Pre-Bid Minutes April 13 2010 Final and Attendance Sheet.pdf

Solicitation GS-01P-10-BZ-C-0023

PRE-BID CONFERENCE MEETING MINUTES

ARRA Projects in Support of Energy Conservation Measures At the Burlington Courthouse and Federal Building

11 Elmwood Avenue, Room 105 Burlington, Vermont

April 13, 2010

OPENING

Audrey Donovan, the Contract Specialist, opened the meeting with the introduction of the Solicitation Number and Title. The GSA staff introduced themselves, their titles and a brief description of their roles in the project. Ms. Donovan asked the prospective bidders in attendance to introduce themselves and to make sure that they sign the attendance sheet.

The following GSA personnel were in attendance:

Donna Maffeo GSA Contracting Officer (CO) donna.maffeo@gsa.gov Audrey Donovan GSA Contract Specialist audrey.donovan@gsa.gov Patrick Ross GSA COTR patrick.ross@gsa.gov Brian Fuller Supervisory Property Manager brian.fuller@gsa.gov Travis Bonnett Construction Representative travis.bonnett@gsa.gov

The purpose of this meeting is to gain a better understanding of the Solicitation requirements.

A copy of the meeting minutes and attendance sheet will be posted on FedBizOpps. All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your bid.

Ms. Donovan stated that all discussions held at the Pre-Bid Conference would not change the IFB/Solicitation. Further, she emphasized that discussions regarding the bids were provided for informational purposes only and did not authorize changes to either the IFB or the Statement of Work/Specifications. Again, she stressed that Only Changes made by the issuance of an amendment would be considered in preparing the bids. She stated that if the contractors had specific questions regarding the project specifications they must put them in writing. Ms. Donovan indicated that the Volume III, Specifications are Performance- Based.

Requests for Clarification or Interpretation (See FAR 52.214-6 (APR 84)) See pages 5 and 10 of the Solicitation

Any prospective bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a reply to reach all prospective bidders before the submission of their bids. Oral explanations or instructions given before the award of a contract will not be binding. Any information given a prospective bidder concerning a solicitation will be furnished promptly to all other prospective bidders as an amendment to the solicitation, if that information is necessary in submitting bids or if the lack of it would be prejudicial to other prospective bidders.

Ms. Donovan emphasized that bids go to the Reception Desk on the 11th floor. That information is provided on the Bid cover sheet.

SITE VISIT

Ms. Donovan then indicated that a tour would be given after the meeting.

Additional Site visits can be arranged until April 23, 2010 with Brian Fuller, Supervisory Property Manager Phone number: (802) 951-6365 or brian.fuller@gsa.gov.

ACCESSING DOCUMENTS

Ms. Donovan stated that the Agreement, Vol. 1, Solicitation, Vol. 2 and the Specifications, Vol.

3 are uploaded on the Federal Business Opportunities (FedBizOpps) website http://www.fedbizopps.gov. She also provided clarification on the addition of the TOC, SOW and Section 01100 to the specifications package. She also reiterated that the Pre-Bid Conference minutes would be posted to fbo.gov in the next few days along with the attendance sheet.

THE AGREEMENT -The Solicitation package is in a new format. There are three Volumes.

Volume I is the Agreement, Volume II is the Solicitation and Volume III is the Specifications.

The Agreement is the Contract and includes, the SF 1442, the Agreement, the Statement of Work, Specifications, Drawings, Exhibits, and other Attachments identified herein (collectively, the Contract Documents). The Contract contains the entire agreement of the Parties, and no prior written or oral agreement, express or implied, shall be admissible to contradict or modify any part of the Contract. (See Page 3 of the Agreement).The Solicitation is for bidding purposes and contains provisions and requirements. The Solicitation will fall to the side after award.

PROJECT SUMMARY OF THE WORK

The project includes but is not limited to the following Work: (See pages 2-3 of the Agreement and SOW 1- SOW 11 of the Specifications).

1. Project No.1 – Base Bid

a. Install EMS variable speed drive control for two heating water pumps and use the differential pressure bypass valve during heating cycle as a second stage of control.

