PProposal Conference_Handouts.pdf

Welcome Pre-Proposal Conference for Single Award Term Contract IDIQ at the John F. Kennedy Federal Building (JFK), Boston, MA.

GS-01P-11-BZ-D-0005

01/05/2009

Agenda

Opening Remarks and Introductions

Guidelines/Ground Rules

GSA Public Building Service (PBS) Mission

Statement of Work Highlights

Highlights of RFP and UPA

Instructions and Evaluation Criteria

Facilities Overview

Reminders

Submission of Questions

SIGN IN SHEET

Completely fill out sign in sheet as contact information is necessary for updates.

Full Name

Company/Organization Name

Telephone Number

Email Address

Introductions

GSA Representatives:

James Adamo- Acquisition Branch Chief/Contracting Officer

Kimberly Yates- Supervisor Contract Specialist

Laura Park- Contract Specialist

James Michienzi- COTR/Project Manager

James Kelliher- Senior Property Manager

No statements, remarks or explanations made by a Government representative during this pre-proposal conference nor the minutes furnished to offerrors can change the written provisions of the RFP.

Terms and conditions of the solicitation remain unchanged unless an amendment is issued which incorporates any possible changes discussed or alluded to during today’s pre-proposal conference. All amendments will be posted on FedBizOpps (www.fbo.gov). Make sure to check often and before submitting an offer.

Ground Rules

Ground Rules (CONT)

Attendees should have received a copy of today’s presentation.

Attendees must submit any questions in writing on the index cards provided at the conclusion of the presentation, please provide a contact number in case the question requires clarification.

Ground Rules (CONT)

All answers to questions received will be addressed and posted on FBO.gov

Please submit any questions after this meeting to Laura Park at laura.park@gsa.gov.

All questions will be attempted to be answered prior to the due date of receipt of offers.

Questions should be submitted not less than 15 calendar days prior to due date.

Public Building Service

PBS is the largest public real estate organization in the United States, providing facilities and workspace solutions to more than 60 federal agencies. PBS aims to provide a superior workplace for the federal worker and superior value for the U.S.

taxpayer. Balancing these two objectives is PBS’s greatest management challenge.

Public Building Service

PBS’s activities fall into two broad areas. The first is space acquisition through both leases and construction. PBS translates general needs into specific requirements, marshals the necessary resources, and delivers the space necessary to meet the respective missions of its federal clients.

Public Building Service

The second area is management of space.

This involves making decisions on maintenance, servicing tenants and ultimately, deciding when and how to dispose of a property at the end of its useful life.

Mission Statement

GSA leverages the buying power of the federal government to acquire best value for taxpayers and our federal customers. We exercise responsible asset management.

We deliver superior workplaces, quality acquisition services and expert business solutions. We develop innovative and effective management policies.

Strategic Goals

Stewardship

Lead federal agencies in the economical and efficient management of federal assets by spearheading effective policy development and by the exemplary management of the buildings/workplaces, motor vehicles and personal property provided by GSA.

Strategic Goals

Superior Workplaces

Deliver and maintain productive workplaces consisting of office space, furnishings, technology, supplies and related services.

Strategic Goals

Best Value

Develop and deliver timely, accurate and cost-effective acquisition services and business solutions.

Strategic Goals

Innovation

Develop new and better ways of conducting business that result in more productive and effective federal policies and administrative operations.

IDIQ

Indefinite Delivery/Indefinite Quantity (IDIQ) Contract.

– 100% Set-Aside for Service Disabled Veteran Owned Small Business. NAICS code is 236220, small business size standard is $33.5M. Only offers from a Service Disabled Veteran Owned small businesses under this NAICS code will be accepted.

Due Date for proposal is Friday, December 10, 2010 at 2:00pm local time

Type of Contract

Type of Contract - Single Award, Term, Firm Fixed Priced

Term - 1 Base and 4 Option Years

Limitations - Individual tasks will range from $2,000.00 to $100,000.00. The minimum guaranteed is $500.00. Estimate 12-24 total task orders per year.

Maximum-$12.5 million over the potential 5 years.

Type of Work

Small repairs, alterations and renovations.

May include, but is not limited to, that identified in the Statement of Work and Unit Price Agreement (UPA).

Specifications for individual delivery orders will be either of the design or performance type.

