Government_Property_Management_System_Require.xlsx
XLSX spreadsheet 67 KB Posted
- Attached to
- Government Property Management Inventory System
- Solicitation number
- PE-50300-RFQ-2027-000000339
- Issued by
- Georgia
About this file
This is a functional and technical requirements checklist for a Government Property Management System to be implemented by an educational institution (Georgia Tech). The system must provide comprehensive asset lifecycle management capabilities from procurement through disposition, with mandatory features including life-to-date asset history tracking, real-time updates, federal compliance support for contractor-acquired and government-furnished property, RFID and barcode identification, DOD IUID requirements compliance, inventory management, and integration with existing enterprise systems including Workday, Deltek Costpoint, Oracle, and PIEE. The system must generate government-required forms such as DD250 and DD1149 documents, produce standard and ad hoc financial reports, classify assets by government property types (GFE, CAP, CAM), support physical inventory via scanning or manual entry, and track comprehensive asset demographics including location, serial number, acquisition and disposal dates, custodian information, and government contract details. Desirable functionality includes system maintenance tracking, reconciliation reporting to company financials, budgetary approval support, user-defined fields, AI and dashboard capabilities, and comprehensive search functionality.
Technical requirements mandate web-based entry capability with Single Sign-On authentication integration (CAS, Shibboleth, or Active Directory), SSL encryption, cross-browser and cross-platform compatibility (IE, Chrome, Firefox on Windows; Firefox and Chrome on Linux; Safari on Mac), Section 508 accessibility compliance, and robust security including role-based and table-level access controls with audit trails. The vendor must provide technical support for at least 40 hours weekly with 4-hour maximum telephone response time during Eastern Time zone business hours, maintain SAS 70 Type II audit compliance, ensure 99.999% system reliability with nightly data backup, provide data encryption in transit, offer a test/pilot environment, and deliver comprehensive documentation including Entity Relationship Diagrams and Data Dictionary with DDL scripts. Pricing should include all implementation costs such as design, development, configuration, deployment, data migration, training, testing, and license keys, with total system cost entered in the bid submission.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Statement_of_Work_Government_Property_Managem.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Directions
| ATTACHMENT A & B |
| Government Property Management System |
| This document outlines the functional and technical requirements of the system. |
| The objective of this system is to: |
| · Capability for interfacing with existing campus systems (Workday/Deltek Costpoint) |
| · Ability to track asset demographic information including government contract identification and reporting |
| · Ability to track and provide government reporting of assets from receipt/procurement thru disposition |
| · RFID identification and updates to system |
| · Compliance with DOD IUID requirements and registry interface |
| · Produce standard and adhoc financial reports, to include government form such as the DD250 and DD1149 documents. |
| · Allow for identification of assets (or asset groups) by government property type classifications |
Directions: In this excel spreadsheet contains a checklist of Mandatory Functionality Requirements as well as Technical Requirements. Please download this spreadsheet and check the box if the software/system meets the applicable function. Does the System Support the specific function (If YES, check the box. If NO, state as appropriate) Once complete, re-upload. Pricing will be based on the programs functionality. **You can enter "TOTAL COST" of the system/program in the "ITEMS" section of this bid to include additional costs such as; Implementation, Design, Development, Configuration, Deployment, Detailed Project Plan, Data Migration Plan, Manuals, License Keys, Training, Testing, etc..
Functional Requirements
| ATTACHMENT A | ||||
| Government Property Management System | ||||
| Functional Requirements | ||||
| Product Review Comments | Product Review Comments | Product Review Comments | ||
| High level Requirement | Does System Support (If YES, check the box. If NO; document as appropriate) | |||
| Mandatory Functionality | ||||
| System must maitain life-to-date history of the asset. | FALSE | |||
| The solution must support real time updates (immediate or upon save) rather than batch processed updates so that the user can view change impact immediately. | FALSE | |||
| System must support compliance with federal regulations for contractor acquired and government furnished property. | FALSE | |||
| System must manage every asset from acquisition (receipt or purchase) to disposal. | FALSE | |||
| System must be capable of reporting by asset, government contract, and federal agency. | FALSE | |||
| System must be capable of identifying property by government classification, i.e., GFE, CAP, CAM, etc). | FALSE | |||
| System must support RFID/barcoding. Describe. | FALSE | |||
| System must support DOD UIUD requirements. | FALSE | |||
| System must generate both RFID and Non-RFID tags | FALSE | |||
| System must support inventory capabilities. | FALSE | |||
| System must interface with Oracle | FALSE | |||
| System must interface with Workday | FALSE | |||
| System must interface with Deltek | FALSE | |||
| System must interface with PIEE | FALSE | |||
| Identify counterfeit parts from vendors | FALSE | |||
| RFID scanning capability | FALSE | |||
| Does the system capture date of transfer, transferring entity, and recipient (disposal) organization? | FALSE | |||
| System should allow for export of data or reports to Excel. | FALSE | |||
| Does the property management system capture an item's current use status (in use, in storage, in transit, etc). | FALSE | |||
| System should be able to duplicate records when adding multiples of the same type of item. | FALSE | |||
| Generate reports that do not require extensive formatting and can be downloaded into PDF and excel. | FALSE |
| Desirable Functionality | |
| The system should provide the ability to record system maintenance. Allow for tracking of updates/releases. | FALSE |
