REQUEST FOR PROPOSALS

GREENVILLE REC CENTER & SPORTSPARK FACILITY JANITORIAL SERVICES

RFP: 2026-RFP-073

Prepared by:

CITY OF GREENVILLE

Procurement

REQUEST FOR PROPOSAL

GREENVILLE REC CENTER & SPORTSPARK FACILITY JANITORIAL

SERVICES

I. Purpose

II. Timeline

III. Optional Pre-Proposal Conference

IV. Questions

V. Costs Incurred in Responding

VI. Proprietary Information

VII. Response Instructions

VIII. Addenda

IX. Proposal Acceptance Period

X. Competitive Evaluation

XI. Negotiations

XII. Rights and Remedies

XIII. Contract and Payments

XIV. Progress Reports

XV. Scope of Work to be Performed

XVI. Vendor Responses

1. Purpose

With this Request for Proposals (RFP) the City of Greenville, Texas (City) seek proposals from qualified and experienced public accounting firms whose principal officers are independent certified public accountants (Respondent or Respondents) to obtain audit services for performance of the City's annual financial audit (in the form of an Annual Comprehensive

Financial Report, ACFR) and single audit of state and federal grants (if required based on state/federal single audit threshold requirement) for the fiscal years ending 2026/2027 The contract may be extended for up to two (2) additional twelve-month periods with any negotiated increase or renewal terms approved through the City's purchasing process.contract, with the option to renew for two additional one year periods each upon the agreement of the City (and affiliates) and audit firm.

A. The City of Greenville Parks and Recreation Department is soliciting sealed bids for annual custodial and cleaning services for:

• Greenville SportsPark Center - 6705 Monty Stratton Parkway, Greenville, Texas 75402.

B. The City is also soliciting separately priced supplemental deep cleaning and window cleaning services for:

• Reecy Davis Center - 4320 Lee Street, Greenville, Texas 75401.

C. The City may award this solicitation as a complete facility cleaning contract, by facility, by service area, by base services and supplemental services, or in any combination determined to be in the best interest of the City. In accordance with Tex. Loc. Gov't Code § 252.043, the City may award this contract either to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the municipality.

D. Bidder questions, substitutions, or requests for clarification shall be submitted in writing to the designated City contact identified in this packet.

E. Any of the requested information not submitted will be classified as Non- Response.

2. Timeline

RFP Advertised & Mailed: July 18, 2026

Deadline for Submission of Proposals: August 4, 2026, 3:00pm

3. Optional Pre-Proposal Conference

An optional conference for firms interested in submitting proposals will be held NO VALUE at

NO VALUE at NO VALUE. Oral and written questions will be accepted during the conference.

4. Questions

All questions related to this request for proposals must be received by the City prior to the adjournment of the pre-proposal conference on TBD at NO VALUE. Questions should be addressed to:

City of Greenville

Brenna Hazelip, Purchasing Agent

2821 Washington Street

Greenville, TX 75401

Or by e-mail to bhazelip@ci.greenville.tx.us

Or by the eProcurement Portal at https://procurement.opengov.com/portal/greenvilletx/projects/284198

5. Costs Incurred in Responding

All costs directly or indirectly related to preparation of a response to this request including any clarifications, oral presentations or demonstrations which may be required by the City.

6. Proprietary Information

The City considers all information contained within the packet to be subject to the Open Records

Act and nonproprietary in nature. Submission of information by the Respondent shall not be released by the City during the proposal evaluation process or prior to contract award. Any publicity, news releases, or advertising pertaining to this request or the awarding of any contract may not be made without prior written approval of the City.

7. Response Instructions

To be considered three printed copies and one electronic copy of your proposal must be mailed or delivered in a sealed envelope bearing the name and address of the Respondent and RFP # to:

City of Greenville

Brenna Hazelip

2821 Washington Street

Greenville, Texas 75401

Proposals must be received by the Purchasing Agent by Tuesday, August 4, 2026 at 3:00

pm. Late proposals will not be considered. It is the Respondent's responsibility to ensure that their proposal is properly received within the time limit indicated.

Or submit proposals to the eProcurement Portal at

8. Addenda

Should any addenda to this RFP become necessary the City will post it on the eProcurement

Portal. It is the Respondent's responsibility to retrieve any posted addenda.

9. Proposal Acceptance Period

All proposals must include a statement that they are valid for a minimum period of 90 days subsequent to the closing date of this RFP. The City expects that a firm will be selected by City

Council on N/A and that a contract will be executed by N/A.

