GPS PWS CWD Draft 05 April 2024.docx

PART 7 Contractor Working Dogs (CWDs)

7.1 Overview: Contractor shall provide Contractor Working Dogs, to include Explosive Detection Canines (CWD) and Drug Detection Canines (DDC), referred to as Contractor Working Dogs (CWDs), as part of the essential performance of this Contract and as required at the individual Task Order level. Specific requirements for Contractor Working Dogs will be identified in the Performance Work Statement issued with each Request for Proposal, Solicitation, and Task Order issued under this Contract. All Contractors providing Contractor Working Dogs shall comply with all regulations, policies, and requirements, related to Working Dogs, as may be modified from time-to-time or superseded by new regulations, policies, and requirements. These regulations, policies, and requirements shall include, at a minimum, but not be limited to, the following:

American Veterinary Medical Association (AVMA) Animal Welfare Principles

American Veterinary Medical Association (AVMA) Companion Animal Care Guidelines

Contractor shall have a positive obligation to remain apprised of all current regulations, policies, and requirements related to Contractor Working Dogs and shall ensure that their Contractor Working Dog program complies with all regulations, policies, and requirements at all times.

The Contractor shall provide CWD/Canine team services to search and detect explosives and related materials as well as to enhance the operational objectives and effectiveness of the protective and security operations. CWD/Canine teams may be utilized for, but not limited to, the following:

a. Access control support for explosives detection (e.g., vehicles, visitors, material, etc.);

b. Bomb threat and alarm responses;

c. Open area searches; and

d. Building and structure searches.

7.2 Work Scheduling:

7.2.1: Contractor shall ensure that Contractor personnel and explosives detection canines (CWDs) performing work under this Contract do not assume work under this Contract unless the individual or canine has been in a non-working status for a minimum of eight (8) consecutive hours prior to reporting for work.

7.2.2: Contractor shall ensure that all Contractor personnel and canines performing work under this Contract have one (1) twenty-four (24) consecutive-hour rest period after no more than six (6) consecutive workdays, to include training days.

During this rest period, personnel and canines shall not engage in any type of training, weapons qualification or practice, administrative functions, or perform any other work assignments. Food-reward canines are exempted from this restriction.

Specific workweek scheduling (i.e., X days on, X days off) and staffing patterns within the scope of this requirement will be established in the Task Order. Contractors shall ensure that guard services personnel performing work under this Contract have a minimum of one (1) dedicated training day per month for necessary in-service training and firearm range time. This dedicated training day counts as a workday for billing purposes and meeting the above 6:1 schedule.

7.2.3: Contractor shall ensure that the length of work for CWD teams is consistent with the needs of CO/COR, taking into consideration the climate and terrain conditions which can enhance or reduce a team’s effectiveness. This work schedule also does not include the handler’s responsibility for record keeping, the canine’s feeding, grooming, and daily health checks, as well as the inspection, maintenance, and cleaning of the canine’s equipment, housing, and other facilities.

7.2.4: Contractor shall ensure handlers are not assigned additional duties that interfere with their canine-related duties during the standard work schedule.

7.2.5: Contractor shall ensure that any seventh day work request are coordinated through the Project Manager, CO/COR for approval.

7.3 Work Breaks:

7.3.1: Contractor shall schedule, record, and ensure that canines receive a twenty (20) minute biological break for every hour of work. However, if the temperature is over one hundred [and] five (105) degrees (°), then Contractor shall ensure that the canine receives equal biological break time to work time (e.g., after thirty (30) minutes of work the canine receives thirty (30) minutes of break time). This record shall be made available for Government inspection at the Task Order performance location.

7.3.2: Contractor shall schedule, record, and ensure that canines receive a twenty (20) minute biological break for every two (2) hours they are housed in a temporary enclosure (exception is hours of rest/ sleep for the CWD). This record shall be made available for Government inspection at the Task Order performance location.

7.4 Incorporate Explosives Detection Canine Team Certification Standards & Procedures:

7.4.1: Contractor shall train new CWD teams to detect explosives as specified in Attachment xx, “Explosives Detection Canine Team Assessment and Certification Standards.”

7.4.2 Recertification: The Government shall recertify the CWD teams as follows:

7.4.2.1: Every 365 calendar days following successful Government-performed initial certification or recertification at a customer-approved validation facility.

7.4.2.2: When an CWD team has been separated or has not conducted proficiency training together for forty (40) or more consecutive days.

7.4.2.3: Ensure that all CWD handlers attending the initial fourteen (14) day training and certification cycle at a customer-approved validation facility must attend the entire fourteen (14) days.

7.5 Equipment:

7.5.1: Contractors shall provide all required canine equipment to handlers upon arrival at the Task Order location. This includes, but is not necessarily limited to, leashes/leads, reward items, portable kennels, etc. A per-team list of items and quantities shall be provided upon issuance of the equipment.

7.5.2: The Contractor shall replace identified consumable canine equipment as Contractor Acquired Property (CAP), if applicable by contract, at the place of performance due to breakage, wear-and-tear, end of life cycle, etc. The Contractor shall be responsible for maintaining adequate replacement equipment in stock (OCONUS), which shall be addressed within the Task Order Task Order Management Plan (TOMP) and Standard Operating Procedures (SOP) to ensure sufficient supplies and equipment are available for the duration of the associated Task Order. Quantities of consumable canine equipment shall be reported as part of the quarterly inventory report.

