GISD - Badge System RFP 2025 - Attachment A1 - Project Specifications.pdf

Genesee Intermediate School District

Badge System RFP 2025

Project Overview

Genesee Intermediate School District (GISD) is seeking bids for a new access control system with new badge readers at all of the GISD owned buildings. This includes hardware and any low voltage cabling. Bids are due May 2, 2025 at 3:00 PM.

A recommended pre-bid meeting will take place on Zoom on Thursday, April 17, 2025 at 1:00 PM.

https://www.zoom.us/join

Meeting ID: 862 2007 1593

Passcode: 111719

If vendors would like to walk through the buildings, please contact Jeff Jansen

(jjansen@geneseeisd.org) to schedule a date/time. Any technical questions can be emailed to

Scott Hartman (shartman@geneseeisd.org).

Building Locations

1. Erwin L Davis Education Center, 2413 West Maple Avenue, Flint, MI 48507

2. Business Services, 2110 W Hill Road, Flint, MI 48507

3. Center for Countywide Programs (CCP), 2033 Elms Road Building C, Swartz Creek, MI

48473

4. Early Childhood Programs and Services (ECPS), 5089 Pilgrim Road, Flint, MI 48507

5. Early Learning Center, 3375 Van Campen Road, Flint, MI 48507

6. Elmer A. Knopf Learning Center (EKLC), 1493 W Maple Ave, Flint, MI 48507

7. Genesee Career Institute (GCI), 5081 Torrey Road, Flint, MI 48507

8. Ligon, 5213 E. Farrand Rd, Clio, MI 48420

9. Marion D. Crouse Instructional Center (MCIC), 3330 Luce Rd, Flushing, MI 48433

10. Special Education Services, 5075 Pilgrim Road, Flint, MI 48507

11. Transition Center, 3136 S Linden Rd, Flint, MI 48507

12. Cummings Great Expectations, 2200 Walton Ave, Flint, MI 48532

13. Educare, 1000 Gladwyn St, Flint, MI 48504

14. Summerfield, 1360 Milbourne Ave, Flint, MI 48504

Existing Equipment

1. See Attachment A2 for a list of existing equipment in each building.

2. See Attachment A3 for maps of each building.

a. Legend

i. Red Squares are the current location of badge reader controllers.

ii. Green Squares are the network closet locations.

iii. Green Circles are current badge readers.

iv. Red Circles are badge readers that can be removed as part of this project.

v. Orange Circles are locations of new badge readers that need to be added as part of this project.

https://www.zoom.us/join mailto:jjansen@geneseeisd.org mailto:shartman@geneseeisd.org

Project Requirements

1. Please bid each building as a standalone project. The district reserves the right to award any or all buildings separately.

a. Any provided pricing must be good through December 31, 2025. Line item pricing and/or any discounts to be extended to any interested school districts in Genesee

County.

2. This is a prevailing wage project.

a. See attachments A4, A5, and A6 for prevailing wage information.

3. Existing equipment can be used if compatible with the proposed system.

4. New equipment must be wired (not wireless).

a. Please note how many network connections will be added to the network closets in each building.

b. If equipment is PoE capable, please note that.

c. Owner (GISD) will provide network switches as needed.

5. GISD maintains a VMware Virtual Server environment. Any local servers needed for this project will be hosted within VMware.

a. Vendor access will be provided through a VPN.

6. Door Access

a. Upgraded badge readers with encrypted key FOBs/cards.

i. Cards must not allow unauthorized duplication.

ii. All equipment must have at least a 1 year warranty.

iii. Key fobs and cards must work with copy machine badge readers as well.

1. rfIDEAS model PRX-80031BKU

2. https://www.rfideas.com/support/tools/supported-card-types

a. Reference Column 2 of the dual frequency chart.

iv. Quote 50 key fobs and 50 key cards per building. Additional cards will be purchased using line item pricing below.

b. See Attachment A3 for badge reader locations.

7. Video Intercom

a. Provide unit pricing for one video intercom system that integrates into door access.

i. Must allow for two way audio with guests at the door.

ii. Must allow for the requested door to be unlocked from the front office.

Control unit for this will be in the main office.

iii. Must allow for the ability to control multiple doors from each desk console.

iv. Must have the ability to forward or roll over to another desk console if the door has not yet been unanswered.

8. Lockdown / Panic

a. Provide unit pricing for one lockdown button and one secure mode button to be installed at each district building.

b. Lockdown button shall dispatch police, lock all electronically controlled doors, send text messages to selected district staff members, and deactivate selectable FOB access.

i. Message to police must include building address.

https://www.rfideas.com/support/tools/supported-card-types

c. Secure Mode button shall lock all electronically controlled doors, send text messages to selected district staff members, and deactivate selectable FOB access.

It will NOT dispatch police.

9. Monitoring

a. System must provide 24x7 monitoring of any sensors including fire alarm and burglar alarm monitoring.

i. 24/7 alerts must be sent via SMS/Text or phone call to district representatives.

ii. Fire alarms must be automatically directed to 911.

iii. In the event of an emergency, GISD will provide phone escalation lists for each building. GISD will set parameters for emergencies that require a phone call.

10. Mobile Application

a. Must provide Apple iOS and Google Android based applications. This app must be able to do the following:

i. Remote lock/unlock

1. Temporary and permanent unlock / lock

2. Must have the ability to follow schedule

ii. Remote arm/disarm.

iii. Enable lockdown for a building.

11. Installation

a. Selected vendor must coordinate each building installation with Genesee ISD.

b. Selected vendor must configure new system

i. Migrate any settings, scheduled, users from the current system.

1. Configure all doors

2. Configure all users

3. Setup access schedules

c. Selected vendor is responsible for any low voltage installation.

i. Vendor must use firestop for any wall penetrations.

d. Genesee ISD will provide power for any needed locations as requested.

12. Training

a. Selected Vendor must provide two (2) trainings on new system.

i. How to setup new key fob/card

ii. How to adjust any schedules for doors

iii. How to use the mobile app

13. Unit Pricing

a. Provide unit pricing for the following:

i. Badge Reader

ii. Key Fob

iii. Key Card

iv. Additional Building Panel / Controller

v. Any required door hardware

vi. Video Intercom controller

vii. Video Intercom desk console

viii. Video Intercom door hardware

ix. Lockdown and Panic Buttons

x. Any discount percentage off MSRP on items not specified above