Graffiti Removal RFP- Taylor TSC.docx

Department of Transportation Taylor TSC – Graffiti Removal Contract Request for Proposal No. 210000002716 Solicitation Manager Name: Terry Harris Direct Phone: 517-249-0870 Email: Harrist@michigan.gov Main Phone: 1-855-MI-PURCH 1-855-647-8724 This is a Request for Proposal (RFP) for:

Graffiti Removal within Wayne County RFP Timeline

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

Michigan.gov/MiProcurement proposal instructions

Version 11(5/2020)

Version 12 (10/2020) 2

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal.

RFP Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. MANDATORY PRE-PROPOSAL MEETING.

A MANDATORY pre-proposal meeting will be held on Tuesday September 28, 2021, at 10:30 a.m.: via a Microsoft Teams meeting.

Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 248-509-0316,,766405817# United States, Pontiac Phone Conference ID: 766 405 817# The purpose of the pre-proposal meeting is to discuss the RFP and the work to be performed under this contract. It is intended to clarify and answer outstanding questions the bidders may have regarding proposed contract work. Statements made by the Solicitation Manager or designee at a pre-proposal meeting are not considered modifications to the RFP. If, however, the Solicitation Manager determines modifications to the RFP are warranted after the meeting, modifications will be posted in writing on www.michigan.gov/SIGMAVSS as explained in the Modifications section of this document Attendance at the pre-proposal meeting is limited to [1] one call in number per bidder. If the pre-proposal meeting is mandatory, a bidder may be disqualified by being late. Subcontractor sign-in is permitted in lieu of the bidder as evidence of attendance. Accessibility requests for reasonable accommodations at the pre-proposal meeting should be made with the Solicitation Manager at least 10 business days before the date of the meeting. Accommodation requests received outside this time period cannot be guaranteed.

4. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

5. QUESTIONS. Bidder questions about this RFP must be emailed to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

6. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder.

7. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide documentation to support the following:

· The Contractor and/or Subcontractor must have experience with Maintenance of Traffic on urban freeways. Urban freeway is defined as average daily traffic more than 100,000 vehicles per day.

· Clarify how much experience, one month, one year, Project experience totaling 30 days’ worth or how much is reasonable?

· Only those proposals that meet the mandatory minimum requirements will be considered for evaluation.

8. EVALUATION PROCESS The State will evaluate each proposal on a PASS/FAIL basis based on the following criteria:

The State may utilize all bidder information to determine fair market value for goods or services sought. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

9. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

10. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

11. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

12. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who receives a PASS for each criterion and has the lowest price.

The State will post an Award Recommendation and Evaluation Synopsis on www.michigan.gov/SIGMAVSS or in the manner that the solicitation was originally published.

13. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest electronically to Carol Rademacher, Administrator, at RademacherC@Michigan.gov. no later than 3:00 p.m. Eastern three (3) business days after posting the Award Recommendation and Evaluation Synopsis on SIGMA VSS, or by 3:00p.m. the next business day if that date falls on a state holiday or weekend. The State reserves the right to adjust this timing and will publish any change on the SIGMA VSS.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

14. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

15. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

16. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. All portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, some information may be exempt from disclosure. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process.

Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

i. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information.

Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. See the Confidential Treatment Form and The Freedom of Information Act (FOIA) sections of the Proposal Instructions for additional information.

Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED This section must be completed, signed, and submitted with the proposal if the bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is not requested.

RFP Number

RFP Title

Signature

Date

Printed Name, Title, Company confidential treatment form

Section 2. CONFIDENTIAL TREATMENT IS REQUESTED This section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary.

The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) Identifies the Proposal Page #, Section #, and Paragraph #, (2) Identifies whether the material is a Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI), (3) Explains the specific legal grounds that support treatment of the material as TS, FI, or PI. Bidders must provide a complete justification as to how the material falls within the scope of an applicable FOIA Exemption or relevant case law. Bidders must not simply cite to an applicable exemption or case name, and (4) Provides the contact information for the person at Bidder’s organization authorized to respond to inquiries by the State concerning the material.

(1) Proposal Page #, Section #, Paragraph # (2) Material is Trade Secret (TS), Proprietary Financial Information (FI), Proprietary Information (PI) (3) Applicable FOIA Exemption with Written Justification (4) Bidder Contact Information

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

RFP Number

RFP Title

Signature

Date

Printed Name, Title, Company confidential treatment form

Provide a detailed response to each question. “You” and “company” refers to the bidder.

1. Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number.

Website address.

Number of years in business and number of employees.

Legal business name and address of parent company, if any.

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least 3 relevant experiences from the last 5 years removing graffiti on a roadway in an urban setting where you have provided maintenance of traffic as defined in Section 2.11 of Schedule A, Statement of Work.

