Attachment C - Financial Rep. Req..pdf
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- Attached to
- Global Modeling & Assimilation Support (GLOMAS) Final Request For Proposal Federal contract opportunity
- Solicitation number
- 80GSFC24R0036
About this file
This document is the Attachment C - Financial Management Reporting Requirements for RFP 80GSFC24R0036. It outlines the financial reporting requirements for the Global Modeling & Assimilation Support (GLOMAS) contract, which is a Cost-Plus-Fixed-Fee (CPFF) Indefinite Delivery Indefinite Quantity (IDIQ) contract with a 5-year ordering period.
The document specifies that the contractor must submit NASA 533 series financial reports at the individual task order level and cumulatively, with breakdowns of direct labor hours and costs by labor category for both the prime contractor and any subcontractors. Variance narratives are required for any variances greater than +/- 10% between estimated and actual costs or hours. The reports must be distributed to the addresses specified in the contract and are due by the 10th working day after the end of the contractor's monthly accounting period for the NF 533M reports, and by the 15th of the month preceding the quarter for the NF 533Q reports.
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Text version
ATTACHMENT C
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP 80GSFC24R0036
CONTRACT TBD
Contract 80GSFC24R0036 Attachment C
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial Management Reporting,” dated May 27, 2011, and additional instructions issued by the Contracting Officer.
a. Level of Detail
An individual 533 Report shall be provided for each Task Order in addition to a cumulative 533 Report summarizing all Task Orders issued. The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total Cost amount shown in the current month for each individual task order. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) on the individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth (10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported. The NF 533M need not be submitted in months in which an NF 533Q is submitted.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
1. Prime Direct Labor Hours:
(06/2014) 3
Prime Direct Labor Hours - Onsite (List applicable labor categories)
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite
Subcontractor A Direct Labor Hours – Offsite (List applicable labor categories)
Subcontractor B Direct Labor Hours – Onsite (List applicable labor categories) Subcontractor B Direct Labor Hours – Offsite (List applicable labor categories)
Subcontractor C Direct Labor Hours – Onsite (List applicable labor categories) Subcontractor C Direct Labor Hours – Offsite
Total Subcontractors Direct Labor Hours
3. Total Prime and Subcontractors Direct Labor Hours:
Total Prime and Subcontractors Hours – Onsite Total Prime and Subcontractors Hours – Offsite
Total Prime and Subcontractors Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs - Onsite
Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
5. Prime Overhead Expenses:
(06/2014) 4
Onsite Overhead
Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Material
c. Travel
d. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
ATTACHMENT C
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