2. Project No.2 – Base Bid

a. Install carbon dioxide (CO2) sensors and associated wiring and controls in eight (8) air handling units (AHU-1, AHU-1A, AHU-1B, AHU-2, AHU-3, AHU-4, AHU-4A & AHU-B1) to implement demand controlled ventilation.

3. Project No.3 – Base Bid

a. Replace six (6) existing pneumatic control valves in basement mechanical rooms with electric control valves and remove compressors.

4. Project No. 4 – Option No. 1

Period of Performance: 30 Calendar Days.

a. Integrate chiller controls with the EMS to implement chilled water temperature reset. Utilize EMS control of the cooling tower fans to implement condenser water supply temperature reset control based on outside air dew point temperature. Replace cooling tower fan motors and install variable frequency drives on the cooling tower fans controlled by the

EMS.

5. Project No. 5 - Option No. 2

Period of Performance: 60 Calendar Days.

a. Update boiler plant controls to optimize performance of boilers to include supply water temperature reset and installation of fuel air ratio controller on boiler burners.

6. Project No. 6– Option No. 3

Period of Performance: 70 Calendar Days.

a. Replace and relocate freeze stats to leaving side of dual temperature coil on six (6) air handling units that have had steam coils taken out of service.

7. Project No. 7 – Option No. 4

Period of Performance: 70 Calendar Days.

a. Add EMS schedule control of five (5) exhaust fans.

8. Project No. 8 – Option No. 5

Period of Performance: 50 Calendar Days.

a. Insulate condensate return tanks on the boiler feed system.

NOTE: We anticipate Options will be exercised at time of award. Therefore, the Options exercised at time of award will be performed concurrently with the Base Bid Items.

THE SOLICITATION (Volume II)

I.A. The Solicitation and Contract (Page 2)

I.A.1. This Solicitation sets forth requirements for bids for a Contract to construct the Project described in the attached Agreement. Bids conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

I.A.2. The Solicitation shall not be part of the Contract. An Offeror’s bid shall not be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

I.A.3. The Offeror's bid submitted in response to this Solicitation shall constitute a firm offer.

No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

1. In order to be considered for award, bids conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 pm, Local Time on the following date and at the following address:

Date: May 4, 2010 Address: General Services Administration

GSA Reception Desk 10 Causeway Street, 11 th Floor

Boston, MA 02222-1022 ATTN: Bid Custodian

2. Bids sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of bids.

3. Bids sent by United States Mail shall be deemed timely if delivered to the address of the government installation designated for receipt of bids on or before the date established for receipt of bids.

Ms. Donovan again noted that bids are due at 2:00 PM on 5/4/2010. Faxed bids will not be accepted. The estimated award date is May 28, 2010 and the estimated Notice to Proceed date June 18, 2010. The Small Business Standard Size for this procurement is 238220, Plumbing, Heating, and Air Conditioner Contractors with a size standard of $14.0 million dollars.

II.A Bid Contents (Pages 4-5)

Bids shall consist of the following documents, completed and executed in accordance with this Solicitation:

II.A.1. Price Schedule, Standard Form 1442 with Amendments on Standard Forms 30 II.A.3. Representations and Certifications (C301)

II.A.4. Bid Guarantee, using Standard Form 24 II.A.5. GSA Form 527 – Contractor’s Qualification and Financial Information II.A.6. Contractor Responsibility Questionnaire

II.B Bid Prices (Page 5)

Contents: The Price Bid shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form, per the schedule, page 3 of the SF 1442. The SF 1442 must be fully executed by the Bidder.

Qualifications, Exclusions and Conditions: If the Bidder communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the bid and exclude the Bidder from further discussions.

Prompt Payment Discount: Indicate in Block 13 of the SF 1442 any offered prompt payment discount. Offerors are cautioned against indicating terms requiring payment of proposed prices sooner than the time required in the Contract, as such terms shall be deemed exceptions to the requirements of the Contract.

