Grounds_and_Irrigation_Maintenance_for_Orlando_Fire_Department_(Addendum_#2_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

REQUEST FOR PROPOSAL (RFP)

RFP24-0215

GROUNDS AND IRRIGATION MAINTENANCE FOR ORLANDO FIRE

DEPARTMENT

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

REQUEST FOR PROPOSAL (RFP)

RFP24-0215

GROUNDS AND IRRIGATION MAINTENANCE FOR ORLANDO FIRE

DEPARTMENT

TABLE OF CONTENTS

1. INTRODUCTION

2. REQUEST FOR PROPOSALS INFORMATION

3. TERM OF CONTRACT

4. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

5. PRE-PROPOSAL CONFERENCE

6. PROPOSAL DUE DATE AND TIME

7. PROPOSAL PREPARATION AND FORMAT

8. REQUIRED PROPOSAL SUBMITTALS

9. DELIVERY OF PROPOSALS

10. CONFORMANCE TO SOLICITATION

11. EVALUATION CRITERIA

12. PROPOSAL ADVISORY COMMITTEE AND EVALUATION PROCESS

13. GENERAL TERMS AND CONDITIONS

14. ADDITIONAL INFORMATION

15. ADDENDUM TO REQUEST FOR PROPOSALS

16. APPLICABLE LAW AND APPEALS

17. CONTRACT

18. EXECUTION OF CONTRACT

19. AFFILIATED AGENCIES

20. EMPLOYMENT ELIGIBILITY; E-VERIFY SYSTEM

21. RIGHT TO AUDIT RECORDS

22. FISCAL YEAR FUNDING APPROPRIATION

23. PUBLIC ENTITY CRIMES

24. PROMPT PAYMENT ACT

25. INVOICES

26. DISPUTE RESOLUTION

27. PROPOSER'S GUARANTEE

28. INSURANCE / PERFORMANCE BONDS

29. FLORIDA SALES TAX

30. DRUG-FREE WORKPLACE CERTIFICATION

31. AMERICANS WITH DISABILITIES ACT

32. RECIPROCAL LOCAL PREFERENCE

33. PURCHASING CONTRACTS W/ OTHER GOVERNMENT AGENCIES

34. FOREIGN CORPORATION

Grounds and Irrigation Maintenance for Orlando Fire Department

35. SUBCONTRACTORS

36. PURCHASING CARD PROGRAM

37. LIVING WAGE POLICY

38. PROHIBITION - CONTRACTING W/ SCRUTINIZED COMPANIES

39. SOFTWARE LICENSES

40. NON-DISCRIMINATION

41. CONTRACT SALES REPORT

42. GOVERNING LAW / VENUE

43. RECOVERED MATERIALS

44. PROHIBITION AGAINTS CONSIDERING SOCIAL, POLITICAL, OR

IDELOGICAL INTEREST IN GOVERNMENT CONTRACTING

45. VENDOR QUESTIONNAIRE

46. PRICING PROPOSAL

Attachments:

A - RFP_ATTACHMENTS_A-L__RFP24-0215

B - EXHIBIT_1_CONTRACT_RFP24-0215 (2)

1. INTRODUCTION

1.1. Summary

The City of Orlando (City) requests Proposals from interested and qualified Proposers to provide Ground Maintenance Services and Irrigation Maintenance Services at various

Orlando Fire Department (OFD) Stations and training areas within City limits. Proposer shall provide all labor, materials, equipment, supplies, and supervision necessary for all aspects of grounds maintenance and irrigation maintenance.

The Proposer shall be responsible for all aspects of grounds and irrigation maintenance services, to include, but not be limited to: mowing, blowing, trimming, string trimming, litter removal, landscape maintenance, palm tree maintenance, raking and disposal of leaves and other foliage material, roadside herbicide spraying, pruning, trash and debris removal, clipping and fence line trimming. Irrigation maintenance services shall include inspections, testing, all adjustments and repairs of the complete irrigation system including pumps, water meters, backflow preventers, and providing all replacement parts.

Site locations for the performance of the Work are listed herein. These sites must be accepted by the Proposer as being in an "as is condition" at the time of contract execution.

The City will not provide or allow for any additional cost for bringing the properties up to an acceptable level.

1.2. Background

The City of Orlando is a 111.2 square mile area that covers a total of 71,140 acres. With its central location in the region and the State, Orlando is easily accessible from Interstate

4, Florida Turnpike, East/West Expressway and the Beach line Expressway.

The Mission of the City of Orlando is to enhance the quality of life in the City by delivering public services in a knowledgeable, responsive and financially responsible manner.

1.3. Contact Information

Direct inquiries to the following:

Javarie McDonald

Purchasing Agent II

400 S Orange Avenue

Procurement and Contract Division 4th Floor

Orlando, FL 32801

Email: javarie.mcdonald@orlando.gov

Phone: (407) 246-2364

Department:

Orlando Fire Department mailto:javarie.mcdonald@orlando.gov tel:(407)246-2364

1.4. Timeline

The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer (“CPO”) of the Procurement and

Contracts Division or designee, at their sole discretion. If the Procurement and Contracts

Division determines that it is necessary to change these datesimes prior to the Proposal due date, the change will be announced via an addendum.

Release Project Date May 13, 2024

Pre-Proposal Meeting (Non-

Mandatory)

May 28, 2024, 10:00am

Locations for Visit:

Orlando Fire Training Facility

595 North Primrose Drive, Orlando Florida

32803

Fire Station 19 Future Site

Luminary Blvd

Question Submission Deadline June 4, 2024, 5:00pm

Proposal Submission Deadline June 25, 2024, 2:00pm

JOIN THE VIRTUAL PROPOSAL

OPENING.

