GS-02P-14-DT-C-0014_-_AMD_0001.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

PAGE 2 OF 28 GS-02P-14-DT-C-0014/0001

Continued from Block 14...

THE ABOVE NUMBERED SOLICITATION IS HEREBY AMENDED AS FOLLOWS:

1. LINE ITEMS 0009A AND 0009B, 1009A, 1009B, 2009A, 2009B, 3009A, 3009B, 4009A AND 4009B ARE

HEREBY ADDED TO THE SOLICITATION LINE ITEMS IN ORDER TO FURTHER BREAK DOWN THE

SITE PLAN LINE ITEMS INTO SMALL, MEDIUM, AND LARGE.

2. OFFERORS SHOULD SUBMIT THEIR PRICING IN SCHEDULE B OF THIS MODIFICATION AND

ATTACH THE PAGES TO THE EXISTING SF-1449 IN THE ORIGINAL SOLICITATION.

3. THE SCOPE OF WORK IS AMENDED TO ADD THE FOLLOWING DESCRIPTION OF THE SITE

PLANS:

Small Site - Square or rectangular site with less than 20 surface parking spaces and with minimal details to capture around the building (does not include Parks included on Site).

Medium Site - Contains one or two buildings, has a greater amount of detail to capture around the building including park areas, and less than 50 parking spaces.

Large Site - Is irregular in shape, or contains three or more buildings on site, or has more than 50 surface parking spaces. Has a greater security level then a small or medium site (i.e. Border Stations, Warehouse Complex, or Court House facilities).

4. THE SOLICITATION CLOSING DATE IS HEREBY EXTENDED FROM 8 SEPTEMBER 2014 TO 15

SEPTEMBER 2014.

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 3 OF 28 GS-02P-14-DT-C-0014/0001

Base Year Technical Services 0001 Senior Project Manager -

Provide all labor, materials and supervision necessary to provide SDM. Services in accordance with the attached scope of work.

Period of Performance: 10/30/2014 to 10/29/2015

1315.00 HR

0002 Junior Project Manager -

Provide all labor, materials and supervision necessary to provide SDM Services in accordance with the attached scope of work.

350.00 HR

0003 CIFM Technician -

Provide all labor and materials necessary to provide SDM Services in accordance with the attached scope of work.

1154.00 HR

0004 CAD Draftsman -

Services in accordance with the attached scope of work.

200.00 HR

0005 Clerical -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

27.00 HR

0006 IMV (Initial Validation Services) -services in accordance with the attached scope of work.

175000.00 SF

0007 Audits and Rewalks -services in accordance with the attached scope of work.

850000.00 SF

0008 Measurement Comparisons -services in accordance with the attached scope of work.

250000.00 SF

SITE PLAN CREATION -

0009 SMALL SITE - Square or rectangular site with less than 20 surface parking spaces and with minimal details to capture around the building (Does not include Parks included on Site).

7.00 EA

PAGE 4 OF 28 GS-02P-14-DT-C-0014/0001

services in accordance with the attached scope of work.

SITE PLAN CREATION

0009A MEDIUM SITE - Contains one or two buildings, has a greater amount of detail to capture around the building including park areas, and less than 50 parking spaces.

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

10.00 EA

0009B LARGE SITE - Is irregular in shape, or contains three or more buildings on site, or has more than 50 surface parking spaces. Has a greater security level then a small or medium site (i.e. Border Stations, Warehouse Complex, or Court House facilities).

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

3.00 EA

TRAVEL EXPENSES

0010 TRAVEL COSTS WILL BE DETERMINED AT TASK

ORDER AWARD.

Period of Performance: 10/30/2014 to 10/29/2015

1.00 LS NSP NSP

OPT

1001 Senior Project Manager -

Provide all labor, materials and supervision necessary to provide SDM Services in accordance with the attached scope of work.

Period of Performance: 10/30/2015 to 10/29/2016

1320.00 HR

OPT

1002 Junior Project Manager -

Provide all labor, materials and supervision necessary to provide SDM Services in accordance with the attached scope of work.

Period of Performance: 10/30/2015 to 10/29/2016

260.00 HR

OPT

1003 CIFM Technician -

Provide all labor and materials necessary to provide SDM Services in accordance with the attached scope of work.

Period of Performance: 10/30/2015 to 10/29/2016

1100.00 HR

OPT

1004 CAD Draftsman -

Services in accordance with the attached scope of work.

200.00 HR

PAGE 5 OF 28 GS-02P-14-DT-C-0014/0001

Period of Performance: 10/30/2015 to 10/29/2016

OPT

1005 Clerical -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

Period of Performance: 10/30/2015 to 10/29/2016

27.00 HR

OPT

1006 IMV (Initial Validation Services) -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

Period of Performance: 10/30/2015 to 10/29/2016

175000.00 SF

OPT

1007 Audits and Rewalks -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

Period of Performance: 10/30/2015 to 10/29/2016

1500000.00 SF

OPT

1008 Measurement Comparisons -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

250000.00 SF

OPT

1009 SMALL SITE - Square or rectangular site with less than

20 surface parking spaces and with minimal details to capture around the building (Does not include Parks included on Site).