7.5.3: Contractor shall provide canine life support at the place of performance in accordance with the GPS IDIQ contract, the associated Task Order, as well as the TOMP and associated SOPs.

7.6 Kennel Master:

7.6.1: The following is a description of the duties and responsibilities the Kennel Master for which the Kennel master shall be accountable. Applicable roles and responsibilities are outlined below, but are not limited to, additional assigned duties as instructed per the Project Manager:

1. Conducts roll call (Muster).

2. Supervise all canine staff (Kennel Masters and Handlers) assigned to their location. Works primarily in an administrative roll and is responsible for assisting the Project Manager in preparing all deliverables and submissions as required.

3. Monitor, review, and approve employee timesheets.

4. Manages and assign rooms for CWD personnel.

5. Prepare, review, and submit weekly work schedule to Project Manager.

6. Prepare, review, and submit Explosive Safety brief/schedule.

7. Reviews project in-service weekly explosive training (prepared by appointed Canine Trainer).

8. Conducts weekly/monthly explosive inventory and consumption reports.

9. Updates count sheets (monthly) and Composite Risk Management reports (quarterly).

10. Ensures all Courses of Action (COA) are being met

11. Handler counseling (initial / mid-terms) & employee evaluations.

12. Orders/forecasts supplies.

13. Conduct CWD explosive training.

14. Conduct post checks – three (3) per shift.

15. Schedules training [weapons/ Physical Evaluation Board (PEB)], and provides daily updates to Project Manager.

16. Submit and coordinate CWD Air Travel (Local & CONUS).

17. Accurately annotate and submit Incident Reports (IR) per policy.

18. Manage and maintain the kennel and facilities.

19. Conduct in-country training of program explosives detection canines.

20. Perform “daily” maintenance training (Vehicle Entrapment Training) and verify maintenance of canine training and utilization records.

21. Verify the maintenance of day-to-day health and welfare of assigned detection canines.

22. Maintain all assigned canine-related equipment.

23. Perform basic canine emergency first aid and first aid training as needed.

24. Responsible for the safe and efficient control, handling, and disposal of explosive training aids, ensuring that all training aids are handled, stored, and disposed of in accordance with established protocols/best practices.

25. Conduct an explosive inventory at least once per month, or at the request of Project Manager and/or government representative, when needed.

26. Ensure all handlers and their assigned responsibilities are in compliance with this SOP

27. Review and submit Weekly Field Report (WFR).

7.6.2 The Kennel Master is considered key personnel and is in charge of the Contractor’s Working Dog (CWD) program at the designated Task Order locations. Responsible for overall management of contract dogs, health, morale and welfare, team utilization, training, and coordination of services to support the program. The Kennel Master shall be responsible for administration, logistics, operations, physical security, health care and maintenance of all contractors, contract facilities and CWD teams. Kennel Masters shall have all of the following qualifications:

7.6.2.1 Must have at least 6 years prior military/law enforcement canine experience;

7.6.2.2 Must have a minimum of 4 years of experience as a handler;

7.6.2.3 Must have 2 years as a Kennel Master as denoted on his/her DD-214 (in accordance with AR 190-12);

7.6.2.4 Must have extensive knowledge of US Army EDD standards, AR 190-12, and DA PAM 190-12 Military Working Dogs; and

7.6.2.5 Must have experience in the certification of both dual and single purpose canines and teams.

7.7 Canine Trainer:

7.7.1: The Canine Trainer shall supervise the Task Order canine training program in accordance with the Contract. The Canine Trainer is directly responsible to the Project Manager and reports to the Kennel Master where use of the CWD Team is permitted. The Canine Trainer shall be responsible for, but not limited to, the following:

7.7.1.1 Conduct initial training and testing/validation of canines in order to validate proper olfactory capabilities, behavioral suitability, and physical traits for entrance into the program.

7.7.1.2 Perform daily maintenance training (i.e., performance and explosives detection) and maintain training records for assigned detection canines.

7.7.1.3 Collect and maintain accurate records relating to the imprinting and training of Contract canines.

7.7.1.4 Maintain the day-to-day health and welfare of assigned detection canines.

7.7.1.5 Maintain all assigned canine-related equipment.

7.7.1.6 Perform basic canine emergency first aid as needed.

7.7.1.7 Maintain working knowledge of applicable Contract training and testing standards (as defined by Contract).

7.7.1.8 Look at duty schedule the night before training and in the morning before the start of training and plan accordingly. Provide a training plan brief to duty Kennel Master.

7.7.1.9 Review pro-report daily before and after training, and make an effective plan to meet training requirements.

7.7.1.10 Inform Kennel Master(s) of training location and time.

7.7.1.11 Send e-mail to relief trainer notifying him/her of the training location and intent of training.

7.7.1.12 Ensure Kennel Master(s) complete “daily” vehicle entrapment training.

7.7.1.13 Complete training validities.

7.7.1.14 Update pro-report after each shift “daily.”

7.7.1.15 Upload all training documents to Share Point.

7.7.1.16 Ensure that all Contract canines hit each odor twice per month and conduct each venue twice per month. This is tracked on the monthly pro-report.

