GRCA-250044_ITN_Bid_Document_Final.pdf

This page must be completed and uploaded to OpenGov.com with your Submittal.

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BID COVER

Procurement and Contracts Management Division

(352) 334-5021(main)

Issue Date: 5/27/25

INVITATION TO NEGOTIATE: # GCRA-250044-WB

Construction of a Grocery on Parcel 11299-004-000

PRE-PROPOSAL MEETING: ☒ Non-Mandatory ☐ Mandatory ☐ N/A ☒ Includes Site Visit DATE: June 11th, 2025 TIME: 2:30pm Local Time LOCATION: 2153 SE Hawthorne Road, Suite 223, Gainesville, FL 32641

QUESTION SUBMITTAL DUE DATE: June 18th, 2025

All meetings and submittal deadlines are Eastern Time (ET).

DUE DATE FOR UPLOADING PROPOSAL: June 25th, 2025 @ 3:00pm

SUMMARY OF SCOPE OF WORK: The City is seeking a multifaceted development that would provide a mainstream grocery in a building or shopping center ranging in size from 30,000 SF to 40,000 SF that would provide a retail grocery store, a full-service commercial bank or credit union, and retail stores including restaurants and other basic needs for the community.

For questions relating to this solicitation, contact: Wendy Byrne, byrnewm@cityofgainesville.org

Bidder is not in arrears to City upon any debt, fee, tax or contract: Bidder is NOT in arrears Bidder IS in arrears Bidder is not a defaulter, as surety or otherwise, upon any obligation to City: Bidder is NOT in default Bidder IS in default

Bidders who receive this bid from sources other than City of Gainesville Procurement Division or OpenGov.com MUST contact the Procurement Division prior to the due date to ensure any addenda are received in order to submit a responsible and responsive offer.

Uploading an incomplete document may deem the offer non-responsive, causing rejection.

ADDENDA ACKNOWLEDGMENT: Prior to submitting my offer, I have verified that all addenda issued to date are considered as part of my offer: Addenda received (list all) #______________________________________

Legal Name of Bidder: ________________________________________________________________________

DBA: _______________________________________________________________________________________

Authorized Representative Name/Title: ____________________________________________________________

E-mail Address: _______________________________________ FEIN: ______________________________

Street Address: _______________________________________________________________________________

Mailing Address (if different): ___________________________________________________________________

Telephone: (______) _______________________ Fax: (______) _______________________

By signing this form, I acknowledge I have read and understand, and my firm complies with all General Conditions and requirements set forth herein; and, Proposal is in full compliance with the Specifications.

Proposal is in full compliance with the Specifications except as specifically stated and attached hereto.

SIGNATURE OF AUTHORIZED REPRESENTATIVE: ____________________________________________________

SIGNER’S PRINTED NAME: ____________________________________________ DATE: _______________________

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PART 1 – INVITATION TO BID INFORMATION

Thank you for your interest in working with the City of Gainesville.

Pertinent information and required documents regarding this solicitation as part of a responsive offer are listed below:

BID COVER

PART 1 – INVITATION TO BID INFORMATION

PART 2 – INVITATION TO NEGOTIATE INFORMATION

PART 3 – MINIMUM QUALIFICATIONS

PART 4 – SCOPE OF WORK

PART 5 – HOW TO SUBMIT A PROPOSAL

PART 6 – EVALUATION PROCESS

PART 7 – AWARD

PART 8 – GENERAL INFORMATION

PART 9 – SAMPLE CONTRACT

PART 10 – EXHIBITS

PART 11 – NO BID SURVEY

NOTE: The terms “bidder” and “proposer” are used interchangeably throughout this document.

1.1 INTRODUCTION

The City of Gainesville, Florida, Community Reinvestment Area (GCRA) is seeking a multifaceted development that would provide a mainstream grocery in a building or shopping center ranging in size from 30,000 SF to 40,000 SF that would provide a retail grocery store, a full-service commercial bank or credit union, and retail stores including restaurants and other basic needs for the community. The City through funding available in GCRA’s annual budget is prepared to provide incentives to attract the right grocer for the East Gainesville community.

1.2 BACKGROUND

Gainesville is the largest city and also the county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region.

The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.

Gainesville is home to Florida's largest and oldest university, and is one of the State’s centers for education, medicine, cultural events and athletics. The University of Florida and UF Health Hospital at UF are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida.

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PART 2 – INVITATION TO NEGOTIATE INFORMATION

2.1 DISTRIBUTION OF INFORMATION

The City posts and distributes information pertaining to its procurement solicitations on OpenGov (www.opengov.com). The City has transitioned from accepting hard (paper) copy submittals to accepting submittals through “E-Bidding”. In order to submit a bid reply to this solicitation the bidder must be registered with OpenGov.