Online:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ5MmEwZDMtYjg

3NC00OWJjLWIzM2QtOGQwN2ZlMTE3M

DQ2%40thread.v2/0?context=%7b%22Tid

%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%

22e3e91c6c-aa8e-4cf4-9514-

0ee59fcbec65%22%7d

Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 114 093 115 1

2. REQUEST FOR PROPOSALS INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Proposer to obtain https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ5MmEwZDMtYjg3NC00OWJjLWIzM2QtOGQwN2ZlMTE3MDQ2%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e3e91c6c-aa8e-4cf4-9514-0ee59fcbec65%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ5MmEwZDMtYjg3NC00OWJjLWIzM2QtOGQwN2ZlMTE3MDQ2%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e3e91c6c-aa8e-4cf4-9514-0ee59fcbec65%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ5MmEwZDMtYjg3NC00OWJjLWIzM2QtOGQwN2ZlMTE3MDQ2%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e3e91c6c-aa8e-4cf4-9514-0ee59fcbec65%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ5MmEwZDMtYjg3NC00OWJjLWIzM2QtOGQwN2ZlMTE3MDQ2%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e3e91c6c-aa8e-4cf4-9514-0ee59fcbec65%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ5MmEwZDMtYjg3NC00OWJjLWIzM2QtOGQwN2ZlMTE3MDQ2%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e3e91c6c-aa8e-4cf4-9514-0ee59fcbec65%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ5MmEwZDMtYjg3NC00OWJjLWIzM2QtOGQwN2ZlMTE3MDQ2%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e3e91c6c-aa8e-4cf4-9514-0ee59fcbec65%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ5MmEwZDMtYjg3NC00OWJjLWIzM2QtOGQwN2ZlMTE3MDQ2%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e3e91c6c-aa8e-4cf4-9514-0ee59fcbec65%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZGQ5MmEwZDMtYjg3NC00OWJjLWIzM2QtOGQwN2ZlMTE3MDQ2%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e3e91c6c-aa8e-4cf4-9514-0ee59fcbec65%22%7d solicitation and current award information prior to and after the scheduled opening date of a Request for Proposals. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposals. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain RFP Selection

Committee rankings, Notice of Intended Action for award and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

http://www.orlando.gov/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of bidding opportunities that meet your commodity code selections.

2. Direct link to the City's e-Procurement Portal:

https://procurement.opengov.com/portal/orlando.

B. You may visit the Procurement and Contracts Division, during normal business hours, to obtain award information, solicitation packages, addendums, and other documents. Our office is located at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

We appreciate your interest in doing business with the City Beautiful and wish you much success with your business ventures.

3. TERM OF CONTRACT

It is the intent of the City to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be extended for two (2) additional twelve (12) month periods or portions thereof, up to a cumulative total of sixty (60) months.

4. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

http://www.orlando.gov/procurement/solicitations/ https://procurement.opengov.com/portal/orlando

4.1. SCOPE OF SERVICES

SCOPE OF SERVICES AND TECHNICAL REQUIREMENTS:

The Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies to provide the services as requested. The Contractor shall pay all related disposal fees to complete the work activities specified. The Contractor shall be responsible for mowing, string trimming, edging, litter removal, landscape maintenance, tree pruning, palm tree maintenance, mulching, pesticide, herbicide spraying, fence line trimming, and irrigation maintenance. The Contractor shall also be responsible for providing reports and supporting documentation for services performed.

A. GENERAL

A. The Contractor shall possess commercial grounds maintenance equipment capable of performing the services as specified, as solely determined by the

City.

B. The general boundary of the grassed areas to be mowed and from which litter and debris is to be removed include all right-of-way markers, fences, walls or utility poles along most roadsides extending one foot into the roadway from the curb, within City limits, and as delineated on maps herein.

C. Any damage caused by the Contractor, including but not limited to trunk damage to trees or bushes, gouges or cuts in signposts, irrigation systems and damage to the integrity of ditch or bridge banks during the Contractors performance of the

Work, is the sole responsibility of the Contractor.

II. REFERENCES

A. The Contractor shall have at least three (3) years of similar work experience with grounds and irrigation maintenance services, for a similarly sized contract (this contract covers 20 sites totaling approximately 200 acres) commensurate to the scope of services herein. (ATTACHMENT "G", "REFERENCES")

III. PERSONNEL

A. The Contractor shall provide a personnel listing for owners and supervisors, to always include an onsite non-working supervisor present while services are performed. The Contractor shall provide aa Personnel Listing Form to list project managers, licensed employees, quality control managers, and supervisors

(working and non-working). (ATTACHMENT "K" - PERSONNEL

LISTING)

B. The Contractor shall also provide the names and appropriate license numbers for all personnel that will be responsible for the application of herbicides, fungicides and insecticides. Personnel engaged in chemical spraying must have appropriate licenses on their person at time of application.

IV. EQUIPMENT

A. The Contractor shall possess commercial grounds maintenance equipment capable of performing the services as specified, as solely determined by the City.

The Contractor's equipment should include but not be limited to the following commercial mowing equipment: three (3) mowers (zero turn radius) with a variety of deck sizes; one (1) commercial gas-powered string trimmer; one (1) edger;

one (1) shrub trimmer; one (1) backpack blower; and one (1) backpack sprayer for chemical application (weed control). (ATTACHMENT "L" - EQUIPMENT

LISTING)

B. Inspection and approval of the Contractor's equipment by the Fire Department

Contract Manager or Station On-Site Lieutenant shall not relieve the Contractor of responsibility or liability for injury to persons or damage to property caused by the operation of the equipment.