7.7.1.17 Ensure CWD Teams are receiving four (4) hours of detection training per week.

7.7.1.18 Ensure CWD Teams are receiving two (2) hours of obedience training per week.

7.7.1.19 Ensure the pro-report is e-Mailed to the Lead CWD Trainer no later than (NLT) Friday at midnight.

7.7.1.20 Mid-Month Review: CWD record review shall be completed by the 15th of each month by the Canine Trainer and Kennel Master.

7.7.1.21 End of Month Review: CWD Records shall be sent for final review to the Lead CWD Trainer NLT the 6th of each month by 0600 hours and shall send to the Project Manager for delivery to the USG.

7.7.2 CWD Trainer/Supervisor: The CWD Trainer/Supervisor is personally responsible for the planning, supervision, maintenance of training records, security of training aids, and the conduct of training CWD under the contract. The CWD Trainer/Supervisor shall verify that all training and certifications specific to Canine Handlers are maintained current and shall provide timely requalification training for recertification. The CWD Trainer/Supervisor also will perform the duties of an Assistant Kennel Master. The CWD Trainer/Supervisor will ensure the CWD training program is in keeping with the standards of AR 190-12, DA PAM 190-12 and (ATTP) 3-39.34, guidance outlined by the Certification Authority, and the CWD contract. The CWD Trainer/Supervisor will ensure that the CWD training program is geared towards the keeping with the principle of one dog — one handler. The CWD Trainer/Supervisor is directly responsible to the Kennel Master for the operation and maintenance of training aids, records, and training areas, exercise area, obedience course, and any other training areas or equipment that are included in the kennel facility. The CWD Trainer/Supervisor is responsible for maintaining accurate, complete and current training records, and for accountability of sensitive items. CWD Trainer/Supervisor shall have all of the following qualifications:

7.7.2.1 Must have a minimum of 4 years of experience as a handler;

7.7.2.2 Must demonstrate Level 3 English language proficiency.

7.7.2.3 Must be third party trained (e.g. prior military training 341st CWDTS or Municipal Government-Sponsored Course, North American Police working Dog Association (NAPWADA) United States Police working dog association (ESPCA) or equivalent);

7.7.2.4 Must have a minimum of 2 years of experience as a narcotics or explosives detector handler;

7.7.2.5 Must have over 2 years of experience as a military kennel master, as denoted on his/her DD-214;

7.7.2.6 Must have extensive knowledge of US Army EDD standards, AR 190-12, and DA PAM 190-12 Military Working Dogs; and

7.7.2.7 Must have experience in the certification of both dual and single purpose canines and teams and possess NAPWDA, master trainer or ISPCA certification.

7.8 Canine Handler:

7.8.1: CWD Handlers shall be responsible for, but not limited to, the following:

7.8.1 Provide on-compound detection of explosive materials;

7.8.2 Perform daily maintenance training (i.e., performance and explosives detection) and maintain training records for assigned detection canines;

7.8.3 Maintain the day-to-day health and welfare of assigned detection canines;

7.8.4 Maintain all assigned canine-related equipment (see Attachment at the TO level, Standard Equipment);

7.8.5 Perform and report basic canine emergency first aid as needed;

7.8.6 The Handler shall ensure that the CWD receives proper nutrition, grooming, training, medical care, affection, and living conditions;

7.8.7 The Handler shall maintain all issued equipment under his/her control in a clean and serviceable condition;

7.8.8 Handlers shall permit the Project Manager or Kennel Master to conduct on-site inspections of the CWD kennel or room to verify that conditions and equipment conform to the appropriate policy and procedure;

7.8.9 Whenever an CWD Handler departs for emergency circumstances and the CWD cannot accompany the team member, the handler is responsible for arranging for care and maintenance of the canine with the Kennel Master prior to departure;

7.8.10 When not on duty, CWD may be released from kennel crate while under direct supervision of the handler;

7.8.11 When a handler leaves the assigned CWD in his/her designated room unattended, the animal will be placed in the secure assigned kennel crate, and handler’s room/CHU door shall be locked to prevent any negative canine-related situations from occurring;

7.8.12 Do not leave reward, toys, food, or any other objects in kennel crates;

7.8.13 Do not place objects on or around the kennel crate;

7.8.14 CWD Handlers will maintain a neat and professional appearance and demeanor that represents the high standards of the company and CWD section; and

7.8.15 CWD Handlers will bathe their CWD at a minimum, once per month, or as needed, or at the request of the Kennel Master.

7.8.2 Handler: Each Handler is personally responsible for his or her assigned dog. The Handler trains, employs, feeds, cares for, cleans, and otherwise maintains his or her assigned dog in every way. The dog depends directly on the Handler and, in keeping with the principle of one dog — one handler, the dog should never have to depend on anyone other than the assigned Handler. The Handler is responsible for the cleaning and maintenance of the dog's kennel. The Handler is directly responsible to the Kennel Master for the operation, maintenance, and cleaning of the kennels, kennel support building, training area, exercise area, obedience course, and any other areas or equipment that are included in the kennel facility. The Handler is responsible for maintaining accurate, complete, and current utilization records. Handlers shall have all of the following qualifications:

7.8.2.1 Must have a minimum of 2 years verified experience in dual purpose and single purpose canines in either law enforcement and/or military service;

7.8.2.2 Must demonstrate Level 2 English language proficiency;

7.8.2.3 Must be third-party trained (e.g. prior military training 341st CWDTS or Municipal Government-Sponsored Course, North American Police working Dog Association (NAPWADA) United States Police working dog association (ESPCA) or equivalent) as a narcotics or explosives detector handler prior to arriving at TO location;