It is the responsibility of the bidder to monitor OpenGov. Properly registered bidders can expect to receive automatic notification of solicitations for bids and proposals, by participating purchasing entities. Bidder failure to retrieve available, required procurement information from OpenGov and include the appropriate documentation and information in solicitation replies may result in disqualification.

2.2 PRE-PROPOSAL MEETING/QUESTIONS/CLARIFICATIONS AND BID OPENING

If scheduled (refer to Bid Cover Page), attending a pre-proposal meeting is strongly recommended as the project’s scope of work, procedures, and specifications will be discussed at this time. It is the only time during the bid process that bidders may ask questions directly of the end user.

NOTE: For a bidder’s attendance of a mandatory pre-proposal meeting to count, the bidder must sign-in before the Procurement Specialist calls the end of that meeting. If the bidder is not signed in by that time, they will be disqualified from bidding on the project. If the mandatory pre-proposal meeting also includes a required site visit, then bidder must sign in, both at the pre-proposal meeting, and again at the end of the site visit, in order to have their attendance count and not be disqualified from submitting a proposal.

NOTE: Failure to attend a mandatory pre-proposal meeting will result in disqualification of your proposal.

If special accommodations are needed in order to attend a pre-proposal meeting or a bid opening, please contact the Procurement Division at least 72 hours in advance.

All questions that occur outside of the pre-proposal meeting must be submitted to Procurement only, and must be received by the date indicated on the Bid Cover Page to be considered. Technical and/or specification questions will not be answered over the phone; they must be submitted by email directed to the Procurement Specialist conducting the solicitation (refer to Bid Cover Page). All questions will be answered via Addendum which will be posted on OpenGov.com for vendor access. All addenda must be acknowledged by the bidder on the Bid Cover Page.

***IMPORTANT NOTICE REGARDING BID OPENING***

For all bid openings occurring after July 31, 2022, except construction, online viewings will no longer be held. Either the OpenGov Tabulation and/or the City’s Bid Record document, listing bidder names, will continue to be posted for interested parties.

All meetings and submittal deadlines are Eastern Time (ET).

2.3 ITN TIME TABLE

The anticipated schedule for the ITN and contract approval is as follows:

ITN available for distribution 5/27/25

Non-Mandatory Pre-Proposal Meeting 6/11/25

Deadline for receipt of questions 6/18/25

Deadline for uploading of proposals 6/25/25 (3:00 p.m. local time)

Evaluation/Selection process Week of 7/7/25 http://www.opengov.com/

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Oral presentations, if conducted Week of 7/14/25

Projected award date TBD

Projected contract start date TBD

All dates are subject to change. Bidders will be notified via Addendum in OpenGov.com in event of any schedule changes.

2.4 PROHIBITION OF LOBBYING

To ensure fair consideration, consistent and accurate dissemination of information for all bidders, the City prohibits communication to or with any department, employee, or agent evaluating or considering proposals during the submission process, except as authorized by the Procurement Division representative. Additionally, the City prohibits communication initiated by a bidder to any city official or employee evaluating or considering the proposals (up to and including the City Commissioners) before the time an award decision has been made. Any communication between proposer and the City required to obtain information or clarification for preparing a bid or to enable a proper, accurate evaluation of a proposal will be handled solely through the Procurement Division staff. Any communications initiated between the bidder and the City outside these parameters may be grounds for disqualifying the offending bidder from consideration for award of the proposal and/or any future proposal.

2.5 CONE OF SILENCE

During the Cone of Silence (formerly called Blackout period) as defined in the next paragraph, except as pursuant to an authorized appeal, no person may lobby (as defined in section 1.3) on behalf of a competing party in a particular procurement process, City officials or employees except the Procurement designated staff contact in the Procurement Division. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred.

The Cone of Silence is the period between the issue date of the ITN, which allows for immediate submittals to the City of Gainesville Procurement Division for the Invitation to Negotiate and the time the City Officials and Employee awards the contract.

2.6 DETERMINATION OF RESPONSIBILITY OF BIDDERS

The specific and/or minimum qualifications of bidders for this specific Invitation to Negotiate are included in Part 3. Bidder must also demonstrate that it is responsible as defined in the City of Gainesville’s Pro-01 Procurement Administrative Guidelines, as may be amended.

As a part of the proposal evaluation process, City reserves the right to conduct a background investigation of bidder, including a record check by the Gainesville Police Department if the qualifications require it. Bidder’s submission of a proposal constitutes acknowledgment of the process and consent to such investigation.

No contract will be awarded to any proposer who is in arrears to City upon any debt, fee, tax or contract, or who is a defaulter, as surety or otherwise, upon any obligation to City, or who is otherwise determined to be not responsible by City pursuant to Section C.2.ii, Pro-01 Procurement Administrative Guidelines, following:

These criteria consider the bidder’s capability to perform:

a) The ability of the bidder to successfully carry out a proposed contract.

b) Past performance (including reference check), experience, business and financial capabilities, skills, technical organization, legal eligibility and reliability.

c) Current litigation pending between the bidder and the City.

d) Bidder has paid all debts owed to the City.

e) Bidder possesses all required licenses.