Subject to Davis Bacon

Ordering Procedures

The CO will provide information regarding proposal requirements at the issuance of each RFP. Such items may include:

Pre-proposal conference or Site Visit

Specialized Experience Requirements

Government furnished equipment/materials

Required completion time and/or dates

Liquidated Damages

Unit Price Agreement (UPA)

The contract requires the use of pre-established, firm fixed-price unit prices. Individual delivery orders will be issued utilizing these unit prices. The UPA Spreadsheet lists the unit prices for both normal building hours and after normal building hours.

Delivery Orders may include work not included in the UPA. This work shall not exceed 10% of the total price value of the Delivery Order and shall be ancillary.

Security Clearances

Security Clearances will be required for all contractor and subcontractor personnel working on any task order under any resultant contract. Must meet established HSPD-12 requirements.

Proposal Instructions - Format

The intention of these slides is for summary only.

Offerors are responsible to read and respond accordingly to each criteria in the solicitation in its entirety

This solicitation requires proposals to be submitted into two separate volumes.

1. Price Proposal

2. Technical Proposal

Each proposal will have an original and four copies

Proposal Instructions- Price Proposal

Price Proposal.

– A completed and Signed SF-1442 form. Ensure all applicable blocks are completed. (Note block 17).

– The Agreement, with prices and/or rates indicated for each price element shown on the pricing form located in Section II.B;

– Letter from bonding company – certifying individual and aggregate bonding levels;

Proposal Instructions- Technical Proposal

Non-price factors

– Past Performance and Similar Experience on Comparable Projects

Narrative format

3 “similarly complex” projects

Within last 5 years

Less than $100,000.00

– References

References to be sent directly to Contract Specialist

Must be received prior to closing of the Solicitation

In addition to Past Performance Evaluations through Government Evaluation System.

Proposal Instructions- Technical Proposal

Management Plan & Key Personnel

– Management Plan

– Narrative discussion of method to select subs

– Organizational chart, resumes, copies of all applicable licenses and certificates

– Limited to 30 pages. Resumes and copies of licenses/certificates not included in the limitation.

Proposal Instructions- Technical Proposal

Outline of Quality Control Plan

– Outline of QC program

– Methods to identify, correct and prevent defects

– Identify authority and responsibilities of key personnel

– Methodology for addressing emergencies

– Measure and test quality and workmanship

– Safety plan

Proposal Instructions-Other

Representations and Certifications-Copy of ORCA may be used in lieu of file C301

CCR registration

Qualification of Offerors

– GSA Form 527 Contractor’s Qualifications and Financial Information.

Amendments

Proposal Evaluation

Award will be made to the Offeror that provides the best value to the Government.

Offerors are cautioned to make their initial offer their best offer, because award may be made with out discussions.

The best value process permits trade-offs between price and technical factors and allows us to make award to other than the lowest price offer. Award is to be based on a comparative assessment of proposals against all evaluation criteria.

Price Evaluation

Total Evaluated Price

– Percentages proposed applied to the Contract Price Form

– Resulting lump sum price for normal and after hour work in the base year and Option 1 through 4 for groups A through H.

– Evaluation only. Not representative of the amount of work intends to have performed. See Limitations.

Technical Evaluation

Technical Criteria:

1. Experience with Similar/Comparable Projects and Past Performance

2. Management Plan and Key Personal

3. Quality Control Plan

Technical Factors are listed in descending order of importance. All evaluation factors other than cost or price, when combined, are significantly more important than price.

However, the importance of price should not be minimized since as technical proposals become more equal in merit, the total evaluated price becomes more important.

Boston Service Center Federal Office Buildings

There are 5 Federal Office Buildings located in the City of Boston

Satellite buildings within 25 miles of Boston, are not included at this time but may change.

The Level of Finish for these locations is equal to or less than JFK FOB.

http://maps.google.com/maps/ms?hl=en&ie=UTF8&msa=0&msid=117895 541817534197690.000495580c13975db4b25&ll=42.357973,- 71.057639&spn=0.022484,0.038495&z=15

Facilities Overview

Building Specifications/Standards, for each building, have been provided as part of the Solicitation package.

Building Standards include items such as;

Wall Construction and Finishes

Paint, Carpet and door types/grade

Ceiling Components

HVAC and Plumbing Components

Electrical and Lighting Components

Work must also conform to the Facilities Standards for Public Building Services (PBS, P100 Revised March 2005) http://www.gsa.gov/portal/content/104821

Facilities Overview

JFK Building is representative of the level of finishes for the J.F. Kennedy – T.P. O’Neill – Williams Federal Office Buildings.

