Global Asset Tag Printing - RFI.pdf

This notice is issued solely for informational and planning purposes and does not constitute a Request for Quotes (RFQ) or a commitment by the Government to issue a solicitation for the services listed below in the future. Respondents are advised that the Government will not pay for information submitted in response to this Request for Information (RFI), nor will it compensate respondents for any costs incurred in developing or providing a response. The Government will not accept telephone calls or questions regarding this RFI. Please note that a decision not to submit a response to this RFI will not prevent a vendor from participating in any future solicitation.

Responses are limited to companies classified as Small Businesses under NAICS 323111.

The purpose of this RFI is to conduct market research in accordance with Federal Acquisition Regulation (FAR) Part 10, and to identify small businesses that are capable of and interested in performing the functions described in Section 1.0 Statement of Need below. The Government seeks information regarding the availability and feasibility of attracting small businesses with proven technical capabilities and experience in the specified areas.

Statement of Need: The Office of Program Management and Policy, part of the Bureau of Administration's Office of Logistics Management (A/LM/PMP), is looking to procure barcodes from a leading company that specializes in the design and manufacture of durable, pre-printed barcode labels. These barcodes must be versatile enough for use in both office and residential settings, and they should be durable enough to withstand various climates, including, but not limited to, tropical, desert, temperate, mountain, continental, polar, and tundra environments.

How to Respond: Responses to this sources sought notice should include the following: name and address of company, business size (large or small): Please identify your companies’ socioeconomic categories-8(a), HUBZone, Services Disabled Veteran-Owned/Veteran-Owned Small Business, other small, small or large; provide a brief description of qualifications and any other pertinent information which demonstrates the ability to meet the above requirement.

Subject line must reflect: Global Asset Tag. All capability statements shall be submitted in writing no later than Feb 26, 2026. by 2am (EST) to the attention of: Md Hoque, emailed to the address of Hoquemm@state.gov

Please title the subject of your email “Request for Information (RFI) for Global Asset Tag Printing.

mailto:KaneD@state.gov mailto:WilliamsAM1@state.gov

STATEMENT OF OBJECTIVE

Global Asset Tag Printing

I. BACKGROUND

To reduce fraud, minimize asset tag duplication, and increase efficiency and accuracy in record keeping, the Department of State (DOS) wishes to centralize the generation of its asset tags for all its overseas posts and domestic bureaus.

II. SCOPE

The Office of Program Management and Policy, in the Bureau of Administration’s Office of Logistics Management (A/GO/PST/PP) is looking to procure asset tags from a leader in the design and manufacture of durable pre-printed bar code labels. The asset tags must be versatile enough for office and residential settings and durable enough to withstand exposure to different climates, including, but not limited to tropical, desert, temperate, mountain, continental, and polar and tundra. In addition, the DOS requires that the vendor provide a dedicated person to manage this account, provide a quarterly report on all asset tags ordered and sent to overseas posts and domestic bureaus and the ability to mail the Asset tags to the ordering customer regardless of location.

III. TASK OBJECTIVES STATEMENT

The overarching objectives of the support described in this SOO are to:

Ensure asset tag printings and mailings are executed on schedule, and within budget.

The asset tag numbers shall be identifiable to the DoS listed under the general requirements of this document.

The asset tags shall be easily identifiable by a DOS user.

The asset tag shall not contain visual U.S Government identification. The asset tag shall allow the option to show program ownership via a color strip when required.

IV. REQUIREMENTS

The vendor shall meet the below listed task requirements:

General Requirements:

The vendor must be an active GSA schedule holder.

The vendor must be able to fulfill the needs and provide services under Product

Service Code (PSC) 7690 and NAICS code 323111 The vendor shall be able to track tag number usage to prevent duplication worldwide.

The vendor shall be able to dynamically modify color strip usage based on a specific order when required and approved by the COR.

The vendor shall be able to encode Color ID, tag number, and security key within the data matrix.

The vendor shall encode data matrix information in the specified format:

000000/AB1234C/0000-0000-0000-0000.

Color ID should equal one of the following (as needed):

� White: FFFFFF � Black: 000000 � Blue: 0000FF � Red: FF0000 � Green: 008000 � Yellow: FFFF00 � Purple: 800080

The vendor shall only print asset tag numbers in the provided specified sequence.

The vendor shall only print security keys as provided with their corresponding asset tag number.

The asset tag material shall be a polyester plastic with protective (glossy) lamination.

o The asset tag adhesive shall be standardized and able to accommodate multiple climates including, but not limited to tropical, dessert, temperate, mountain, continental, polar and tundra.