I.E Estimated Range (Page 3)

The estimated price range for the Project is between $100,000. and $250,000.

V. Method of Award (Pages 12-13)

V.A Evaluation of Bids

The Government will award a contract resulting from this Solicitation to the lowest, responsive, responsible Bidder whose bid is conforming to the Solicitation.

V.D Total Evaluated Price (Page 13)

Total Evaluated Price shall be calculated using the prices indicated in the Price Proposal, using the following formula:

The sum of the Base Bid and all Options.

WE ANTICIPATE AWARDING ALL OPTIONS AT TIME OF AWARD OR WITHIN 90 DAYS OF

CONTRACT AWARD.

III.A. General Provisions(Pages 5-6)

III.A.1. Availability of Funds(Page 5)

III.A.4. Information Concerning the Disclosure of Bid Results:(Page 6)

This acquisition is being conducted under the provisions of FAR Part 14 as a sealed bid procurement. In accordance with FAR 3.104 and FAR 15.402, after receipt of bids, there will be a public bid opening and the bid abstract shall be available for public inspection as provided by FAR 14.403. The Bid Abstract will be posted on FedBizOpps.

III.A.6.Notice Concerning Preparation of Bids(Page 6): Bidders are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated.

Verify all blanks requiring information to be supplied in the bid have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Bid contain the same information.

III.A.7. Vendor Past Performance System(Page 6):

III.B.4. FAR 52.216-1. Type of Contract. (APR 84) (Page 7)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

IV.D. American Recovery and Reinvestment Act of 2009 (Page 12)

IV.D.1. This Contract is funded in whole by the American Recovery and Reinvestment Act of

2009 (ARRA).

IV.D.2. The extent of ARRA coverage is set forth in Paragraph I.F. of the Agreement.

V.B Determination of Responsibility(Page 13)

V.B.1. In order to be considered responsible, a Bidder must demonstrate that it meets the requirements of FAR 9.104-1. The Contracting Officer's determination of a Bidder's responsibility or non-responsibility may be based upon any information obtained by the Contracting Officer, and is independent of the evaluation of bids set forth herein.

AMENDMENTS

If there are any Amendments, they will be posted on FedBizOpps as soon as available.

WORKING HOURS (SEE. PAGE 5 OF 41 OF THE AGREEMENT AND SECTION 01140-2

WORK RESTRICTIONS OF THE SPECIFICATIONS):

Working Hours:

The normal working hours for this contract shall be from 6:00 a.m. to 6:00 p.m., Monday through Friday, unless otherwise authorized by the Contracting Officer.

STANDARD FORM 1442, SOLICITATION, OFFER AND AWARD

Supplies/Services Schedule

Provide only unit prices on bid sheet. Do not total line items and don’t provide a total price. Do not qualify bids. Do not provide additional items. Leave Block 17 on the SF 1442 blank or add a note to see Schedule.

SOLICITATION AND CONTRACT OPEN TO LARGE AND SMALL BUSINESSES

This Solicitation is open to large and small businesses under the under the Small Business Competitiveness Demonstration Program in accordance with FAR 19.10. This Solicitation sets forth requirements for bids for a Contract to construct the Project described in the attached Agreement. Bids conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

I.A.2.SOLICITATION SHALL NOT BE PART OF THE CONTRACT(Page 2)

The Solicitation shall not be part of the Contract. An Offeror’s bid shall not be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

I.A.3. FIRM OFFER(Page 2)

The offeror’s bid submitted in response to this Solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.F FAR 52.228-1. Bid Guarantee (SEP 96) (Page 3)

A bid bond is required for this solicitation and must be submitted on the correct form for acceptance. Failure to submit a Bid Bond will result in a rejection of the bid.

The AGREEMENT

I.B The Contract (Page 3) Ms. Donovan again emphasized the new format specifically what constitutes the contract.

I.B.1 The Contract consists of the SF 1442, the Agreement, the Statement of Work, Specifications, Drawings, Exhibits, and other Attachments identified herein (collectively, the Contract Documents). The Contract contains the entire agreement of the Parties, and no prior written or oral agreement, express or implied, shall be admissible to contradict or modify any part of the Contract.

