GeoSurvey USV RFQ.pdf

The Ohio Department of Natural Resources is requesting bids for: Division of Geological Survey Uncrewed Surface Vehicle (USV)

Name or Title of the Service or Supply: The Uncrewed Surface Vehicle will be used to collect side scan sonar and single beam echosounder data in very shallow water depths of Lake Erie. The USV will be used on the Lake Erie shoreline where it is unsafe for the Division of Geological Surveys research vessel RV Erigan to operate. The high-resolution data collected by USV will support ongoing hydrographic research being conducted on Lake Erie.

Items must be in New, not used condition unless offeror has prior written approval from Ordering Division

Ordering Division and address: Division of Geological Survey, 2045 Morse Rd. Bldg B. Columbus, OH 43229

Specifications: Offeror’s bid must have the following items:

1. Uncrewed Surface Vehicle (USV)

a. Fully integrated platform with the ability to capture side scan sonar, bathymetric data from a single beam echosounder, and GPS location data using an integrated automatic navigation system.

b. The USV should be capable of navigating autonomously or via remote control to designated waypoints within Lake Erie or other bodies of water.

c. The USV shall be capable of operating in the varying conditions of Lake Erie, including wind, waves, and potential inclement weather.

d. Must be composed of a rugged hull material that won’t crack and is pollutant resistant (e.g., UV Resistant HDPE or similar).

e. Must be a portable system with a maximum length of 48 inches and a maximum width of 40 inches.

f. The empty hull weight (including batteries) must be no more than 50 lbs.

g. The USV should have a minimum battery endurance of 6 hours or greater.

h. Must have a maximum speed of 4 knots or greater.

i. The remote range must be 1 kilometer or greater.

j. Must include a padded storage case for transportation.

2. Integrated Equipment

a. Echosounder

i. Must contain a single frequency complete echosounder kit (200 KHz)

ii. Must have a range of 0.5 m to 100 m (single frequency)

iii. Must have a depth accuracy of less than or equal to 1 cm.

iv. Must be IP66 rated or better.

v. Must be compatible with standard GPS data collectors and their native field software.

vi. Data must be transferrable by Bluetooth, serial data transfer, or equivalent

vii. Must include a storage case for transportation.

b. Side Scan Sonar

i. Must contain a high-resolution side scan sonar and all required accessories for use in shallow water (less than 10 feet of depth).

ii. The side scan sonar must use high frequency transmission (990 KHz or greater).

iii. The side scan sonar must have a maximum operating range of up to 35 meters.

iv. Must include a storage case for transportation.

c. Automatic Navigation

i. Must contain an automatic navigation control system with an onboard acquisition PC, which enables USVs to navigate pre-programmed survey routes, with a long-range communication control system and built-in computer for data logging and controlling 3rd party applications.

d. GPS Unit

i. The USV should be equipped with a GPS system to ensure safe and efficient operation.

ii. Must be compatible with GNSS Internal Radio with RTK capability and NMEA output.

3. Software

a. Must be compatible with SonarWiz commercial-off-the-shelf (COTS) software for data acquisition and post processing. – please do not submit bids for custom designed software.

b. Must include mission planning software.

4. Warranty

a. Must include a minimum of a 1-year manufacturer’s warranty for all equipment included in the bid.

b. Must also include a separate line for a 1-year extended warranty that starts after the manufacturer’s warranty expires, covering all manufacturing defects.

5. Packaging and Shipping

a. Must include packaging and shipping costs in the bid.

6. Training

a. Must include a line item for 1 day of USV in-person hands on training for live demonstrations, USV setup, on water operations, and logistics at a future agreed upon date at the supplier’s facility.

Delivery: The Horace R. Collins Laboratory, 3307 S Old State Street, Delaware, Ohio 43015. Attn: Daniel Blake, 740-201-2763, Daniel.Blake@dnr.ohio.gov

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Bill to information:

Origin-DNR-N17

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to:

OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

• Invoice must include Origin-DNR-XXX

• Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

• Supplier full name as it appears on your PO.

• The Ship to and/or service facility name and full address

• Unique invoice number

• Date of service or date work was completed.

• Complete itemization of services performed, materials or goods supplied and/or labor furnished.

• Line charge(s). If parts are included, please break out the line charges with product and charges separately.

• No State of Ohio sales tax

• Remit to address must match our records for payment

• This PO is only valid for the goods and/or services received through June 30, 2025.

• Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.