder that identifies the proposed design and construction staffing for this project. The summary should include the number of people employed, the number that would be available for this project, and the estimated number required for this project. If design and construction are being provided by separate companies, provide a staffing summary for each company.

d. Indicate how the Project Manager guides the work; how change orders, claims and disputes will be handled; and how shop drawings, submittals, etc. are coordinated.

e. For each proposed key person, describe their knowledge and experience with local markets, subcontractors, the general labor market, and local government in the location where the project is being built.

Factor 2: Management Plan: This factor considers the Offeror's approach to planning, organizing and controlling the execution of the concept design services, and design-build services on the project that maximizes the opportunity for successful completion of the project on time, on budget, within quality expectations, and to include building occupant satisfaction.

Information Required:

a. Provide a not-to-exceed 5-page narrative describing the Offeror’s approach to planning, organizing and controlling the execution of the design and construction on the project.

The plan should identify how the Offeror plans to implement management techniques to ensure the success and quality of the design and construction of this project. Provide a proposed project schedule in Gantt chart format for execution of the design-build project from award of the contract to completion. The proposed schedule should provide sufficient detail to illustrate the proposed flow of design and construction activities for the project with the overall duration clearly shown.

b. Provide a narrative on the project schedule that highlights key assumptions on which the schedule is based, and discusses the Offeror's strategy for sequencing the work. The narrative should also discuss any significant contingency issues that could potentially delay overall progress on the project, and what actions the Offeror would propose to mitigate the impact on project completion.

c. Provide a not-to-exceed 2-page narrative on how the project will be executed in a fully occupied building without causing disruption to the daily operation of the building and its tenants.

d. Provide a narrative outlining how the Offeror intends to manage the responsibilities of its team.

e. The Offeror’s plan must also include:

● Coordination of trade subcontractors and suppliers to minimize installation conflicts and ensure that specified products, and installation means and methods comply with contract requirements;

(The Solicitation) Pages 14 of 15

● Monitoring construction schedule and costs, including change orders, to ensure that the project is completed on time and within budget, to include describing construction means and methods in the form of a network analysis schedule.

● An example of a Quality Control Plan. (Not subject to page limitation)

● An example of a Safety Plan. (Not subject to page limitation)

● Discussion related to the management of extended overhead costs in the event of contract modifications.

Factor 3: Quality of Concept Design: Provide a conceptual design package. Please note that after the submittal of the Concept Design, no supplemental drawings or information will be evaluated. The quality of Concept Design is simply a factor contributing to the basis of selection, and that the government is not obligated to accept the design concept submitted

a. Information Required: The Concept Design shall include at a minimum (Auto Cad and Revit files will be provided to facilitate submission):

1. Contextual Site Plan

2. Floor plan for each floor of the building affected by the renovations

3. Front and Side Elevations of building additions

4. Sections: Provide two (2) sections one longitudinal and one latitudinal of building additions

5. Three Dimensional Renderings of the building additions.

6. A design narrative that discusses how the proposed designs satisfy the functionality, performance, and quality requirements of the RFP and how the proposed design satisfies the functional, security, performance, and quality requirements of P100, USMS Publication 64, and the US Courts Design Guide. The design narrative should address the following challenges:

(1) Prisoner Elevator – There are three options identified (base bid and two alternates). Design of this area would include the other adjacent program areas on the fourth floor, including the holding cells and A/V closet, as well as any impacts to the existing third floor space. Identify which of the three options will better meet the US Courts and USMS guidelines within budget.

(2) Exterior Materials - Identify how massing, materials, fenestration, etc. will address Historic Preservation concerns.

(3) Emergency Generator - Propose a location and indicate measures to mitigate noise, vibration, exhaust, etc.

(4) Phasing - Given that the USMS will need to maintain access to the prisoner entrance and elevator throughout the majority of construction, provide brief plan to phase construction and maintain access through portions of the parking lot.

7. HVAC System – Provide brief narrative identifying major components of system and provided a opinion on which appear to be more cost effective, replacing existing equipment to expand capacity or providing separate systems on new additions.

8. Format: The Design Narrative will be not greater than 12 pages not including drawings and images, and having uniform 1” margins. Concept Drawings may be 11” x 17” or larger. Renderings shall be in color.

VI.H. Evaluation of Joint Venture Offerors

In the evaluation of responsibility and non-price factors, information submitted for a party to the joint venture will only be evaluated to the extent that the terms of the joint venture agreement do not limit such party's performance or financial obligations as a party to the Contract contemplated by this Solicitation.

(The Solicitation) Pages 15 of 15