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

4.00 EA

1009A MEDIUM SITE - Contains one or two buildings, has a greater amount of detail to capture around the building including park areas, and less than 50 parking spaces.

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

1009B LARGE SITE - Is irregular in shape, or contains three or more buildings on site, or has more than 50 surface parking spaces. Has a greater security level then a small or medium site (i.e. Border Stations, Warehouse Complex, or Court House facilities).

2.00 EA

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1010 TRAVEL COSTS WILL BE DETERMINED AT TASK

ORDER AWARD.

Period of Performance: 10/30/2015 to 10/29/2016

1.00 LS NSP NSP

OPT

2001 Senior Project Manager -

Provide all labor, materials and supervision necessary to provide SDM Services in accordance with the attached scope of work.

Period of Performance: 10/30/2016 to 10/29/2017

1320.00 HR

OPT

2002 Junior Project Manager -

Provide all labor, materials and supervision necessary to provide SDM Services in accordance with the attached scope of work.

Period of Performance: 10/30/2016 to 10/29/2017

260.00 HR

OPT

2003 CIFM Technician -

Provide all labor and materials necessary to provide SDM Services in accordance with the attached scope of work.

Period of Performance: 10/30/2016 to 10/29/2017

689.00 HR

OPT

2004 CAD Draftsman -

Provide all labor and materials necessary to provide SDM Services in accordance with the attached scope of work.

Period of Performance: 10/30/2016 to 10/29/2017

100.00 HR

OPT

2005 Clerical -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

Period of Performance: 10/30/2016 to 10/29/2017

27.00 HR

OPT

2006 IMV (Initial Validation Services) -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

Period of Performance: 10/30/2016 to 10/29/2017

175000.00 SF

OPT

2007 Audits and Rewalks -

Provide all labor and materials necessary to provide

3000000.00 SF

PAGE 7 OF 28 GS-02P-14-DT-C-0014/0001

Period of Performance: 10/30/2016 to 10/29/2017

2008 Measurement Comparisons -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

150000.00 SF

2009 SMALL SITE - Square or rectangular site with less than

20 surface parking spaces and with minimal details to capture around the building (Does not include Parks included on Site).

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

3.00 EA

2009A MEDIUM SITE - Contains one or two buildings, has a greater amount of detail to capture around the building including park areas, and less than 50 parking spaces.

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

5.00 EA

2009B LARGE SITE - Is irregular in shape, or contains three or more buildings on site, or has more than 50 surface parking spaces. Has a greater security level then a small or medium site (i.e. Border Stations, Warehouse Complex, or Court House facilities).

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

2.00 EA

2010 TRAVEL COSTS WILL BE DETERMINED AT TASK

ORDER AWARD.

Period of Performance: 10/30/2016 to 10/29/2017

1.00 LS NSP NSP

3001 Senior Project Manager

Period of Performance: 10/30/2017 to 10/29/2018

1320.00 HR

OPT

3002 Junior Project Manager -

Provide all labor, materials and supervision necessary to provide SDM Services in accordance with the attached scope of work.

260.00 HR

PAGE 8 OF 28 GS-02P-14-DT-C-0014/0001

OPT

3003 CIFM Technician -

Provide all labor and materials necessary to provide SDM Services in accordance with the attached scope of work.

Period of Performance: 10/30/2017 to 10/29/2018

748.00 HR

OPT

3004 CAD Draftsman -

Provide all labor and materials necessary to provide SDM Services in accordance with the attached scope of work.

Period of Performance: 10/30/2017 to 10/29/2018

100.00 HR

OPT

3005 Clerical -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

Period of Performance: 10/30/2017 to 10/29/2018

27.00 HR

OPT

3006 IMV (Initial Validation Services) -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

Period of Performance: 10/30/2017 to 10/29/2018

200000.00 SF

OPT

3007 Audits and Rewalks -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

Period of Performance: 10/30/2017 to 10/29/2018

2500000.00 SF

OPT

3008 Measurement Comparisons -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

3009 SMALL SITE - Square or rectangular site with less than

20 surface parking spaces and with minimal details to capture around the building (Does not include Parks included on Site).

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

8.00 EA

3009A MEDIUM SITE - Contains one or two buildings, has a greater amount of detail to capture around the building including park areas, and less than 50 parking spaces.

PAGE 9 OF 28 GS-02P-14-DT-C-0014/0001

3009B LARGE SITE - Is irregular in shape, or contains three or more buildings on site, or has more than 50 surface parking spaces. Has a greater security level then a small or medium site (i.e. Border Stations, Warehouse Complex, or Court House facilities).

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

3010 TRAVEL COSTS WILL BE DETERMINED AT TASK

ORDER AWARD.