I.B.2 The Contractor shall provide and pay for all labor, materials, equipment, tools, water, heat, utilities, transportation, and other facilities and services necessary for the proper execution of the work described in and reasonably inferable from the Contract Documents (the Work), whether temporary or permanent. In consideration for, and upon condition of, the Contractor's completion of the Work, GSA shall pay the Contractor the price or prices established in Section II, subject to the terms and conditions set for in this Contract.

I.C Period of Performance (Page 3)

The Contractor shall commence performance of the Work within 14 calendar days after the Contractor receives the Notice to Proceed (NTP). Substantial completion is 180 days and Contract Completion shall be 30 calendar days after Substantial Completion. Please note this Agreement defines Substantial Completion and Contract Completion. See Section IIIA 8(a) of the Agreement.

I.D WORK CONDITIONS/SITE REQUIREMENTS

See pages 3-6 of 41 of The Agreement.

I.E AUTHORIZED REPRESENTATIVES

See page 6 of 41 of The Agreement.

I.F American Recovery and Reinvestment Act of 2009 (ARRA)(Page 6)

This project will be fully funded by ARRA Funds. Under ARRA, contractors are required to invoice per line item and report their activities quarterly.

II.A.2 KNOWLEDGE OF CONDITIONS AFFECTING PRICE (Page 8)

FAR 52.236-3, Site Investigations and Conditions Affecting the Work (APR 84), is incorporated by reference in this Contract. The Contractor shall be presumed to have established all prices with knowledge of general and local conditions that may affect the cost of Contract performance at the site where the Work is to be performed, to the extent that such information is reasonably obtainable.

II.A.4 Options (See Section 01260, Options, in the Specifications to this contract and Page 25 of 41 of the Agreement, FAR 52.217-7 Option for Increased Quantity- Separately Priced Item (MAR 1989).

If any portion of the Work is to be performed upon the timely exercise of an Option, the Option Price shall include all costs of coordinating and incorporating the Option-priced portion of the Work into the Base Contract Work. An adjustment to the Contract price for such additional work shall be computed solely on the basis of the Option price or prices set forth herein.

Options may be exercised at time of Contract award or within 90 days of Contract award

II.B Contract Price Form (See Solicitation Volume 2).

See Page 6 of 30 of The Agreement. Contract prices shall include all costs necessary to complete the work.

III TERMS AND CONDITIONS

III.A.1 Commencement, Prosecution and Completion of Work (Pages 8-9)

The Contractor shall commence performance of the Work within 14 calendar days after the Contractor receives the Notice to Proceed (NTP). The Contractor shall not commence the Work until the Contracting Officer has issued NTP. The Contractor shall diligently prosecute the Work so as to achieve Substantial Completion, as defined in III.A.8(a), of the Work within the time specified in Paragraph I.C of the Agreement

III.A.2 Contractor Responsibility (Page 9)

For the purposes of FAR 52.236-1, the Contractor shall perform at least 10 (ten) percent of the Work.

III.A.3 Contractor Management of Personnel (Page 10)

III.A.4 CPM Project Schedule (Page 10)

The Contractor shall use a Critical Path Method ("CPM") Project Schedule to plan, coordinate, and perform the Work.

Section 01320-1, Construction Progress Documentation. This section calls for Bar Chart not CPM. Needs to be amended.

Ms. Maffeo elaborated on CPM Project Schedule. Ms. Maffeo said an amendment would be forthcoming requiring the contractors to submit their schedules in CPM format as opposed to Bar Charts as this is part of the new templates and new GSA requirements.

