PreProposalDocs.pdf

PRE-PROPOSAL CONFERENCE

PRICE PROPOSAL - VOLUME II & 100% Drawings

February 18, 2009, 10:00 a.m.

Perimeter Security Project Abingdon Federal Building & US Courthouse

180 West Main St.

Abingdon, VA

INTRODUCTION OF GOVERNMENT PERSONNEL

THE PURPOSE OF THIS CONFERENCE IS TO ANSWER ANY QUESTIONS AND

TO GIVE OFFERORS THE OPPORTUNITY TO IDENTIFY AMBIGUITIES IN THE

SPECS, DRAWINGS OR SOLICITATION REQUIREMENTS. WHEN POSSIBLE,

PROSPECTIVE OFFERORS QUESTIONS SHALL BE ANSWERED. THOSE

ANSWERS WHICH REQUIRE FURTHER STUDY SHALL BE DEFERRED.

ADDITIONAL QUESTIONS SHOULD BE FAXED TO GSA, ATTENTION

KHADIJAH ROBINSON AT (215)446-6112 CONTRACTORS ARE NOT TO CALL

THE PROJECT ENGINEER OR ARCHITECT DIRECTLY.

OFFERORS ARE ADVISED THAT ORAL REMARKS & EXPLANATIONS MADE

BY GOVERNMENT REPRESENTATIVES DURING THIS CONFERENCE DO NOT

QUALIFY THE WRITTEN PROVISIONS OF THE REQUEST FOR PROPOSAL

DRAWINGS & SPECS. ONLY THOSE CHANGES TO PROVISIONS OF RFP,

DRAWINGS & SPECS THAT ARE COVERED BY A WRITTEN AMENDMENT

SHALL BE CONSIDERED OFFICIAL. WHEN THE AMENDMENT IS ISSUED,

PROCEDURES RELATED TO THE ACKNOWLEDGMENT & RECEIPT OF THE

SOLICITATION AMENDMENTS SHALL BE NOTED.

1. Contract Type: Firm Fixed Price

Procurement Preference: It is GSA's intent to solicit this requirement through Full and Open Competition without any exclusion of sources consistent with the procurement rules and regulations within FAR PART 6.102-Use of Competitive Procedures. This will be a “Best Value” procurement Source Selection pursuant to FAR PART 15-Source Selection Processes and Techniques. This process shall help ensure selection of a qualified and responsible source. The resultant contract will be a firm fixed price contract.

2. Period of Contract:

210 consecutive days, beginning one day after the contractor's receipt of the Notice to Proceed.

3. Bonding Requirements:

A performance bond, for 100% of the contract price, and a payment bond, for 100% of the contract price, will be required within 10 days after award.

4. Insurance Requirements:

After contract award, the contractor must furnish the Contracting Officer with a current Certificate of Insurance, listing the Government as co-insured party and meeting the requirements specified in this solicitation (see Volume I, Section 00800). The contractor may not begin actual work on site until this certificate has been received and found acceptable.

5. Security Requirements:

All contractor employees working on-site will undergo a background suitability check prior to the start of work. This will consist of fingerprinting and a background check. The Department of Homeland Security will have the final decision to employee’s acceptability. Each employee will also require a badge with photo identification

6. Financial information:

Financial Information is required for the project. We prefer the GSA Form 527 to be submitted with the bid. However, not submitting this form at that time will not determine you non-responsive.

7. Other submission requirements:

GSA FORM 3503, Representations and Certifications

Offerors are required to complete the annual representations and certifications electronically via the Online Representations and Certifications Application (ORCA) website at: http://orca.bpn.gov

After reviewing the ORCA database information, the offeror must verify by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months and that they are current, accurate, complete and applicable to this solicitation.

http://orca.bpn.gov/

8. A Subcontracting Plan is required if the contractor is not a small business.

Contractors are to pay the Minimum Wage and Fringe Benefits required by the Davis-Bacon Act. It is noted that Davis Bacon Act is to be adhered to on this project.

Contractors are to pay the minimum wage and fringe benefits required by the wage determination in the solicitation package. General Decision Number VA20070049, dated 07/25/2008.

In accordance with Executive Order 12989, contractors are to comply with all immigration laws. Any contractor who is suspected of hiring illegal aliens will be reported to the INS. Determination that the contractor has violated the above referenced Executive Order may result in suspension and debarment.

9. PROPOSAL DUE DATE:

Monday MARCH 9, 2009 5:00 p.m. Eastern Standard Time

10. SUBMIT OFFERS TO:

GENERAL SERVICES ADMINISTRATION

ALLEGHENY REALTY SERVICES DISTRICT (3PK)

THE STRAWBRIDGES BUILDING, 8th FLOOR

ATTN: KHADIJAH ROBINSON

20 NORTH 8TH STREET

PHILADELPHIA, PA 19107-3191

11. *All contractors are reminded that anything said at this meeting or at anytime before the Proposal Due date does not constitute a change in the solicitation. The only changes to the solicitation will be those made in a formal amendment issued only on the fedbizopps.gov website. Please be sure to check www.fbo.gov regularly to stay abreast of any and all updates.

*THE PROJECT DRAWINGS HAVE BEEN UPDADTED PLEASE REVIEW

THEM. THESE DRAWINGS ARE INCORPORATED INTO THIS

AMENDMENT.

12. REMARKS FROM PROJECT ENGINEERS.

A. Traffic into the area must be maintained thus project phasing is important.

B. The electronic card reader will be supplied by a security contractor, who will coordinate with the selected contractor for this Perimeter Security Project. The security contractor is currently ADT – Greater Tennessee POC is Charlie Dye. ADT will be able to answer any pre-bid questions.

C. Specifications for the Gate Operator did not specify a brand, however heavy usage is not predicted.

D. If the power has to be shut off at any time during this project it must be done on the weekends.

13. QUESTIONS

A. Could you provide a name & contact number for Embarq (Utility Company) in regards to relocating overhead phone lines?

Bidders may contact Ms. Marcy Buckles (Embarq) at 423-989-2243 http://www.fbo.gov/

B. Can we use the front lawn area for staging materials & equipment?

An area on the west side of the building adjacent to Cummings Street may be used as a storage/laydown area and must be restored to its original conditions upon the project’s completion.

C. In the specifications section 10019- part 2.7 C, titled “Gate Operators” it mentions both hydraulic & mechanical gate operators.

Can we choose to use either unit based on the duty criteria; heavy-duty, commercial/industrial?

No. The specifications should only call for Hydraulic gate openers. A formal amendment indicating this will follow.

D. Charlie Dye w/ ADT was mentioned in the pre bid meeting as the access control contact. Could you please provide a contact number?

The security contractor is currently ADT – Greater Tennessee. The POC is Charlie Dye. Please contact this ADT office if you have any questions regarding the solicitation requirements.

E. I would like to respectfully request that we are permitted to bid on an alternate manufacturer for the decorative bollard casings that are specified in on this project. In lieu of the materials referenced in the project specifications, I would like to use fiberglass casings. The reasoning behind our request is that lead time on the materials is drastically reduced, the fiberglass casings would not require repainting after installation and maintenance issues are avoided because they do not rust.

This will be acceptable as long as they are visually identical to the drawings within the specification and contract documents.

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