· Urban freeway is defined as average daily traffic more than 10,000 vehicles per day.

Experience 1

Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

State.

Zip.

1. Project name and description of the scope of the project.

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 2

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 3

Company name.

Contact role at time of project.

City.

1. Project name and description of the scope of the project.

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

6. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any)

Minimum wage paid to employees employed at locations within the State of Michigan.

Average wage paid to employees employed at locations within the State of Michigan.

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

8. Other

vendor questions worksheet

Contractor must enter company name here.

Request for Proposal (RFP) No. 210000002716 Taylor TSC – Graffiti Removal This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

Michigan Department of Transportation (MDOT) is requesting bids for Graffiti Abatement services under a performance-based payment method and as-needed graffiti removal on state trunklines in the State of Michigan. The result of this contract is a two (2) year contract with three (3) one (1) year optional extensions. Quantities listed in Schedule B are estimates, actual work performed will be decided by the Program Manager/Engineer or his/her designee. The State us not obligated to purchase any listed quantity.

SCOPE

This contract is for graffiti abatement and removal services on MDOT’s trunkline system. The contractor shall bid on a standardized list of in Schedule B. All MDOT facilities (bridges, overhead sign, ground mounted signs, utility boxes, pump houses, etc.) visible from the freeway and ramps are considered part of the MDOT right of way. Dynamic Message Signs (DMS) will not be addressed in this contract. The initial routes within Wayne County shall be:

· I-94: Washtenaw County Line to Macomb County Line

· I-75: Oakland County Line to Macomb County Line

· I-75: Bagley Pedestrian Bridge and Plaza

· M-10: Jefferson to Oakland County Line

· I-375: Jefferson to I-75

· M-39: I-94 to Oakland County Line

· M-8: M-10 to Conant

· I-96: I-75 to Oakland County Line

· I-275: Monroe County Line to Oakland County Line

· M-14: Washtenaw to I-96

The objective of this contract is to minimize graffiti on the MDOT facilities along the freeways. The gore of the freeway is the area between the ramp and the main line. This can be achieved two ways: 1) deter the placement of the graffiti, and 2) the timely removal of the graffiti.

Historical data in the table is for informational use only. The historical data does not include data on cleaning signs. The historical data tables are shown below.

MDOT reserves the right to add locations within the Taylor TSC jurisdiction. Locations requiring graffiti removal will be logged in ArcGIS by MDOT. The contractor will be required to use ArcGIS Software to document work locations and progress. Service will either be Standard, or High Priority as referenced herein. Submitted standard Work Orders will need to be completed within 11 calendar days or as directed by the Engineer or his/her designee. Once work has commenced at a given location the contractor must continue operations at the location until the work is completed. High Priority services will require the work to start within 24 hours of notification. Once High Priority work commences at a specific site, all work must be completed.

REQUIREMENTS

1. General Requirements

1.1. General Requirements Overview

The Contractor through innovation, technology, or other means shall perform and provide the required graffiti removal services and have adequate qualified staff, equipment, tools, supplies, materials, training, and supervision to complete the requested work determined by the State and otherwise do all things necessary for, or incidental, to the performance of work.

Compliance will be based on the State’s overall evaluation and interpretation in accordance with method of performance, and frequencies set forth herein.

The Contractor shall provide services at the locations described on work orders throughout Wayne County and or as directed by the MDOT Program Manager (PM). The MDOT PM may designate (via email) an alternate person(s) to act on his/her behalf. The facilities include but are not limited to bridges, overhead signs, ground mounted signs, utility boxes, pump houses, and include all faces of facilities. Limits of removals will be directed by the Engineer.

The Bagley Pedestrian Bridge, Plaza, and adjacent structures include appurtenances unique from other pedestrian bridges, such as wooden branches, geometrically shaped concrete walls, artwork, embedded lighting in pavements/walls, and stainless-steel railings/trim. Graffiti removal or prevention for the Bagley Pedestrian Bridge is to be provided for all concrete bridge surfaces, concrete wall surfaces, metal light poles, flag poles, and any other surfaces within the bridge and plaza limits shown in Attachment A, except for the surface of the artwork. The artwork located within the vicinity of the Bagley Pedestrian Bridge, Plaza, and adjacent areas is excluded from the surfaces to be serviced for graffiti removal for the purposes of the contract.

Use of ArcGIS software will be required for the use of tracking work. All necessary information concerning the specific site will be on each Work Order. Each Work Order will have a unique number automatically created by the ArcGIS system or MDOT PM. All work must be completed by the expiration date of each Work Order as designated in Section 3.1 and 3.2. The Contractor will be required to periodically check the ArcGIS Misc database for new assignments or to update the status of previous Work Orders.