1.00 LS NSP NSP

4001 Senior Project Manager

Period of Performance: 10/30/2018 to 10/29/2019

1320.00 HR

4002 Junior Project Manager -

Provide all labor, materials and supervision necessary to provide SDM Services in accordance with the attached scope of work.

260.00 HR

4003 CIFM Technician -

Services in accordance with the attached scope of work.

722.00 HR

4004 CAD Draftsman -

Services in accordance with the attached scope of work.

100.00 HR

4005 Clerical -services in accordance with the attached scope of work.

27.00 HR

4006 IMV (Initial Validation Services) -services in accordance with the attached scope of work.

200000.00 SF

PAGE 10 OF 28 GS-02P-14-DT-C-0014/0001

Audits and Rewalks -

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

2500000.00 SF

4008 Measurement Comparisons -services in accordance with the attached scope of work.

4009 SMALL SITE - Square or rectangular site with less than 20 surface parking spaces and with minimal details to capture around the building (Does not include Parks included on Site).

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

4009A MEDIUM SITE - Contains one or two buildings, has a greater amount of detail to capture around the building including park areas, and less than 50 parking spaces.

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

4009B LARGE SITE - Is irregular in shape, or contains three or more buildings on site, or has more than 50 surface parking spaces. Has a greater security level then a small or medium site (i.e. Border Stations, Warehouse Complex, or Court House facilities).

Provide all labor and materials necessary to provide services in accordance with the attached scope of work.

4010 TRAVEL COSTS WILL BE DETERMINED AT TASK

ORDER AWARD.

1.00 LS NSP NSP

Table of Contents

PAGE 11 OF 28 GS-02P-14-DT-C-0014/0001

SECTION C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C. 1 SECTION C - SCOPE OF WORK 08-11-2014

PAGE 12 OF 28 GS-02P-14-DT-C-0014/0001

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C. 1 SECTION C - SCOPE OF WORK 08-11-2014

INDEFINITE DELIVERY/INDEFINITE QUANTITY (IDIQ) CONT RACT

FOR TECHNICAL FACILITY AND SPATIAL DATA MANAGEMENT SERVICES IN

FEDERALLY-OWNED AND LEASED SPACES THROUGHOUT

THE GENERAL SERVICES ADMINISTRATION, PUBLIC BUILDIN GS SERVICE,

NORTHEAST AND CARIBBEAN REGION

SECTION C – DESCRIPTION/SPECIFICATION

A. BACKGROUND

The General Services Administration (GSA) provides technical facility and spatial data management (SDM) services for all GSA owned buildings in the SDM inventory. Occasionally, GSA provides measurement estimates for lease locations, which may include comparisons of various industry measuring methods. In addition, GSA also provides resolution assistance, billing clarification (i.e., space measurement and assignment review), design reviews, compliance with GSA, Public Buildings Service (PBS), National Business Space Assignment Guide specialized reporting/request fulfillment (i.e., floor plans, CAD drawings, PDF’s), technical expertise (design input of GSA tools, software, hardware) and long and short term strategic planning.

In order to provide strategic planning, preparation, maintenance of electronic drawings, proper billing and tracking of accurate assignment information, electronic floor plans must be linked to a facility management database. The data must remain “live” where a user is always seeing the most current data.

This involves audits, re-walks and general updating of assignment information using GSA’s Computer Aided Facility Management (CAFM) tool, the Electronic Spatial Management and Reporting Tool (eSMART), as well as providing accurate billing data to GSA’s billing system Real Estate Across the U.S. (REXUS) and Occupancy Agreement (OA) tool.

B. TASKS AND REQUIREMENTS

The GSA, PBS, Northeast and Caribbean Region require an Indefinite Delivery/Indefinite Quantity contract to provide Technical Facility and Spatial Management Services in federally-owned and leased spaces throughout the GSA, PBS, Northeast and Caribbean Region for a period of 5 years, which includes a base period of one year plus 4 one year option periods.

The following services shall be provided under this contract and ordered via individual task orders:

• In-house consulting services performed by a Senior Project Manager.

• Travel to Region 2’s border stations, field offices, Caribbean Federal Office Buildings, leased locations and other GSA Region 2 locations as required by a task order issued against this contract.

• Customer resolution assistance (space measurement and assignment review).

• On-site representation within a 3 hour timeframe to attend emergency unscheduled meetings.

• Serve as GSA’s experts in measurement, GSA, PBS, National Business Space Assignment Policy

(NBSAP) assignments, billing and resolution management and provide SDM expertise to GSA’s counterparts and agency representatives.

PAGE 13 OF 28 GS-02P-14-DT-C-0014/0001

• Provide the following specialized technical services:

� Create and update stacking charts (either manually or electronically).

� Create customized reports (i.e., extract appropriate data for cleaning contract estimates, balancing reports and other specialized needs).

� Monitor and deliver work order requests via GSA’s SDM request website.

� Prepare and deliver PDF’s, DWG’s, or hard copy plans.

� Provide guidance and expertise in document management concepts.

• Work in conjunction with GSA’s IT staff and external GSA contractors, developing and enhancing existing and proposed software modules aiming to improve functionality and content.

