SECTION 00100 PROPOSAL INSTRUCTIONS.pdf

SECTION 00100 PROPOSAL INSTRUCTIONS

AND METHOD OF AWARD

SUMMARY OF THE PROCUREMENT PROCESS:

The Solicitation Number is GS-03P-09-CD-C-0001. Construction is to include the installation and repair of historic sensitive bollards, fencing with side gates, conduit, and back boxes for security access system at the gate of the Abingdon, VA Federal Office Building and US Courthouse. In addition to the fore mentioned work, the entrance to the building’s parking lot will need to be relocated in order to make the lot more secure. All work shall be conducted in accordance with all drawings, specifications and referenced publications associated with this project. The anticipated start date is on or about April 16, 2009 continuing for 210 Calendar Days. The estimated cost of this project is between $250,000.00 and $500,000.00. It is GSA's intent to solicit this requirement through Full and Open Competition without any exclusion of sources consistent with the procurement rules and regulations within FAR PART 6.102-Use of Competitive Procedures. This will be a “Best Value” procurement Source Selection pursuant to FAR PART 15-Source Selection Processes and Techniques. This process shall help ensure selection of a qualified and responsible source. The resultant contract will be a firm fixed price contract.

The GSA project selection team will use the following requirements to determine which proposal presents the Best Value to the government:

Relevant Past Performance and Corporate Experience Management and Key Personnel Qualifications Technical Approach

The procurement process shall consist of three phases:

1) Receipt and evaluation of initial offers.

2) Determination of the competitive range based on technical qualifications.

3). Receipt and evaluation of final offers.

The initial phase will consist of receipt and evaluation of initial proposals from offerors responding to the RFP. The proposals will be evaluated to determine which presents the Best Value to the federal government. Upon receipt and evaluation of any and all proposals, a formal selection of a firm will be made that offers the greatest value to the government consistent with the Method of Award discussed below. GSA will then conduct negotiations with the firm whose offer is determined to offer the Best Value.

Price will not be a determining factor however in accordance with FAR 15.304 (c) it must be evaluated in every Source Selection procurement.

EVALUATION FACTORS AND THEIR RELATIVE IMPORTANCE:

Award will be made based on a combination of factors.

The evaluation factors are listed below in descending order of importance:

1. Relevant Past Performance and Corporate Experience

2. Management and Key Personnel Qualifications

3. Technical Approach

METHOD OF AWARD

The approach to source selection for this procurement will be Full and Open Competition without any exclusion of sources consistent with the procurement rules and regulations within FAR PART 6.102-Use of Competitive Procedures. This will be a “Best Value” procurement Source Selection pursuant to FAR PART 15-Source Selection Processes and Techniques. The competitive range will include the most highly rated proposals unless the range is further reduced for purposes of efficiency. Written and/or oral discussions will be conducted with those firms in the competitive range.

Offerors will be informed that a selection and award may be made without discussions. When award is contemplated to be made with discussions, at a minimum, the contracting officer must indicate to or discuss with each offeror still being considered for award the deficiencies, significant weaknesses, and adverse past performance information to which the offeror has not yet had an opportunity to respond. Only offerors in the competitive range will be provided a reasonable opportunity to submit clarification data and revisions. After the opportunity to resolve any suspected mistakes and/or uncertainties in the proposals, final proposal revisions will be requested and evaluated in accordance with the evaluation criteria in the solicitation and the award will be made to the responsive offeror who submits the proposal which will provide the greatest value to the Government.

Unsuccessful offerors will be notified in writing. Requests for debriefings will take place upon written request after award of the contract.

PAVING REPLACEMENT AND RESURFACING PROJECT

SOCIAL SECURITY ADMINISTRATION DATA OPERATIONS CENTER

WILKES-BARRE, PA 18702

FACTOR 1: RELEVANT PAST PERFORMANCE & CORPORATE EXPERIENCE

a. Offerors shall submit a minimum of three (3) projects completed in the past five (5) years of a similar scope of work which had a total construction value of at least a comparable dollar size. These shall be projects in which the offeror performed duties as the General Contractor. Projects performed with a subcontractor who acted in a teaming capacity to assist with general contractor duties shall also be considered acceptable.

b. A similar project is defined as one whose main requirement was the construction (replacement or alteration) of an outdoor perimeter security system located at a Governmental, Courthouse Institutional or Commercial Facility, at a total contract award amount of $100,000.00 or more.

c. Proposals must include

i. Project Title

ii. Location

iii. A Reference Point of Contact Name

iv. A Reference Point of Contact Telephone Number

The majority of those interviewed must describe the offeror’s past performance as satisfactory and advise that they would recommend the offeror for another project to provide the same or similar services.

FACTOR 2: MANAGEMENT AND KEY PERSONNEL

QUALIFICATIONS

a. Offerors will be requested to identify the Project Manager and the Superintendent for the proposed project. During construction, the position of Project Manager and Superintendent cannot deviate from that individual contained in the proposal, without approval by GSA. Offerors shall submit COMPLETE resumes for the Project Manager and the Superintendent. All resumes MUST list any and all education, training, qualifications, and experience relative to the tasks they will be performing. If the individual has not had any formal education or training, please specify this on the resume and state any non formal training and education.

b. The Project Manager and Superintendent must demonstrate on their resume at least (5) years of similar experience in occupied facilities.

Similar experience is defined as having worked directly on 3 or more successfully completed projects whose main requirement was the construction (replacement or alteration) of an outdoor perimeter security system located at an occupied Governmental, Courthouse or Institutional Facility, at a total contract award amount of $100,000.00 or more.

c. Each resume should state the length of years experience with the current firm. It needs to include professional qualifications, specialized experience in this type of work and the technical competence on similar projects. .

d. Provided resumes for the Project Manager and the Superintendent are not to exceed three (3) pages in length, All resumes MUST list any and all education, certifications, training, employment, qualifications, and experience relative to the tasks they will be performing.

FACTOR 3: TECHNICAL APPROACH

a. All proposals must specify the approach the firm will take in regards to the construction work, schedule and project phasing.

b. As mentioned, the site and existing building will be fully occupied by the government during the entire construction period. Thus, as mentioned, the project will be phased so that disturbances to the tenants are kept to a minimum. The first phase of construction will consist of the paving of the new entrance into the lot. In the second phase, the existing entrance will be closed off and the fencing/bollards will then be installed. It is estimated that the tenants will only lose two

(2) parking spots during construction. The contractor must demonstrate its capability with dealing with fully occupied buildings and parking areas. All firms must specify the approach they will take to scheduling, phasing and managing work so as to avoid disruptions to tenants.

Price will not be a determining factor however in accordance with FAR 15.304 (c) it must be evaluated in every Source Selection procurement.