7.8.2.4 Handler Certifications must include US military certification, North American Police Working Dog Association (NAPWADA), United States Police Working Dog Association (USPCA) or equivalent certification; and

7.8.2.5 Minimum of 1 year of experience as a narcotics or explosives detector handler.

7.9 Operational Assignments:

7.9.1: CWD Handlers shall be assigned duties by any of the following personnel:

7.9.1.1 Project Manager;

7.9.1.2 Kennel Master (KM);

7.9.1.3 Canine Trainer (CT);

7.9.1.4 Canine Government Technical Monitor (Government Technical Monitor); or

7.9.1.5 Government Contracting Officer.

7.9.2: CWD Handlers are responsible for the following:

7.9.2.1 Ensuring the safety of the CWD while deployed.

7.9.2.2 Ensuring that all CWDs shall be on-leash at all times unless in the CWD Handler’s room, vehicle, or break area (see break area procedures for additional guidance).

7.9.2.3 Canine teams shall loudly and clearly announce themselves going around blind spots or entry/exit from an area. Example: “Canine Coming Around,” or “Canine Coming Out/In.”

7.9.2.4 While traveling with an CWD, the CWD Handler shall always maintain positive control of the CWD. If the CWD is not in a kennel or crate, the CWD shall always be leashed and muzzled if required, and physical control shall be maintained to restrict the movements of the CWD while in the vehicle.

7.9.2.5 It is the CWD Handler’s or designee’s responsibility to maintain the security, safety, and welfare of the CWD during all movements.

7.9.2.6 CWD Handlers deploying in the field shall have the opportunity not to deploy the canine when requested by leaders. This option can be used if the task is above the scope of their deployment capabilities, or if they have a safety concern that they feel unnecessarily places them in harm’s way.

7.9.2.7 Ensure the safety of themselves through adequate protective gear, equipment, and firearms as authorized.

7.9.2.8 Ensure he or she is physically fit and capable of performing mission tasks as assigned prior to mission.

7.9.2.9 When applicable, ensure complete, accurate, and timely Incident Reports (IR’s) are reported to the Project Manager, Kennel Master, or Canine Trainer as soon as possible. Photographs, when authorized by the Project Manager, shall be provided in the Incident Report. Reports shall answer who, what, when, where, why, and how. All reports shall be drafted in accordance with the approved contract report format.

7.10 Explosives Detection Canine Deployment:

7.10.1 CWD utilization shall be in accordance with Contract standards:

7.10.1.1 SCWDs shall search vehicles, buildings, bags, and any other articles deemed necessary.

7.10.1.2 An explosive detection canine shall conduct searches as deemed necessary by the Project Manager, Kennel Master, and Canine Trainer while on site.

7.10.1.3 When responding to an CWD search location, the CWD Handler shall be briefed with as much information as possible prior to making the decision for deployment.

7.10.1.4 When possible, the CWD Handler and CWD shall conduct a search of the evacuation area prior to moving people into the evacuation area (Evacuation Secondary Sweep).

7.10.1.5 A CWD is a detection asset and shall not be used as an assessment indicator or confirming device. Suspected explosive packages or devices shall not be moved and shall not be searched by the canine team (wires protruding, ticking sound, or leaking dangerous substances). EOD (Explosive Ordinance Disposal) personnel shall be contacted by the respective KTR POC and/or RSO TOC.

7.10.1.6 A positive response or “alert” shall not be subject to inspection by additional CWD Teams. One positive response results in the aforementioned notification process.

7.10.1.7 CWDs shall never call an area “CLEAR”. Only Explosive Ordinance Disposal (EOD) and appropriate government staff/representatives can deem an area clear.

7.11 Accidental CWD Canine Bites and Injuries:

7.11.1: In the event of an accidental canine bite or injury caused by an CWD, the Handler shall do the following:

7.11.1.1. If the incident occurs while on duty, notify the Kennel Master and see that the injured person receives immediate medical treatment immediately. The Kennel Master shall collect all vital information, to include that of the injured party(ies) and witness statements. Photographs shall be taken of the injuries prior to and after treatment. Contact the Project Manager as soon as possible.

7.11.1.2. The duty Kennel Master shall generate an Incident Report (IR) within (2) hours of the incident.

7.11.1.3. Following a canine bite, the CWD shall be taken to the veterinary clinic for an examination and quarantine directive.

7.12 Request for CWD Support (Property, Facilities and Events) 7.12.1: The Kennel Master, through the Project Manager, shall coordinate the request for canine support. The requesting personnel must provide a statement of justification for the request via e-mail to the duty Kennel Master. The Kennel Master shall coordinate approval based on the justification through the Project Manager. The Project Manager shall communicate the request for CWD support through the Kennel Master, KO, and COR.

7.13 Medical Care:

7.13.1 Emergency Canine Medical Care: In the event of an emergency, the CWD shall be taken to the nearest veterinarian or veterinarian technician for emergency medical treatment. The Kennel Master or Canine Trainer shall be notified immediately when emergency care is required. The Project Manager shall be notified at the first available opportunity.