• Provide Prospectus Design Review services.

• Provide guidance and expertise in interpretation of measurement standards, in addition to attending meetings with GSA or agency representatives.

• Participate in User Acceptance Testing (UAT) via eSMART or most current GSA SDM approved

CAFM software.

• Provide specialized drawing services (i.e., fire safety and signage drawings); assistance in archiving and/or shredding internal documents.

• Provide guidance and expertise in developing internal business processes.

• Provide GSA SDM billing related technical assistance, analysis and data entry using GSA’s current billing system (REXUS).

• Supply comparison reports (REXUS,OA, eSMART); OA tool analysis; OA drawings (preliminary and certified); verification of Agency Space Assignment (ASA) creation.

• Provide training at GSA Region 2 offices.

• Provide clarification of the most current GSA, PBS, NBSAP, including modifications and addendums thereto.

• Measure and validate federally owned buildings and federally leased locations in accordance with the most current edition of the GSA, PBS, NBSAP.

• Prepare SDM base assignment and site drawings, in accordance with the most current version of the GSA, PBS, NBSAP.

• Provide CAFM system (such as eSMART or most current GSA SDM approved CAFM software) data updates.

• Track new and on-going projects that could impact the validity of SDM drawings. When needed, provide maintenance and measuring services (audits, re-walks, IMV, data correction) bringing drawings and data into compliance.

PAGE 14 OF 28 GS-02P-14-DT-C-0014/0001

• Provide strategic planning, both short and long term, in addition to preparing scenario drawings using the most current GSA, PBS, SDM approved CAFM software, such as eSMART.

INITIAL MEASUREMENT VALIDATION (IMV) AND/OR REBALAN CING

BASE DRAWINGS

For Base Drawings the following criteria should be noted: conversion to CAD from printed drawings may be necessary; site visit shall be required. In the event that existing drawings are not available, the contractor shall draw Base Drawings based solely on field measurements.

The contractor shall perform field verification of all enclosed spaces in the building in order to produce CAD drawings that accurately represent all fixed architectural and structural elements, including but not limited to, items a through e below. All subsequent project drawings are developed from the base drawings. Drawings shall comply with the version of the PBS Standards for CAD Deliverables as designated by the Contracting Officer’s Representative (COR).

Each task order issued against this contract shall be based on the gross square footage of the building.

Task order amounts will be modified if the square footage of the building needs to be adjusted up or down based on the field-verified gross square footage.

CAD files shall be delivered directly to GSA’s network via a GSA approved, secure connection (i.e., a Virtual Private Network or dedicated pipeline).

The contractor shall perform field verifications including but not limited to the following:

a) Exterior Walls and Windows, Columns and Convectors

b) Interior Walls

i) Permanent Fire Corridor Partitions

ii) Permanent Corridor Door Locations

c) Core Areas:

i) Stairwells (including up and down arrows)

ii) Elevator, Mechanical, and Plumbing Shafts

iii) Escalators

iv) Toilets

v) Mechanical Rooms

vi) Telephone, Electrical and Cabling Closets

vii) Custodial and Maintenance Rooms

viii) Closets

ix) Lobbies and Vestibules

x) Inside Parking

d) Numerical identification of all:

i) Columns (alpha and numeric, i.e., column grids)

ii) Stairwells

iii) Elevators and Escalators

PAGE 15 OF 28 GS-02P-14-DT-C-0014/0001

iv) Doors (where door numbers exist in the building) at permanent fire corridors only

e) Roof Plans indicating the following:

i) Antennae

ii) Enclosed Penthouse Space

iii) Fixed elements such as vent stacks and chimneys

iv) Walkways

v) Ladders

vi) Parapets

ASSIGNMENT DRAWINGS

Assignment Drawings consist of Base Drawings which shall include the following information:

a) Space data tags have been added indicating square footage and GSA space classification categories, as defined in the most current SDM Guidance documents (as designated by the COR).

b) Public corridor door numbers (where they exist).

c) Permanent interior tenant improvement construction (partitions, doors, millwork, etc.) between and/or within agencies.

For Assignment Drawings, the following is required: a site visit, field verification of space assignments for each space; and balancing floor by floor (i.e., the sum of all spaces on the floor plus the construction area must equal the floor gross area). The software used for the delivered product shall be designated by the SDM Regional Program Manager or COR and is subject to change based on the directions from the

COR.

Data from data tags shall be input directly into GSA’s CAFM database via a GSA approved secure connection (i.e., Virtual Private Network or dedicated pipeline). CAD files shall be delivered directly to GSA’s network via a GSA approved, secure connection (i.e., Virtual Private Network or dedicated pipeline).

In addition to print sets of standard Assignment Drawings, the contractor shall submit electronic CAD files that indicate hatching of space assignments per agency and per Agency Space Assignment (ASA).

These will be printed in-house by GSA, as needed.

Standard CAFM assignment data reports shall be delivered with the CAD files for each submission using eSMART software or other software as designated by the SDM Regional Program Manager or COR.