Other methods can be used for issuing Work Orders in lieu of ArcGIS if mutually agreed upon by MDOT and the Contractor. Unless otherwise agreed upon by both parties, Work Orders in ArcGIS are considered written approval henceforth in this contract.

It is the Contractors responsibility to protect motorists at all times from any materials or equipment stored inside the closure.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.2. ArcGIS

The Contractor is required to use ArcGIS software to track and monitor the MDOT drainage structure repair database in conjunction with MDOT. The database is portrayed in the form of a map that can be accessed on desktop computers via ArcGIS Online (AGO) or the Collector Application (aka Collector App) via smart phones and tablets, which is available to download for free. MDOT will provide log on credentials to the Contractor for access to the applicable database.

The Contractor will utilize ArcGIS Software to:

· View and access Work Orders issued by MDOT

· Record performed service data, including but not limited to: taking a before and after photo, route, cross street, bound, notes, status updates, service category, quantities, and traffic control used.

The Contractor is required to have mobile devices with cellular connections. Any costs associated with mobile devices are the responsibility of the Contractor. ArcGIS applications are available on iOS, Android and Windows devices. If the Contractor already has an AGO organizational account, credentials can be associated with the databases for this contract.

MDOT staff and contractor representatives will share the same database. The database will be backed up by MD0T periodically to monitor any changes. Data points from the map can be extracted and used for reporting purposes. There will be limitations on what information MDOT and/or the Contractor can modify in the ArcGIS database. Only MDOT will have right to create a Work Order for the Contractor.

The Contractor is encouraged to check the Collector App or AGO multiple times a week to monitor the workload. Failure to check the ArcGIS software for Work Order issuance will not constitute reprieve from the repair due dates.

Device Requirements:

Collector is supported on Android, iOS, and Windows devices.

· Android

a. Android 4.1 (Jelly Bean) or later

b. ARMv7 or x86 processor

c. OpenGL ES 2.0 support

d. Precise location (GPS and network-based) support

· iOS

a. iOS 8 or later

b. iPhone, iPad, iPod touch

· Windows

a. Windows 10.0.586 or later (tablet and PC; excluding LTSB)

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.3 Environment

All work shall be done in accordance with regulations governing MDOT. Supplies, materials, equipment, etc. shall be confined so as not to unduly encumber the premises. The Contractor shall visit each work site prior to starting work under this Contract and verify with the MDOT Program Manager, the working conditions and the methods of carrying out the work, including all costs. The Contractor shall be mindful of the environmental effects that any chemicals, materials or biodegradable solvents used for removal of graffiti may have on the immediate surroundings of the removal areas, as previously stated in the beginning of this section. The Contractor must identify any energy efficient, bio-based, or otherwise environmentally friendly products use in their products.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.4 Quality Control Program

Explain your Quality Control Program(s).

Bidder must provide detailed information as requested in the above requirement(s):

2. Service Requirements

2.1 Contractor Responsibility

The Contractor shall provide services at the individual locations described in the scope of this document. The Contractor must have equipment and staff to adequately perform the specified services. Proof of equipment ownership and/or letters of intent from equipment rental companies will need to be provided in response to the Contract. The State is looking for multiple letters of intent from the Contractor and/or any Subcontractors to demonstrate due diligence and the ability to secure attenuators and other equipment as needed.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.2 Pay Items

2.2.1 Performance Based Graffiti Abatement

Performance Based Graffiti Abatement is for the removal and abatement of graffiti on all MDOT facilities visible from the freeway. Included in this pay item is all costs associated with the placement and maintenance of any and all traffic control items that will be needed when the lane closures are required to perform graffiti removal work.

2.2.2 High Priority Removal

MDOT may direct the Contractor for emergency removal of graffiti as described here in that will be paid for as High Priority Removal. High Priority removal when requested will be paid for in addition to the monthly performance-based graffiti abatement. Traffic control will not be paid for separately.

2.2.3 As-Needed Graffiti Removal

MDOT may request additional graffiti removal services for graffiti on MDOT facilities not visible from the freeway. These requested graffiti removal services shall be considered as-needed graffiti removal. Requested removal services performed for items considered As-Needed will be paid for as As-Needed Graffiti Removal, Blast Cleaning and As-Needed Graffiti Removal, Paint Over. Included in this pay item is all costs associated with the placement and maintenance of any and all traffic control items that will be needed when the lane closures are required to perform graffiti removal work.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.3 Contractor Work Plan

The Contractor is required to submit a Preliminary Work Plan and Site-Specific Work Plan for this Contract. The Preliminary Work Plan is required in the response to the RFP. The Site-Specific Work Plan is required to be submitted after the Contract is awarded prior to working at each location.