7.13.2 Non-Emergency Canine Medical Care: All non-emergency CWD medical related concerns shall be reported to the Kennel Master. If the Kennel Master deems the medical situation requires more advanced treatment, a request for service with the Veterinarian staff shall be made and the CWD Handler shall be directed to proceed to the veterinary clinic. The Kennel Master shall notify the Project Manager.

7.13.3: Yearly canine vaccinations shall be administered to all CWDs while in country by the available veterinary staff. Monthly preventive medications shall include medication for heartworm and parasite diseases that shall be administered by the handler under the guidance of the Kennel Master.

7.13.4: All records of medical treatment shall be maintained by the veterinary staff.

7.14 Transportation of Canines:

7.14.1 CONUS & OCONUS Movements: All canines shall be transported between CONUS and country of contract on commercial airlines or government air support with prior approval and agreement between CO/COR. All canines shall be escorted by a member of the canine team for the entire duration of travel, unless otherwise approved by government representative.

7.14.2 In-country movement: While transporting CWD in a vehicle, to include all terrain vehicles (ATV), the CWD shall be transported in a secure canine kennel crate. The crate may consist of plastic, metal, or wooden material with removable warning signs stating “Caution --- Working Dog” in both English and applicable host nation language(s) on all sides and the rear of any and all vehicles used to transport canines, unless otherwise directed by CO/COR/Canine Government Technical Monitor. When in open cargo areas of vehicles, the Contractor shall ensure the canines are properly secured in size-appropriate kennels that are appropriately ventilated and allow climatic conditions suitable for a canine’s breed and conditioning to be maintained. When traveling in a passenger vehicle, the vehicle shall maintain operational air conditioning and ensure that canines are not left unattended in a vehicle.

Note: In the situation that a kennel crate is not available, the CWD Handler will maintain complete control of the leash and, if required or needed, shall muzzle the canine throughout the duration of the movement. At no time shall the canine be left unattended in a vehicle.

7.15 Kennel Maintenance:

7.15.1 Building maintenance: The Kennel Master shall conduct a daily inspection of the canine office and kennel facilities. Any item in need of repair shall be reported to the proper agency and it shall be the responsibility of the duty Kennel Master to ensure the necessary maintenance is completed. Handlers shall report any facility discrepancies to the Kennel Master. Emergency or after-hours urgent work requests shall be reported directly to the Project Manager.

7.15.2 Kennel Sanitation: Contractor personnel shall be especially careful to dilute bleach at 1:32— one-part bleach to 32-parts water—and thoroughly rinse surfaces after its use (bleach may corrode metal cages, ruin clothing, and even irritate dogs' nasal passages and upper airways.) Contractor personnel shall then thoroughly apply the solution to all surfaces of the kennel. If utilized, kennel runs, including the exterior runs, shall be cleaned daily and whenever stool and urine is present in the kennel runs. Drainage troughs shall be washed down anytime stool or urine is present. Contractor personnel shall squeegee floors to remove all surface water from internal kennel area and runs. All canines shall be given enough breaks throughout the day to prevent urine and feces from being deposited in the kennel runs. Kennel runs, air crates, break areas, etc. shall be cleaned following any temporary use to house a canine. Temporary housing shall be thoroughly cleaned and left in an appropriate state for continued usage. Sanitation of break area utilizing bleach-water solution shall be conducted daily.

7.16 Semi-Annual In-Service Explosive Safety Training:

7.16.1 Contractor-provided Semiannual In-service Explosives Safety Training – The Contractor shall:

7.16.1.1 Prepare a Projected In-service Explosives Safety Training Schedule in Microsoft Excel format that identifies, at a minimum, planned training date(s), training location, and the names of the instructors and students, and submit it (via e-mail). The completed training schedule shall be submitted to the CO, COR, and Government Technical Monitor by noon on Friday of the week prior to when the training is scheduled. When any changes are made to this schedule, the CO/COR and the Government Technical Monitor shall be immediately informed (verbally).

7.16.1.2 Deliverable - Quarterly (January, April, July, October), an In-service Training Status Report, tracking the completion of such training, shall be prepared in Microsoft Excel format and submitted (via e- mail) to the CO, COR and Government Technical Monitor.

7.16.1.3 Ensure that CWD personnel who fail to complete the mandatory semiannual in-service training within the required time frame are not assigned to work under the TO until they have completed and have been certified as having completed such training. The mandatory semiannual in-service training requirement begins once the Contractor’s personnel commence work on the TO, through the end of the 180 calendar days following, and then begins again on the first day following while the individual is still working on the TO.

7.17 Contractor-provided Explosives Detection Canine Proficiency and Obedience Training

7.17.1: Contractor shall provide and ensure that Contractor CWD teams performing work under this Contract complete a minimum of four (4) hours of proficiency detection training each week. The TO will identify the types and provider of the training aids required for proficiency training.

7.17.2: Contractor shall coordinate the use of Government facilities for CWD training with, and receive pre-approval from, KO/COR/ Government Technical Monitor.

7.17.3: Contractor shall ensure that the Kennel Master or canine trainer monitors a representative sample of the handler-conducted proficiency training sessions to identify and correct deficiencies and improve performance. If deficiencies are noted, Contractor shall develop a training plan to eliminate identified weaknesses. If increased training frequency or length of time is required to correct deficiencies, Contractor shall adjust the canine’s utilization requirements to accommodate such increased training needs and advise the Government Technical Monitor (via e-mail).