III.A.8 Substantial Completion and Contract Completion

III.A.8 Substantial Completion and Contract Completion (See Pages 13-14 of the Agreement as well as Section 01770 of the Specifications)

FAR 52.211-10, Commencement, Prosecution, and Completion of Work (APR 84), FAR 52.211-12, Liquidated Damages (Construction), and GSAR 552.246-72, Final Inspection and Tests (SEP 99), are supplemented as follows:

III.A.8(a) For the purposes of FAR 52.211-10, Commencement, Prosecution and Completion of Work, and FAR 52.211-12, Liquidated Damages (Construction), the Work shall be deemed complete when it is “Substantially Complete.” The Work shall be deemed "Substantially Complete" if and only if the Contractor has completed the Work and related Contract obligations in accordance with the Contract Documents, such that the Government may enjoy the intended access, occupancy, possession, and use of the entire Work without impairment due to incomplete or deficient work, and without interference from the Contractor's completion of remaining work or correction of deficiencies in completed work. In no event shall the Work be deemed Substantially Complete if all fire and life safety systems are not tested and accepted by the Authority Having Jurisdiction, where such acceptance is required under the Contract.

III.A.8(b) At the appropriate time, the Contractor shall submit to the Contracting Officer a written notice specifying a proposed Substantial Completion date (Notice of Substantial Completion). The Contracting Officer shall conduct inspections and make a determination of Substantial Completion within a reasonable time. If the Contracting Officer takes exception to the Notice of Substantial Completion, the Contractor shall be entitled to a written notice of conditions precluding determination of Substantial Completion.

III.A.8(c) The Contractor shall be entitled to an extension of time to address such conditions if, and to the extent that, the Contracting Officer provides notice of such conditions more than thirty calendar days from receipt of the Notice of Substantial Completion.

III.A.8(d) Substantial Completion shall be established by the Contracting Officer's issuance of a written determination specifying the date upon which the Work is Substantially Complete.

III.A.8(e) The Contract is complete (Contract Completion) if and only if the Contractor has completed all Work and related Contract obligations, corrected all deficiencies, and complied with all conditions for final payment.

III.A.8(f) Unless otherwise specifically noted, or otherwise clear from context, all references in this Contract to "acceptance" shall refer to issuance of a written determination of Substantial Completion.

III.A.8(g) The Contractor shall not be entitled to final payment or release of any retainage held by the Government until after Contract Completion. If the Contractor does not achieve Contract Completion within the time required by this Contract, the Government shall be entitled, after providing notice to the Contractor, to complete any work remaining unfinished. The Contractor shall be liable to the Government for all costs incurred by the Government to complete such work.

A question was raised relative to paragraph III.A.8(a) above, specifically who is the authority having jurisdiction regarding acceptance of fire and life safety systems. Mr.

Fuller responded to the question. He stated that it would be the Fire Protection Engineer within GSA who would be making this determination. Further, he indicated that GSA follows the national standards which may include, federal, state and local laws and regulations. He emphasized that GSA would ultimately be making the final determination not a local Fire Inspector or Life Safety Expert.

III.A.12 Insurance Requirements (See Pages 14-15 of the Agreement)

A certificate of insurance must be presented to the Contracting Officer within ten (10) calendar days after award of the contract.

III.A.14 Administrative Matters (See page 16 of 41, Paragraph IIIA.14(c) (vi) (A) of The Agreement for further details)

Project Meetings. The Contractor shall attend a preconstruction conference and shall participate in regularly scheduled Project meetings.

For contracts funded wholly by the American Recovery and Reinvestment Act of 2009 (ARRA), all invoices for work components or Contract Line Items (CLINs) identified as ARRA-funded must cite the work component or CLIN to enable GSA to meet its reporting obligations under

ARRA.

III.A.14(e) Security Clearances (See page 17)

New policy in place regarding ARRA Projects. There is a new Security Office. They will be promptly contacting the contractors to guide and assist them in expediting them through the clearance process. In addition, all such personnel who will be on site 6 months or longer must apply for and receive clearance in accordance with Homeland Security Presidential Directive 12

(HSPD-12).