C. Letters on ALL trucks and utility trailers are to be at least 2 ½ inches in high and must be visible to the public.

D. All moving equipment shall be equipped with safety equipment, lighting, and signage as required by the Florida Department of Motor Vehicles (DMV) regulations.

E. Mowing equipment shall be painted a uniform color and have high visibility.

F. Equipment safety devices must remain “ON” and be properly used and maintained while the equipment is in use.

V. REQUIRED SERVICES

MOWING, BLOWING, TRIMMING, STRING TRIMMING, LITTER REMOVAL, EDGING

AND ROADSIDE HERBICIDE

1. Mow and string trim gas and vegetation if OFD areas with conventional high production style mowing equipment with sharp blades. Trim all areas along and under fencing, under and around signposts, and around bushes and trees. String trimming shall be no lower than one (1) inch to prevent erosion and not higher than four (4) inches (plus ½ one inch) or at a height determined by the Fire Department Contract Manager or Station On-Site

Lieutenant to provide a finished appearance. Tractor-mounted bat wing or bush hog mowers can not be used on St. Augustine turf. Mowing and trimming the difficult and sloped areas may require the use of specialized equipment to be provided by the Contractor.

2. All ditches shall be mowed to the water line, and the bottom of water and retention pond areas shall be mowed when dry. All grass, part grass, part succulent weed growth, or all succulent weed growth shall be mowed.

Mowing and trim work will be performed on “curb-to-curb" areas or along the fence lines, or established mowing contours as designated by the Fire

Department Contract Manager or Station On-Site Lieutenant.

3. Any obstacles to mowing will be hand mowed or trimmed and string trimmed around as necessary within one (1) working day from mowing. These obstacles may include, but are not limited to, fence lines, slopes, signposts, guard rails, trees, shrubs, plants, OFD benches or light poles, etc. During each mowing cycle, all trees in the area being mowed will be trimmed to remove any limbs or suckers that are growing below 8 feet from the ground.

In addition, trimming, string trimming, and edging, for a neat appearance, is required around all planting beds.

4. All grass, weeds, vegetation and plant material growing in, on, along and around paved areas, bricked areas, sidewalks, aprons, ramps, curbs, and divider walls, shall be sprayed with a City approved herbicide on a City approved schedule. The Contractor shall only use herbicides that are approved by the City. Any plants or grasses higher than 6” will be cut down or removed after spraying. The spraying of herbicides must take place more than six (6) inches away from the roadside areas or more than three (3) inches away on slope areas that are 3:1 or greater. Spraying along private property fence lines is prohibited unless authorized in writing by the Fire

Department Contract Manager or Station On-Site Lieutenant.

5. All equipment shall be set, maintained and operated in a safe manner, and must have sharp blades that will give a smooth, even cut to a height of four

(4) inches plus/minus half I inch (½") or at a height determined by the Fire

Department Contract Manager or Station On-Site Lieutenant. Bermuda turf to be mowed at one and one quarter inch (1 ¼) in height. All rolled or piled grass clippings shall be raked down and spread on the turf in a thin enough application to not smother the turf. All grass clippings shall be blown off sidewalks back onto OFD turf areas (being careful not to blow grass clippings or other material onto neighboring properties) before leaving the work site at the end of the workday. Litter is to be removed by hand from right-of-way marker to right-of-way marker within each property line or easements including paved, landscaped and all non-mowed areas including OFD to allow for a neat and clean appearance after completion. Litter removal will be accomplished just prior to mowing or trimming. All palm fronds, branches and limbs smaller than ten feet long and four inches in diameter are considered litter and shall be removed by the Contractor prior to mowing or trimming.

6. All paved areas shall have all sand, gravel, dirt, mud and leaves swept or blown off. Before sweeping or blowing off any paved areas, all litter, broken glass and gravel larger than half an inch (½) shall be picked up for safety reasons.

7. Wherever landscaping has been established or natural landscaping has been preserved, mowing shall conform to the established mowing contours.

8. The Contractor shall perform edging (including removal of all debris resulting from the cutting) of all roadways, pavement, buildings, shrub beds, signs, fences, curbs, concrete pads and sidewalks, etc. Edging shall be performed to maintain a clean and neat appearance. Neatly edge and trim around all plant beds, curbs, walks, streets, trees, plants, and building areas. The use of

"weed eaters" is discouraged, especially around tree trunks or other plants, and is not to be used in any plant bed.

9. Limited use may include trimming along walls or fences. Maintain all shapes and configurations of plant beds in a clean manner, free from imperfections.

All clippings from edging shall be removed from the site immediately.

TRASH AND DEBRIS REMOVAL

1. All trash and debris, including but not limited to leaves, branches, bottles, tape, streamers, and paper, are to be removed from paved areas, parking lots, turf areas, posts, signs, pavilions, tree and shrub beds.

2. The Contractor shall be required to remove piled or rolled-up clippings from roadway, sidewalk, and turf areas. All clipping and pruning debris must be removed from the site prior to ending a work shift.

3. The Contractor shall use a blower to clean litter from sidewalks and paved areas including playgrounds and athletic courts.

4. The Contractor shall mow in patterns that limit the discharge of clippings into the road, and retention ponds.

5. During the litter and debris removal, clean all signs and OFD quarterly

(November, February, May and August). All litter and debris are to be removed, from extending one foot into the roadway from the curb and clean all trash and debris from any Storm Drain adjacent to the Fire Departments.

Paved areas, landscaped areas, turf areas, this includes but not limited to tree and shrub beds.

MAINTENANCE AND PRUNNING OF PLANTED LANDSCAPED PLANTINGS,

SHRUBS & TREES

1. Eliminate all bracing and tree supports as soon as plants become self-supporting. Tree supports that must remain should be kept in good repair and always functioning to fully protect the trees. Side shoots or branches may be

"headed back" but are to be left on and are encouraged on all thin or spindly tree trunks and on all trees still need bracing or staking.