| System should support standard and adhoc reporting requirements. Describe. | FALSE |
| System should generate government forms such as the DD250 and DD1149 documents. | FALSE |
| System should provide reconciliation reports to Company Financials. | FALSE |
| System should support budgetary approvals. Describe. | FALSE |
| System should allow for maintaining the beginning, adjustment, and ending values for assets. | FALSE |
| System should allow for maintaining the following demographic information: location, building/room number, property type, model number, serial number, condition, acquisition date, disposal type and date, asset id number, source of acquisition, manufacturer, description, action type for updates, property custodian and responsible organization, purchase order number, quantity, unit cost. | FALSE |
| System should allow for maintaining government contractual information including: customer, federal agency, contract number, program manager, contract period of performance. | FALSE |
| System should allow for user defined fields. | FALSE |
| System should allow for physical inventory updates via user entry or device scanning. | FALSE |
| Sysem should distinguish between property classifications (consumables, capital, software, land, etc). | FALSE |
| System should allow for identification of the acquisition method (purchase, donation, government furnished, lease, fabrication,etc). | FALSE |
| Sysem should provide reports or notifications of mandatory missing data elements or trigger delinquency reports. | FALSE |
| System should record physical receipt of items. | FALSE |
| System should allow for recording item consumption. | FALSE |
| System should support AI capability. | FALSE |
| System should support dashboard capability. | FALSE |
| Ability to track subcontractors with equipment. | FALSE |
| Robust search capability. | FALSE |
| LDDT | FALSE |
| Comprehensive inventory model. Describe | FALSE |
| System should support full life cycle management tracking | FALSE |
Technical Requirements
| ATTACHMENT B |
| Government Property Management System |
| Technical Requirements |
| Description | Desirable or Mandatory | Does System Support (If YES, check the box. If NO; document as appropriate) |
| General Requirements | ||
| System must have web entry capability. | Mandatory | FALSE |
| The system should support Single Sign On (SSO) and authenticate against GT's authentication system (CAS or Shibboleth or Active Directory). | Mandatory | FALSE |
| The web system should support SSL encryption. | Desirable | FALSE |
| The web system should function in the following browsers & operating systems without loss of any functionality: |
Latest versions of IE, Chrome & Firefox on Windows Latest versions of Firefox & Chrome on Linux
| Latest version of Safari on Mac | Mandatory | FALSE | ||
| The web system should be Section 508 compliant. | Desirable | FALSE | ||
| Vendor must be able to provide technical support at least 8 hours per day, 5 days per week, and vendor must be able to insure a 4-hour telephone response time for software support. Support must be available during core daytime business hours in the Eastern Time zone. | Mandatory | FALSE | ||
| The system should provide the capability to export data automatically from this system to be able to feed external systems. | Mandatory | FALSE | ||
| The system user interface should be configurable to look and feel like GT system. It should provide capability to modify colors, format, fonts, logos etc. If provided, how is this configuration possible; can we provide a style sheet (CSS) to apply? Explain. | Mandatory | FALSE | ||
| The system must be able to interface data with other systems. Vendor should describe any automated interfaces with other COTS products, particularly Deltek Costpoint and Workday. | Mandatory | FALSE | ||
| The system must maintain audit trail for table/database updates with userid/date-time stamp. | Mandatory | FALSE | ||
| The product must have built-in security features for providing role based and/or user based access. Describe. | Mandatory | FALSE | ||
| The system must provide for table level security. | Mandatory | FALSE | ||
| The system should provide for cell level data security in addition to row level security. | Desirable | FALSE | ||
| The system must have very strong security access controls. | Mandatory | FALSE | ||
| System must be expandable to support additional users/products | Mandatory | FALSE | ||
| If hosted solution, evaluate on the following criteria: | ||||
| The data stored in the system must not be shared, analyzed, or accessed by anyone other than GT authorized individuals. | Mandatory | FALSE | ||
| System must be available at any time, and can only be taken down for maintenance or other reasons with written approval from GT. | Mandatory | FALSE | ||
| System and the data must be backed up every night and more frequently as possible. | Mandatory | FALSE | ||
| Systems should have 5 9's reliability, and in the event it goes down, no data should be lost. All data entered up to the point it goes down should be restored. | Mandatory | FALSE | ||
| System should have the capability to export all desired data that is captured to GT systems on a daily basis. | Desirable | FALSE | ||
| System upgrades and enhancements can be performed only by giving GT at least 2 months of written notice. This exclude any patching (like OS, kernel) that doesn't impact the functionality of the system. | Desirable | FALSE | ||
| The vendor must meet the SAS 70 Type II audit needs. | Mandatory | FALSE | ||
| The vendor should provide a test/pilot environment, so that system configuration can be altered and tested/piloted before implementation. | Desirable | FALSE | ||
| Is there a storage space limit. Is there additional cost for additional storage? | Desirable | FALSE | ||
| The data should be encrypted during the transit between servers and client-servers. | Desirable | FALSE | ||
| If NOT a hosted solution, evaluate on the following criteria: | ||||
| An electronic copy of the Entity Relationship Diagram (ERD) of each database schema must be included with the system. | Mandatory | FALSE | ||
| System Data Dictionary must be included for each schema, and definitions of all objects created in each schema. Definitions include data definition language (DDL) scripts and business descriptions of each object and its attributes. | Mandatory | FALSE |
File details come from the government source that posted it. Updated .