Moakley and McCormack buildings are open to the public and common areas can be walked as needed.

John F. Kennedy Federal Building 55 New Sudbury Street, Boston, MA 02203

John F Kennedy

The John F. Kennedy Federal Building is a 1,000,000 square foot federal building located at Government Center. The facility houses approximately 2,600 federal employees from various departments and agencies. The facility consists of two high rise structures and a low rise structure connected by a long hallway.

John F Kennedy

Year Built: 1966

Type of Construction: Steel Deck with a Precast Concrete Exterior

Floors: 27 in the High-rise and 7 in the Low-rise. Each building has a Ground Floor, Basement Level and Penthouse. The High-rise also has an Upper Penthouse Level.

Thomas P. O‘Neill Federal Building 10 Causeway Street, Boston, MA 02222

Thomas P. O‘Neill

The Thomas P. O'Neill Jr. Federal Building is a 666,864 RSF steel and concrete office building. It consists of two "L" shaped buildings: an 11 story high rise attached to a 5 story low rise section. The buildings are joined in the center by a 5 story lobby/atrium.

The building sits on 60 foot piles driven down to the glacial till.

Thomas P. O‘Neill

Year Built: 1986

Type of Construction: Steel and concrete sitting on 60 foot piles driven down to the glacial till. Pre-cast granite panels were used for the facade

Floors- 11 story high rise attached to a 5 story low rise section. The buildings are joined in the center by a 5 story lobby/atrium

John F. Williams Coast Guard Building 408 Atlantic Avenue, Boston, MA 02110

John Foster Williams

The Captain John Foster Williams U.S. Coast Guard Building (Williams) is located at the edge of Boston’s Financial District on the waterfront. This 176,000 square foot eight story building was constructed in 1917 as an warehouse with a full basement. Its tenants consist of the US Coast Guard and various Government agencies.

John Foster Williams

Year Built: 1917 with renovations in the 80’s and 90s.

Type of Construction: Structural Steel with a brick exterior.

Floors- 8 above ground floors. Full basement.

John W. McCormack Post Office & Courthouse

5 Post Office Square, Boston, MA 02109

John W. McCormack

The John W. McCormack Federal Building is a 626,020 square foot federal building operated by the US General Services Administration. This facility houses approximately 1,500 federal employees from various departments and agencies as well as a cafeteria, gym and credit union.

John W. McCormack

Year Built: 1933 - recently completed major renovation and modernization.

Type of Construction: Masonry and steel frame.

Number of Floor: 24 floors with a common lobby and basement.

Occupied Floors: 20

Elevators: 13 total elevators

John J. Moakley U.S. Courthouse One Courthouse Way, Boston, MA 02210

John J. Moakley Courthouse

The John J. Moakley Courthouse (Moakley Courthouse) is a 10 story brick structure plus basement and mezzanine containing 754,178 RSF. It is located on the Boston Harbor waterfront. It features a curved 32,736 square foot glass wall that overlooks Boston Harbor. The facility houses courtrooms, Judges Chambers, Attorney and Agency offices as well as a cafeteria.

John J. Moakley Courthouse

Year Built: 1998

Type of Construction: Steel and concrete with a brick exterior

Floors- 10 Stories with full basement.

Codes and Standards

The Facilities Standards for the Public Building Service, PBS-P100, is the document used by GSA for establishing applicable Codes and Standards for all Federal Buildings.

The GSA COTR is responsible for final technical determinations. Construction Permits are not required within federal buildings.

Codes and Standards

Individual Building Standards for Finishes (type, grade, style) are included in the solicitation.

Tenant agencies may incorporate mission specific standards for a task order. These requirements will be incorporated into individual task order scope of work.

Notable Reminders

HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive).

The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to Federally-controlled facilities.

Notable Reminders (Cont)

The due date for receipt of proposals is Friday December 10, 2010, at 2:00 pm local time. Faxed or electronically submitted (to include e-mail) proposals are NOT acceptable.

Each Offeror assumes full responsibility for ensuring that their proposal is received on or before the specified date and time.

Proposals shall be good for 90 calendar days.

Vendor Past Performance Evaluations Form shall be sent directly from the company/firm no later than the closing date and time of this solicitation

Questions

Please ensure you have submitted any index cards at the conclusion of the presentation