Community of Interest Cover Memo.doc

Date:

February 2, 2009 To:

Potential Offerors From:

GSA Office of Citizen Services and Communications (X), Office of Business Management (XB) Subject:

Request for Proposal (RFP) – Community of Interest Software Service Blanket Purchase Agreement (BPA) The General Services Administration (GSA) is requesting a proposal for service that integrates modules for a community of Interest Software service that would support contact directory, public event calendar, email marketing, discussion forum, and event (training) registration for presentation on sponsored websites.

This acquisition is for Commercial Off the Shelf (COTS) Software as a Service (SaaS). There is no interest in developing a product to provide the functional requirements since this capability exists through existing products that are commercially available. Please pay close attention to the much reduced “Instructions for Request for Proposal” and the Statement of Work.

This Request for Proposal (RFP) is for a BPA with firm fixed price line items. The requirements are delineated in the Statement of Work (SOW).

The government will make the award by evaluating all proposals in accordance with the instructions contained below, Instructions for Request for Proposals (RFP). Selection of the successful Offeror will be on a "Best Value" basis. The government shall reserve the right to issue an award without discussions.

DUE DATE FOR SUBMISSION OF THE TECHNICAL AND PRICE PROPOSALS

The due date for submittal for the technical and price proposals is Noon, Eastern Standard Time, February 20, 2009.

The technical and price proposals shall be submitted as separate documents. Copies of both the technical and price proposals are to be emailed to the Emil Loczko, Jr., at emil.loczko@gsa.gov. Offerors shall not submit marketing materials (brochures, glossies, etc.) as a substitute for submission of a prepared proposal.

QUESTIONS REGARDING THIS RFP

All additional questions must be submitted in writing via email to the contracting officer no later than, Noon, February 11, 2009, EST, to ensure a response. All questions must be in writing and no questions will be accepted by telephone. The Government will respond to all questions received after the due date for questions.

GSA CONTRACTING OFFICE

General Services Administration Central Office Contracting Division (ACMD)

Emil Loczko, Jr.

Contract Specialist (Contractor – CACI) GSA Headquarters OCSC (XB)

1800 F Street, NW Room G-241 Washington, DC 20405-2002

Emil.loczko@gsa.gov

Instructions For Proposals (RFP)

FORMAT FOR PRICE PROPOSAL

The price proposal shall be a separate volume from the technical proposal. The price proposal shall be in Microsoft Word, Excel, or a PDF attachment. There is no page limit on the price proposal. Optional requirements should be priced separately from mandatory requirements. Initial price proposal will be from award of this modification to one (1) year with the option of four (4) additional years.

Price proposals shall be submitted in accordance with instructions above.

FORMAT FOR TECHNICAL PROPOSAL

The technical proposal shall be a separate volume from the price proposal. The technical proposal shall be in Microsoft Word, Excel, or a PDF attachment. The technical proposal shall not exceed ten (10) pages in length, with a minimum of 11- point font size text and page margins of at least one inch on top, bottom and sides, with the exception of fonts used in charts and graphs.

The page limitation does not include the price proposal, the requirements checklist, and the VPAT, but does include of all other addendums, attachments, exhibits, etc. As technical proposals are reviewed, evaluated, and rank-ordered prior to reviewing price proposals, all technical information shall be in the technical proposal to be considered. If an offeror’s technical proposal exceeds the 10 page limitation, only the first 10 pages will be distributed to the evaluation team.

The Technical Proposal shall include:

1. Technical Approach

A technical approach is required from each offeror. The approach shall be simple, easy to read, and shall clearly and concisely describe the method of establishing the community of interest, the assistance provided by the offeror in the implementation and maintenance, communication and coordination, scheduling of all tasks and subtasks, meetings, and deliverables. In meeting deliverables, offerors shall elaborate on how they plan to measure their efforts to ensure the highest quality of performance.

2. Organizational Experience and Past Performance

Describe the experience and capability of your organization in conducting similar work. Again, “similar" is meant to convey similarity in subject matter, dollar value, duration, and complexity. Provide summaries for exactly three (3) examples of where your COTS product was used (past performance). Each example should be not longer than 1 page in description. Include a brief description of the project, project title, contract number, period of performance, contract amount, client identification including agency or company name, and point-of-contact with email and telephone number. Contact information must be current. URLs for contractor supported websites should be identified.

3. Section 508 Compliance In addition to the Section 508 documentation required and submitted outside the Technical Proposal’s page limits, the offeror may submit a statement stating the degree of compliance and describing any workaround options that would increase the functional compatibility of their product.

EVALUATION CRITERIA

Proposals will be ranked against the following three criteria:

FACTOR 1: Technical Approach (most weight) FACTOR 2: Organizational Experience and Past Performance (less than Factor 1) FACTOR 3: Section 508 Compliance (slightly less than Factor 2).

4. Award:

The award will be made to the responsive offeror whose offer conforms to the solicitation and is most advantageous to the Government, considering the price and technical evaluation criteria listed above. For this request for quotes, the combined weight of the technical factors is greater than the price. However, as quotes become more equal in their technical merit, price becomes more important.

The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. Commercial Items, 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of a FAR clause may be access electronically at http://www.acqnet.gov/far. Company must be registered on Central Contractor Registration (CCR) before an award can be made. If a company is not registered in CCR, they may do so by accessing the following web site at http://www.ccr.gov/.

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RFP: Community of Interest Software Service 11/12/08

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