7.17.3: Contractor shall prepare an Explosives Detection Canine Training Record for each CWD team to log the completion of all proficiency training. Contractor shall maintain this record in the team’s file in accordance with the Section C – Statement of Work, for Government inspection. At a minimum, the training record shall identify the:

7.17.3.1. Handler and canine’s name;

7.17.3.2. Training and detection tasks/categories;

7.17.3.3. Date and total amount of time devoted to detection training on each specific task/category for each day, including the monthly total for each specific task/category;

7.17.3.4. Detection areas utilized (e.g., vehicle, buildings, containers, open area, packages, etc.);

7.17.3.5. Number of training aids planted, as well as the number of correct or false/missed responses;

7.17.3.6. Monthly canine detection proficiency computation. The canine’s proficiency is computed monthly by adding the total number of correct responses, “a” for the month, and adding the total number of false/missed responses, “b” for the month. The two numbers “a” (for total correct responses) and “b” (for total false/missed responses) are used in the following formula to obtain the canine’s proficiency rating: (a) ÷ (a+b) x100 = proficiency rating. For example, during the month the canine made ninety-three (93) correct responses on training aids. The canine also had four (4) false and three (3) missed responses on training aids. Applying these two (2) numbers (a=93 and b=7) to the formula, the following is obtained: (93) ÷ (93+7) x100 = 93 percent. This shows that the canine is working at a ninety-three (93) percent proficiency rating; and

7.17.3.7. Provide and ensure that CWD teams performing work under this contract complete a minimum of two (2) hours of obedience training each week. Ensure that obedience training is not conducted during the proficiency detection training or the exercise period.

7.17.4: In the absence of an assigned handler, Contractor shall ensure that the Kennel Master or canine trainer exercises and conducts proficiency and obedience training with the unassigned canine until the handler returns or is replaced.

7.18 Personnel and Explosives Detection Canine Team Record Keeping Systems - Online Personnel Record Keeping System 7.18.1: The Contractor shall establish, maintain, and use a secure web-based personnel record keeping system for filing required records (e.g., documents, certifications, records, etc.) related to all candidates selected to work under this Contract. This system shall have controls to ensure the integrity, accuracy, authenticity, and reliability of the documents maintained within.

7.18.2: The Contractor shall retain paper copies of any documents that cannot be clearly or completely transferred into this system.

7.18.3: The Contractor shall allow access to this system only to contract-specific personnel or CO identified (in writing) customer personnel who have a need to know.

7.18.4: The Contractor shall retain these files in accordance with FAR 52.215.2, “Audit and Records - Negotiation.”

7.19 Task Order Explosives Detection Canine Team File:

7.19.1: The Contractor shall establish a unique permanent file for each CWD team working under the Contract. Basic elements of this file shall include, but not be limited to, the following:

7.19.1.1. Name;

7.19.1.2. Photograph;

7.19.1.3. Microchip number;

7.19.1.4. The name and address of the person/company from whom the canine was purchased or otherwise acquired, as well as the US Department of Agriculture (USDA) license or registration number of the person/company;

7.19.1.5. The date on which the canine was acquired, arrived/departed the TO performance location, was adopted, retired, or euthanized;

7.19.1.6. The identity of the method of transportation to and from the Task Order performance location, including the name of the intermediate handler, if applicable; and

7.19.1.7. Handler’s name(s) and corresponding dates of assignment(s).

7.19.2: The Contractor shall ensure that all certifications, proficiency assessments, training, and utilization records are kept in this file.

7.19.3: The Contractor shall ensure that all such files are kept current and maintained at the Task Order performance location for the duration of the canine’s performance under the Contract in any capacity and made available to the Government upon request or for examination. Contractor shall ensure that the file transfers with the canine on every permanent assignment to another Task Order performance location.

7.19.4: The Contractor shall maintain this file in a centralized location at the performance location as well as an identical file at the CONUS PMO.

7.19.5: The Contractor shall retain these files in accordance with FAR 52.215.2, “Audit and Records - Negotiation.”

7.20 Veterinary care for Task Order CWD operations shall include:

7.20.1. Medical and surgical care at the Task Order performance location;

7.20.2. Inspection of kennel facilities and CWD housing areas;

7.20.3. Professional review of plans for new construction and modification of kennels, support buildings, and sites;

7.20.4. Prescribing an adequate feeding program;

7.20.5. Prescribing an adequate weight management program; and

7.20.6. Instructing canine handlers and supervisors in all matters related to the health of CWDs.

7.20.7: The veterinarian shall provide treatment for the diseased or injured CWD at the kennel site or the veterinary medical treatment facility.

7.20.8: An examination shall be completed just before shipment/transport. A health certificate shall be issued for the state or country into which the canine is shipped/transported.

7.20.9: Canines shall be examined to detect injury or disease and support the safe shipment and continued good health of the canine.

7.20.10: Canines shall be routinely immunized against contagious diseases. Immunizations shall begin at the procurement or training facility and shall continue regularly throughout the canine’s service life.

7.20.11: The zoonotic control program refers to prevention and control of diseases and conditions common to man and other animals (i.e., Rabies).

7.20.12: Quarterly, the veterinarian shall inspect the kennel facility to ensure standard sanitation measures are implemented and maintained. The veterinarian shall ensure that insect and rodent control efforts are adequate, and general health of the canines maintained. When a veterinarian is not available, the Project Manager and Kennel Master shall conduct the inspection with the Canine Government Technical Monitor.