If it is determined that the bidder is not responsible, City will notify bidder of its finding, including evidence used, and allow bidder the opportunity to come into compliance within three (3) business days of notification.

Successful Bidder must either update or complete City’s supplier application, pay business tax (if applicable), and register with the State of Florida (if required by law).

https://www.demandstar.com/ https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

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2.7 RESPONSIVENESS OF PROPOSAL

Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the ITN.

A responsive proposal is one which follows the requirements of the ITN, includes all required documentation, is submitted in the format outlined in the ITN, is of timely submission (via upload to OpenGov.com), and has the appropriate signatures as required on each document. Failure to comply with these requirements may deem the proposal non-responsive (see C.2.i. of the Pro-01 Procurement Administrative Guidelines).

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https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

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PART 3 – MINIMUM QUALIFICATIONS

The response to the qualification requirements should address each of the qualifications set out below. Bidders must provide documentation which demonstrates their ability to satisfy all of the qualification requirements. If a prescribed format, or required documentation for the response to qualification requirements is stated below, bidders must use said format and supply said documentation.

1. Indicate the firm's number of years of experience in providing the professional services as it relates to the work contemplated.

2. Provide details of past similar projects with summary descriptions.

3. Provide three (3) references

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PART 4 – SCOPE OF WORK

4.1 GENERAL DESCRIPTION

The City is seeking a multifaceted development that would provide a mainstream retail grocery store, a full-service commercial bank or credit union, and retail stores including restaurants and other basic needs for the community in a building or shopping center ranging in size from 30,000 SF to 40,000 SF.. The City through funding available in GCRA’s annual budget is prepared to provide incentives to attract the right grocer for the East Gainesville community.

4.2 SCOPE OF WORK

a. Project Background The Project is located within the City’s signature redevelopment project in Gainesville, the “Eastside Health and Economic Development Initiative (EHEDI) at Cornerstone” is a transformational redevelopment project in East Gainesville. The development is made up of 5 distinct projects:

• Cornerstone Phase I

• UFHealth Eastside Urgent Care Clinic

• Grocery Store Site

• RTS Bus Transfer Hub

• Gridded Roadway Network and stormwater management facilities

Descriptions of each of the projects are as follows:

1. Phase I of Cornerstone began in 2017 with approval of a site plan that included the creation of four development pads and incorporated the 30,000-SF Gainesville Technology Entrepreneurship Center (GTEC), the original building in the first phase of Cornerstone built in 2000 and Merieux Nutrisciences. These are identified as Parcel A and Parcel C respectively on the aerial below.

Below is a summary of the disposition of parcels on Cornerstone Phase 1.

Gainesville Technology Entrepreneurship Center (Parcel A) Built in 2000 as North Central Florida’s first high-tech incubator, GTEC now serves a broader base of entrepreneurs, currently housing 16 local businesses while supporting workforce training, certification exams, and community events.

A 2021 analysis and feasibility study identified issues with outdated facilities, including oversized labs, limited small office spaces, and insufficient community areas. Community input through surveys, meetings, and focus groups emphasized the need for modernizing GTEC to enhance programming, community access, and support for minority-owned and locally focused

E-Bidding Document - ITN - Page 8 of 39 businesses. Recommendations included creating flexible office spaces, improving common areas, and expanding entrepreneurial training.

In 2025, to implement these changes GCRA will begin the rebranding of GTEC from the “Gainesville Technology and Entrepreneurship Center” to the “Gainesville Training, Entrepreneurial, and Community (GTEC) Center”. This change retains the familiar acronym while more accurately reflecting its mission to better connect with and serve the surrounding community. The GTEC incubator continues to support economic growth, now housing 16 small and local businesses. GCRA also remains committed to its partnership with Santa Fe College, expanding programming opportunities for entrepreneurs and fostering regional collaboration.

GCRA will be funding $5.5 million in interior renovations, designed by Walker Architects, to modernize the space and align with best practices established by Greenwood Consulting. The GCRA is currently finalizing construction documents, with groundbreaking for these renovations scheduled for FY 2025. These upgrades will provide a more functional and supportive environment for the diverse businesses operating within GTEC.

Parcel B is 11,821 SF and occupies a prominent location on Cornerstone Phase I at its northeast entrance on SE Hawthorne Road. The City has had discussions with financial services firms in order to bring a full-service banking facility to an area that is financially underserved. With multi-story buildings allowed in the U-8 zoning district, a two-story 19,000-SF office building would be suitable in this location.