The user shall be able to easily apply the asset tags to multiple surfaces with minimal preparation.

The asset tags shall securely affix to all types of surfaces including, but not limited to wood, metal, plastic, rubber, fiberglass, glass, paper, fabrics, concrete.

The vendor shall provide labels in rolls.

Fulfillment & Reporting:

The vendor shall be able to work directly with the end customer on all issues regarding the order without A/LM/PMP/PM involvement.

The vendor shall be able to work directly with the end customer for expedited orders.

Physical Properties (Specifications for the asset tag material)

• The shape of the asset tag shall be a square with rounded corners.

• The size of the asset tag shall be 0.75-inch (height) x 0.75 inch (width).

• The asset tag shall be made of a white polyester material.

• The asset tag shall be subsurface printed for additional protection.

• The asset tag shall have a protective laminated layer.

• The asset tag shall be glossy and no more than 6 mil (0.006 inch) thick lamination.

• The thickness (measured by caliper) of the asset tag shall be 3-4 mil (0.003 inch-

0.004 inch), including the material and laminate layer but excluding the adhesive layer.

• The adhesive layer used for the asset tags shall be a minimum of 2 mil (0.002 inch).

Tag Content (Specifications for the content to be printed on the asset tag)

• The asset tag shall contain a 2D machine-readable symbol (data matrix).

• The data matrix shall consume greater than ½ of the vertical space on the asset tag.

• The data matrix shall be encoded with the Color ID (when required and approved by the COR)/Tag Number/Security Key specific to the individual tag.

• The data matrix information shall be encoded in the specified format:

111111/AB1234C/0000-0000-0000-0000.

• The asset tag shall contain a "color stripe" which will consume the bottom 1/4 of the tag when required and approved by the COR.

• The color stripe options shall include WHITE, RED, BLACK, GREEN, BLUE, YELLOW, when required and approved by the COR.

• The tag number shall be printed on the tag.

• The tag number shall be printed within the color stripe.

• The color of the tag number shall be a contrasting color to that of the color stripe.

• The tag number shall follow this format: AA0000A.

• The tag number sequencing shall follow this format: AA0000A, AA0000B, AA0000C, etc. AA0001A, AA0001B, AA0001C, etc.

• The tag number shall exclude the following letters: I, O, Q, and Z.

• The tag number shall include 0-9 numbers.

• The vendor shall work with A/GO/PST/PP to finalize the look, font, font sizing, and font style of the tag before mass manufacturing occurs. This includes prototype samples as requested to support the finalization process/decision.

V. CONSTRAINTS AND RISKS

1. Future budgets are unknown and may impact the successful continuation or completion of this statement of objectives.

2. General government participation and involvement may be limited due to other priorities.

VI. DELIVERABLES

Deliverable Frequency Medium/Format/# of Copies

Submit To

Kick Off Meeting Within 20 days of award

1 Consult with TM, COR, and CO to schedule

Quarterly Detail Order Fulfillment Report

The 15th day after the quarter ends

1 excel copy submitted via email

Monthly Activity Report (when requested of Order Fulfillment)

The 15th day after initial request

1 excel copy submitted via email

VII. TYPE OF ORDER

The government anticipates award of a Blanket Purchase Agreement (BPA).

VIII. PERIOD OF PERFORMANCE

The base period of performance is for one year from contract award with four, one-year options.

The Government reserves the right to extend the term of this contract at the prices set forth in Section B in accordance with the terms and conditions contained in clause 52.217-9 entitled, “Option to Extend the Term of the Contact”.

IX. PLACE OF PERFORMACE

The primary place(s) of performance is/are as follows:

The work effort defined in this SOO shall be performed primarily at the vendor’s printing facilities.

X. RECOGNIZED HOLIDAYS

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth (June 19th) Christmas Day Independence Day

In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by a President's Proclamation

It is understood and agreed between the Government and the contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement to compensation except as set forth within the contract. If a contractor believes that an unplanned absence has an impact on the price or period of performance, it should notify the contracting officer (CO) of the changed condition and submit a claim for equitable adjustment (see FAR 52.233-1).

Nothing in this clause abrogates the rights and responsibilities of the parties relating to "stop work" provisions cited in other sections of this contract.

XI. TRAINING AND TRAVEL

No Travel Required

XII. GOVERNMENT FURNISHED PROPERTY/INFORMATION

Not Applicable

XIII. SECURITY REQUIREMENTS

Not applicable