2. Pruning shall be done to encourage a healthy natural growth pattern for each specific variety. Pruning shall be performed in a manner that encourages the development of the eventual and future branching structure. Pruning shall also be performed in accordance with accepted industry practices and standards. All trees and shrubs shall be pruned so that limbs are not less than

9' -11' feet from the ground throughout the OFD areas.

3. Shrubs shall be pruned back two (2) feet from the sidewalk. Shrubs that have limbs hanging into the road or over curbs shall be pruned back six (6) inches from the curb. All dead flower and seed heads must be removed.

4. Trees taller than twenty-five (25) feet, except for palm trees, will not be maintained under the landscape maintenance portion of this contract with the

City except to keep at least nine-eleven feet (9' - 11') clearance from the ground.

5. Any signs of disease, pests, unusual hazards, etc., shall be reported to the

Fire Department Contract Manager or Station On-Site Lieutenant and immediate action should be taken by the Contractor to stop or contain the spread of infected areas.

WELL-ESTABLISHED AND OLDER TREES AND SHRUBS Performance shall be on less than the following:

1. All trees and shrubs shall be kept pruned back from the edge of roads, driveways, guardrails and walks to ensure the safety of citizens and the protection of property. Pruning shall be done to keep plants clear of all vehicular doors and windows. Any hanging limbs or branches shall be pruned and removed.

2. Any signs of disease, pests, unusual hazards, etc., shall be reported to the

Fire Department Contract Manager or Station On-Site Lieutenant and immediate action should be taken to stop or contain spread of infected areas.

3. The shrubs shall be trimmed to promote healthy and vigorous growth.

Remove all old tree ties and stakes older than 18 months. Pruning shall be performed under the supervision of personnel knowledgeable and experienced in horticultural practices.

4. Shrubbery bed maintenance shall include weeding and trimming with trash and debris removal.

5. Tree rings shall be maintained for all trees at a minimum of eighteen inches

(18") from the base of the tree.

6. The Contractor shall trim all tree canopies to a height of nine to eleven feet (9'

- 11') from the ground to provide for pedestrian clearance. The pruning of all palms will be the responsibility of the Contractor. All other tree trimming will not be the responsibility of the Contractor on trees exceeding 25 ft. in height.

REPLACEMENT OF PLANTINGS AND SOD

1. When the Fire Department Contract Manager or Station On-Site Lieutenant determines that plantings or sod have died or been destroyed because of the

Contractor's neglect, in the sole discretion of the City, such plantings shall be replaced by the Contractor at no expense to the City.

PALM TREE MAINTENANCE

1. All palm trees within the designated areas will be pruned so that all dead or dying fronds, seed or flower stalks and boots are removed this is to be accomplished once (1) per year for all areas.

2. All palm trees within the designated areas will be fertilized with a balanced fertilizer in accordance with manufacturer's instructions. The fertilizer will contain all appropriate trace elements and at least 50% slow-release nitrogen.

WEEDING AND MAINTENANCE OF FLOWER BEDS AND PLANTERS

1. All plant beds shall have all weeds removed to maintain the landscape in an attractive condition. The Contractor is allowed to use approved herbicides or pre-emergent in accordance with manufacturer's specifications in lieu of hand weeding, except hand weeding is to be performed as necessary to remove weeds which when sprayed will leave an unsightly appearance or result in damage to plants as determined by the Fire Department Contract Manager or

Station On-Site Lieutenant. In addition, the Contractor shall abide by all rules, laws, ordinances and statutes of the State of Florida and other governmental agencies having jurisdiction pertaining to the handling, storage and application of herbicides. The Contractor, at their expense, will replace plants and trees damaged by improper use of herbicides. Replacements will be of same type and size as those damaged.

2. All areas, including tree rings, beds around signs, shrub beds, sidewalks, curbs and buildings shall be kept weed free by hand pulling except when and where chemicals have been approved by the City.

3. All tree and palm suckers shall be removed from beds, poles, signs, etc.

4. Beds will be adequately saturated with the following chemicals within 40 hours of each planting: Subdue, Super-thrive and Terrachior.

5. Liquid fertilizer shall be applied once per month, either 20-20-20 or 10-30-20 depending on time of the year.

6. All beds and planters shall be irrigated a minimum of two (2) times per week, a minimum of three (3) days apart. Planting areas should be adequately saturated. The Contractor may suggest revised watering schedules based on climatic conditions, and individual species water requirements.

7. Bed maintenance shall be performed at a minimum of once per week.

Maintenance will include weeding, removing trash and debris, and cultivating.

8. Annuals live at most for one season. Dead or dying blooms must be removed from the plants in order to prolong the life of the plant, maintain high color, high visual appeal, and prevent disease. Depending on the variety of the plant in the bed, this is done on a weekly or bi-monthly schedule.

9. Application of pre-emergent herbicides shall be done on an "as needed" basis.

10. Whenever any work is done in the annual bed, it is to be cultivated to loosen and aerate soil.

11. Plant materials must be maintained in Florida Grade #I condition. Plants are checked for insect and disease problems, which are reported for immediate attention if a problem exists.

12. Replace, at Contractor's expense, any plants that are damaged due to the

Contractor' s negligence or insect infestation. Plants destroyed due to vandalism, theft or damage by others will be replaced on a unit cost basis and paid for by the City.

13. The Contractor shall be responsible for replacing any plant material that dies or becomes damaged to the point that the plant grade is less than Florida # I as outlined under "Grades and Standards for Nursery Plants, Part II, Florida

Department of Agriculture and Consumer Services". Replacement material shall be identical to plant specifications of the material at the time the loss occurs. Replacement due to the Contractor's negligence, will be at the

Contractor's sole expense. All other as deemed by the City will be of that of the City.