Mérieux NutriSciences (see Parcel C) is a global food safety and quality partner — offering testing, labeling, auditing, consulting, sensory, training and research services to the food & nutrition industry that has been located at Cornerstone since 2015. Headquartered in Chicago, Mérieux NutriSciences has grown from a single laboratory founded in Chicago Heights, IL, in 1967 to a global presence throughout North, Latin and South America, Europe, Middle-East, Africa and Asia Pacific.

Present in 27 countries, Mérieux NutriSciences employs more than 8,000 people worldwide with more than 100 accredited laboratories. With a primary focus on food safety and quality, the company delivers services in various business sectors.

Parcels D and E are 6,624 SF and 8,113 SF respectively. While they were platted separately, the two parcels should be combined into one 14,737 SF parcel. This is the most suitable parcel for mixed-use residential in a multi-story building. With three-story construction, a 50,000 SF building could be constructed on this parcel.

Parcel F is a 9,401 SF in land area, abuts SE Hawthorne Road, and is adjacent to GTEC Center to the northwest. This proximity makes the site most suitable for office or retail uses, in a one or two story building. Under the latter scenario, approximately 15,000 SF of commercial space could be built on the parcel.

Please note that the City will be soliciting development proposals on the four vacant pads after completion of the roadway network in July 2025.

2. UFHealth Eastside Urgent Care Clinic The City and County both entered into agreements with UFHealth to build the Urgent Care Clinic along SE Hawthorne Road and UFHealth has agreed to operate the clinic for 20 years. The City and Alachua County contributed $4.5 million of ARPA funding for the clinic. The 10,000 sf-clinic opened in August 2024.

3. Grocery Store Site As part of the “EHEDI at Cornerstone” project, the site will include a pad-ready site for a grocery and ancillary retailers. That site will be prepared for either a retail grocery store or other provider of fresh meat and produce. This pad was selected because it is a typical size for a grocery store. If the City is unsuccessful in attracting a grocer, it will entertain other food providers.

4. RTS Transfer Hub The City’s Regional Transit System received a $4.1 million grant from the Federal Transit Authority (FTA) to build a transfer hub on the east side of Gainesville. The transfer hub is currently in construction design and is expected to break ground by December 2025. It will be located on land west of Lot 4, which is the subject of thie solicitation. Once completed, this hub will strengthen transportation options for East Gainesville, supporting both economic growth and improved mobility for residents and workers, who now must travel to the Rosa Parks Downtown Station to connect with most RTS routes. The transfer hub will serve routes 3, 7, 11, and 20, which will serve the area at 60 minute frequencies. These routes average 28 passengers per hour or 1,500 passengers per day, bringing 6,000 passengers through the hub.

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5. Roadway Network and Stormwater Management Facilities

The City is developing a $3.9 million roadway and supporting infrastructure network to connect the various land uses with the surrounding existing roadway networks. It will provide internal access to the sites as well as collect and distribute traffic for the overall site. The City began construction in early 2024 with completion of the project expected in June 2025. The work will include

• A north-south roadway connecting SE Hawthorne Road to SE 8th Avenue. The FDOT permitted the access as right turn in / right turn out only with the exception of allowing the northbound left turn out of the site for emergency access and transit access. Because all traffic between Gainesville and Hawthorne must use either SE Hawthorne Rd or SE 8th Avenue, the location in the center of the development is ideal.

• An east-west roadway will be developed that connects to SE 6th Avenue on the west side of the site and to the GTEC parking facility on the east side of the site. The intersection of the east-west roadway and the north-south roadway will be a raised intersection to facilitate traffic calming on the site. It will also connect to undeveloped (and future) SE 21st Street on the east end.

b. Development Vision and Goals The City is seeking proposals from experienced Respondents and/or existing business owners with a proven track record of undertaking and successfully completing profitable redevelopment projects involving multi-component, mixed-use developments for the redevelopment of Lot 4 of the Cornerstone Phase II development site which is located in the 2000 block of SE Hawthorne Road in Gainesville, Florida.

1. A primary objective of this Invitation to Negotiate (ITN) is to provide for development of a grocery store and accessory retail on of the subject City Site as expeditiously as is feasible under prevailing market conditions. In the event that the City is unable to obtain a suitable proposal from a local, regional or national grocer, then it will entertain other offers that meets the vision of providing healthy food options in a USDA food desert.

2. Proposal should include a hiring plan that details how positions will be marketed to East Gainesville residents, not just for the first round of hires but successive rounds as well.

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3. Proposal should include an incumbent training program that offers employees increased skill development and the potential for upward mobility within the company and community.

4. Proposal should consider identifying minimum energy and water efficiency as well as sustainability standards that it will meet through Gainesvilles Green Building Program (Chapter 6 - BUILDINGS AND BUILDING REGULATIONS | Code of Ordinances | Gainesville, FL | Municode Library.)

