J.3 HCaTS SB Modified Preaward Survey SF A01.pdf

Modified Pre-Award Survey: SF 1408 Human Capital and Training Solutions Small Business (HCaTS SB)

Solicitation: GS02Q15CRR0002 Amendment Number: 01 Attachment J.3

The Government will use this information for source selection purposes under the Human Capital and Training Solutions Small Business (HCaTS SB) RFP.

SECTION I. COMPANY INFORMATION

(Place the cursor in the highlighted area and begin typing)

Company Name CAGE Code DUNS Number PSC Code

Name (Responsible for design of the accounting system) Title

Phone Number Email

Defense Contract Audit Agency (DCAA), Cognizant Federal Agency(CFA), or Certified Public Accountant(CPA) :

SECTION II. GOVERNMENT AUDIT

For further information, please review DCAA Manual No. 7641.90, Information for Contractors, dated June 26, 2012, located at http://www.dcaa.mil/DCAAM_7641.90.pdf . For each question, check the applicable box and if required type your answer in comment box for that question.

1. Has your organization’s Accounting System ever been audited by DCAA?

Yes (a copy of the most recent audit must be attached to this form) No

1A. If the answer to Question 1 is "Yes", when was the audit performed?

Within the past 1 year prior to the closing date of HCaTS SB solicitation Within the past 3 years prior to the closing date of HCaTS SB solicitation More than 3 years prior to the closing date of HCaTS SB solicitation N/A (if the answer to Question 1 is No)

1B. If the answer to Question 1 is "Yes", did DCAA determine the Accounting System is acceptable for award of prospective contracts?

Yes No (provide explanation in comment box) N/A (if the answer to Question 1 is No)

Comment:

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Solicitation: GS02Q15CRR0002 Amendment Number: 01 Attachment J.3

1C. If the answer to Question 1 is "Yes", have there been any changes to the Accounting System since the DCAA?

Yes (describe the changes in comment box) No N/A (if the answer to Question 1 is No)

Comment:

2. Reserved

Solicitation: GS02Q15CRR0002 Amendment Number: 01 Attachment J.3

SECTION III. NON-FEDERAL GORVERNMENT AUDIT

Instruction: If the answers are “YES” to Question 1 and; “Within the past 1 Year prior to the closing date of this solicitation” to Question 1.A.; and “YES” to Question 1.B.; and “NO” to Question 1.C. above, the Offeror does NOT need to answer Questions 3 through 20, Otherwise; the Offeror MUST continue to answer all of the following questions:

3. Has your organization’s Accounting System been audited by a Certified Public Accountant (CPA) or a Cognizant Federal Agency(CFA) other than DCAA?

Yes (a copy of the most recent audit report has been submitted with the proposal) No

4. Is your organization’s Accounting System currently in full operation?

Yes (provide an explanation that validates your answer in comment box) No (in comment box, provide an explanation which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) non-existent)

Comment:

5. Is your organization’s Accounting System in accordance with Generally Accepted Accounting Principles (GAAP)?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Comment:

Instruction: If the answers are “YES” to Question 1 and; “Within the past 1 Year prior to the closing date of this solicitation” to Question 1.A.; and “YES” to Question 1.B.; and “NO” to Question 1.C. above, the Offeror does NOT need to answer Questions 3 through 19, Otherwise; the Offeror MUST continue to answer all of the following questions:

Solicitation: GS02Q15CRR0002 Amendment Number: 01 Attachment J.3

6. Is your organization’s Accounting System ready for a DCAA audit?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Comment:

7. Does the Accounting System provide for the proper segregation of Direct Costs from Indirect Costs?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

8.Does the Accounting System provide for the identification and accumulation of Direct Costs by contract?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Comments:

Solicitation: GS02Q15CRR0002 Amendment Number: 01 Attachment J.3

10. Does the Accounting System provide for the accumulation of costs under general ledger control?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Comment:

11. Does the Accounting System provide for a timekeeping system that identifies employees’ labor by intermediate or final cost objectives?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Comment:

9. Does the Accounting System provide for a logical and consistent method for the allocation of Indirect Costs to intermediate and final cost objectives?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Solicitation: GS02Q15CRR0002 Amendment Number: 01 Attachment J.3

12. Does the Accounting System provide for a labor distribution system that charges Direct and Indirect Labor to the appropriate cost objectives?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Comment:

13. Does the Accounting System provide for an interim (at least monthly) determination of costs charged to a contract through routine posting of books of account?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Comment:

14. Does the Accounting System provide for an exclusion of costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions?

Yes (provide an explanation that validates your answer in comment box)

Solicitation: GS02Q15CRR0002 Amendment Number: 01 Attachment J.3

15. Does the Accounting System provide for the identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract?

Yes (if Yes, provide an explanation that validates your answer in the comment box) No (provide an explanation in comment box)

Comment:

16. Does the Accounting System provide for the segregation of preproduction costs from production costs?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Comment:

17. Does the Accounting System provide for financial information as required by contract clauses concerning Limitation of Cost (FAR 52.232-20 and 21) or Limitation on Payments (FAR 52.216-16)?

Yes (provide an explanation that validates your answer in comment box)

Solicitation: GS02Q15CRR0002 Amendment Number: 01 Attachment J.3

18. Does the Accounting System provide financial information required to support requests for Progress Payments?

Yes (provide an explanation that validates your answer in comment box) No (provide an explanation in comment box)

Comment:

19. Is the Accounting System designed, and are the records maintained, in such a manner that adequate, reliable data are developed for use in pricing follow-on acquisitions?

Yes (provide an explanation that validates your answer in comment box)