14. The Contractor shall take all preventative measures to protect the annuals from frost and freeze damage.

IRRIGATION

1. The Contractor is responsible for operating and maintaining all the irrigation systems on a consistent City approved schedule. Whenever possible, watering should not occur during the business hours of areas businesses. An irrigation schedule of maintenance will be provided by the Contractor to the

Fire Department Contract Manager or Station On-Site Lieutenant, within fifteen (15) calendar days after the award of the Contract. The irrigation schedule should be adjusted according to climatic conditions and meet any restrictions mandated by any water management agency.

2. The Irrigation System Inspection Report form is attached herein. Following each inspection, the form must be submitted for approval to the Fire

Department Contract Manager or Station On Site Lieutenant within three (3) days from the completion of each inspection.

3. The Contractor shall be responsible for conducting scheduled inspections, testing and adjustments of the complete irrigation system including but not be limited to pumps, water meters, backflow preventers, and for completing repairs as needed, inclusive of all parts and labor.

4. The Contractor is to activate each irrigation system during the scheduled inspection to ensure that each element of the landscape area is receiving the proper amount of water, and that water is not being sprayed on paved surfaces.

5. If any irrigation system fails to work due to the Contractor's negligent performance, it will be the sole responsibility of the Contractor to keep the affected areas watered on a regular basis, using whatever means necessary, until the system is functioning properly.

6. The Contractor shall make appropriate adjustments to the irrigation system controller, electric valves, lines and heads to ensure that proper water is supplied to landscaped areas and that the irrigation system meets manufacturer's specifications. The set times on controllers are not to be changed or adjusted without the permission of the Fire Department Contract

Manager or Station On-Site Lieutenant.

7. If the Contractor determines that a repair is needed and such repair may not be the responsibility of the Contractor, the Contractor shall immediately report the need for repair to the Fire Department Contract Manager or Station On-

Site Lieutenant. Repairs shall not be undertaken by the Contractor until full permission is granted by the Fire Department Contract Manager or Station

On-Site Lieutenant. Repairs that are determined to be that of the Proposer will be repaired at the sole expense of the Proposer.

8. Repairs to the controller, batteries, repair or replacement of clocks, electric valve lines and heads due to worn out parts, dirt or debris in the system, leaks or broken parts must be repaired or replaced by the Contractor, reimbursable by the City.

SPRAYING OF PESTICIDES AND HERBICIDES (AS NEEDED OR REQUESTED)

1. The Contractor must be licensed through the Florida Department of

Agriculture and Consumer Services for Commercial Structural Pest Control

Services. A current copy of this license shall be provided prior to the start of work for this contract. If the person who holds the license is replaced or leaves the company, a copy of a current license from the new employee will be submitted to the City’s representative immediately.

2. The Contractor will be responsible for furnishing and applying pesticide on trees and shrubs, and herbicides on, but not limited to, grass, weeds, vegetation, and plant material growing on, along and around paved areas on an as needed basis when requested by the City.

3. The Contractor shall abide by the manufacturer's specifications for each, and every chemical or chemical compound used. In addition, the Contractor shall abide by all rules, laws, ordinances, and statutes of the State of Florida and other governmental agencies having jurisdiction pertaining to the handling, storage, and application of pesticides or herbicides.

4. Pesticides shall not be applied during times of inclement weather.

Environmental concerns must be addressed when developing the program.

5. The Contractor, at their expense, will replace plants, trees and grass damaged by improper use of herbicides. Replacements will be of same type and size as those damaged.

SPOT APPLICATION OF PESTICIDES (AS NEEDED OR REQUESTED)

1. During the Contractor Landscape Maintenance Cycle of Fire Department assigned properties spot treatment for fire ants with pesticides to eliminate mounds or nesting areas is to be applied throughout the entire property as needed.

2. The Fire Department Contract Manager or Station On-Site Lieutenant will request spot treatment of fire ant infestation with pesticides as they are noticed or reported to him and are to be included as part of the Landscape

Maintenance Cycle required activities and treated with the next Landscape

Maintenance Cycle.

3. Special attention is to be paid to fire ants. Treatment of the fire ant mounds will be ongoing with each visit.

FERTILIZATION AND PEST CONTROL ALL STATIONS (AS NEEDED OR

REQUESTED)

1. Apply 8-2-12 fertilizer at the rate of one and a half (1-1½) cups per plant for all ground covers or shrubs, or spread evenly under plants at the rate of two (2) lbs. Per 100 sq. ft.

2. All turf, except Bermuda turf, will have 15-0-15 at the manufacturer’s recommendation.

3. All fertilizer including the labor and equipment for its application shall be provided by the Contractor.

4. The Contractor must call the City’s representative prior to fertilizing, to confirm a date of application and first approval of such an application. All bags of fertilizer will be inspected by the City’s representative before application.

D. QUANTITY AND FREQUENCY OF WORK

A. QUANTITY

1. The quantities listed on the Price Proposal are estimated annual requirements based on historical data. It is the Contractor’s responsibility to verify the quantity of work needed for each task.

2. The accuracy of the data, maps, and plans are not guaranteed. Verification of the accuracy of this information is the Contractor’s responsibility.

3. Any discrepancies or disagreements concerning quantities or boundaries shall be mutually resolved between the Contractor and the Fire Department

Contract Manager or Station On-Site Lieutenant prior to the Contractor beginning work for any area in question.

B. FREQUENCY

1. The Fire Department Contract Manager or Station On-Site Lieutenant will determine the schedule and frequency for each task within the designated areas.