10. Competitive Evaluation

Qualifications and price will be considered when making the award. Proposals should be submitted on the most favorable terms as award may be made without interviews or discussion.

The following 100-point scale will be used in comparing and selecting the successful proposal:

A. Demonstrated qualifications and experience of the audit team and firm, including technical expertise of supervisory staff available to perform "on-site" work (25 points.)

B. Total evaluated costs (25 points.)

C. Responsiveness of proposal in clearly stating an understanding of work to be performed;

responsiveness to terms and conditions, including scheduling; completeness and thoroughness of the technical data and documentation (25 points.)

D. References – Past experience in governmental auditing. Past experience delivering work products on time (25 points.)

Oral interviews may be arranged at the discretion of the City to assist in making final selection, but this interview process will occur only if deemed necessary by the City in determining a selection.

Recommended Evaluation Matrix

Category Points Primary Evidence Score

Verified Comparable Experience 40 Comparable contracts, project history, references, complaint history, corrective actions

Equipment, Supply, and Chemical

Capacity

15 Equipment list, backup equipment, supply approach, SDS, ownership / lease status

Staffing and Supervision 20 Staffing totals, assigned crew, day porter plan, supervisor information, weekend/event coverage

Ability to Meet Schedule /

Performance Standards

10 Work plan, schedule, quality control, response procedures, event support, emergency cleanup

Price / Cost Value 15 Pricing form, monthly cost, annual cost, day porter rate, event/deep cleaning cost comparison, separate

Reecy Davis Center window and deep cleaning pricing

Total 100 _____

11. Negotiations

Submission of a proposal indicates firm’s acceptance of the conditions contained in this RFP unless clearly and specifically otherwise noted in the proposal submitted and confirmed in the contract between the City and the firm selected. The City reserves the rights to:

A. Negotiate any element of a proposal to ensure the best possible consideration.

B. Retain all proposals submitted.

C. Use any idea in a proposal regardless of whether that proposal is selected.

D. Reject any or all proposals.

E. Re-solicit for proposals.

F. Require additional information during the evaluation period.

G. Waive technicalities and proceed otherwise in the best interest of the City.

12. Rights and Remedies

The rights and remedies of the City provided herein shall not be exclusive and are in addition to any other rights and remedies provided by law or under any subsequent contract.

13. Contract and Payments

The contents of the successful proposal will become a part of any subsequent contractual document that may arise. Failure of a Respondent to accept this obligation may result in the cancellation of any award. The contract shall be prepared under the direction of the City and shall incorporate all applicable provisions. The contract awarded shall be for the provision of services as requested herein at the estimated fees submitted in the proposal for the first year, and, if extended, the second and third years of the contract. This is considered an all-inclusive, not-to-exceed fee estimate.

The City shall agree to make interim payments of the annual fee based on percentage of work performed. Net 30 payment terms apply to all contracts and purchase orders.

14. Progress Reports

The successful Respondent shall submit progress reports to or hold periodic meetings with the

Contract Administrator as agreed upon by the City and the Respondent. The information provided in these reports should be sufficiently detailed to provide assurance that the audit is on schedule, noting achievements and problems that have potential effect on that schedule.

15. Scope of Work to be Performed

15.1. SCOPE OF WORK

SEE ATTACHMENTS

16. Vendor Responses

1. Cover Letter*

Must be signed by a partner authorized to bind the company and contain the name of the proposing firm, certification of its independence, address of the proposing office, and contact persons authorized to answer technical, price, or contract questions together with their telephone number, email and mailing addresses.

*Response required

2. Cost Proposal*

*Response required

3. Performance Bond*

4. Certificate of Insurance*

*Response required

5. Executive Summary*

A concise summary of your proposal (5 pages or less) should be provided.

*Response required

6. Proposed Schedule*

Comment on the firm's ability to meet the timelines indicated in this request and present a schedule of when information to be provided by the City should be available. Provide any recommended changes to the schedule that you think are required to enhance the timelines and quality of the engagement.

*Response required

7. Other References *

Describe recent local and regional office auditing experience similar to the type of audit requested and give the name, email addresses and/or telephone numbers of client officials responsible for three of the audits listed.

*Response required

8. Additional Information and Concluding Remarks *

Since data not specifically requested should not be included in the foregoing sections, provide any additional information considered essential to the proposal in this section. Use this section to include any final remarks or elaboration which the Respondent believes is important to a clear understanding of the proposed services and/or the Respondent's capabilities.

Attachments:

A - GREENVILLE REC CENTER & SPORTS PARK JANITORIAL SERVICE RFP