Information concerning these requirements can be found at:

www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_BASIC&contentId=25562&noc=T

Mr. Ross and Ms. Maffeo elaborated on the Security Requirements. Ms. Maffeo indicated that the Security Office is located in Boston. Further, she stated that as soon as the contract is awarded the Security Office will act swiftly to provide the clearances. She said that the office would be contacting the awardee within a couple of days of award to obtain the necessary information to process the clearances. A question was asked regarding the type of clearances. Mr. Ross responded by stating that there are clearances provided for contracts with performance periods of less than 180 days that require less investigatory information and are done on an accelerated basis and then there are clearances issued for contracts with longer performance periods and require more information that are good for five years.

Ms. Donovan directed the prospective bidders attention to the link that will be provided in the minutes that gives more detailed information on the security clearance procedures.

III.A.14(f) Sensitive But Unclassified (SBU) Building Information. (See Pages 17-18)

All bidders shall pay special attention to safeguard SBU information and comply with this requirement starting on page 17 of 41 of The Agreement.

On the Cover page, entitled, “The Specifications” there is the following statement:

PROPERTY OF THE UNITED STATES GOVERNMENT. COPYING, DISSEMINATION, OR

DISTRIBUTION OF THESE DRAWINGS, PLANS, OR SPECIFICATIONS TO

UNAUTHORIZED PERSONS IS PROHIBITED. Do not remove this notice. Properly Destroy Documents when no longer needed.

On each page of the Specifications and Drawings there is the following statement:

PROPERTY OF THE U.S. GOVERNMENT – FOR OFFICIAL USE ONLY. Do not remove this notice. Properly Destroy Documents when no longer needed.

Ms. Maffeo emphasized the importance of distributing GSA's documents to subcontractors. Specifically, she said if the contractor directs subcontractors to FedBizOpps to access GSA documents then it is up to the subcontractors to follow the SBU procedures. However, if the contractor provides GSA documents directly to subcontractors, the burden is on the contractor to explain SBU procedures to subcontractors and to track subcontractors with whom GSA documents are provided.

III.B.1 Contract Clauses Incorporated By Reference. (See Pages 20-25)

Most of the construction contract clauses have been incorporated by reference. Particular attention should be given to the following:

FAR Clause 52.228-15, Performance and Payment Bonds-Construction upon award are required provide performance and payment bonds for 100% of the contract cost.

FAR Clause 52.222-54, Employment Eligibility Verification. (See Page 21 of the Agreement as well as attached Exhibit A).

Ms. Maffeo called the prospective bidders attention to Exhibit A. She said this is a fairly new clause. She emphasized the importance of E-Verify regarding Employment Eligibility of the Contractor's Employees and stated that the link to access the website is in the text of the clause in the FAR as a hyperlink.

III.B.1(d) ARRA Requirements (See pages 24-25)

The Contractor shall comply with all ARRA requirements contained in the contract. There are special reporting requirements and invoicing requirements for the treatment of ARRA funds.

Note: Recovery Act reports will be made to www.federalreporting.gov.

FAR 52.204-11 American Recovery and Reinvestment Act-Reporting Requirements (MAR 09)

Ms. Donovan emphasized that quarterly reporting is required for all contracts awarded using ARRA funds.

III.B.2 Clauses Incorporated in Full Text Both FAR and GSAR (See pages 25-37 of The Agreement about these clauses).

In particular there is a Buy American Act Clause, FAR 52.225-9 (FEB 2009) relative to ARRA. Additionally, FAR 52.217-7, Option for Increased Quantity—Separately Priced Line Item (MAR 1989) addresses potential Option Items may be exercised at time of award or within 90 calendar days of contract award. Also, there is a deviation to GSAR 552.222-8 Payrolls and Basic Records (October 21, 2009).

III.B.3 Additional Clauses

There are additional clauses incorporated by reference. These are contained on page 37 of 41 of The Agreement.

Note: These clauses are of the same force as if they were incorporated in full text.

III.B.4 Sub-Contract Requirements (See pages 37 through 41 of the Agreement).

The Contractor is advised that many FAR, GSAR and other Agreement clauses are required to be flowed down to subcontracts. Clauses containing flow down requirements include, but may not be limited to, those listed below. The Contractor is responsible for ensuring that all necessary flow-down clauses are included in all subcontracts.