GSA will provide standard templates for report generation. In special cases, the contractor may be asked to provide custom report templates (i.e., miscellaneous technical services) and these services will be ordered on an hourly basis for creation of these reports. The information shall be input directly into GSA’s most current CAFM database via a GSA approved secure connection (i.e., Virtual Private Network or dedicated pipeline). CAD files shall be delivered directly to GSA’s network via a GSA approved, secure connection (i.e., Virtual Private Network or dedicated pipeline).

Base and Assignment Drawings ordered via a task order shall be based on the gross square footage of the building that the services are required for. The task order may be modified to either increase or decrease the task order amount based on the field-verified gross square footage.

PAGE 16 OF 28 GS-02P-14-DT-C-0014/0001

CAD STANDARDS LAYER UPDATE

In cases where existing CAD drawings are re-used by the contractor for creation of Base and Assignment Drawings, the contractor shall update all layers to comply with the GSA Public Buildings Services Standards for CAD Deliverables, as designated by the SDM Regional Program Manager or COR.

DRAWING AND DATA MAINTENANCE

SPACE AUDIT

After creation of Base and Assignment Drawings and initial eSMART CAFM data input, it may be necessary for the contractor to periodically revisit the building to perform a Space Audit to verify changes in space assignments and/or build-out, and perform drawing and CAFM data corrections. The SDM Regional Program Manager or COR shall determine when a Space Audit is necessary.

The purpose of the Space Audit is to compare the actual space assignments and build-out (for all usable space in the building) to the Assignment Drawings, and to note any differences. The Space Audit should identify errors and non-compliant architectural issues within the Base Drawings and ensure that each space on the drawing is properly tagged with the correct ASA, AB Code, Space Type, Space Category, SPID, door number(s) and ANSI/BOMA category. Any changes shall be noted in red on the drawings and areas of changes shall be clouded (in color).

If the Space Audit does not uncover any differences between actual field conditions and the Assignment Drawings, and no drawing or database modifications are required, the contractor shall notify the SDM Regional Program Manager or COR within (5) working days of completion of the Space Audit that no differences were discovered. However, when the Assignment Drawings are found to be incorrect, the Space Audit is considered to be the first phase of correcting the Base Drawings and/or assignment data.

The second phase of the Space Audit (i.e., re-measurement, drawing/data correction and input) can only occur after a modification to the task order has been issued. The contractor should therefore only make note of the areas to be re-measured, and, if needed, any subsequent field visits will be performed after the task order has been modified to include the necessary tasks (i.e. physical measuring) to complete phase 2.

The contractor shall provide to the SDM Regional Program Manager or COR , the total rentable, structured parking and unsuitable for occupancy square feet to be re-measured, along with any backing documentation (i.e., floor plans with outlines of the affected areas), for preparation of the modification to the task order. The fee for this work shall be computed based on the line item rate for Assignment Drawings, using Rentable Square Feet (RSF+STP+UFO). The amount of RSF shall be agreed upon by the contractor and SDM Regional Program Manager or COR prior to execution of the task order or modification to the existing task order.

In cases where only space assignments have changed and no re-measurement is required, the contractor and the SDM Regional Program Manager or COR shall agree on the total number of space data tags requiring revision, and the task order will then be modified.

Revised CAFM data shall be input directly into GSA, SDM most current approved CAFM database, via a GSA approved secure connection (i.e., Virtual Private Network or dedicated pipeline). CAD files shall be delivered directly to GSA’s network via a GSA approved, secure connection (i.e., Virtual Private Network or dedicated pipeline).

For Space Audits, the following is required: a site visit is required, and all changes must be notated.

Space assignments must be indicated for all spaces..

PAGE 17 OF 28 GS-02P-14-DT-C-0014/0001

eSMART DATA CORRECTION (DRAWING SPACE DATA)

In circumstances where only space data tags require correction, a task order (or modification to the existing task order) will be prepared based on the number of space data tags to be corrected. Any SPIDs that exceed a quantity of 25 will be charged on an hourly basis. The number of space data tags will be determined jointly and agreed upon by the contractor and SDM Regional Program Manager or COR prior to execution of the task order, based on a joint review of affected drawings, reports on variances, or other documents provided by the contractor and SDM Regional Program Manager or COR.

The contractor shall perform corrections to space data tags by one of the following two methods:

a) Direct editing of the database via a GSA SDM approved software application with the corrected data then pushed from the database to the drawing tags via GSA SDM approved CAFM software and a direct connection to the database.

b) Editing of the drawing data tags in CAD with the corrected data then pushed from the drawing tags to the database.

Regardless of the method used, both the database and the drawings are to be corrected.

For number of hard copies to be delivered, the contractor shall verify with the SDM Regional Program Manager or COR whether prints of corrected drawings are required; if not, the sole deliverables for this item are corrected electronic data and drawings. The information shall be input directly into GSA’s SDM approved current CAFM database via a GSA approved, secure connection (i.e., Virtual Private Network or dedicated pipeline). CAD files shall be delivered directly to GSA’s network via a GSA approved, secure connection (i.e., Virtual Private Network or dedicated pipeline).