2. The estimated frequency for mowing, litter removal, edging, landscape maintenance, and roadside herbicide applications is listed on the Price

Proposal. The actual amount and scheduling conditions, and budget constraints. The estimated frequency is every other week October – April and weekly May – September.

3. The Contractor must provide, within five (5) working days prior to commencing of the work as specified in by the City, to the City’s Fire

Department Contract Manager or Station On-Site Lieutenant, a written monthly work schedule, for all site locations and activities.

4. The City will establish a pre-agreed work schedule and allow the City to perform follow up inspections. The monthly work schedule is to be updated by the 26th day of each preceding month and sent via email to the City's representative. The schedule will include a designation for all locations and work activities of all subcontractors.

5. Schedules of Work for all locations should be submitted to the OFD Contract

Manger monthly.

C. WORK ASSIGNMENT AND WORK SCHEDULE

1. All work locations will be described with geographical or landmark reference points that allow the Contractor to locate the site with minimum delay.

2. All work shall be performed during daylight hours.

3. No work shall commence on work orders until satisfactory completion or progress of previously issued assignments has been confirmed. The only exception is when the Fire Department Contract Manager or Station On-Site

Lieutenant determines that such other work is in the best interest of the City and shall be expedited. The City Inspector, who is empowered to do so by the

Fire Department Contract Manager or Station On-Site Lieutenant, will determine acceptable work quality. Reworking required due to Contractor negligence or inadequate procedures will be the responsibility of the

Contractor. No additional payment will be due the Contractor for the reworking of non-acceptable areas.

D. CONTRACTOR RESPONSE TIME REQUIREMENTS

1. The Contractor shall respond within three (3) working days to the respective scheduled work authorization. All work begun shall be completed in an expeditious manner. Failure to do so may constitute unsatisfactory progress as determined by the City (except for irrigation).

2. The Contractor shall provide an On-Call Technician, for irrigation breaks and damage, who is available 24 hours a day, 7 days a week, to respond within two (2) hours of a call for service from the City.

3. All calls for emergency service, including emergency irrigation repair, must be responded to within two (2) hours. The City's normal business hours are 8:00 a.m. to 5:00 p.m. Monday thru Friday, except on the following major holidays:

New Year's Eve, Memorial Day, 4th of July, Labor Day, Thanksgiving Day, Christmas Eve and Christmas Day. Any work performed outside of the City's regular business hours will be compensated at the after-hours/emergency rate.

VII. MATERIALS

A. Only materials conforming to the requirements of the Contract and approved by the Fire Department Contract Manager or Station On-Site Lieutenant, shall be used in the work. Materials proposed for use may be inspected or tested at any time during their preparation and use.

B. All trim work and slope mowing must be completed within one (I) day of high production mowing.

C. When work by other City, State, County, Federal Contractors, or bad weather conditions temporarily prevent the Proposer from working in any area per schedule, the Fire Department Contract Manager or Station On-Site Lieutenant may allow the Contractor additional time to complete these work areas as part of the same cycle, without any penalty for exceeding the time allowed. Areas under construction will be evaluated for reduced cycles or partial payment for decreased work due to construction.

D. Grassed areas that are saturated with standing water to the point where the area cannot be mowed with high production machinery without damaging turf, shall be required to be mowed with hand mowers or other mowing equipment as necessary.

E. The Contractor shall consult with the Fire Department Contract Manager or

Station On-Site Lieutenant for inspection and approval of the quality of work completed. In the event of unsatisfactory work as determined by the City, the

Contractor shall re-perform the work without any additional compensation.

F. Any damage caused by the Contractor including but not be limited to trunk damage to trees or bushes, gouges or cuts in signposts and damage to the integrity of ditch or any property during the Contractor's performance of the work, is the sole responsibility of the Contractor to repair or pay for the cost of repairs.

G. No additional fees may be charged by the Contractor for disposal and/or related clean-up costs or for any "catch-up" Work related to the services provided.

H. The Contractor shall not leave equipment or vehicles overnight and Contractors are prohibited from driving or parking in any OFD areas, unless prior written consent from the Fire Department Contract Manager or Station On-Site

Lieutenant is given.

IX. OTHER REQUIREMENTS

A. FIRE DEPARTMENT CONTRACT MANAGER

1. All work shall be performed to the satisfaction of, and under the supervision of, the Fire Department Contract Manager or Station On-Site Lieutenant.

B. OTHER WORK

1. The Ground Maintenance Services Contractor shall cooperate with other work

Contractors, and shall not be entitled to extra compensation or adjustments in the unit prices because of deletion of work items or delay because of ongoing work by others.

X. ACCEPTANCE THE WORK

1. The Contractor shall certify that the work quality was accomplished in accordance with these specifications. This certification will be accomplished by the signing and returning of the work authorization. Acceptable work quality will be determined by the Fire Department Contract Manager or

Station On-Site Lieutenant.

2. Reworking required due to Contractor negligence or inadequate procedures will be the responsibility of the Contractor. No additional payment will be due the Contractor for the reworking of non-acceptable areas.

XI. PRESERVATION OF PROPERTY

1. The Contractor shall preserve from damage, all property associated with, or which is in the vicinity of, or is in any way affected by, the work. This applies to public and private property and/or utilities. Any damage occurring to such properties shall be immediately repaired at the expense of the Contractor.

XII. PRE-WORK CONFERENCE

1. The Fire Department Contract Manager or Station On-Site Lieutenant in charge of the project may request a pre-work meeting with the Contractor prior to the project's initiation to review the proposed work with the Contractor and other affected parties.

XIII. COMMUNICATION

1. The Contractor will provide at their expense a means of direct communication with the City’s Fire Department Contract Manager. This could be a cell phone, radio, or a combination of both.