5. The Proposal should incorporate local and small businesses within the retail components of the development.

6. Landholding is specifically discouraged. Proposals with timely Project development schedules which demonstrate a plan to develop the subject site in an expeditious manner are strongly encouraged. The Project schedule will be a factor in the evaluation of proposals. Therefore, proposers are cautioned to submit realistic Project schedules as the contract and development agreement resulting from this ITN will contain damages for failing to complete the development within the proposed schedule.

7. The City anticipates awarding a contract and development agreement for the right and obligation to develop the subject Project Site. The Conceptual Project proposal may provide for any combination of uses and should describe how the proposal is in keeping with the surrounding Cornerstone and neighborhood context.

4.3 DEVELOPER’S RESPONSIBILITIES

a. After award and execution of a contract and development agreement, the Developer shall be responsible for all aspects related to and payment of all expenses associated with the planning, construction, maintenance, and operation of the proposed development and the City Site, including but not limited to, the following:

1. Securing all financing as required by the contract and development agreement resulting from this ITN and payment of all costs related to the planning, construction and operation of the proposed development.

2. Obtaining certified, insured, experienced and reputable architectural, engineering, and construction services including a general contractor, Project manager and subcontractors for the Project;

3. Duly applying for, obtaining and maintaining any and all permits, licenses, easements, property rights and approvals, necessary prior to and after construction;

4. Platting of the City Site, if necessary;

5. All development fees imposed in connection with the development by the City or any other agency of appropriate jurisdiction.

6. All off-site public improvements and/or infrastructure required for development of the City Site (streets, street widening, streetlights, sidewalks, water/sewer infrastructure, landscaping, etc.) will be the responsibility of the Developer.

7. Extension, relocation and/or upgrading of utilities, including utilities serving existing City facilities, or connection of new utilities, if necessary.

8. Any alteration, relocation, or replacement of any City and/or private facilities, either temporary or permanent, and with any measures required to maintain City and/or private operations during development shall be at the sole cost of the Developer.

9. Submission of plan(s) to mitigate any disruption to City, other public and/or private operations and/or impacts to City, public and/or private facilities. The plan(s) must be approved in writing by the City prior to commencement of any work that may impact City or private operations and/or facilities. Any damage or impacts to City, public, and/or private systems, facilities, or operations resulting from activities undertaken or authorized by the Developer must be immediately remediated at the Developer’s sole expense. If required by the City, the Developer must prepare and submit a mitigation and remediation plan. The plan must receive the written approval of the City and be executed by the Developer.

10. Certain activities which may potentially impact City facilities and/or operations may require that City employees or representatives monitor and coordinate such activities. The Developer shall be responsible for all costs incurred as a result of such activities, including payment for costs incurred by the City in providing County employees or representatives to monitor and coordinate the activities.

11. The Developer shall be solely responsible for any additional environmental review and assessments required by any authority having jurisdiction over such matters including any and all studies and analyses required for such review and assessments and for any remediation of the Site if required, at its sole expense of the Developer.

12. Filing of Development Agreement or any other agreements resulting from this ITN and payment of all recording fees.

13. Payment of any and all taxes associated with the development of the property, including but not limited to, ad valorem real estate taxes, that may be associated with the Project and/or the property.

14. Submission of monthly status reports to the City regarding the Project development upon award of the contract and development agreement. Frequency, subject matter and details covered in status reports will be determined by the City and may be changed at any time at the discretion of the City.

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15. Commencement and completion of the construction of the Project in a timely manner in accordance with the Agreements resulting from this ITN and all applicable rules, regulations, ordinances and standards required by the City and any other applicable regulatory agency.

16. Prior to construction, the Developer’s designated Project Manager, its Contractors and/or Subcontractors, and any other employees and/or representatives of the Proposer as the City may require, will be required to meet with City staff to provide relevant information and to coordinate construction related activities. Upon commencement of construction, such meetings will be required as frequently as deemed appropriate by the City.

17. The Developer may be required to participate in community outreach activities.

18. Obtaining bonding and/or assurance of completion as required by law and as acceptable to the City.

19. Obtaining all insurance coverages as required by the City.

20. Applying for and obtaining any necessary or applicable zoning changes and/or any other land use planning changes and/or waivers from the appropriate agency having jurisdiction. (The City does not make or offer any representation or warranty that any such requested changes will be granted.);

21. Obtaining all necessary access permits from the state, county, City and/or any authority having such jurisdiction.

b. The Proposer is solely responsible for defining and requesting a comprehensive due diligence process regarding development of the City Site if necessary for the proposal idea. The City disclaims all responsibility and liability for the completeness or accuracy of any information that it provides.

c. Acceptance by the City of the Respondent’s Proposal for the City Site does not constitute or imply any type of representation or warranty, whatsoever, regarding the condition of the property, its suitability for the uses contemplated by this Solicitation or the Proposal or that development approvals or permits will be issued for the uses contemplated in the Proposal. The Developer shall be solely responsible for obtaining all such approvals and permits and for resolving any objections to the proposed uses, regardless of the source of such objections. The City does not guarantee or represent, in any way, that it will provide support or assistance to the Developer in obtaining development approvals or permits or resolving objections to the proposed uses, including but not limited to, objections to such uses by community organizations, community activists, elected City officials or officials charged with issuing such approvals and permits.

d. In the event that the Developer fails, for any reason, to secure adequate financing for development as described, and in conformity with the schedule contained in the Development Agreement resulting from this Solicitation, the City reserves the right to terminate any agreement(s) resulting from this Solicitation.

e. To the extent a Respondent can secure an option contract on any adjacent parcels, the City is receptive to such a structure with respect to cross-collateralization with other property, Project or other assets.