SITE PLAN

The Site Plan indicates the as-maintained conditions of the site. It includes changes in materials or levels such as steps, ramps, sidewalks, curbs, permanent security enhancements, retaining walls, loading docks, planting beds and parking spaces. GSA uses these drawings in CMMS applications, appraisals, surveys and emergency management preparation. The Site Plans are created using a combination of methods;

field verification, original working drawings; GIS surveys and Google Earth and Map information. The following shall be included in the Site Plan(s):

• Show the striping and numbering of the surface parking spaces adjacent to or associated with the building. Parking point objects are to be assigned to each of the parking spaces.

• Indicate building outlines with the buildings entrances and loading docks.

• Show major changes in grade level such as retaining walls and platforms.

• Indicate property lines that extend, at least to the middle of the adjoining streets (marking street names clearly).

• Provide (optional) Latitude and Longitude information.

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When a building Site Plan is requested and completed via a task order, the contractor will submit original marked up copies, or color copies of the marked up drawings of its fieldwork at the contractor’s expense, to the SDM Regional Program Manager, within 14 days of the site visit. The information shall be input directly into the most current GSA SDM approved CAFM software database, via a GSA approved, secure connection (i.e., Virtual Private Network or dedicated pipeline). CAD files shall be delivered directly to GSA’s network via a GSA approved, secure connection (i.e., Virtual Private Network or dedicated pipeline).

SITE PLAN DESCRIPTIONS -

Small Site - Square or rectangular site with less than 20 surface parking spaces and with minimal details to capture around the building (does not include Parks included on Site).

Medium Site - Contains one or two buildings, has a greater amount of detail to capture around the building including park areas, and less than 50 parking spaces.

Large Site - Is irregular in shape, or contains three or more buildings on site, or has more than 50 surface parking spaces. Has a greater security level then a small or medium site (i.e. Border Stations, Warehouse Complex, or Court House facilities).

MEASUREMENT METHOD COMPARISONS

GSA NBSAP, BOMA MEASURING METHODS ANALYSIS AND COMP ARISON

The contractor shall compare leased and owned square footage estimates in facilities that have not been vetted through the Initial Measurement Validation (IMV) process using the most current edition of the GSA National Business Space Assignment Policy (NBSAP) and Building Owners and Managers Association (BOMA) method of measurement.

REAL ESTATE BOARD OF NEW YORK MEASURING METHODS ANA LYSIS AND

COMPARISON

The contractor shall compare leased and owned square footage estimates in facilities that not been vetted through IMV process using the Real Estate Board of New York (REBNY) method of measurement.

In many areas across the United States, BOMA is the universal method for measuring commercial real estate. The standard captures all floor and building useable, common, and unmarketable areas throughout a given building. GSA uses a modified BOMA standard as a basis for the NBSAP.

The New York real estate market has developed a separate method of measuring and calculating office space. The REBNY instituted its own standard for measuring office space in the New York Metropolitan area. Frequently, it’s difficult for GSA to compare leased space to federal space since the market in New York is based on REBNY square footage.

In order to “compare apples to apples,” the contractor shall compare the GSA, BOMA method to the REBNY Method and utilize existing floor plans, polyline them to both the NBSAP standard (modified BOMA) and the REBNY standard and create comparison drawings and reports for the Asset Team Analysis.

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STACKING CHART IMPLEMENTATION

The contractor shall provide guidance and technical input on implementing stacking chart modules to be housed in GSA’s CAFM system (such as eSMART or most current GSA SDM approved CAFM software); attend conference calls, off site meetings, and demonstrations, as required and/or requested;

prepare and deliver oral presentations indicating the progress of the project; and the contractor shall manually update existing stack charts, and when requested, create new ones.

CENTRALIZED FACILITY REPOSITORY (CFR)

The contractor shall provide technical guidance in assisting the BIM coordination team with regional requirements relating to the creation of the CFR; attend conference calls, off site meetings, and demonstrations, as required and/or requested; assist in testing of the CFR capability at the request of CFR Team, and upon the approval of the SDM Program Manager; and coordinate requirements with other PBS business lines and IT staff to ensure smooth transition of data into the CFR.

RE-STACKING

The contractor shall provide technical guidance as well as stacking charts and other relative facility information while assisting the GSA Project Manager and team with regional requirements for re-stacking federally-owned locations; attend conference calls, off site meetings, and demonstrations, as required and/or requested; coordinate requirements with other PBS business lines and agencies, if necessary, to ensure accurate data is being filtered into the programming requirements; and provide SDM drawings and data related to the task order project.