7.20.13: Quarterly inspection shall include the following elements:

7.20.13.1. Examination of the kennel facilities for safety hazards and distractions that may interfere with the rest and relaxation of the canines;

7.20.13.2. Review of the adequacy of the kennel structure (particularly for environmental conditions), and the adequacy of feeding and watering schedules. Make recommendations to prevent disease and injury; and

7.20.13.3. The veterinarian shall instruct handlers about canine health, care, feeding, and first aid. This instruction helps the handler to have a better understanding of the canine’s health needs and improves the handler’s ability to care for the canine.

7.21 Ideal Weight Range (IWR):

7.21.1: Each CWD shall be weighed weekly on a day specified by the veterinarian and annotated in the weekly weight chart. An average weight limit +/- 5 pounds is preferred. This limit shall be determined by the veterinary staff, to include input from the Kennel Master.

7.21.2: The Duty Kennel Master shall assess Body Conditioning Scale (BCS) on a weekly basis and shall provide an IWR change request to the DVM and/or CVT. Any IWR adjustments shall be approved through the DVM and CVT. The Project Manager shall be notified of any and all IWR adjustment approvals via e-mail.

7.22 Feeding Procedures:

7.22.1: Each handler shall be responsible for feeding their assigned CWD daily with the prescribed portion of food that maintains their working weight.

7.22.2: Purina Pro Plan 30/20 Dog Food is the recommended food for Explosive Detection Canines (CWD) under the canine program, unless specifically directed otherwise by the veterinarian. At the time a handler takes custody of their canine at the CONUS port of departure, they shall be provided three (3) days dog food to cover unexpected delays in travel. Contractor shall be responsible for supplying the authorized food on post and ensure all CWDs continue the prescribed diet while serving OCONUS.

7.22.3: At no time shall an CWD be fed human food for consumption unless authorized by veterinary staff. All feeding requirements shall be annotated on the CWD Training and Utilization Record indicating the daily amount consumed by the CWD.

7.22.4: (2)-Hour Window Rule: CWDs shall not be fed within two hours before, or two hours after, strenuous activity (i.e., training, excessive search, etc.).

7.22.5: If an CWD requires medication, the CWD Handler shall be responsible for administering such and annotating on the CWD Training and Utilization Record.

7.23 Personnel Safety and Incident Prevention:

7.23.1: Handlers shall make clear and loud verbal announcements when:

7.23.1.1. Walking with CWD;

7.23.1.2. Exiting and Entering any room or building with CWD; and

7.23.1.3. Going around corners/blind corners.

7.23.2: In the event a handler loses positive control of his/her CWD within a building (i.e., the CWD slips out of collar, pulls the leash from handler’s hand, etc.), the following shall happen immediately:

7.23.2.1. The handler shall immediately sound off “Loose Dog,” and regain positive control of CWD;

7.23.2.2. The handler, and/or other handlers in the area, shall attempt to block the CWD until the handler regains positive control of CWD; and

7.23.2.3. Once positive control of the CWD gained, the handler (or his designee) shall immediately notify the Kennel Master and Project Manager of the incident.

7.23.3: No more than one CWD shall be housed in an individual room/living space.

7.23.4: CWDs shall be secured whenever non-CWD personnel enter the CWD Handler’s room.

7.23.5: At no time shall non-CWD personnel be allowed to feed, walk, or give commands to CWD.

7.23.6: Lighting shall be sufficient, effectively illuminating all areas surrounding the housing area of CWD, walkways leading to break areas, and the internal portion of the break areas. There shall be an emphasis on corners to ensure that on-leash CWDs do not encounter one another while walking around corners.

7.23.7: CWDs on quarantine status shall not use break areas used by non-quarantined CWDs.

7.23.8: Non-quarantined CWDs shall not have access to areas used to break quarantined CWDs.

7.24 CWD Abuse and Reporting:

7.24.1: At no time shall any person physically abuse an CWD. Physical abuse is the striking of an CWD with any object or kicking, hitting, or punching. Abuse also may be defined as using an excessive amount of physical force such as throwing the CWD either to the ground or into a fixed object. Suspected abuse of any CWD shall immediately be reported to the Kennel Master, who shall report it up the chain of command.

7.24.2: The Kennel Master shall investigate any injury to an CWD sustained from the application of force. The Kennel Master shall approve any unusual or unorthodox training methods construed as excessive, abusive, or inappropriate before utilization.

7.25 Quarantine and Infectious Disease Response:

7.25.1: At no time shall quarantined CWDs interact in any way with non-quarantined CWDs, including separate:

7.25.1.1. Break areas;

7.25.1.2. Portable kennels used to transport to post;

7.25.1.3. Portable kennels used to house while on post;

7.25.1.4. Food bowls; and

7.25.1.5. Water bowls.

7.25.2: Any area accidentally contaminated by a quarantined CWD shall be immediately sanitized using a sanitizer approved by the veterinarian.

7.25.3: Any signs of disease or abnormal CWD behavior shall be immediately reported to the Kennel Master.

7.25.4: It is highly recommended that in cohabitation situations, quarantined CWDs shall be housed during this time at a remote location that conforms to the standards set forth above in the “CWD Housing in a Kennel Facility” section.