Note: THE CITY RESERVES THE RIGHT TO AWARD THIS BID ON THE BASIS OF EACH LINE

INDIVIDUALLY, ANY COMBINATION OF LINE ITEMS OR ALL LINE ITEMS COMBINED AS IT

DETERMINES TO BE IN ITS BEST INTEREST. THE CITY RESERVES THE RIGHT TO NOT

AWARD ANY LINE ITEM AS IT DETERMINES TO BE IN ITS BEST INTEREST.

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PART 5 – HOW TO SUBMIT A PROPOSAL

Instructions to bidders: Proposals must contain each of the documents listed below; each fully completed and signed, as required. Required signatures for proposal forms may be applied using electronic signature software (i.e., DocuSign, Adobe Sign, etc.). Proposals submitted which do not include the following items may be deemed non-responsive and may not be considered for contract award. The City reserves the right to request all other missing forms and additional information from any bidder prior to award.

5.1 PROPOSAL REQUIREMENTS

Development Approach and Plan Respondent’s Conceptual Project Proposal must contain an analysis of the development approach and plan for development of the proposed Project and must:

a. Provide an executive summary describing the Conceptual Project Proposal and the Proposer’s general approach to developing, constructing, maintaining, operating, and managing the proposed Project.

b. Provide a description of the overall proposed Conceptual Project Proposal. The Conceptual Project Proposal shall include a description of the Proposer’s concept for the entire City Site and the approximate square footage of each component to be included.

c. Provide the Respondent’s envisioned site control or disposition arrangement for the development of the City Site.

d. Provide a conceptual site plan of the City Site, including elevations, for the location/re-location/renovations of the existing buildings, the proposed mixed-use elements, and other structures and features, including roadways, sidewalks, open areas, landscaping, etc.;

e. Provide a table for each Project component with gross square footage proposed for each use, including office, commercial, residential, open space, roadways, etc.

f. Provide detailed description of each development component, including square footage proposed for each use within the component.

g. Provide a detailed financial pro forma analysis for the proposed project.

h. Provide a copy of Proposer’s experience for previous similar redevelopment/renovation projects and identify how the proposed project redevelopment would exhibit similar qualities.

i. Explain how the Project would need to be positioned in terms of existing and future land use/zoning.

j. Describe the Proposer’s methodology in obtaining the required regulatory approvals and building permits and complying with applicable developmental regulations, for the successful construction, operation, and use of the Project.

k. Provide an analysis of the economic impacts of the proposed development to include the following information:

1. Estimated annual ad valorem taxes directly generated by the development;

2. Estimated impact fees;

3. Proposed improvements to area infrastructure;

4. Estimated permit fees;

5. Number of jobs to be generated during construction;

6. Number of permanent jobs created by development;

7. Estimated number of indirect jobs to be created by the development; and

l. Explain why the proposed development is appropriate at the City Site and complementary to existing development in the surrounding area.

m. Describe the elements that will serve to transform the City Site into a destination attractive to community residents and visitors.

n. Describe the energy efficiency, sustainability, and resiliency features to be included in the development, including the energy efficient standards met (e.g. LEED V4.1, Green Globes, WELL, etc.), and how such features comply with the requirements imposed on municipal government buildings in the City. The energy efficiency, sustainability, and resiliency analysis should consider Section 255.2575, “Energy-efficient and sustainable buildings,” Florida Statutes, and the green building standards contained in the City’s Code of Ordinances under Chapter 6 Article II Gainesville Green Building Program and high-quality heritage tree preservation standards contained in Section 30-

8.8 of the City’s Land Development Code. Additional consideration towards an award will be given to a Project that applies for and receives a recognized sustainability standard.

o. Describe the Project management approach generally which may include:

1. Approach to leading the Project Team through Project administration

2. Day-to-day Project management and reporting

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3. Design management

4. Document management

5. Contract management

6. Change management

7. Quality Control/Quality Assurance

8. Risk management

9. Operations

10. Any other areas that Respondents believes may be of interest to the City.

11. Who will lead the development of and implementation of the project (identify the project lead(s))

12. Add where equipment/ materials will be staged/ housed

3.2 Project Schedule

The Respondent’s proposal must include a Project implementation schedule. The Project schedule must:

a) Provide a realistic, detailed Project schedule for the development, from award of a contract, to Development Agreement to issuance of the last Certificate of Occupancy, identifying key tasks and duration of each.