QUESTIONS AND ANSWERS

A question was raised regarding Section 230900, Instrumentation and Control for HVAC, 230900-4, paragraph D2. Specifically, the contractor asked for clarification as he believed that the specifications were written around one manufacturer. The specification calls for a Honeywell ACI (Authorized Control System Integrator Only). Further, the paragraph states that the ACI must be under contract for EMS service of the existing building SymmetrE R-310 system. It also requires that the local facility be located within 10 miles of the project.

Mr. Fuller indicated it is written around Honeywell as this is the existing system. He also said that there is a mechanical maintenance service contract for the Burlington Courthouse and Federal Building which includes, servicing the HVAC systems that are part of the ARRA Energy Upgrades Project. Therefore, it was GSA's intent to ensure that the same certified representatives be used for the ARRA Energy Upgrades contract to protect GSA from voiding any warranties on the existing equipment. Further, this is why the 10 mile radius was included in the contract requirements to ensure that the same certified representative was used as well allow a reasonable response time for the contractor to address any type of system failure or repairs. GSA agreed to provide who the contractor is under the mechanical maintenance contract. The name of the contractor is:

Control Technologies, Inc.

121 Park Avenue, Suite 10 Williston, VT 05495 Phone No: (802) 764-2200 Website: controltechinc.com Point of Contact: Jim Lavallee

During the site visit a question was raised regarding what tanks had to be insulated? Mr. Fuller indicated that it would just be the Condensate tank. It should noted that both the Boiler Feed Tank and the Condensate Return Tank need to be insulated per Volume III, The Specifications.

**Should prospective bidders have additional questions regarding the Solicitation, Agreement or Specifications, they are encouraged to submit them in writing to Ms.

Maffeo and/or Ms. Donovan on or before April 27, 2010 to allow enough time to provide a responsive answer.

CLOSING

Ms. Donovan stated please remember that nothing stated here today would bind the government unless it is incorporated into the solicitation by a written amendment.

Ms. Maffeo asked that questions be sent by e-mail to Audrey Donovan( audrey.donovan@gsa.gov) with Ms. Maffeo(donna.maffeo@gsa.gov) copied so that one of the two can reply promptly.

Ms. Donovan thanked the prospective bidders for coming. She also stated that if they had not already done so, to please make sure that they signed-in. She said that a list of attendees would be included in the posted meeting minutes.

Mr. Ross in closing stated the following:

Ms. Maffeo is the only authorized representative to make changes to the contract and obligate money on behalf of the government.

This is a Recovery Act Project and the focus is on energy efficiency and the contractors need to be mindful of this as they perform.

Visibility is an integral part of this Recovery Act Projects as this information is reported to the Vice President. Therefore, contractors also should be cognizant of this aspect of the project.

Attendance Sheet Pre- Bid Conference Meeting

Contract GS-01P-10-BZ-C-0023 Construction of HVAC Energy Upgrades at the Burlington Courthouse and Federal Building Burlington, VT April 13, 2010

NAME TITLE COMPANY NAME TELEPHONE NUMBER

Donna Maffeo donna.maffeo@gsa.gov Contracting Officer GSA 617-565-6012

Audrey Donovan audrey.donovan@gsa.gov Contract Specialist GSA 617-565-6547

Patrick Ross patrick.ross@gsa.gov Project Manager/COTR GSA 617-913-6247

Brian Fuller brian.fuller@gsa.gov

Supervisory Propery Manager GSA 802-951-6365

Don LaCroix Owner Green Mountain Boiler Services 802-893-1190

James D. LaVallee Account Manager Control Technologies 802-764-2227

Scott Waite PM Necco, Inc. 802-496-4406

Ray Lagerberg Networks Manager Basix 603-610-6900

Tom Whitney Engineer Manager Vermont Mechanical 802-256-1153

Terry Sims BBA Construction 309-829-9458 tsims@bbaeng.com

Mike Nason A. Cooper Mechanical 802-655-9191

MNASON@coopervt.com

James Brownell Brownell Mechanical 802-861-2848

Brownellmechanical.com