XVI. WEATHER CONSIDERATION

1. Should inclement weather limit or stop the Contractor from working, the Fire

Department Contract Manager or Station On-Site Lieutenant is to be notified immediately of the work stoppage. It shall be the responsibility of the

Contractor to make up not completed for the cycle.

XVII. STATUS OF WORK

1. The City will be always entitled to be advised on the status of work being done by the Contractor, and of any details thereof. Coordination of work shall be maintained by the Contractor with representatives of the City.

4.2. XVIII. ADDITIONAL SPECIFICATIONS TO EACH LOCATION

A. STATION 1 – 78. W CENTRAL BOULEVARD

1. Keep 11 palm trees along CSX RR Tracks maintained and trimmed.

2. Maintain cinder rock drain in center (3’ wide) of Big House Lane free of all weeds/grass; police area; and remove trash.

3. Police alleyways of trash & weeds to include behind the locked gate on Pine

Street side.

4. Maintain mulch in alleyways.

5. Maintain (trim dead foliage, weed, remove trash, fertilize & mulch) the flowerbed behind the memorial wall on Central BLVD.

B. STATION 2 – 1215 W. ROBINSON STREET

1. Trim & prune all hedges & palm trees, and edge along sidewalks.

2. Maintain (weed & mulch) flower beds.

3. Maintain & adjust sprinkler system.

4. Weed along fence line.

5. Keep rock bed free of weeds & debris.

C. STATION 3 – 2406 N. ELIZABETH AVENUE

1. Trim & prune all hedges & 7 bushes.

2. Maintain palm trees and weed & mulch flower beds.

3. Edge sidewalks and apron.

4. Remove vines & weeds along the fence line.

5. Maintain, adjust, and repair sprinkler system.

6. Keep all foliage 8” (include tree limbs) from exterior walls of fire station.

7. Cleanup and bag oak leaves (lots of big trees on property).

D. STATION 4 – 900 FERNCREEK AVENUE

1. Edge sidewalks, front apron, and rear concrete areas.

2. Mulch and weed flower/plant beds.

3. Prune and trim bushes and palms (keep foliage 8” from exterior walls of station).

4. Maintain & repair irrigation.

E. STATION 5 – 1818 SOUTH ORANGE AVENUE

1. Edge sidewalks, front apron, and rear concrete areas.

2. Maintain fence lines free of vine & weeds at rear of station & North boundary

& trim hedges.

3. Redefine and mulch flower beds at front of station on both sides of the tarmac

& South side of station.

4. Repair & maintain irrigation system in good working order.

5. Trim & maintain large tropical plant/tree at corner of Kaley & South Orange

Ave.

6. Trim all foliage 8” from exterior walls of station.

7. Cleanup & bag leaves.

F. STATION 6 – 313 EAST ROBINSON STREET

1. Important: Station 6 is located on Airport Property – Secured Area.

2. Maintain (mulch & weed) flower/plant beds.

3. Edge along apron & grass area.

4. Keep fence line cleared of weeds and vines.

5. Maintain all palm trees (trim).

6. Keep all plants, bushes and palms trimmed away from exterior walls of station.

7. Maintain & adjust sprinkler system (control on Southwest side of station).

G. FUTURE STATION 6 – 501 HERNDON AVENUE

1. Mow site and edge along sidewalk and grass area.

2. Keep all bushes trimmed.

H. STATION 7 – 601 SOUTH GOLDWYN AVENUE (WITH CORNER LOT –

ADJACENT CITY – OWNED PROPERTY

1. Maintain retention areas must be keep from overgrowth and debris.

2. Edge sidewalks and along apron & concrete surfaces.

3. Maintain fence line free of vines & weeds.

4. Maintain mulch in flower & plant beds.

5. Repair, test, adjust & maintain sprinkler system.

6. Cut and maintain the water retention area free of overgrowth.

7. Adjacent, South side of Station, City-owned property cut grass, remove trash

(police area), edge sidewalk and keep fence line free of vines and weeds.

I. STATION 8 – 6651 SOUTHSHAOL CREEK DRIVE (WITH CORNER LOT –

ADJACENCT CITY – OWNED PROPERTY)

1. Maintain Northeast Corner of property (easily overgrown area).

2. Edge around apron & concrete surfaced areas.

3. Prune & trim bushes and small tress on South side (adjacent to vacant lot) tend to overgrow into Parking lot.

4. Weed & mulch flower/plant beds on front (next to handicap parking)

Southwest front side of station, Northwest and North side of station.

5. Prune and trim all hedges around station.

6. Maintain/repair and adjust sprinkler system.

7. Edge around LPG & fuel tanks.

8. Cut grass & police trash monthly on adjacent, vacant corner lot owned by the

City.

J. STATION 9 – 3856 CENTER LOOP (WITH CORNER LOT – ADJACENT CITY –

OWNED PROPERTY)

1. Edge & maintain fence line free of vines, bushes, and weeds.

2. Edge along all sidewalks, apron, and concrete surfaces.

3. Prune & trim small trees and shrubs and mulch (Front North & Northwest side of Modular building).

4. Since this is a temporary fire station, there is no irrigation system.

5. Cut grass, police area of trash, and edge both sides of sidewalk for the adjacent, vacant, City owned property (corner lot) on East side of the station.