b) At a minimum, the Project schedule must contain the following key tasks for the Project, if applicable (Specify the proposed duration of each task in number of months from award and execution of the Development Agreement until completion of each task.):

a. Time period from award and execution of contract and development agreement until completion of design;

b. Time period from award and execution of contract and development agreement until commencement of construction; and

c. Time period from award and execution of contract and development agreement until issuance of Certificate of Occupancy or Certificate of Completion

c) Note: Proposers are cautioned to be realistic in proposing the above-described time periods as this information will be relied upon in evaluating proposals and in establishing the Project schedule. The Development Agreement resulting from this ITN will include damages for failing to complete the key tasks included in the Project schedule.

5.1 STATEMENT OF QUALIFICATIONS FORMAT

a) Project Understanding and Approach: Describe your understanding of the objectives and scope of the requested services and your general approach to such. Include a general time frame for being able to respond to City requests for specific project proposals.

b) Proposed Project Staff: Identify the key personnel who will be directly assigned to this project. State the qualifications and related experience of each member of the proposed project team of engineers and surveyors.

Provide a resume for each team member for the project.

c) Qualifications of Firm: Provide pertinent information about the firm and related experience with similar projects. In addition, the firm should identify its total number of technical and professional personnel by discipline and training and further describe the total workload during the project period. Indicate what resources (professional and technical time) the firm would have available to allocate to the project.

5.2 CONTENT OF PROPOSAL

Required Documents:

The following documents are required to be included in the bidder’s submission:

a. Signed ITN Cover Page

b. Address each Minimum Qualification

c. Provide a Statement of all Qualifications that will communicate the capabilities of the bidder to successfully complete the project

d. Experience of the Team:

i. Registered in Florida as a business

ii. Engineering and surveying expertise (licensed or authorized to practice in the State of Florida)

iii. Experience in land use and planning

iv. Experience in housing development, if applicable

e. Pricing Proposal

f. Drug-Free Workplace Form

g. Bidder Verification Form

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h. E-Verification Form

i. Prohibitions Regarding Foreign Countries of Concern

j. References Form

k. Bidder’s W-9

l. Copy of any applicable, current licenses and/or certification required by City/County/State

m. Investigation of Alleged Wrongdoings, Litigation/Settlements/Fines/Penalties

n. Exceptions to the ITN (refer to Part 5, 5.5 Exception to the ITN)

5.3 PROPOSAL SUBMISSION INSTRUCTIONS

The bid reply, containing all required documents, with authorized signatures, must be received by 3:00 p.m. on the due date indicated on the Bid Cover Page for this project. The bidder’s complete pdf reply must be uploaded into OpenGov.com prior to the 3:00 p.m. deadline. This platform will not accept late submittals.

Upload bid reply as a pdf formatted document only, unless the solicitation states otherwise. The pdf document should be titled with bidder’s name, bid number, and, if the reply is submitted in parts, include “Part # of x”.

On occasion, the City will request proposals present pricing separately from the main proposal. If separate pricing is requested, upload a separate document that indicates Pricing as its content.

Modifications to or withdrawal of a bidder’s submittal can be made up to the deadline date. Modifications and withdrawals must be documented in OpenGov.com in order to be recognized by the City. Any bid not withdrawn will constitute an irrevocable offer, for a period of one hundred twenty (120) days, to provide the City adequate time to award the Contract for the services specified in this solicitation.

Both the reply and the price proposal, if required to be submitted as a separate document, must be signed by an officer of the business who is legally authorized to enter into a contractual relationship in the name of the bidder. An authorized representative who is not an officer may sign the proposal, but must attach a corporate resolution granting authorization to the representative to execute on behalf of the business.

The submittal of a reply by a bidder will be considered by the City as constituting an offer by the bidder to perform the required materials/services.

5.4 DISCLOSURE AND CONFIDENTIALITY

Florida’s Public Records Law, Chapter 119, Florida Statutes, includes numerous exemptions to the general requirement to disclose information to the public in response to a public record’s request. Exemptions are found in various provisions of the Florida Statutes, including but not limited to Section 119.071, Florida Statutes (General exemptions from inspection or copying of public records), and Section 119.0713, Florida Statutes (Local government agency exemptions from inspection or copying of public records). Section 815.045, Florida Statutes (Trade secret information), provides that trade secret information as defined in Section 812.081, Florida Statutes (Trade secrets; theft, embezzlement; unlawful copying; definitions; penalty) is confidential and exempt from disclosure because it is a felony to disclose such records. The Parties understand and agree that Florida’s Public Records Law is very broad and that documents claimed by a Party to be confidential and exempt from public disclosure pursuant to the Public Records Law may in fact not be deemed such by a court of law. Accordingly, the following provisions shall apply:

(i) Identifying Trade Secret or Otherwise Confidential and Exempt Information. For any records or portions thereof that bidder claims to be Trade Secret or otherwise confidential and exempt from public disclosure under the Public Records Law, bidder shall:

a. Specifically identify the records or specific portions thereof that are confidential and exempt and reference the particular Florida Statute that grants such status. Provide one redacted copy of the record and one copy of the record with the confidential and exempt information highlighted as outlined in items 1 and 2 on the following page.