DESCRIPTION OF SYSTEMS AND TOOLS

Systems and/or tools required to perform the tasks and requirements under this contract are located either on the PBS Portal or the GSA Application (APPS) server. Below are descriptions of each tool that may be utilized in the completion of task order services ordered under this contract:

AUTOCAD (MAP AND MAP GUIDE VIEWER)

AutoCAD is a software application for computer aided design (CAD) and drafting. For this contract, AutoCAD will be used to create electronic floor plans and then housed within eSmart and married with the assignment data tags that are specified in the NBSAP.

BUILDING INFORMATION MODELING

In 2003 GSA, through its PBS Office of the Chief Architect (OCA), established the National 3D, 4D, and Building Information Modeling (BIM) Program. The power of visualization, coordination, simulation, and optimization from 3D, 4D, and BIM computer technologies allow GSA to more effectively meet customer, design, construction, and program requirements.

CENTRALIZED FACILITY REPOSITY (CFR)

The Centralized Facility Repository project is under development and is slated to become GSA, PBS’ main repository for drawings, BIM files, documents and specifications.

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eSMART

The eSMART solution is an enterprise-wide spatial data inventory system created to provide GSA the capabilities to manage spaces and their assignments, report user information in both graphical and tabular methods, and to generate automated and wizard approaches to querying data.

NATIONAL BUSINESS SPACE ASSIGNMENT POLICY (NBSAP)

National Business Space Assignment Policy is the authoritative policy of how GSA, PBS assigns, classifies, and measures space in federally-owned buildings. The purpose of the NBSAP is to ensure consistent and accurate space assignment and measurement practices throughout GSA. For this contract, references to NBSAP refer to the February 2013 issuance of the NBSAP. This version, with its updated content and changes, replaces all previous versions of the NBSAP.

OCCUPANCY AGREEMENT (OA) TOOL

The OA tool is a system used to draft and finalize Occupancy Agreements between GSA and its customer agencies. Finalization of an Occupancy Agreement generates a monthly bill to GSA’s customers on the 15th of every month for the term of the Occupancy Agreement. After an Occupancy Agreement is in place, replacement or supplemental Occupancy Agreements may be needed to reflect changes in rent, space and terms of the agreement. An Occupancy Agreement is required for space occupied by tenants in both government-owned and leased space. Development and use of Occupancy Agreements is governed by GSA, Public Buildings Service pricing policy.

GSA, PBS PRICING POLICY

The Pricing Desk Guide (PDG) contains the policies used by the GSA, Public Buildings Service (PBS) to price real estate and related services for federal tenant agencies. The PDG sets policy for the entire GSA, PBS owned and leased portfolio, and provides pricing direction for both general cases and special circumstances. The PDG is designed to guide PBS employees in the performance of their work and also serves as a resource for tenant agencies seeking a more thorough understanding of GSA, PBS pricing policy and its application. The Federal Management Regulations (FMR), Part 102-85—Pricing Policy for Occupancy in GSA Space, outlines the basis of the pricing policy detailed in the PDG. In accordance with the FMR, the PDG capitalizes the word “Rent” when referring to the amounts charged by PBS to tenant agencies for space and related services. When “rent” appears in lowercase, it designates the contract rent that PBS pays Lessors. The PDG is not a user guide for PBS’ inventory system or the Occupancy Agreement tool’s automated system, the billing process, or spatial data management.

Separate documentation is available to provide information on those systems and processes. In cases where there is no applicable written policy or where an exception is sought, the contractor should consult with the Regional Portfolio Management Director, who has authority to modify operating procedures as defined in the most current version of the pricing policy to accommodate special circumstances.

REXUS

This system is an inventory database that stores government-owned and leased building information, individual project information, and is the software used to generate rental and other payments, per GSA’s lease contracts with its Lessors.

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SDM REQUEST WEBSITE

This is an internal GSA, PBS system which resides on GSA’s APPS server and allows requests for drawings, reports, changes and other services.

C. DELIVERABLES

All deliverables on task orders issued under this contract become the property of the Government and may be publically released under the Freedom of Information Act (FOIA). Deliverables are identified in Section B, Tasks and Requirements, and will be further detailed in the individual task orders issued against this contract. The following deliverables may be purchased via task order(s) issued under this contract:

• Drawings, which shall comply with the most current version of the PBS CAD standards.

• Original marked up or color copies of marked up fieldwork drawings.

• Planned training, with the description and content of the training, the length of the training and handouts to be used during the training.

• An analysis of extracted data using common spreadsheet tools accompanied by either reports or written recommendations.

• Design reviews and recommendations submitted in a report format.

The due dates, points of contact and all specifics related to the above deliverables will be clearly identified in the individual task orders issued under this contract.

D. OTHER DELIVERABLES

Other deliverables not specified in paragraph C above, due dates and points of contact will be clearly identified in the individual task orders issued under this contract.

E. GOVERNMENT FURNISHED EQUIPMENT (GFE) AND INFORM ATION (GFI)

The GFE provided shall include GSA owned laptops with the necessary software installed for the Technical Facility Management Services to be performed as described in the Tasks and Requirements section.