2.3.1 Preliminary Work Plan

The Contractor must submit a work plan in response to this proposal to outline how the four major categories of graffiti will be removed consistent with the specifications outlines in this proposal. The Contractor is encouraged to be innovative in this approach to this requirement. The Contractor must address the four major categories of removal outlines below:

A. A fascia beam over the center lane of a 3-lane freeway with limited right-of-way.

B. A concrete bridge abutment wall C. A ground mounted sign in a freeway gore (area between mainline and entrance/exit ramp) D. An overhead sign mounted on a truss tagged across all lanes of traffic

The Contractor must identify the labor, equipment, materials, and methods that will be used to remove graffiti from the four major surface types. The Contractors response must address the following for each of the four major categories above.

2.3.2 Site Specific Work Plan

Upon Contract award, the Contractor shall submit a work plan for site specific locations including lane and/or shoulder closures. The work plan will include, at a minimum the following:

A. Date, time, and location of the proposed closure B. Labor, equipment, and material to be used C. A Maintenance of Traffic (MOT) describing the closure D. 48-hour advance notice to Southeast Michigan Transportation and Operations Center (SEMTOC) E. Contractor’s 24-hour telephone contact information The work plan is to be submitted to the Program Manager for approval a minimum of two weeks prior to staging work. The work plan should be submitted electronically utilizing Microsoft Word and/or Microsoft Excel. The Contractor will be required to make an annual report identifying all approved work plans on an annual basis in a format to be agreed upon by the State of Michigan and the Contractor.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.4 Do No Harm

Graffiti removal/ prevention shall be performed in a manner so as to preserve the integrity of features, materials, landscape, vegetation, appearance, workmanship, and the environment. The Contractor shall adhere to the doctrine of DO NO HARM. Compliance with this doctrine will hold the Contractor responsible for any methods used to remove graffiti on any exposed surfaces which in any way causes damage to those surfaces. Excessive water pressure, use of special nozzles, or abrasive blasting that result in harm to the exposed surfaces that are damaged as a result of the Contractor’s selected means and/or methods for removal. If damage occurs, the Contractor shall submit to the Program Manager a corrective action plan to repair the damage. The Program Manager will review the plan to determine if the proposed repair is acceptable. If accepted by the Program Manager, the Contractor will implement the repair at no additional cost to the State within the time frame prescribed by the MDOT Program Manager or his/her expense, preserve and protect from injury of all property, either public or private, along and adjacent to the roadway. If any damages and/or injuries occur arising out of, or in consequence of any act or omission of the Contractor, shall be the responsibility of the Contractor, it shall be the responsibility of the Contractor to return, whole, any parties or property.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.5 Removal Options

In removing graffiti, the Contractor may select from one of the following removal options or pre-approved alternate:

· Sand (on concrete surfaces only)

· Water-blasting

· Painting (not to be applied at the Bagley Pedestrian Bridge or in areas adjacent to this bridge)

· Washing and scrubbing by brush with a biodegradable soap or other pre-approved solvent

The Contractor may propose means and methods for graffiti removal other than the options listed above. Any method, material, solvent, etc. selected from the above list of options or proposed as an innovation by the Contractor shall demonstrate to the MDOT Program Manager or his/her designee(s) at a specified location or situation for review and approval for full scale use.

Sand or water-blasting shall only be used if the integrity of the exposed surfaces will not be damaged. Water-based removal products that are applied with a mobile power-washer shall be limited to a maximum water pressure of 2000 psi. For the Bagley Pedestrian Bridge and adjacent areas, the maximum water pressure shall not exceed 3000 psi. Best management practices for the control of surface water run-off shall be utilized in accordance with MDEQ and NPDES permits and guidelines. Blast cleaning operations shall not be conducted above/over live lanes of traffic.

The Contractor shall protect surfaces and bridge components not designated for cleaning Paint Over is to be accomplished using MDOT approved paint. Surfaces to be painted shall be wiped down with a tack rag suitable for removing loose dirt and debris before application of paint. Paint shall match the existing color of the surface to be painted.

The Contractor will be responsible to report any incident or damaged caused by the Contractor’s operations to MDOT Program Manager within 24 hours. Time frame for repairs will vary depending on the severity of the damage. The Program Manager will notify the Contractor of the time frame of the repair on a case-by-case basis.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

2.6 Paint Removal

MDOT does not have standard painting colors. If paint is selected as the method for removal, the paint used must match the existing surface paint as closely as possible by electronic color matching using a hand-held Spectro-photometer or approved equivalent.