7.25.5: The veterinary clinic shall only be used as a quarantine facility as a last resort. Quarantining in the veterinary clinic could contaminate the clinic for all other CWDs entering the clinic during the quarantine period; therefore, this strategy should be used with caution.

7.25.6: The veterinarian shall ensure that all CWDs are current on the following, and shall administer or conduct them if deficient:

7.25.6.1. Monthly heartworm and flea/tick preventatives;

7.25.6.2. Required vaccinations; and

7.25.6.3. Required medical tests (e.g., heartworm and/or fecal testing, blood work).

7.25.7: If a CWD is diagnosed with, or suspected of harboring an infectious disease, the CWD shall be immediately quarantined from other CWDs.

7.25.8: Quarantined CWDs shall be placed on ‘medically unfit for duty’ status (i.e., CAT III) and not assigned to a post or training until released from quarantine by the veterinarian.

7.25.9: Handlers assigned to these quarantined CWDs shall have no interaction with other non-quarantined CWDs.

7.25.10: The quarantine area will be disinfected and sanitized once the CWD is released from quarantine.

7.25.11: The veterinarian shall be responsible for ensuring the integrity and effectiveness of the quarantine area and sanitation procedures.

7.25.12: At no time shall there be any interaction between quarantined and non-quarantined CWDs.

7.26 Veterinary Care, Trauma Management and Emergency Response Procedures:

7.26.1: Veterinary Care and CWD Identification:

7.26.1.1 Identification: All CWDs shall be implanted with a microchip for permanent identification. Microchips shall be the 15-digit type and will conform to ISO standard 11784 and 11785 microchip readers.

7.26.2: Routine, preventative, urgent, and emergent CWD veterinary care while the CWD is performing under a Task Order shall be the responsibility of customer-provided or customer-approved veterinary service.

7.26.3: Routine examinations, vaccinations, and other treatments shall be coordinated between the Kennel Master and the veterinarian.

7.26.4: The Kennel Master shall keep on hand at all times the veterinarian’s phone number, e-mail address, and other relevant contact information. This information shall also be discreetly located in the feed prep room.

7.26.5: All CWDs shall be evaluated at least annually for fitness-for-duty (semi-annual examinations are recommended).

7.26.6: Vaccinations - At a minimum, all CWDs shall be vaccinated with the below vaccines at the listed frequencies. It is understood that various Task Orders could require vaccines over and above the standard requirements (e.g., Lyme disease). All vaccines shall be USDA-approved products and shall be administered according to label instructions.

7.26.6.1. Rabies (annually);

7.26.6.1.1. Triennial rabies administration, though available, does not comply with the regulations of numerous countries that CWDs move through (e.g., Iraq, Afghanistan, UAE, Jordan, Bahrain).

7.26.6.1.2. All rabies certificates shall be maintained in the E-vet software application.

7.26.6.2. Distemper, Parvovirus, Adenovirus, Parainfluenza (annually);

7.26.6.3. Bordetella (annually);

7.26.6.4. Leptospirosis 4-way (annually);

7.26.6.5. Canine influenza H3N8 (annually); and

7.26.6.6. Canine influenza H3N2-recommended (annually).

7.26.7 Medical Tests: – All CWDs shall have the following medical tests administered annually. When required by the Task Order, additional medical tests shall be conducted. Records and results shall be documented in the E-vet software application.

7.26.7.1 Heartworm test;

7.26.7.2 Fecal parasite check;

7.26.7.3 Hematology count; and

7.26.7.4 Serum chemistry analysis evaluating the following at a minimum:

7.26.7.4.1 Blood glucose;

7.26.7.4.2 Kidney function; and

7.26.7.4.3 Liver function.

7.26.8: The veterinarian shall be responsible for establishing an ideal weight range (IWR) for each CWD. This IWR can be changed at any time at the veterinarian’s discretion. This IWR shall be used by Kennel Masters when establishing feeding amounts and frequencies for their assigned CWDs.

7.26.8.1 Medications:

7.26.8.1.1 The veterinarian shall notify the Kennel Master of all prescribed medications. The Kennel Master shall ensure that the handler administers the medication correctly and in accordance with label instructions.

7.26.8.1.2 All controlled medications shall be stored in a secured location.

7.26.8.1.3 All medication administration will be noted on the appropriate feed/medication chart.

7.26.8.2 Pain Management:

7.26.8.2.1 The veterinarian shall be responsible for ensuring that all CWD pain is managed appropriately; both acute (e.g., postoperative) and chronic (e.g., hip arthritis) pain.

7.26.8.2.2 The veterinarian shall also work with the CWD’s Kennel Master, trainer, and handler to ensure that pain management strategies are effective.

7.26.8.2.3 Handlers shall never administer any medications, pain or otherwise, to their CWD without a veterinary prescription.

7.26.8.2.4 Veterinarians shall always maintain sufficient supplies and quantities of effective CWD pain therapies.

7.26.8.2.5 If pain cannot be managed effectively long-term (e.g., hip arthritis, post-operative surgical pain) then the CWD shall be immediately considered for demobilization.

7.26.8.2.6 “Therapeutic pain” and similar strategies shall not be utilized.

7.26.9 Routine Maintenance: – On a monthly basis, the Kennel Master shall ensure that the following occur. The Kennel Master shall seek veterinary guidance on grading criteria and standards for the ears and teeth evaluation.

7.26.9.1 CWDs…