The GFI provided shall include, but not be limited to: GSA, PBS, National Business Space Assignment Policy, the GSA, PBS, Design Guide P-100, the GSA Pricing Desk Guide and the GSA, PBS, CAD standards. Depending upon the individual task order issued against this contract, drawings and other materials describing the building will also be provided by the office contracting for the services provided under this contract.

Upon written request by the contractor, reference materials or appropriate portions thereof will be made available after award of a task order under this contract, as applicable. GSA will also provide other Government guidelines and handbooks as the need arises. The contractor shall become familiar with and use the applicable versions/revisions in effect as of the effective date of each task order issued under this contract, and the contractor shall comply with the standards, policies, and procedures set forth in all such references.

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Not included as GFI, are the commercial ANSI/BOMA standards and REBNY standards which the contractor must purchase on its own.

F. PLACE AND PERIOD OF PERFORMANCE

Technical Facility and Spatial Management Services provided under this contract shall be performed in federally-owned and leased spaces located within the GSA, PBS, Northeast and Caribbean Region for a period of 5 years, which includes a base period of one year plus 4 one year option periods.

G. TRAVEL

For purposes of this contract, local travel means any travel of less than 50 miles from the location where the required services are being performed and either the GSA office requesting the services or the business office of the employee performing the work, whichever is less. Travel distance shall be measured based on the most direct route available. Costs for local travel necessary to complete tasks will be reimbursable at the mileage rate in effect for federal employees specified in the GSA Federal Travel Regulations, plus such miscellaneous expenses as toll fees and parking. Costs for local travel to meet with GSA personnel as required by this contract shall be included on a task order basis as a separate line item.

Costs for non-local travel may be allowable when included in individual task orders. The contractor shall submit all receipts for travel expenses prior to invoicing. Travel expense reimbursement shall be the amount of the actual expense incurred as recorded on the submitted receipts only. The Government will pay reasonable costs for authorized travel and subsistence for contractor personnel, in the manner and to the extent provided by GSA’s Federal Travel Regulations.

1. Non-local travel costs for lodging, meals, vehicle rental, taxicab fares, parking, mileage (if travel is by contractor–owned or leased vehicle), and incidental expenses incurred by contractor personnel on official government business relative to a task order issued against this contract, except for special or unusual situations, shall be considered reasonable and allowable to the extent that they do not exceed on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in GSA’s Travel Regulations. A copy of the applicable GSA Federal Travel Regulation applicable to the area where the contractor will be traveling to shall be provided to the contractor when a Request for Proposal is issued for a task order requiring non-local travel.

2. Air fare costs in excess of the lowest customary standard coach or lower air fare offered during normal business hours are unallowable, except where such accommodations require travel during unreasonable hours or are not available to meet the task order requirements.

3. Actual travel costs shall be paid to the contractor with no mark-up for overhead, general and administrative costs, or profit.

4. Additional funding to cover unanticipated needs during performance while on travel, such as processing of film if there is an urgent requirement, shall be advanced by the contractor. These costs shall be reimbursed as an Other Direct Costs (ODC) that excludes any overhead, general and administrative costs, or profit.

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H. HOMELAND SECURITY PRESIDENIAL DIRECTIVE (HSPD-1 2) AND BACKGROUND

INVESTIGATION REQUIREMENTS

For any contractor personnel performing work under this contract who shall require access to GSA’s IT applications, systems, or data, the contractor shall comply with the Homeland Security Presidential Directive-12 (HSPD-12) security clearance requirements. This means obtaining a fingerprint clearance, which typically takes 3-4 weeks, for all personnel performing work under this contract. After the contractor’s personnel obtain fingerprint clearance, the Authorizing Official (AO) will grant the contractor’s personnel limited access on a case by case basis. The final stage of the HSPD-12 clearance involves the contractor’s personnel receiving a preliminary favorable adjudication of National Agency Check with Inquiries (NACI) level clearance. This process can take between 1 to 2 months. The contractor’s personnel shall be granted full access only when a full NACI adjudication is received. This process usually takes four (4) to eight (8) months, although sometimes it can take as many as 12 months.

The contractor shall submit the necessary paperwork to conduct the NACI background investigation for each of its proposed personnel prior to performing work on this contract. The contractor’s proposed personnel shall not be granted access to a GSA facility or to any GSA IT system before receiving a favorable response to the fingerprint portion of this background investigation. Any personnel proposed by the contractor that fail to receive satisfactory results from the background investigation shall be immediately removed from the facility where the personnel is performing work.

Higher levels of clearance shall also be required depending on the level of trust required to perform the specific duties or tasks required by a task order. For any contractor personnel who shall have access to Sensitive but Unclassified (SBU) information, Financial Transactions, Personally Identifiable Information (PII), or any data that is deemed to require a higher level of trust, a Minimum Background Investigation (MBI) shall be required.

The contractor shall be required to fund its employees’ security clearance and background investigation processes; the Government will not provide funding for these requirements.

Due to the sensitive nature of the information placed on facility drawings, the work (such as drafting in AutoCAD) cannot be subcontracted to non-U.S. firms. Only U.S.