GLOMAS RFP Cover Letter.pdf

TO: All Prospective Offerors

SUBJECT: Request for Proposal (RFP), Solicitation No. 80GSFC24R0036 for GLObal Modeling and Assimilation Support (GLOMAS)

You are invited to submit a proposal in response to the National Aeronautics and Space Administration (NASA) Goddard Space Flight Center’s GLObal Modeling and Assimilation Support (GLOMAS) solicitation. The principal purpose of this requirement is to provide support to the maintenance and development of the GMAO’s Goddard Earth Observing System (GEOS) model and its application to data assimilation, weather and climate prediction, and various scientific studies. The work will include supporting the development and validation of individual model components within the GEOS modeling system; maintenance of the GEOS Climate Diagnostics Package; the development and integration of external components, such as the sea-and land-ice models within the GMAO’s GEOS modeling and assimilation system; and supporting the use of the GEOS modeling and assimilation system for the various applications in numerical weather prediction, sub-seasonal to seasonal prediction, and decadal climate prediction.

NASA will conduct this acquisition as a small business set-aside competition. The North American Industry Classification System (NAICS) code for this acquisition is 541715 and the small business size standard is 1,000 employees.

This competitive acquisition will result in a Cost-Plus-Fixed Fee (CPFF) Indefinite Delivery Indefinite Quantity (IDIQ) requirement with the ability to issue CPFF task orders. The contract will have an effective ordering period of 5 years from the contract effective date.

The anticipated contract award date is April 30, 2025, with a June 1, 2025 contract effective date.

The contract will be performed onsite at NASA GSFC. Alternate places of performance may be specified in individual task orders issued.

Potential offerors should pay close attention to all solicitation instructions; however, the following requirements list is summarized to assist in proposal development. Please note that this list is not exhaustive, and the solicitation terms and conditions and provisions in sections L and M take precedence:

1. A 30-day Phase-in period will be conducted. A Phase-in period will be conducted under a separate purchase order during the 30-day period prior to the effective date of the contract.

2. The Government will make available existing Installation-Accountable Government Property (IAGP) for onsite contract performance.

Template Version: Base

3. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors should refer to clause H.2 1852.209-71 Limitation of Future Contracting, for a description of the potential conflict(s) and any restrictions on future contracting.

Offerors should also refer to clause L.15 Notice of Potential Organizational Conflicts of Interest for OCI plan instructions. The attention of prospective Offerors is invited to FAR Subpart 9.5 --Organizational Conflicts of Interest. The Contracting Officer (CO) shall not award a contract until NASA determines any OCI is reasonably resolved. The proposed OCI Plan shall be consistent with all other areas of the proposal. Material inconsistencies between the OCI Plan and other proposal areas may render the proposal invalid, resulting in an unacceptable proposal that is ineligible for award.

4. NASA GSFC appreciates the comments received in response to the release of the Draft

RFP. These comments resulted in improvements to the quality and content of the overall RFP. Offerors should review the RFP in its entirety, as its content has changed from the Draft RFP version. The following list identifies some areas where significant changes or clarifications have been made from the Draft RFP to this final RFP that may not have been addressed in the Draft RFP questions and responses:

Removal of the Total Compensation Plan requirement and corresponding exhibits.

o Section L.10, Subfactor B, paragraph B.5 has been revised to incorporate language requesting potential offerors to submit their plans for retaining incumbent employees.

H.2 has been replaced with Limitation of Future Contracting Clause

L.15 NOTICE OF POTENTIAL ORGANIZATIONAL CONFLICTS OF

INTEREST (MAR 2021) has been added.

Change in “recent” Past Performance Requirement from three (3) years to five (5) years.

Section L.10, Subfactor A, paragraph A.3 has been revised to add more details of the nature run, the target time frame, and the coupled prediction system, known as the GEOS Subseasonal to Seasonal prediction system, Version 3 (S2S-V3).

URLs have been added for links that describe all required systems.

Section B.3 has been updated to include five additional items (23-27).

Three Research and Development clauses have been added:

o H.4 1852.235-74 ADDITIONAL REPORTS OF WORK—RESEARCH

AND DEVELOPMENT (FEB 2003).

o NFS 1852.235-70 CENTER FOR AEROSPACE INFORMATION (DEC 2006) has been added to Section I.

o NFS 1852.228-80 INSURANCE—IMMUNITY FROM TORT LIABILITY (SEP 2000) has been added to Section L.

This list is not intended to cover all changes nor describe all RFP requirements. Offerors should carefully review the RFP in its entirety.

5. Be advised, in accordance with provision L.12, Offerors need to encourage their references to submit their Past Performance Questionnaires directly to the Contracting Officer prior to proposal due date.

6. Below is a list of the Source Selection Authority (SSA) and voting members along with their associated NASA GSFC organizational codes, for the Source Evaluation Board (SEB). The names provided are for informational purposes only and other than the Contracting Officer, Michelle R. Padfield, these individuals shall not be contacted regarding this acquisition. The Government may change personnel associated with this acquisition at its discretion.

SSA

David L. Pierce, Code 100

Voting Members

Daniel Q. Duffy, Code 606 Nathan P. Arnold, Code 610.1 Min-Jeong Kim, Code 610.1 Patricia Castellanos, Code 610.1

7. Offerors are required to have a Commercial and Government Entity (CAGE) code that matches the corporate address submitted with its proposal.

8. The GLOMAS online Reference Library can be found at www.SAM.gov, Notice ID

80GSFC24R0036.

Offerors are encouraged to refer to Federal Acquisition Regulation (FAR) provision 52.215-1, INSTRUCTIONS TO OFFERORS–COMPETITIVE ACQUISITION, in particular paragraph (f)(4) which discusses the Government’s right to award a contract without discussions.

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy required all acquisition-related documents be released in Adobe Portable Document Format (PDF). While the RFP’s Cost Volume exhibits are in PDF format, the Offeror’s Cost Volume proposal shall include completed Cost Volume exhibits in Microsoft Office Excel format with working cell formulas. Instructions for converting from PDF format to Excel format can be found in the provision GSFC 52.215-201 PROPOSAL PREPARATION -

GENERAL INSTRUCTIONS. (APR 2022).

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The Center Ombudsman for this acquisition can be found at https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate- Listing.pdf

This RFP does not commit NASA GSFC to pay any proposal preparation costs, nor does it obligate NASA GSFC to procure or contract for these services. This request is not an authorization to proceed and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Proposals submitted in response to this solicitation shall be due no later than November 25, 2024 at 4 PM EST. Proposals for this solicitation are required to be submitted through NASA’s Enterprise File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled “Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS Box” which provides instructions related to the submission of proposal via EFSS Box. Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

In accordance with NFS 1815.201(f), a “Blackout Notice” has been issued to NASA personnel.

All inquiries/communications pertaining to this acquisition shall be directed only to the Contracting Officer listed below.

All questions regarding this RFP should be submitted in writing, electronically to James H. Kim, Contract Specialist, at james.k.kim@nasa.gov on or before November 8, 2025 at 4 PM EST.

Offerors are encouraged to submit questions as soon as possible for consideration.

Thank you for your support. We look forward to receiving your proposals.

Ayana A. Briscoe Contracting Officer