Global IEE Annex H_Form for Hosting a Green Meeting.pdf
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US Agency for International Development
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Global IEE Annex H
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USAID ASHA FY 2019-2023 GLOBAL IEE – ANNEX H 1
ANNEX H: FORM FOR HOSTING A GREEN MEETING
Environmentally aware meetings and events are those planned in such a way as to eliminate, reduce, or recycle waste.
This Checklist is intended to heighten the environmental consciousness of event planners and demonstrate the advantages of conducting environmentally aware events. This Checklist was adopted from the US Environmental Protection Agency recommendation of the Green Meeting Industrial Council (GMIC), http://www.epa.gov/oppt/greenmeetings/pubs/basic.html.
Consider the following as you select your environmental priorities:
PREVENTING AND REDUCING WASTE
Focus on reducing waste, given limited in-country recycling facilities.
Use double-sided printing, recycled content -where available- for promotional materials and handouts.
Avoid mass distribution of handouts. Allow attendees to request copies or provide digital copies via CD, thumb drive, or website.
Provide reusable name badges.
Purchase large volume plastic bottles of water to dispense into glasses at each table, instead of individual sized plastic bottles Other actions:
RECYCLING AND MANAGING WASTE
Where facilities exist, collect paper and recyclable beverage containers in meeting areas.
Collect cardboard and paper in exhibit areas.
Collect cardboard, beverage containers, steel cans, and plastics in food vending areas.
Separate out organic waste for composting, Provide composting guidelines for conference venues.
If reusable containers are not used, encourage use of recyclable beverage containers.
CONSERVING ENERGY AND REDUCING TRAFFIC
Seek naturally lighted meeting and exhibit spaces.
Provide shuttle service from hotels to the event site.
Choose meeting sites that have on-site housing.
CONTRACTING FOOD SERVICE AND LODGING
Plan food service needs carefully to avoid unnecessary waste.
Consider use of durable food service items instead of disposables.
Donate excess food to charitable organizations, including planning ahead via SOW/contract with the conference venue to ensure this happens.
Work with non-replacement of linens, soaps, etc.
BUYING ENVIRONMENTALLY AWARE PRODUCTS
Use recycled paper for promotional materials and handouts, where available.
Consider selling or providing refillable containers for beverages.
Provide reusable containers for handouts or samples (pocket or file folders, cloth bags).
Where reusable items are not feasible, select products that are made from recovered materials and that also can be recycled.
EDUCATING PARTICIPANTS AND EXHIBITORS
Request the use of recycled and recyclable handouts or giveaways.
Request that unused items be collected for use at another event.
Encourage participants to recycle materials at the event.
Reward participation by communicating environmental savings achieved.
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