K. STATION 10 – 5655 WEST VINELAND ROAD

1. Keep fence free of vines and weeds.

2. Rock & gravel area free of weeds.

3. Edge sidewalks, apron, and driveway.

4. Maintain (adjust, test, and repair) irrigation system: three zones (front, left, and right side).

5. Prune and shape shrubs/bushes: Keep all foliage 8” from exterior walls of station.

6. Trim & maintain palmetto trees.

7. Mulch shrubs and palmetto area.

8. Remove and clear vegetation from the fence along the rear parking lot.

A. TEMPORARY STATION 11 AND VACANT FIELD

1. Keep field mowed and edge along fence line.

M. STATION 11 – 4911 EAST CURRY FORD ROAD

1. Edge along the sidewalks, apron, and grass areas.

2. Mulch & remove weeds from flower/plants beds.

3. Maintain (trim & clean out) palm trees.

4. Trim & maintain hedges throughout station.

5. Maintain fence line clean of vines and weeds.

6. Maintain, test, adjust, & repair irrigation/sprinkler system.

N. STATION 12 – 1588 PARK CENTER DRIVE

1. Mulch & remove weeds from flower/plant beds.

2. Edge front sidewalk and front & rear aprons.

3. Keep all plants, shrubs and tree limbs 8” away from exterior and roof of station.

4. Trim and maintain palm trees.

5. Maintain/repair, test & adjust Rain Bird sprinkler system w/12 zones. Sprinkler heads located in front of station (along East, West, and middle of apron/driveway); and rear locations include East, West and North side of property.

O. STATION 13 – 3664 5TH STREET

1. Edge along apron, driveway, and concrete pads for equipment.

2. Mulch & remove weeds from flower & plant beds.

3. Maintain fence line free of vines & weeds.

4. Maintain/trim the two palm trees.

5. Keep plant/shrubs 8” away from exterior walls of station.

P. STATION 14 – 5450 SOUTH ECONLOCKHATCHEE TRAIL

1. Maintain retention areas must be keep free from overgrowth and debris.

2. Edge around apron, driveway, sidewalk, equipment pads, and plant beds.

3. Mulch & remove weeds from plant beds.

4. Trim palms, hedges, shrubs, and plants (all foliage must be kept 8” from exterior walls of the station).

5. Remove dead shrubs & bushes.

6. Maintain fence line free of vines and weeds & trim all hedges along fence.

7. Maintain retention area free of trees, bushes, and cattails (bush hog required).

8. Maintain, adjust, test, and repair drip irrigation system.

9. Blow all concrete surfaces and bag all debris (cut grass, trimmings, leaves, etc.).

Q. STATION 15 – 10199 SOUTH NARCOOSEE ROAD

1. Mulch 3” around all flower & plant beds.

2. Remove and bag weeds and dead plants.

3. Trim/prune shrubs inside and outside the fence line.

4. Trim & maintain all palms.

5. Maintain fence line free of vines and weeds.

6. Edge around all concrete areas, sidewalks, and blow clean of debris/cuttings.

7. Maintain/repair, adjust & test irrigation system (Control box located Northeast side behind generator outside the fence).

R. STATION 16 – 12375 LAKE NONA GATEWAY ROAD

1. Maintain fence line free of vines & weeds.

2. Mulch & replenish (3”), remove weeds & dead debris, trim and edge all flower/plant beds.

3. Trim/prune shrubs, trees & palms (remove tree/palm debris).

4. Edge around aprons, sidewalks, curbs, concrete surfaces & mulched areas.

5. Maintain, adjust, test, and repair irrigation system.

S. STATION 17 – 3691 MILLENIA BOULEVARD

1. Mulch & replenish (3”), remove weeds, and edge flower/plant beds (no foliage closer than 8” from exterior wall of station).

2. Edge around all concrete surfaces (aprons, parking, sidewalks, etc.).

3. Prune & shape trees.

4. Maintain fence line and West side wall (weed eating) free of vines and weeds.

5. Trim hedges along fence line below top black metal fence line and below top panel of white vinyl fencing.

6. Maintain, adjust, test & repair irrigation system (12 zones).

T. STATION 18 (DOWNDEN ROAD - ADDRESS NOT AVAILABLE)

2. Maintain fence line free of vines & weeds.

3. Mulch & replenish (3”), remove weeds & dead debris, trim and edge all flower/plant beds.

4. Trim/prune shrubs, trees & palms (remove tree/palm debris).

5. Edge around aprons, sidewalks, curbs, concrete surfaces & mulched areas.

6. Maintain, adjust, test, and repair irrigation system.

U. STATION 19 – (LUMINARY BLVD – ADDRESS NOT AVAILABLE)

2. Maintain fence line free of vines & weeds.

3. Mulch & replenish (3”), remove weeds & dead debris, trim and edge all flower/plant beds.

4. Trim/prune shrubs, trees & palms (remove tree/palm debris).

5. Edge around aprons, sidewalks, curbs, concrete surfaces & mulched areas.

6. Maintain, adjust, test, and repair irrigation system.

V. OFD PRIMROSE TRAINING FACLITY – 595 NORTH PRIMROSE DRIVE

1. Boundary: Secured Area – Description: From entrance gate on Festival Way

East side of road North and East of fence line (dotted area).

2. Maintain fence line free of vines and weeds (weed eater).

3. Mow & weed eat around structures, CONEX containers, and training props.

4. Treat for fire ants (very important in training areas).

5. Edge along East side of Festival Way and paved/concrete surfaces.

6. Pickup fallen limbs & leaves (bag debris).

7. Maintain, mow, and fertilize grass areas.

8. Blow concrete/paved surfaces clean of cut debris.

W. EMS – 911 SOUTH WESTMORELAND DRIVE

1. Maintain fence line free of vines and weeds (weed eater).

2. Edge along all hard surface areas (parking & driveways).

3. Blow hard surfaces free of tree debris (limbs, leaves, cutting from lawn care)

& bag.

4. Keep hedges in front and around sides trimmed.

5. Maintain retention area free of weeds (Southeast corner).

6. Keep all foliage 8”…