Bidder shall take care to redact only the confidential and exempt information within a record.

b. Provide an affidavit or similar type of evidence that describes and supports the basis for Contractor’s claim that the information is confidential and exempt from public disclosure.

(ii) Request for Trade Secret or Otherwise Confidential and Exempt Information.

a. In the event City receives a public records request for a record with information labeled by bidder as Trade Secret or otherwise as confidential and exempt, City will provide the public record requester with the redacted copy of the record and will notify bidder of the public records request.

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b. However and notwithstanding the above, in the event that City in its sole discretion finds no basis for bidder’s claim that certain information is Trade Secret or otherwise confidential and exempt under Florida’s Public Records Law, then City shall notify bidder in writing of such conclusion and provide bidder a reasonable amount of time to file for declaratory action requesting a court of law to deem the requested information as Trade Secret or otherwise as confidential and exempt under Florida’s Public Records Law. If bidder fails to file for declaratory action within the reasonable amount of time provided, then City will disclose the information requested.

c. If a public records lawsuit is filed against CITY requesting public disclosure of the information labeled by bidder as Trade Secret or otherwise as confidential and exempt, CITY shall notify bidder and bidder shall intervene in the lawsuit to defend the nondisclosure of such information under Florida’s Public Records Law.

d. Bidder hereby indemnifies and holds CITY, its officers and employees harmless from any and all liabilities, damages, losses, and costs of any kind and nature, including but not limited to attorney’s fees, that arise from or are in any way connected with bidder’s claim that any information it provided to CITY is Trade Secret or otherwise confidential and exempt from public disclosure under Florida’s Public Records Law.

How to Designate Trade Secret or Otherwise Confidential and Exempt Information If a bidder believes that its reply contains trade secret or otherwise confidential and exempt information (as defined by Florida or Federal law) and should be withheld from disclosure to the public, in such cases the bidder must provide a redacted copy of the proposal for public access.

• Redacted means that the confidential/proprietary information in the proposal has been obscured so that it cannot be read.

• Unredacted means that the entire document, including the confidential/proprietary information, has not be obscured and is visible for the evaluation team to use in their evaluation process.

1. Upload a pdf version reply of the complete UNREDACTED proposal. Include “UNREDACTED, CONFIDENTIAL” in document title. This is the version that will be used by the evaluators when they are reviewing your proposal. It is essential that the items that will be redacted are highlighted in yellow to prevent the evaluation team from discussing these items after the award. The first page of the document for the unredacted document should provide a general description of the information bidder has designated as confidential and/or exempt, and provide a reference to the appropriate Florida or Federal statute supporting the confidential and/or exempt classification.

2. Upload a pdf version reply of the REDACTED copy of the proposal. Include “REDACTED” in the document title. This copy will be used to support any public records requests that may arise from this solicitation.

How the City will Handle Material Identified as Trade Secret or Otherwise Confidential and Exempt Information The City’s evaluators will be provided with the complete unredacted proposal, including any trade secret or otherwise confidential and exempt information. The City evaluators will maintain the confidentiality of the information through the evaluation process, including any recorded evaluation team meetings.

In the event a public record request is made to view the information which bidder claims is confidential and/or exempt, the City will notify the bidder and give the bidder a reasonable opportunity (generally 2 business days) to institute appropriate legal action to prevent the disclosure of the information claimed as confidential and/or exempt.

All public records submitted to the City, including those claimed as confidential and/or exempt, will be retained by the City and will not be returned to a bidder at the conclusion of the bidding process.

5.5 EXCEPTION TO THE ITN

Bidders may take exceptions to any of the terms of this ITN unless the ITN specifically states where exceptions may not be taken. Should a bidder take exception where none is permitted, the proposal will be rejected as non-responsive. All exceptions taken must be specific to allow the City a meaningful opportunity to evaluate and rank proposals.

Where exceptions are permitted, the City shall determine the acceptability of the proposed exceptions and the proposals will be evaluated based on the proposals as submitted. The City, after completing evaluations, may accept or reject the exceptions.

Where exceptions are rejected, the City may request that the bidder furnish the services or goods described herein, or negotiate an acceptable alternative.

5.6 ONLY ONE BID

Only one bid from any individual, firm, corporation, organization or agency under the same or…